HomeMy WebLinkAboutResolutions - 2022.11.17 - 37728
AGENDA ITEM: Grant Acceptance from the Federal Emergency Management Agency for the FY
2021 Building Resilient Infrastructure and Communities Grant Program 22-382
COMMITTEE MEETING: Board of Commissioners
DATE: Thursday, November 17, 2022 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
DEPARTMENT SPONSORED BY
Emergency Management & Homeland Security Penny Luebs
INTRODUCTION AND BACKGROUND
The Board of Commissioners, via Miscelleanous Resolution #21319, approved up to $1.5 million
for a feasibility study for three buildings including a combined EOC and 911 center.
This is a request to accept the FY2021 Building Resilient Infrastructure and Communities (BRIC)
Grant Program grant to partially reimburse the county for the cost of the feasibility study/design of a
potential new EOC and 911 center.
POLICY ANALYSIS
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.858.5115 (office) or andrewsmb@oakgov.com, or the department contact persons listed for
additional information.
CONTACT
Thom Hardesty, Director Emergency
Management & Homeland Security-APP
hardestyt@oakgov.com
ITEM REVIEW TRACKING
Penny Luebs, Created/Initiated - 11/17/2022
David Woodward, Board of Commissioners Approved - 11/17/2022
Hilarie Chambers, Executive's Office Approved - 11/21/2022
Lisa Brown, Clerk/Register of Deeds Final Approval - 11/22/2022
AGENDA DEADLINE: 11/17/2022 6:00 PM
COMMITTEE TRACKING
2022-11-01 Public Health & Safety - Recommend to Board
2022-11-17 Full Board - Adopted
ATTACHMENTS
1. EMHS 2021 Building Resilient Infrastructure_Sch. A
2. Grant Review Sign-Off
3. BRIC Grant Agreement Forms
November 17, 2022
RESOLUTION #2022-2156 _ 22-382
Sponsored By: Penny Luebs
Emergency Management & Homeland Security - Grant Acceptance from the Federal
Emergency Management Agency for the FY 2021 Building Resilient Infrastructure and
Communities Grant Program
Chairperson and Members of the Board:
WHEREAS the Federal Emergency Management Agency (FEMA) has awarded Oakland County the
FY 2021 Building Resilient Infrastructure and Communities (BRIC) grant in the amount of up to
$435,000 for the period of September 9, 2022, through September 9, 2025; and
WHEREAS the BRIC grant will reimburse Oakland County for 75% of project scoping expenses
related to the design processes for hardening of a combined EOC/911 center; and
WHEREAS the purpose of the BRIC program is to encourage communities to build infrastructure that
is resilient in times of disaster and emergencies; and
WHEREAS the 25% match is required and is available as part of the $1.5 million approved under
Miscellaneous Resolution #21319; and
WHEREAS the grant agreement has completed the Grant Review Process according to the Board of
Commissioners Grant Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts
grant funding from the Federal Emergency Management Agency for the FY 2021 Building resilient
Infrastructure & Communities Grant funding of $435,000 as a reimbursement for expenses for the
period of September 9, 2022 through September 9, 2025.
BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board of Commissioners
is authorized to execute the grant agreement and to approve any grant extensions or changes, within
fifteen percent (15%) of the original award, which are consistent with the original agreement as
approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any
future commitment including the continuation of any special revenue positions if/when the grant
expires.
BE IT FURTHER RESOLVED the FY 2023 budget is amended as detailed in the attached Schedule A.
Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Penny Luebs.
Date: November 17, 2022
David Woodward, Commissioner
Date: November 21, 2022
Hilarie Chambers, Deputy County Executive II
Date: November 22, 2022
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2022-11-01 Public Health & Safety - Recommend to Board
2022-11-17 Full Board - Adopted
VOTE TRACKING
Motioned by Commissioner Kristen Nelson seconded by Commissioner Michael Spisz to adopt the
attached Grant Acceptance: from the Federal Emergency Management Agency for the FY 2021
Building Resilient Infrastructure and Communities Grant Program.
Yes: David Woodward, Michael Spisz, Karen Joliat, Kristen Nelson, Christine Long, Philip Weipert,
Gwen Markham, Thomas Kuhn, Chuck Moss, Marcia Gershenson, William Miller III, Charles
Cavell, Penny Luebs, Janet Jackson, Gary McGillivray, Robert Hoffman, Adam Kochenderfer (17)
No: None (0)
Abstain: None (0)
Absent: (0)
Passed
ATTACHMENTS
1. EMHS 2021 Building Resilient Infrastructure_Sch. A
2. Grant Review Sign-Off
3. BRIC Grant Agreement Forms
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
November 17, 2022, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at
Pontiac, Michigan on Thursday, November 17, 2022.
Lisa Brown, Oakland County Clerk / Register of Deeds
Oakland County, Michigan
EMERGENC MANANGEMENT AND HOMELAND SECURITY -EMERGENCY MANAGEMENT DIVISION - BUILDING RESILIENT INFRASTRUCTURE COMMUNITIES (BRIC) GRANT ACCEPTANCE
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)
Cost Center
(CCN) #
Account #
(RC/SC)
Program #
(PRG)
Grant ID (GRN)
#
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2023
Amendment
FY 2024
Amendment
FY 2025
Amendment
R General Fund - Grants Emergency Mgt FND10101 CCN1110101 RC610313 PRG115090 GRN-1003993 610000 Federal Operating Grant $435,000 $-$-
Total Revenues $435,000 $-$-
E General Fund - Grants Emergency Mgt FND10101 CCN1110101 SC731458 PRG115090 GRN-1003993 730000 Professional Services $435,000 $-$-
Total Expenditures $435,000 $-$-
Please Note: The attached Miscellaneous Resolution is subject to further revision once posted to the Board of
Commissioners’ Civic Clerk site.
GRANT REVIEW SIGN-OFF – Emergency Management - Homeland Security
GRANT NAME: 2021 Building Resilient Infrastructure and Communities
FUNDING AGENCY: United States Dept of Homeland Security, Federal Emergency Management Agency (FEMA)
DEPARTMENT CONTACT PERSON: Thom Hardesty 248-343-0863
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 09/29/2022
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments.
The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include this sign-
off email and the grant agreement/contract with related documentation) may be requested to be placed on the agenda(s) of
the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Sheryl Johnson (09/28/2022)
Human Resources:
Approved by Human Resources. No position implications/ – Heather Mason (09/28/2022)
Risk Management:
Approved. – Robert Erlenbeck (9/28/2022)
Corporation Counsel:
Approved – Jody Hall (9/29/2022)
00 – GRANT AGREEMENT REFERENCE GUIDE
Grant Agreement Reference Guide
Hazard Mitigation Grant Program (HMGP),
Each number below corresponds to a document attached to the eMail.
FOR QUESTIONS, EMAIL: GILBERTA6@MICHIGAN.GOV
1.FEDERAL AWARD ID COVER PAGE – A summary of your grants Federal Award information. It contains
subrecipient name, grant name, vendor number, Federal Award ID of the grant, when the grant was awarded,
your DUNS number, Period of Performance, and grant amounts. The “Cumulative Amount of Federal Award to
MSP/EMHSD” is the total amount awarded, to date, to the recipient, MSP. Your Award amount is listed directly
above this number, the "Federal Funds Obligated by this Action amount.
