HomeMy WebLinkAboutResolutions - 2022.10.20 - 37674
AGENDA ITEM: Grant Acceptance from the U.S. Department of Justice for the FY 2022 Office of
Community Oriented Policing Services Technology and Equipment Program 22-
356
COMMITTEE MEETING: Board of Commissioners
DATE: Thursday, October 20, 2022 6:04 PM - Click to View Agenda
ITEM SUMMARY SHEET
DEPARTMENT SPONSORED BY
Sheriff’s Office Penny Luebs
INTRODUCTION AND BACKGROUND
The FY 2022 COPS Office Technology and Equipment Program (TEP) Invitation Solicitation was
an invitation-only grant program (Congressionally Directed Spending) designed to develop and
acquire effective equipment, technologies, and interoperable communications that assist in
responding to and preventing crime. Oakland County leaders recognized the potential of body-worn
cameras to be a highly effective resource to achieve positive outcomes for law enforcement, the
judiciary and the public and entered into a contract with Motorola Solutions Inc. on April 1, 2022.
The total 5-year contract is $3,687,935. Additional staff needs and equipment were identified and
included as part of this grant request.
This is a request to accept funding in the amount of $1,000,000 for the period of March 15, 2022 through
March 14, 2024.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.858.5115 (office) or andrewsmb@oakgov.com, or the department contact persons listed for
additional information.
CONTACT
Gaia Piir, Sheriff Fiscal Officer
Curtis Childs
piirg@oakgov.com
ITEM REVIEW TRACKING
Penny Luebs, Created/Initiated - 10/20/2022
David Woodward, Board of Commissioners Approved - 10/20/2022
Hilarie Chambers, Executive's Office Approved - 10/21/2022
Lisa Brown, Clerk/Register of Deeds Final Approval - 10/26/2022
AGENDA DEADLINE: 10/20/2022 7:20 PM
COMMITTEE TRACKING
2022-10-11 Public Health & Safety - Recommend and Forward to Finance
2022-10-12 Finance - Recommend to Board
2022-10-20 Full Board - Adopted
ATTACHMENTS
1. SHERIFF'S OFFICE FY2022 COPS TECHNOLOGY AND EQUIPMENT PROGRAM
Schedule A (Updated)
2. Grant Review Sign-Off
3. Sheriff's Office - FY2022 COPS Technology Equipment Program Grant HR Write Up
4. Funded Award
October 20, 2022
RESOLUTION #2022-2151 _ 22-356
Sponsored By: Penny Luebs
Sheriff’s Office - Grant Acceptance from the U.S. Department of Justice for the FY 2022 Office
of Community Oriented Policing Services Technology and Equipment Program
Chairperson and Members of the Board:
WHEREAS Oakland County has been awarded Fiscal Year (FY) 2022 COPS Technology and
Equipment Program grant funding in the amount of $1,000,000 from the U.S. Department of Justice
(DOJ), Office of Community Oriented Policing Services (COPS); and
WHEREAS the grant period is March 15, 2022 through March 14, 2024; and
WHEREAS grant funding will be used to create one (1) special revenue (SR) full-time eligible (FTE)
User Support Specialist II position and two (2) SR FTE Technical Office Specialist positions in the
Sheriff’s Office, Technology Information, and Innovation Division (#4030801) and one (1) SR FTE
Technical Office Specialist position in the Prosecuting Attorney’s Office (#4010201); and
WHEREAS grant funding will also be used to purchase additional body-worn camera charging units,
redactive software with support and maintenance, and additional IT costs associated with increasing
the data transfer capacity; and
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves
the Fiscal Year 2022 COPS Technology and Equipment Program grant funding in the amount of
$1,000,000 for the period of March 15, 2022 through March 14, 2024.
BE IT FURTHER RESOLVED to create one (1) special revenue (SR) full-time eligible (FTE) User
Support Specialist II position and two (2) SR FTE Technical Office Specialist positions in the Sheriff’s
Office, Technology Information, and Innovation Division (#4030801) and one (1) SR FTE Technical
Office Specialist position in the Prosecuting Attorney’s Office (#4010201).
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant agreement and to approve any grant extensions or changes, within fifteen percent
(15%) of the original award, which are consistent with the original agreement as approved.
