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Home My WebLink AboutResolutions - 2022.11.17 - 37706 AGENDA ITEM: Resolution to Authorize Jail Elevators 1 & 3 Hydraulic Jack Replacements Project 22-365 COMMITTEE MEETING: Board of Commissioners DATE: Thursday, November 17, 2022 6:00 PM - Click to View Agenda ITEM SUMMARY SHEET DEPARTMENT SPONSORED BY Facilities Maintenance and Operations William Miller III INTRODUCTION AND BACKGROUND POLICY ANALYSIS The request is for authorization of the Jail Elevators 1 & 3 Hydraulic Jack Replacements project. The existing Jail passenger elevators 1 & 3 are over 30 years old and have been taken out of service repeatedly due to unsafe operation related to hydraulic jack oil leakage. The emergency repair will include well drilling of the old hydraulic jacks, installing new hydraulic cylinder liners, installing new jack shafts, emergency battery back-up, and related components. Purchasing Division solicited proposals for the hydraulic jack replacements and the lowest responsible bidder was Schindler Elevator Corporation of Livonia. The total project cost is $404,900, including $364,574 for materials and installation, $5,000 for elevator consulting services, as well as $35,326 (10%) for contingencies. The FY 2023 – FY 2032 Capital Improvement Program (CIP) includes funding in the amount of $200,000 for elevator maintenance and the remaining funds will be derived from the savings of previously approved elevator maintenance and life safety enhancement projects that were completed under budget in FY 2022. On approval of the Board, the funds will be transferred in the amount of $404,909 from the Capital Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400) to establish the Jail Elevators 1 & 3 Hydraulic Jack Replacements Project (PROJ-17163). The budget is amended as detailed in Schedule A. BUDGET AMENDMENT REQUIRED: No Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at 248.858.5115 (office) or andrewsmb@oakgov.com, or the department contact persons listed for additional information. CONTACT Joseph Murphy ITEM REVIEW TRACKING William Miller III, Created/Initiated - 11/17/2022 David Woodward, Board of Commissioners Approved - 11/17/2022 Hilarie Chambers, Executive's Office Approved - 11/21/2022 Lisa Brown, Clerk/Register of Deeds Final Approval - 11/21/2022 AGENDA DEADLINE: 11/17/2022 6:00 PM COMMITTEE TRACKING 2022-11-02 Economic Development & Infrastructure - Recommend to Board 2022-11-17 Full Board - Adopted ATTACHMENTS 1. Schedule A Elevator Project 2. MR Project Estimate Jail Jacks 1 and 3 Replacement November 17, 2022 RESOLUTION #2022-2161 _ 22-365 Sponsored By: William Miller III Facilities Maintenance and Operations - Resolution to Authorize Jail Elevators 1 & 3 Hydraulic Jack Replacements Project Chairperson and Members of the Board: WHEREAS the safety of employees and the public at county-owned buildings involves many building systems and features, including safe, problem-free elevator/lift units; and WHEREAS the existing Jail passenger elevators 1 & 3 are over 30 years old and have been taken out of service repeatedly due to unsafe operation related to hydraulic jack oil leakage; and WHEREAS the emergency repair will include well drilling of the old hydraulic jacks, installing new hydraulic cylinder liners, installing new jack shafts, emergency battery back-up, and related components; and WHEREAS in accordance with Purchasing Division policies and procedures, Facilities Maintenance and Operations (FM&O) and the Purchasing Division solicited proposals for the hydraulic jack replacements and the lowest responsible bidder was Schindler Elevator Corporation of Livonia; and WHEREAS the total project cost is $404,900, including $364,574 for materials and installation, $5,000 for elevator consulting services, as well as $35,326 for contingencies; and WHEREAS the FY 2023 – FY 2032 Capital Improvement Program (CIP) includes funding in the amount of $200,000 for elevator maintenance; and WHEREAS the remainder of the funds will be derived from savings of previously approved elevator maintenance and life safety enhancement projects as these projects came under budget in FY 2022, resulting in the availability of funds for the replacement of hydraulic jacks at the Jail; and WHEREAS funding in the amount of $404,900 is available for transfer from the FY2023 Capital Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400) for the Jail Elevators 1 & 3 Hydraulic Jack Replacements Project. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the Jail Elevators 1 & 3 Hydraulic Jack Replacements project in the amount of $404,900. BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding for the Jail Elevators 1 & 3 Hydraulic Jack Replacements Project (PROJ-17163) in the amount of $404,909 from the Capital Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400) as detailed in the attached Schedule A. BE IT FURTHER RESOLVED the remainder of the funds will be derived from the savings of the previously approved elevator maintenance and life safety enhancement projects in FY 2022, as the projects came under budget, resulting in the availability of funds within the FY 2023 CIP. Chairperson, the following Commissioners are sponsoring the foregoing Resolution: William Miller III. Date: November 17, 2022 David Woodward, Commissioner Date: November 21, 2022 Hilarie Chambers, Deputy County Executive II Date: November 21, 2022 Lisa Brown, County Clerk / Register of Deeds COMMITTEE TRACKING 2022-11-02 Economic Development & Infrastructure - Recommend to Board 2022-11-17 Full Board - Adopted VOTE TRACKING Motioned by Commissioner Kristen Nelson seconded by Commissioner Michael Spisz to adopt the attached Resolution: to Authorize Jail Elevators 1 & 3 Hydraulic Jack Replacements Project. Yes: David Woodward, Michael Spisz, Karen Joliat, Kristen Nelson, Christine Long, Philip Weipert, Gwen Markham, Thomas Kuhn, Chuck Moss, Marcia Gershenson, William Miller III, Charles Cavell, Penny Luebs, Janet Jackson, Gary McGillivray, Robert Hoffman, Adam Kochenderfer (17) No: None (0) Abstain: None (0) Absent: (0) Passed ATTACHMENTS 1. Schedule A Elevator Project 2. MR Project Estimate Jail Jacks 1 and 3 Replacement STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November 17, 2022, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan on Thursday, November 17, 2022. Lisa Brown, Oakland County Clerk / Register of Deeds Oakland County, Michigan FACILITIES MANAGEMENT/FACILITIES MAINTENANCE AND OPERATIONS - Jail Elevators 1 & 3 Hydraulic Jack Replacement Project Schedule "A" DETAIL R/E Fund Name Division Name Fund # (FND)Cost Center (CCN) # Account # (RC/SC) Program # (PRG)Grant ID (GRN) # Project ID # (PROJ) Region (REG) Budget Fund Affiliate (BFA) Ledger Account Summary Account Title FY 2022 Amendment FY 2023 Amendment FY 2024 Amendment E Building Improvement Facilities Engineering Admin FND40100 CCN1040801 SC788001 PRG148020 40400 Transfer Out $-$(404,900.00)$- Total Expenditures $-$(404,900.00)$- R Project Work Order Facilities Engineering Admin FND40400 CCN1040801 RC695500 PRG148020 PROJ-17163 40100 Transfer In $-$404,900.00 $- Total Revenues $-$404,900.00 $- ! " # $ $% &'# ()$ * '+ , ! "#$%&' !()* +,-.-/ -.!+./ $0, '+ 1 2 01&+.,/ -+!/ $01 2 3 ,4 #---1 213 "1 4" +./ -+!/ $0,4 140 56 $735**8*90 -!+./ -..!/ 05#5