2.ELECTRONIC CHECKLIST – A Checklist of all required documentation to be printed, completed, signed, and
returned to MSP/EMHSD.
3.GRANT AGREEMENT COVER LETTER – A Cover Letter for your grant agreement. It indicates who to contact
with questions and who to send completed documentation to.
4.GRANT AGREEMENT – This is your Grant Agreement. It provides the approved scope of work, Federal Award
amounts, Local Match requirements, Total Project amounts, and other grant specific information. You will be
required to print, sign on the last page, scan and return to MSP/EMHSD as a part of the checklist mentioned
above. You will keep the original signed documentation for your records.
5.RECORD OF ENVIRONMENTAL CONDSIDERATION (REC) – This document includes the approved Scope of
Work and Special and General Conditions that must be followed when implementing the project. Not adhering to
the stated conditions jeopardizes funding for the project.
6.SUMMARY OF ASSURANCES CHECKLIST – FEMA FORM 20-16
7.ASSURANCES – NON-CONSTRUCTION – FEMA FORM 20-16A
8.ASSURANCES – CONSTRUCTION – FEMA FORM 20-16B
9.CERTIFICATION OF LOBBYING, SUSPENSION, DEBARMENT, AND DRUG FREE WORKPLACE –FEMA
FORM 20-16C
10.SF-LLL – DISCLOSURE OF LOBBYING ACTIVITIES
11.EMHSD-053 – AUDIT CERTIFICATION FORM
12.W-9 – IRS REQUEST FOR TAXPAYER ID NUMBER AND CERTIFICATION
13.EMHSD-RA – SUBRECIPIENT RISK ASSESSMENT CERTIFICATION
Please submit all Grant Agreement Documentation and Questions to:
Audrey Gilbert
GilbertA6@Michigan.gov
REV (02/2022)
Pre-Disaster Mitigation Grant Program (PDM), and
Building Resilient Infrastructure and Communities (BRIC) grants.
FEDERAL AWARD IDENTIFICATION
Subrecipient Name: Grant Name:
CFDA Number: Subrecipient IRS/Vendor
Number:
Federal Award Identification Number (FAIN): Federal Award Date:
Subrecipient UEI-EFT Code: Subaward Performance Period:
From: To:
Research & Development: Funding: Total:
Federal Funds Obligated by this Action:
Indirect Cost Rate: Total Federal Funds Obligated to Subrecipient:
Total Amount of the Federal Award
Committed to Subrecipient:
Federal Award Project Description:
Details:
Federal Awarding Agency:
Federal Emergency Management Agency
Region V
536 South Clark Street, 6th Floor
Chicago, Illinois 60605
Pass-Through Entity (Recipient) Name:
Michigan State Police,
Emergency Management
and Homeland Security Division
PO Box 30634
Lansing, Michigan 48909
MICHIGAN STATE POLICE
Emergency Management
and Homeland Security Division
Grant Agreement Federal Award ID
EMHSD-FAID
(REV 07/2022)
SUBRECIPIENT CHECKLIST
BRIC FY2021
Building Resilient Infrastructure and Communities (BRIC)
GRANT AGREEMENT
CFDA No: 97.047
Complete forms as listed in the checklist and return to MSP/EMHSD.
THE SUBGRANTEE WILL NOT BE REIMBURSED FUNDS UNTIL ALL REQUIRED SIGNED DOCUMENTS ARE RECEIVED
1.Grant Agreement.
The grant agreement is enclosed.
Please print a copy and sign on the last page. Retain the original signed documents for your
records, scan the documents and return to MSP/EMHSD at the eMail above.
2.FEMA Form 20-16, Summary Sheet for Assurances and Certifications
3.FEMA Form 20-16A, Assurances Non-Construction Programs
4.FEMA Form 20-16B, Assurances Construction Programs
5.FEMA Form 20-16C, Certifications Regarding Lobbying; Debarment, Suspension and Other
Responsibility Matters; and Drug-Free Workplace Requirements
6.SF LLL, Disclosure of Lobbying Activities (if applicable)
7.W9, Request for Taxpayer Identification Number and Certification
8.EMHSD-053, Audit Certification
9.EMHSD-RA, Subrecipient Risk Assess
ment Certification
POST REIMBURSEMENT REQUIREMENTS:
The Subrecipient is required to participate, with the recipient, in an on-site monitoring of financial documents. Retain
financial records, supporting documents, and all other records pertinent to the grant for at least three (3) years after the
grant is closed by the awarding federal agency. Be sure to comply with Single Audit requirements of Subpart F of 2 CFR
200.
If required, the Subrecipient shall submit an audit copy to:
Michigan Department of State Police Grants and
Community Services Division
PO Box 30634
Lansing, Michigan 48909
EMHSD-SRCL-BRIC21
(REV 09/2022)
To receive payments from the State of Michigan, the Subrecipient must be registered as a vendor. To register or
check an account's current EFT information, visit the State of Michigan SIGMA Vendor Self Service (VSS) online at
https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService. Failure to maintain an active vendor account could
delay reimbursement payments.
REIMBURSEMENT INFORMATION:
EMERGENCY MANAGEMENT AND HOMELAND SECURITY DIVISION ● 7150 HARRIS DRIVE ● DIMONDALE, MICHIGAN 48821
MAILING ADDRESS ● P.O. BOX 30634 ● LANSING, MICHIGAN 48909
www.michigan.gov/emhsd ● 517-284-3745
STATE OF MICHIGAN
DEPARTMENT OF STATE POLICE
LANSING
GRETCHEN WHITMER
GOVERNOR
COL. JOSEPH M. GASPER
DIRECTOR
September 13, 2022
Mr. Michael Kamenec
Emergency Management Coordinator
1200 North Telegraph Road
Pontiac, Michigan 48341
Dear Mr. Kamenec:
Enclosed is the Fiscal Year 2021 Building Resilient Infrastructure and Communities (BRIC) Grant
Program grant agreement package for the County of Oakland’s grant. Please sign and return the
required grant documentation listed on the enclosed Subrecipient Checklist to our office via email:
Attention: Ms. Audrey Gilbert
Emergency Management and Homeland Security Division
Michigan Department of State Police
GilbertA6@Michigan.gov
If you have any questions regarding this correspondence, please contact Ms. Audrey Gilbert at
517 -243 -7873 or GilbertA6@Michigan.gov.
Sincerely,
Capt. Kevin Sweeney, Commander
Emergency Management and
Homeland Security Division
Enclosures (12)
cc: Lt. Timothy Ketvirtis
State of Michigan
Hazard Mitigation Assistance (HMA)
Grant Agreement for Fiscal Year 2021 Building Resilient
Infrastructure and Communities (BRIC)
Period of Performance Expires: September 9, 2025
CFDA Number: 97.047
Project Number: EMC-2021-BR-063-0009
Fiscal Year 2021 Building Resilient Infrastructure and Communities (BRIC) grant agreement is hereby entered into
between the Michigan Department of State Police, Emergency Management and Homeland Security Division
(MSP/EMHSD) (hereinafter called the Recipient), and
COUNTY OF OAKLAND
(hereinafter called the Subrecipient)
I. Purpose
The purpose of this grant agreement is to assist the Subrecipient in the implementation of EMC-2021-BR-063 -0009
(hereinafter called the Project) -- a project to provide supplementary financial assistance for the implementation of
cost-effective hazard mitigation measures that will permanently reduce or eliminate the long-term risk to human life
and property from natural, technological, or human-caused disasters and their effects. Building Resilient
Infrastructure and Communities (BRIC) funding is awarded by the Federal Emergency Management Agency
(FEMA) and is administered by the Recipient.