BE IT FURTHER RESOLVED acceptance of this grant does not obligate the County to any future
commitment and continuation of this program is contingent upon continued future levels of grant
funding.
BE IT FURTHER RESOLVED the FY2023-FY2024 budget is amended as detailed in the attached
Schedule A.
Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Penny Luebs.
Date: October 20, 2022
David Woodward, Commissioner
Date: October 21, 2022
Hilarie Chambers, Deputy County Executive II
Date: October 26, 2022
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2022-10-11 Public Health & Safety - Recommend and Forward to Finance
2022-10-12 Finance - Recommend to Board
2022-10-20 Full Board - Adopted
VOTE TRACKING
Motioned by Commissioner Michael Gingell seconded by Commissioner Kristen Nelson to adopt the
attached Grant Acceptance: from the U.S. Department of Justice for the FY 2022 Office of
Community Oriented Policing Services Technology and Equipment Program.
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen Nelson, Eileen
Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Chuck
Moss, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Penny Luebs, Janet Jackson,
Gary McGillivray, Robert Hoffman, Adam Kochenderfer (20)
No: None (0)
Abstain: None (0)
Absent: (0)
Passed
ATTACHMENTS
1. SHERIFF'S OFFICE FY2022 COPS TECHNOLOGY AND EQUIPMENT PROGRAM Schedule
A (Updated)
2. Grant Review Sign-Off
3. Sheriff's Office - FY2022 COPS Technology Equipment Program Grant HR Write Up
4. Funded Award
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
October 20, 2022, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at
Pontiac, Michigan on Thursday, October 20, 2022.
Lisa Brown, Oakland County Clerk / Register of Deeds
Oakland County, Michigan
SHERIFF'S OFFICE – FY2022 COPS TECHNOLOGY AND EQUIPMENT PROGRAM GRANT
Schedule "A"
R/E Fund Name Division Name
Fund #
(FND)
Cost Center
(CCN) #
Account #
(RC/SC)
Program #
(PRG)
Grant ID
(GRN) #
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2023
Amendment
FY 2024
Amendment
R Law Enforcement Grants Technology Information & Innovation FND11005 CCN4030801 RC610313 PRG110085 GRN-1004009 610000 Federal Operating Grant $590,876 $409,124
Total Revenue $590,876 $409,124
E Law Enforcement Grants Technology Information & Innovation FND11005 CCN4030801 SC702010 PRG110085 GRN-1004009 702000 Salaries $199,871 $203,867
E Law Enforcement Grants Technology Information & Innovation FND11005 CCN4030801 SC722900 PRG110085 GRN-1004009 722000 Fringe Benefit Adjustments 111,625 112,243
E Law Enforcement Grants Prosecuting Attorney Litigation FND11005 CCN4010201 SC702010 PRG122090 GRN-1004009 702000 Salaries 57,476 58,625
E Law Enforcement Grants Prosecuting Attorney Litigation FND11005 CCN4010201 SC722900 PRG122090 GRN-1004009 722000 Fringe Benefit Adjustments 33,963 34,389
E Law Enforcement Grants Technology Information & Innovation FND11005 CCN4030801 SC760157 PRG110085 GRN-1004009 760000 Equipment 154,170 -
E Law Enforcement Grants Technology Information & Innovation FND11005 CCN4030801 SC774636 PRG110085 GRN-1004009 770000 IT Operations 33,771 -
Total Expenditures $590,876 $409,124
GRANT REVIEW SIGN-OFF – Sheriff’s Office
GRANT NAME: FY 2022 COPS Technology and Equipment Grant
FUNDING AGENCY: United States Department of Justice, Office of Community Oriented Policing Services
DEPARTMENT CONTACT: Steve Schneider 248-858-1084
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 10/04/2022
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments.
The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include this sign-
off and the grant agreement/contract with related documentation) may be requested to be placed on the agenda(s) of the
appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Sheryl Johnson (10/04/2022)
Human Resources:
Approved by Human Resources. Creates 4 positions, so HR action is required. HR Analyst will forward the write up to
Katie West - Heather Mason (10/03/22)
Risk Management:
Approved – Diane McBroom (10/04/2022)
Corporation Counsel:
Approved - Sharon Kessler (10/04/2022)
REQUEST:
1. That the Oakland County Board of Commissioners approves the Fiscal Year (FY) 2022 COPS Technology and
Equipment Program grant funding in the amount of $1,000,000 for the period of March 15, 2022, through
March 14, 2024.