II. Objective
The principal objective of this grant agreement is to provide financial assistance to the Subrecipient. The
Subrecipient must complete the approved measures detailed in the attached FEMA GO formal application
submitted by the Subrecipient, and summarized as follows:
Oakland County will complete a scoping project to determine the cost and feasibility of hardening a new Emergency
Operations Center (EOC) structure to withstand EF5 tornado forces. Oakland County is in discussions with the
State of Michigan with the intention to designate the new Oakland County Emergency Operations Center as the
backup for the state EOC which services 10 million residents. The Oakland County EOC must meet certain
qualifications prior to achieving this designation including the enhanced structure proposed in this project. This
project will be utilized in developing a future project seeking funding for the construction of a community saferoom
as part of an enhanced Emergency Operations Center.
No changes to the approved scope of work (approved measures) can be implemented without prior FEMA
approval. Failure to obtain FEMA approval prior to implementing a modified scope of work may result in
cancellation of the grant and repayment of federal funds. Requests for changes to the scope of work must be
made to FEMA through the Recipient and be supported by adequate justification to be processed. All expenses,
including local match, must be reasonable and appropriately documented to be eligible for reimbursement.
Expenses that are not related to the approved scope of work and budget are not eligible for reimbursement under
the provisions of this grant agreement.
III. Statutory Authority
This grant agreement is made pursuant to Section 203 of the Robert T. Stafford Disaster Relief and Emergency
Assistance Act (Stafford Act), as amended (Pub. L. No. 93-288) (42 U.S.C. § 5133) as implemented by Hazard
Mitigation Assistance: Building Resilient Infrastructure and Communities (FP:104-008 -05).
The Subrecipient agrees to comply with all BRIC Grant Program requirements in accordance with the Department
of Homeland Security (DHS) Notice of Funding Opportunity (NOFO) FY 2021 Building Resilient Infrastructure and
Communities, located at: https://www.fema.gov/sites/default/files/documents/fema_nofo-fiscal -year-2021-building-
resilient-infrastructure.pdf. The Subrecipient also agrees to comply with regulations, including but not limited to the
following, as applicable:
Fiscal Year 2020 Building Resilient Infrastructure and Communities Grant Agreemen t
County of Oakland (EMC-2021-BR-063-0009)
Page 2 of 8
A. Administrative Requirements
1. 2 CFR, Part 200 of the Code of Federal Regulations (CFR), Uniform Administrative Requirements,
Cost Principles, and Audit Requirement for Federal Awards located at http://www.ecfr.gov.
2. Title 2 CFR Part 170, Reporting Subaward and Executive Compensation – Appendix A to Part 170.
[The above referenced Code of Federal Regulations (CFR) documents are online at http://www.ecfr.gov].
B. Audit Requirements and Other Assessments
1. Public Law 112 -248, Improper Payments Elimination and Recovery Improvement Act (IPERIA) of 2012.
IV. Hazard Mitigation Grant Program Award Amount and Restrictions
FEMA has approved an obligated amount for this project in the amount of: $ 580,000
Total Non-Federal Share Amount: $ 145,000
Total BRIC Federal Share Amount: $ 435,000
Total Approved Project Amount: $ 580,000
The Subrecipient shall provide at least 25% matching funds from non -federal sources. Approval of in-kind match is
at the sole discretion of the Recipient; the Recipient reserves the right to deny or adjust in-kind match, if necessary.
Federal assistance is made available within the limits of funds available from Congressional appropriations for such
purposes in accordance with the Stafford Act, Executive Orders 12148 and 12873, appropriate regulations found in
Title 44 of the Code of Federal Regulations (CFR), as amended and currently applicable FEMA grant guidance.
Federal funds provided under the Stafford Act for the BRIC Program are limited to a maximum of 75% of the total
eligible costs. If there is a cost under-run for the project, final reimbursement for the federal share of the project
costs will be adjusted based on actual costs of the project. Subrecipient shall provide the required non-federal
matching funds.
The following types of post-award changes to approved budget (from the formal application submitted by the
Subrecipient) will require the prior written approval of FEMA:
Non-construction projects
• Adjustments of more than 10% in any direct cost categories for grants with a federal share that exceeds
$100,000.
• Any change that would result in the need for additional federal funding.
Construction projects
• Any changes to access contingency funds and rebudget to another direct cost category.
• Any change that would result in the need for additional federal funding.
Requests for a budget revision must be made to FEMA through the Recipient and supported by adequate
justification in order to be processed. The federal share will not be increased.
V. Responsibilities of the Subrecipient
The BRIC funds must supplement, not supplant, state or local funds. Federal funds will be used to
supplement existing funds and will not replace (supplant) funds that have been appropriated for the same purpose.
Potential supplanting will be carefully reviewed in the application review, in subsequent monitoring, and in the audit.
The Subrecipient may be required to supply documentation certifying that it did not reduce non-federal funds
because of receiving federal funds. Federal funds cannot be used to replace a reduction in non -federal funds or
solve budget shortfalls in general fund programs.
The Subrecipient agrees to comply with all applicable federal and state regulations including, but not limited to, the
following:
Fiscal Year 2020 Building Resilient Infrastructure and Communities Grant Agreemen t
County of Oakland (EMC-2021-BR-063-0009)
Page 3 of 8
A. In addition to this BRIC grant agreement, Subrecipients shall complete, sign, and submit to the Recipient
the following documents, which are incorporated by reference into this grant agreement:
1. Standard Assurances .
2. Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and
Drug-Free Workplace Requirement.
3. State of Michigan Audit Certification (EMHSD-053).
4. Request for Taxpayer Identification Number and Certification (W -9).
5. Subrecipient Risk Assessment Certification (EMHSD-RA).
B. The BRIC Grant covers eligible costs incurred only during the period of performance (see section XII).
Allowable costs are only those specifically detailed in the attached BRIC formal application submitted by
the Subrecipient. For costs incurred during the pre-award period, only those that are specifically identified
in the grant application as “pre -award” costs are eligible for reimbursement.
C. Make all purchases and/or procure services in accordance with 2 CFR, Part 200 of the Code of Federal
Regulations (CFR), grant guidance and local purchasing/procurement policies.
D. The Subrecipient shall comply with all applicable codes, standards, and permitting requirements that
pertain to this project and shall provide maintenance, as appropriate and required, for the life of the Project.
E. The Subrecipient agrees to prepare the Request for Reimbursement of Mitigation Project Expenses form,
and all required attached documentation, including all required authorized signatures, and submit these to
the Recipient.
F. Submit quarterly progress reports to the Recipient on the status of all approved projects. The due dates for
quarterly progress reports are detailed in Section VII of this agreement.
G. Comply with applicable financial and administrative requirements set forth in the current edition of 2 CFR,
Part 200 of the Code of Federal Regulations (CFR), Uniform Administrative Requirements, Cost Principles,
and Audit Requirement for Federal Awards located at http://www.ecfr.gov.
H. Environmental and Historic Preservation Program (EHP): The federal government is required to consider
the potential impacts to the human and natural environment of projects proposed for federal funding. The
EHP engages in a review process to ensure that federally funded activities comply with various federal
laws. The goal of these compliance requirements is to protect our nation’s water, air, coastal, wildlife,
agricultural, historical, and cultural resources, as well as to minimize potential adverse effects to children
and low-income and minority populations. The Subrecipient shall not undertake any project having the
potential to impact EHP resources without prior approval. Any activities that have been initiated without the
necessary EHP review and approval will result in a non-compliance finding and will not be eligible for
federal funding, and the entire grant amount may be forfeited. All necessary permits must be obtained for
the project and are the responsibility of the Subrecipient. The project must be implemented in conformance
with 44 CFR, Part 9, Floodplain Management and Protection of Wetlands, and the environmental
conditions that have been identified through the National Environmental Policy Act review. These
conditions can be found in one or more of the following FEMA documents:
• Record of Environmental Consideration (REC).
• Categorical Exclusion (“CATEX") Letter/Memo.
• Environmental Assessment.
• Finding of No Significant Impact.
VI. Responsibilities of Recipient
The Recipient, in accordance with the general purposes and objectives of this grant agreement, will:
A. Administer BRIC in accordance with all applicable federal and state regulations and guidelines and provide
quarterly reports to FEMA documenting this administration.
B. Provide direction and technical assistance to the Subrecipient.
C. Provide to the Subrecipient any special report forms and reporting formats (templates) required for
operation of the program.
D. Reimburse the Subrecipient, within the limits of funds available from Congressional appropriations for such
purposes and in accordance with this grant agreement and subject to legislative authorization, for the
Fiscal Year 2020 Building Resilient Infrastructure and Communities Grant Agreemen t
County of Oakland (EMC-2021-BR-063-0009)
Page 4 of 8
federal share of allowable project expenses based upon the Project Application approved by FEMA and
appropriate documentation submitted by the subrecipient.
E. At its discretion, independently or in conjunction with FEMA, may conduct random on-site reviews with
Subrecipient(s).
VII. Reporting Procedures
Submit quarterly progress reports to the Recipient on the status of all funding using the Hazard Mitigation
Assistance Quarterly Progress Report Microsoft Form link, which will be sent via email by EMHSD on a quarterly
basis. Quarterly progress reports are required whether or not expenditures are incurred.
Failure by the Subrecipient to fulfill quarterly reporting requirements as required by the grant may result in the
suspension of grant activities until reports are received.
Reporting periods and due dates for each year are as follows:
1st Quarter: October 1st through December 31st Due January 15th
2nd Quarter: January 1st through March 31st Due April 15th
3rd Quarter: April 1st through June 30th Due July 15th
4th Quarter: July 1st through September 30th Due October 15th
Quarterly progress reports are to be submitted by the 15th of the month following the end of each quarter.
Quarterly progress reports should be submitted via the provided Microsoft Form link unless the Subrecipient is
otherwise notified by the Recipient. Reimbursement requests are not required to be submitted with quarterly
progress reports. At the end of each fiscal year, the subrecipient will be required to report an estimate of grant
expenses incurred in the ending fiscal year that will be reimbursed in the up-coming fiscal year.
VIII. Payment Procedures
The Subrecipient agrees to prepare the Request for Reimbursement of Mitigation Project Expenses form (EMHSD-
009) and all required attached documentation, including all required authorized signatures, and submit these to the
Recipient. Completed reimbursement requests should be scanned and submitted via email (to: MSP -EMHSD-
Hazard-Mitigation-Grants@Michigan.gov).
The Recipient’s timely receipt and verification of all required documentation is a condition of payment. The
Recipient may pursue all available remedies for the recoupment of any advance payments that have been
inadequately documented or determined by the Recipient to have been improperly made or expended for
any reason.
Subject to the exercise of Recipient’s sole discretion, three types of payments may be made to the Subrecipient for
this Project:
A. If the Subrecipient provides the Recipient with a letter indicating the amount of reimbursement requested
along with completed reimbursement request forms, as well as supporting documentation demonstrating
the total expenditures to date for eligible Project activities, the Subrecipient may, at the Recipient’s sole
discretion, receive reimbursement of eligible expenditures of up to 90% of the federal share of the grant.
The Recipient will review the expenditures and make payment of no more than 90% of total eligible
expenditures to date. Prior to Project completion, the Recipient will pay to the Subrecipient no more
than a total (including all advance and reimbursement payments) of 90% of the federal share of the
grant.
B. Upon the Subrecipient’s completion of the Project, the Recipient will inspect the Project and review all
expenditures for eligibility prior to making final payment to the Subrecipient. To receive final payment, the
Subrecipient shall provide the Recipient with a letter indicating the project is complete. Along with the
letter, the Subrecipient must provide completed reimbursement request forms that include the total
expenditures for the project and separate documentation supporting each expenditure category.
Fiscal Year 2020 Building Resilient Infrastructure and Communities Grant Agreemen t
County of Oakland (EMC-2021-BR-063-0009)
Page 5 of 8
C. In rare circumstances only, if the Subrecipient provides the Recipient with a letter outlining the immediate
need for an advance payment and the amount of the requested advance, the Subrecipient may (at the
Recipient’s sole discretion) receive an initial advance payment of up to 50% of the Subrecipient’s federal
share of the grant. Pursuant to federal regulations, the Subrecipient shall minimize the time between the
receipt of advance funds and disbursement of those funds for eligible expenditures. Any interest earned
over $500 must promptly, but at least quarterly, be remitted to:
Michigan State Police,
Emergency Management and Homeland Security Division
Grants and Financial Management Section
P.O. Box 30634
Lansing, Michigan 48909
The Subrecipient may keep interest amounts up to $5 00 per year for administrative expenses.
No payment will be made unless all quarterly reports have been submitted and are up to date.
IX. Employment Matters
Subrecipient shall comply with Title VI of the Civil Rights Act of 1964, as amended; Title VIII of the Civil Rights Act
of 1968; Title IX of the Education Amendments of 1972 (Equal Opportunity in Education Act); the Age
Discrimination Act of 1975; Titles I, II and III of the Americans with Disabilities Act of 1990; the Elliott-Larsen Civil
Rights Act, 1976 PA 453, as amended, MCL 37.2101 et seq .; the Persons with Disabilities Civil Rights Act, 1976
PA 220, as amended, MCL 37.1101 et seq ., and all other federal, state, and local fair employment practices and
equal opportunity laws, and covenants. The Subrecipient shall not discriminate against any employee or applicant
for employment, to be employed in the performance of this grant agreement, with respect to his or her hire, tenure,
terms, conditions, or privileges of employment; or any matter directly or indirectly related to employment because of
his or her race, religion, color, national origin, age, sex, height, weight, marital status, limited English proficiency, or
handicap that is unrelated to the individual’s ability to perform the duties of a particular job or position. The
Subrecipient agrees to include in every subcontract entered into for the performance of this grant agreement this
covenant not to discriminate in employment. A breach of this covenant is a material breach of the grant agreement.