2. To create one (1) Special Revenue (SR) Full-Time Eligible (FTE) User Support Specialist II position and two
(2) SR FTE Technical Office Specialist positions in the Sheriff’s Office Technology Information, and Innovation
Division (#4030801) and one (1) SR FTE Technical Office Specialist position in the Prosecuting Attorney’s
Office.
PROPOSED FUNDING:
Community Oriented Policing Services (COPS) Technology and Equipment Program grant.
OVERVIEW:
Oakland County has been awarded Fiscal Year (FY) 2022 COPS Technology and Equipment Program grant funding in
the amount of $1,000,000 from the U.S. Department of Justice (DOJ), Office of Community Oriented Policing Services
(COPS). The grant period is March 15, 2022, through March 14, 2024. The FY2022 COPS Office Technology and
Equipment Program (TEP) Invitation Solicitation was an invitation-only grant program (Congressionally Directed
Spending) designed to develop and acquire effective equipment, technologies, and interoperable communications
that assist in responding to and preventing crime.
Oakland County leaders recognized the potential of body-worn cameras to be a highly effective resource to achieve
positive outcomes for law enforcement, the judiciary and the public and entered into a contract with Motorola
Solutions Inc. on April 1, 2022. The total 5-year contract is $3,687,935. Additional staff needs and equipment were
identified and included as part of this grant request. Grant funding will be used to create one (1) special revenue
(SR) full-time eligible (FTE) User Support Specialist II position and two (2) SR FTE Technical Office Specialist positions
in the Sheriff’s Office, Technology Information, and Innovation Division (#4030801) and one (1) SR FTE Technical
Office Specialist position in the Prosecuting Attorney’s Office (#4010201). Grant funding will also be used to purchase
additional body-worn camera charging units, redactive software with support and maintenance, and additional IT
costs associated with increasing the data transfer capacity.
It is requested that the Oakland County Board of Commissioners approves the Fiscal Year (FY) 2022 COPS Technology
and Equipment Program grant funding in the amount of $1,000,000 for the period of March 15, 2022 through March
14, 2024.It is also requested to create one (1) special revenue (SR) full-time eligible (FTE) User Support Specialist II
position and two (2) SR FTE Technical Office Specialist positions in the Sheriff’s Office, Technology Information, and
Innovation Division (#4030801) and one (1) SR FTE Technical Office Specialist position in the Prosecuting Attorney’s
Office. It is requested that the Chairperson of the Board of Commissioners is authorized to execute the grant
agreement and to approve any grant extensions or changes, within fifteen percent (15%) of the original award, which
are consistent with the original agreement as approved. Acceptance of this grant does not obligate the County to
any future commitment and continuation of this program is contingent upon continued future levels of grant
funding.
COUNTY EXECUTIVE RECOMMENDATION:Recommended as Requested.
PERTINENT SALARIES FY 2023
*Note: Annual rates are shown for illustrative purposes only.
Class Gr Period Base 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year
Technical
Office
Specialist
112 Annual
Bi-wkly
42,899
1,649.94
44,981
1,730.04
47,064
1,810.14
49,146
1,890.23
51,228
1,970.33
53,311
2,050.42
55,393
2,130.52
57,476
2,210.61
User
Support
Specialist II
120 Annual
Bi-wkly
63,381
2,437.74
66,458
2,556.08
69,535
2,674.42
72,612
2,792.76
75,688
2,911.10
78,765
3,029.44
81,842
3,147.77
84,919
3,266.11
SALARY AND FRINGE BENEFIT SAVINGS
**Note: Fringe benefit rates displayed are County averages. Annual costs are shown for illustrative purposes only.
Actual costs are reflected in the budget amendment.
Create Three (3) SR FTE Technical Office Specialist
position
Salary @ One Year Step $44,981
Fringes @ 35.48%$15,959
Total Health Care Based Fringes $13,574
Cost of One Position $74,514
Cost of Two Positions $149,028
Cost of Three Positions $223,542
Create One (1) SR FTE User Support Specialist II position
Salary @ One Year Step $66,458
Fringes @ 35.48%$23,579
Total Health Care Based Fringes $13,574
Cost $103,611
Total Cost $327,153