The Subrecipient shall ensure that no subcontractor, manufacturer, or supplier of the Subrecipient for projects
related to this grant agreement appears on the Federal Excluded Parties List System located at https://sam.gov.
X. Limitation of Liability
The Recipient and the Subrecipient to this grant agreement agree that each must seek its own legal representative
and bear its own costs, including judgments, in any litigation that may arise from performance of this contract. It is
specifically understood and agreed that neither party will indemnify the other party in such litigation.
This is not to be construed as a waiver of governmental immunity for either party.
XI. Third Parties
This grant agreement is not intended to make any person or entity not a party to this grant agreement a third -party
beneficiary hereof, or to confer on a third party any rights or obligations enforceable in their favor.
Fiscal Year 2020 Building Resilient Infrastructure and Communities Grant Agreemen t
County of Oakland (EMC-2021-BR-063-0009)
Page 6 of 8
XII.Grant Agreement Period
This grant agreement is in full force and effect from September 9, 2022 (date of application period opening) to
September 9, 2025 . No costs eligible under this grant agreement shall be incurred before the starting date of this
grant agreement, except for those costs specifically identified in the grant application as eligible “pre-award” costs.
This grant agreement consists of two identical sets, simultaneously executed; each is considered an original having
identical legal effect. This grant agreement may be terminated by either party by giving thirty (30) days written
notice to the other party stating reasons for termination and the effective date, or upon the failure of either party to
carry out the terms of the grant agreement. Upon any such termination, the Subrecipient agrees to return to the
Recipient any funds not authorized for use, and the Recipient shall have no further obligation to reimburse the
Subrecipient.
Effective Dates:
-Period of Performance: September 9, 2022 to September 9, 2025 .
-Eligibility period for pre-award costs: N/A No pre -award costs were approved.
-Eligibility period for regular grant costs: September 9, 2022 to September 9, 2025.
-End of Period of Performance: September 9, 2025.
XIII.Entire Grant Agreement
This grant agreement is governed by the laws of the state of Michigan and supersedes all prior agreements,
documents, and representations between Recipient and the Subrecipient, whether expressed, implied, or oral. This
grant agreement constitutes the entire agreement between the parties and may not be amended except by written
instrument executed by both parties prior to the termination date set forth in Section XII above. No party to this
grant agreement may assign this grant agreement or any of his/her/its rights, interest, or obligations hereunder
without the prior consent of the other party. The Subrecipient agrees to inform Recipient in writing immediately of
any proposed changes of dates, budget, or services indicated in this grant agreement, as well as changes of
address or personnel affecting this grant agreement. Changes in dates, budget, or services are subject to prior
written approval of Recipient. If any provision of this grant agreement shall be deemed void or unenforceable, the
remainder of the grant agreement shall remain valid.
The Recipient may suspend or terminate sub recipient funding, in whole or in part, or other measures may be
imposed for any of the following reasons:
•Failure to expend funds in a timely manner consistent with the grant milestones, guidance and assurances.
•Failure to comply with the requirements or statutory objectives of federal or state law.
•Failure to make satisfactory progress toward the goals or objectives set forth in the subgrant application.
•Failure to follow grant agreement requirements or special conditions.
•Proposal or implementation by the Subrecipient of substantial plan changes to the extent that, if originally
submitted, the project would not have been approved for funding.
•Failure to submit required reports.
•Filing of a false certification by the Subrecipient in the application or other report or document.
•Failure to adequately manage, monitor or direct the grant funding activities of their subrecipients.
Before taking action, the Recipient will provide the Subrecipient reasonable notice of intent to impose corrective
measures and will make every effort to resolve the problem informally.
Fiscal Year 2020 Building Resilient Infrastructure and Communities Grant Agreemen t
County of Oakland (EMC-2021-BR-063-0009)
Page 7 of 8
XIV.Business Integrity Clause
The Recipient may immediately cancel the grant without further liability to the Recipient or its employees if the
Subrecipient, an officer of the Subrecipient, or an owner of a 25% or greater share of the Subrecipient is convicted
of a criminal offense incident to the application for or performance of a state, public, or private grant or subcontract;
or convicted of a criminal offense, including but not limited to any of the following: embezzlement, theft, forgery,
bribery, falsification or destruction of records, receiving stolen property, attempting to influence a public employee
to breach the ethical conduct standards for state of Michigan employees; convicted under state or federal antitrust
statutes; or convicted of any other criminal offense which, in the sole discretion of the Recipient, reflects on the
Subrecipient's business integrity.
XV.Freedom of Information Act (FOIA)
Much of the information submitted in the course of applying for funding under this program, or provided in the
course of grant management activities, may be considered law enforcement-sensitive or otherwise critical to
national security interests. This may include threat, risk, and needs assessment information; and discussions of
demographics, transportation, public works, and industrial and public health infrastructures. Therefore, each
Subrecipient agency Freedom of Information Officer will need to determine what information is to be withheld on a
case-by-case basis. The Subrecipient should be familiar with the regulations governing Protected Critical
Infrastructure Information (6 CFR Part 29) and Sensitive Security Information (49 CFR Part 1520), as these
designations may provide additional protection to certain classes of homeland security information.
Fiscal Year 2020 Building Resilient Infrastructure and Communities Grant Agreemen t
County of Oakland (EMC-2021-BR-063-0009)
Page 8 of 8
XVI.Official Certificate
For the Subrecipient
The individual or officer signing this grant agreement certifies by his or her signature that he or she is authorized to
sign this grant agreement on behalf of the organization he or she represents. The Subrecipient agrees to complete
all requirements specified in this grant agreement.
County of Oakland
Name of Subrecipient
Printed Name Title
___________________________________
Signature Date
For the Recipient
Michigan State Police, Emergency Management and Homeland Security Division
Commander, Emergency Management
Capt. Kevin Sweeney and Homeland Security Division__________
Printed Name Title
9/13/2022
Signature Date
David T. Woodward Chairman, Board of Commissioners
U.S. DEPARTMENT OF HOMELAND SECURITY
FEDERAL EMERGENCY MANAGEMENT AGENCY
SUMMARY SHEET FOR ASSURANCES AND CERTIFICATIONS
O.M.B. No. 1660-0025
Expires July 31, 2007
FOR
FY
CA FOR (Name of Recipient)
This summary sheet includes Assurances and Certifications that must be read, signed, and submitted as a part of the
Application for Federal Assistance.
An applicant must check each item that they are certifying to:
Part I FEMA Form 20-16A, Assurances-Nonconstruction Programs
Part II FEMA Form 20-16B, Assurances-Construction Programs
Part III FEMA Form 20-16C, Certification Regarding Lobbying;
Debarment, Suspension, and Other Responsibility
Matters; and Drug-Free Workplace Requirements
Part IV SF LLL, Disclosure of Lobbying Activities (If applicable)
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the identified
attached assurances and certifications.
Typed Name of Authorized Representative Title
Signature of Authorized Representative Date Signed
NOTE: By signing the certification regarding debarment, suspension, and other responsibility matters for primary
covered transaction, the applicant agrees that, should the proposed covered transaction be entered into, it shall not
knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction, unless authorized by FEMA entering into this transaction.
The applicant further agrees by submitting this application that it will include the clause titled "Certification
Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," provided by the
FEMA Regional Office entering into this covered transaction, without modification, in all lower tier covered transactions and in
all solicitations for lower tier covered transactions. (Refer to 44 CFR Part 17.)
Paperwork Burden Disclosure Notice
Public reporting burden for this form is estimated to average 1.7 hours per response. The burden estimate includes the time
for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing,
reviewing, and maintaining the data needed, and completing and submitting the form. Send comments regarding the
accuracy of the burden estimate and any suggestions for reducing the burden to: Information Collections Management, U.S.
Department of Homeland Security, Federal Emergency Management Agency, 500 C Street, SW, Washington DC 20472.
You are not required to complete this form unless a valid OMB control number is displayed in the upper corner on this form.
Please do not send your completed form to the above address.
FEMA Form 20-16, OCT 04 PREVIOUS EDITION OBSOLETE
U.S DEPARTMENT OF HOMELAND SECURITY
FEDERAL EMERGENCY MANAGEMENT AGENCY
ASSURANCES-NONCONSTRUCTION PROGRAMS
O.M.B. No. 1660-0025
Expires July 31, 2007
Paperwork Burden Disclosure Notice
Paperwork reporting burden for this form is estimated to average 1.7 hours per response The burden estimate includes the time for reviewing instructions,
searching existing data sources, gathering and maintaining the data needed, and completing, reviewing, and submitting the form. You are not required to
respond to this collection of information unless a valid OMB control number appears in the upper right corner of this form. Send comments regarding the
accuracy of the burden estimate and any suggestions for reducing the burden estimate to: Information Collection Management, U. S. Department of
Homeland Security, Federal Emergency Management Agency, 500 C Street, SW, Washington, DC 20472. NOTE: Do not send your completed form to
the above address.
NOTE:
Certain of these assurances may not be applicable to your project or program. If you have any questions, please contact the awarding agency. Further,
certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified.
As the duly authorized representative of the applicant, I certify that the applicant:
1. Has the legal authority to apply for Federal assistance, and the
institutional, managerial and financial capability (including funds sufficient
to pay the non-Federal share of project costs) to ensure proper planning,
management and completion of the project described in this application.
2. Will give the awarding agency, the comptroller General of the United
States, and if appropriate, the State, through any authorized
representative, access to and the right to examine all records, books,
papers, or documents related to the award; and will establish a proper
accounting system in accordance with generally accepted accounting
standards or agency directives.
3. Will establish safeguards to prohibit employees from using their
positions for a purpose that constitutes or presents the appearance of
personal gain.
4. Will initiate and complete the work within the applicable time frame after
receipt of approval of the awarding agency.
5. Will comply with the Intergovernmental Personnel Act of 1970 (42
U.S.C. Section 4727-4763) relating to prescribed standards for merit
systems for programs funded under one of the nineteen statues or
regulations specified in Appendix A of OPM's Standards for Merit System
of Personnel Administration (5 C.F.R. 900, Subpart F).
6. Will comply with all Federal statues relating to nondiscrimination. These
include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.
L. 88-352) which prohibits discrimination on the basis of race, color, or
national origin; (b) Title IV of the Education Amendments of 1972, as
amended (20 U.S.C. Sections 1681-1683, and 1685-1686), which prohibits
discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act
of 1973, as amended (29 U.S.C. Section 794), which prohibits
discrimination on the basis of handicaps; (d) the Age Discrimination Act of
1975, as amended (42 U.S.C. Sections 6101-6107), which prohibits
discrimination on the basis of age; (e) the Drug Abuse Office and
Treatment Act of 1972 (P.L. 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse; (f) the Comprehensive
Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation
Act of 1970,) P.L. 91-616), as amended, relating to nondiscrimination on
the basis of alcohol abuse or alcoholism; (g) Sections 523 and 527 of the
Public Health Service Act of 1912, (42 U.S.C. 290-dd-3 and 290 ee-3), as
amended, relating to confidentiality of alcohol and drug abuse patient
records; (h) Title VIII of the Civil Rights Acts of 1968 (42 U.S.C. Section
3601 et. seq.), as amended, relating to nondiscrimination in the sale, rental
or financing of housing; (i) any other nondiscrimination provision in the
specific statue(s) under which application for Federal assistance is being
made; and (j) the requirements of any other nondiscrimination statue(s)
which may apply to the application.
7. Will comply, or has already complied, with the requirements of Title II
and III of the Uniformed Relocation Assistance and Real Property
Acquisition Policies Act of 1970 (P.L. 91-646) which provides for fair and
equitable treatment of persons displaced or whose property is acquired as
a result of Federal or Federally assisted programs. These requirements
apply to all interest in real property acquired for project purposes
regardless of Federal participation in purchase.
8. Will comply with provisions of Hatch Act (5 U.S.C. Sections 1501-1508
and 7324-7328) which limit the political activities of employees whose
principle employment activities are funded in whole or in part with Federal
funds.
9. Will comply, as applicable, with the provisions of the Davis-Bacon Act
(40 U.S.C. Sections 276a to 276a-7) the Copeland Act (40 U.S.C. Section
276c and 18 U.S.C. Sections 874), and the Contract Work Hours and
Safety Standards Act (40 U.S.C. Sections 327-333), regarding labor
standards for federally assisted construction subagreements.
10. Will comply, if applicable with flood insurance purchase requirements
of Section 102a of the Flood Disaster Protection Act of 1973 (P.L. 93-234)
which requires recipients in a special flood hazard area to participate in the
program and to purchase flood insurance if the total cost of insurable
construction and acquisition is $10,000 or more.
11. Will comply with environmental standards which may be prescribed
pursuant to the following: (a) institution of environmental quality control
measures under the National Environmental Policy Act of 1969 (P.L.
91-190) and Executive Order (EO) 11514; (b) notification of violating
facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO
11990; (d) evaluation of flood hazards in floodplains in accordance with EO
11988;(e) assurance of project consistency with the approved State
management program developed under the Coastal Zone Management
Act of 1972 (16) U.S.C. Sections 1451 et seq.); (f) conformity of Federal
actions to State (Clear Air) Implementation Plans under Section 176 (c) of
the Clear Air Act of 1955, as amended (42 U.S.C. Section et seq.); (g)
protection underground sources of drinking water under Safe Drinking
Water Act of 1974, as amended, (P.L. 93-523); and (h) protection of
endangered species under the Endangered Species Act of 1973, as
amended, (P.L. 93-205).
12. Will comply with the wild and Scenic Rivers Act of 1968 (16 U.S.C.
Sections 1271 et seq.) related to protecting components of the national
wild and scenic rivers systems.
13. Will assist the awarding agency in assuring compliance with Section
106 of the National Historic Preservation Act of 1966, as amended (16
U.S.C. 470), EO 11593 (identification and protection of historic properties),
and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C.
469a-et seq.).
14. Will comply with P.L 93-348 regarding the protection of human subjects
involved in research, development, and related activities supported by this
award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L.
89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care,
handling, and treatment of warm blooded animals held for research,
teaching, or other activities supported by this award of assistance.
16. Will comply with the Lead-Based Paint Poising Prevention Act (42
U.S.C. Sections 4801 et seq.) which prohibits the use of lead based paint
in construction or rehabilitation of residence structures.
17. Will cause to be performed the required financial and compliance
audits in accordance with the Single Audit Act of 1984.
18. Will comply with all applicable requirements of all other Federal laws,
executive orders, regulations and policies governing this program.
19. It will comply with the minimum wage and maximum hours provisions
of the Federal Fair Labor Standards Act (29 U.S.C. 201), as they apply to
employees of institutions of higher education, hospitals, and other
non-profit organizations.
FEMA Form 20-16A, OCT 04 PREVIOUS EDITION OBSOLETE
U. S. DEPARTMENT OF HOMELAND SECURITY
FEDERAL EMERGENCY MANAGEMENT AGENCY
ASSURANCES-CONSTRUCTION PROGRAM
O.M.B. No. 1660-0025
Expires July 31, 2007
PAPERWORK BURDEN DISCLOSURE NOTICE
Public reporting burden for this form is estimated to average 1.7 hours per response. The burden estimate includes the time for reviewing instructions and
searching existing data sources, gathering and maintaining the data needed and completing, and submitting the form. You are not required to respond to
this collection of information unless a valid OMB control number appears in the upper right corner of this form. Send comments regarding the accuracy of
the burden estimate and any suggestions for reducing the burden to: Information Collections Management, U. S. Department of Homeland Security, Federal
Emergency Management Agency, 500 C Street, SW, Washington, DC 20472, Paperwork Reduction Project (1660-0001). NOTE: Do not send your
completed form to this address.
NOTE"
Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the Awarding Agency. Further, certain
federal assistance awarding agencies may require applicants to certify additional assurances. If such is the case, you will be notified.
As the duly authorized representative of the applicant, I certify that the applicant:
1. Has the legal authority to apply for Federal assistance, and the
institutional, managerial and financial capability (including funds
sufficient to pay the non-Federal Share of project cost) to ensure
proper planning, management, and completion of the project
described in this application.
2. Will give the awarding agency, the comptroller General of the
United States, and if appropriate, the States, through any
authorized representative, access to and the right to examine all
records, books, papers, or documents related to the assistance;
and will establish a paper accounting system in accordance with
generally accepted accounting standards or agency directives.
3. Will not dispose of, modify the use of, or change the terms of
the real property title, or other interest in the site and facilities
without permission and instructions from the awarding agency.
Will record the Federal interest in the title of real property in
accordance with awarding agency directives and will include a
covenant in the title of real property acquired in whole or in part
with Federal assistance funds to assure nondiscrimination during
the useful life of the project.
4. Will comply with the requirements of the assistance awarding
agency with regard to the drafting, review and approval of
construction plans and specifications.
5. Will provide and maintain competent and adequate engineering
supervision at the construction site to ensure that the complete
work conforms with the approved plans and specifications and will
furnish progress reports and such other information as may be
required by the assistance awarding agency or state.
6. Will initiate and complete the work within the applicable time
frame after receipt of approval of the awarding agency.
7. Will establish safeguards to prohibit employees from using their
positions for a purpose that constitutes or presents the
appearance of personal or organizational conflict to interest, or
personal gain.
8. Will comply with Intergovernmental Personnel Act of 1970 (42
U.S.C. Sections 4728-4763) relating to prescribed standards for
merit systems for programs funded under one of the nineteen
statues or regulations specified in Appendix A of OPM's standards
for a Merit System of Personnel Administration (5 C.F.R.
900-subpart F).
9. Will comply with the Lead-Based Paint Poisoning Prevention
Act (42 U.S.C. Sections 4801-et seq.) which prohibits the use of
lead based paint in construction or rehabilitation of residence
structures.
10. Will comply with all Federal statues relating to
non-discrimination. These include but are not limited to: (a) Title
VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits
discrimination on the basis of race, color or national origin; (b)
Title IX of the Education Amendments of 1972, as amended (20
U.S.C. Sections 1681-1683, and 1685-1686) which prohibits
discrimination on the basis of sex; (c) Section 504 of the
Rehabilitation Act of 1973, as amended (29 U.S.C. Sections 794)
which prohibits discrimination on the basis of; (d) the Age
Discrimination Act of 1975, as amended (42 U.S.C. Sections
6101-61-7) which prohibits discrimination on the basis of age; (e)
the Drug Abuse Office Treatment Act of 1972 (P.L. 93-255), as
amended, relating to non-discrimination on the bases of abuse;
(f) the Comprehensive Alcohol Abuse and Alcoholism Prevention,
Treatment and Rehabilitation Act of 1970
(P.L. 91-616), as amended, relating to nondiscrimination on the
bases of alcohol abuse or alcoholism; (g) Sections 523 and 527 of
the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and
290 ee-3), as amended, relating to confidentiality of alcohol and
drug abuse patient records; (h) Title VIII of the Civil Rights Act of
1968 (42 U.S.C. Sections et seq.), as amended, relating to
non-discrimination in the sale, rental or financing of housing; (i)
and other non-discrimination provisions in the specific statutes(s)
under which application for Federal assistance is being made, and
(j) the requirements on any other non-discrimination Statues(s)
which may apply to the application.
11. Will comply, or has already complied, with the requirements of
Title II and III of the Uniform Relocation Assistance and Real
Property Acquisition policies Act of 1970 (P.L. 91-646) which
provides for fair and equitable treatment of persons displaced or
whose property is acquired as a result of Federal and Federally
assisted programs. These requirements apply to all interest in
real property acquired for project purpose regardless of Federal
participation in purchases.
12. Will comply with the provisions of the Hatch Act (5 U.S.C.
Sections 1501-1508 and 7324-7328) which limit the political
activities of employment activities are funded in whole or impart
with Federal funds.
13. Will comply, as applicable, with the provisions of the
Davis-Bacon Act (40 U.S.C. Sections 27a to 276a-7), the
Copeland Act (40 U.S.C. Section 276c and 18 U.S.C. Section
874), the Contract Work Hours and Safety Standards Act (40
U.S.C. Sections 327-333) regarding labor standards for Federally
assisted construction subagreements.
FEMA Form 20-16B, OCT 04 PREVIOUS EDITION OBSOLETE
14. Will comply with the flood insurance purchase requirements of
Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L.
93-234) which requires recipients in a special flood hazard area to
participate in the program and to purchase flood insurance in the
total cost of insurable construction and acquisition is $ 10,000 or
more.
15. Will comply with environmental standards which may be
prescribed pursuant to the following: (a) institution of
environmental quality control measures under the National
Environmental Policy Act of 1969 (P.L. 91-190) and Executive
Order (E.O.) 11514; (b) notification of violating facilities pursuant
to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d)
evaluation of flood hazards in floodplains in accordance with EO
11988; (e) assurance of project consistency with the approved
State management programs developed under the Coastal Zone
Management Act of 1973 (16 U.S.C. Sections 1451 et seq.); (f)
conformity of Federal actions to State (Clean Air) Implementations
Plans under Section 176(c) of the Clean Air Act of 1955, as
amended (42 U.S.C. Section 7401et seq.); (g) protection of
underground sources of drinking water under the Safe Drinking
Water Act of 1974, as amended, (P.L. 93-523); (H) Protection of
Endangered species Act of 1973, as amended, (P.L. 93-205).
16. Will comply with the Wild and Scenic Rivers Act of 1968 (16
U.S.C. Sections 1271 et seq.) related to protecting components or
potential components of the national wild and scenic rivers
system.
17. Will assist the awarding agency in assuring compliance with
Section 106 of the National Historic Preservation Act of 1966, as
amended (16 U.S.C. 470), EO 11593 (identification and
preservation of historic properties), and the Archaeological and
Historic Preservation Act of 1974 (16 U.S.C. 46s-1 et seq.).
18. Will cause to be performed the required financial and
compliance audits in accordance with the Single Audit Act of
1984.
19. Will comply with all applicable requirements of all other
Federal laws, Executive Orders, regulations and policies
governing this program.
20. It will comply with the minimum wage and maximum hours
provisions of the Federal Fair Labor Standards Act (29 U.S.C.
201), as they apply to employees of institutions of higher
education, hospitals, and other non-profit organizations.
21. It will obtain approval by the appropriate Federal agencies of
the final working drawings and specifications before the project is
advertised or placed on the market for bidding; that it will
construct the project, or cause it to be constructed, to final
completion in accordance with the application and approved plans
and specifications; that it will submit to the appropriate Federal
agency for prior approval changes that alter the cost of the
project, use of space, or functional layout; that it will not enter into
a construction contract(s) for the project or undertake other
activities until the conditions of the construction grant program(s)
have been met.
22. It will operate and maintain the facility in accordance with the
minimum standards as may be required or prescribed by the
applicable Federal, State, and local agencies for the maintenance
and operation of such facilities.
23. It will require the facility to be designed to comply with the "American
Standard Specifications for Making Buildings and Facilities Accessible to,
and Usable by, the Physically Handicapped,' Number A117-1961, as
modified (41CFR 101-17.703). The applicant will be responsible for
conducting inspections to ensure compliance with these specifications by
the contractor.
24. If any real property or structure thereon is provided or improved with
the aid of Federal financial assistance extended to the applicant, this
assurance shall obligate the applicant, or in the case of any transfer of such
property, any transferee, for the period during which the real property or
structure is used for a purpose for which the Federal financial assistance is
extended or for another purpose involving the provision of similar services
or benefits.
25. In making subgrants with nonprofit institutions under this
Comprehensive Cooperative Agreement, it agrees that such grants will be
subject to OMB Circular A-122, "Cost Principles for Non-profit
Organization" including but not limited to, the "Lobbying Revision"
published in vol 49, Federal Register, pages 18260 through 18277 (April
27, 1984).
U. S. DEPARTMENT OF HOMELAND SECURITY
FEDERAL EMERGENCY MANAGEMENT AGENCY CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
O.M.B. No. 1660-0025
Expires July 31, 2007
PAPERWORK BURDEN DISCLOSURE NOTICE
Public reporting burden for this form is estimated to average 1.7 hours per response. The burden estimate includes the time for reviewing instructions and
searching existing data sources, gathering and maintaining the data needed and completing, and submitting the form. You are not required to respond to
this collection of information unless a valid OMB control number appears in the upper right corner of this form. Send comments regarding the accuracy of
the burden estimate and any suggestions for reducing the burden to: Information Collections Management, U.S. Department of Homeland Security, Federal
Emergency Management Agency, 500 C Street, SW, Washington, DC 20472, Paperwork Reduction Project (1660-0001). NOTE: Do not send your
completed form to this address.
Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the
instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification
requirements under 44 CFR Part 18, "New Restrictions on Lobbying" and 28 CFR Part 17, "Government-wide Debarment and Suspension (Nonprocurement)
and Government-wide Requirements for Drug-Free Workplace (Grants),." The certifications shall be treated as a material representation of fact upon which
reliance will be placed when the Federal Emergency Management Agency (FEMA) determines to award the transaction, grant, or cooperative agreement.
1. LOBBYING
As required by section 1352, Title 31 of the U.S. Code, and implemented
at 44 CFR Part 18, for persons entering into a grant or cooperating
agreement over $ 100,000, as defined at 44 CFR Part 18, the applicant
certifies that:
(a) No Federal appropriated funds have been paid or will be paid, by or on
behalf of the undersigned, to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of
Congress in connection with the making of any Federal grant, the entering
into of any cooperative agreement, and the extension, continuation ,
renewal, amendment, or modification of any Federal grant or cooperative
agreement.
(b) If any other funds than Federal appropriated funds have been paid or
will be paid to any other person for influencing or attempting to influence
an officer or employee of any agency, a member of Congress, an officer
or an employee of Congress, or employee of a member of Congress in
connection with this Federal Grant or cooperative agreement, the
undersigned shall complete and submit Stand Form-LLL, "Disclosure of
Lobbying Activities," in accordance with its instructions
(c) The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers (including
subgrants, contracts under grants and cooperative agreements, and
subcontracts) and that all subrecipients shall certify and disclose
accordingly.
Standard Form-LLL "Disclosure of Lobbying Activities" attached
(This form must be attached to certification if nonappropriated funds are to
be used to influence activities.)
2. DEBARMENT,SUSPENSION, AND OTHER RESPONSIBILITY
MATTERS (DIRECT RECIPIENT)
As required by Executive Order 12549, Debarment and Suspension, and
implemented at 44 CFR Part 67, for prospective participants in primary
covered transactions, as defined at 44 CFR Part 17, Section 17.510-A.
The applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment,
declared ineligible, sentenced to a denial of Federal benefits by a State or
Federal court, or voluntarily excluded from covered transactions by any
Federal department or agency;
(b) Have not within a three-year period preceding this application been
convicted of a or had a civilian judgment rendered against them for
commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or perform a public a public (Federal ,State, or local)
transaction or contract under a public transaction; violation of Federal or
State antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, or
receiving stolen property;
(c) Are not presently indicted for otherwise criminally or civilly charged by a
governmental entity (Federal, State, or local) with commission of any of the
offenses enumerated in paragraph (1) (b) of this certification; and
(d) Have not within a three-year period preceding this application had one or
more public transactions (Federal, State, or local) terminated for cause of
default; and
B. Where the applicant is unable to certify to any of the statements in this
certification, he or she shall attach an explanation to this application.
3. DRUG-FREE WORKPLACE
(GRANTEE OTHER THAN INDIVIDUALS)
As required by the Drug-Free Workplace Act of 1988, and implemented at
44 CFR Part 17, Subpart F, for grantees, as defined at 44 CFR Part 17.615
and 17.620-
A. The applicant certifies that it will continue to provide a drug-free
workplace by;
(a) Publishing a statement notifying employees that the unlawful
manufacture, distributions
(b) Establishing an on-going drug free awareness program to inform
employees about-
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and
employee assistance programs; and
(4) The penalties that may be imposed upon employees
for drug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the
performance of the grant to be given a copy of the statement required by
paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that,
as a condition of employment under the grant, the employee will-
(1) Abide by the term of the statement; and
(2) Notify the employee in writing of his or her conviction for a
violation of a criminal drug statute occurring ion the workplace no
later than five calendar days after such convections;
(e) Notifying the agency, in writing, with 10 calendar days after receiving
notice under subparagraph (d)(2) from an employee or otherwise receiving
actual notice of such conviction. Employers of convicted employees must
provide notice, including position, title, to the applicable FEMA awarding
office, i.e., regional office or FEMA office.
FEMA Form 20-16C, OCT 04 PREVIOUS EDITION OBSOLETE
(f) Taking one of the following actions, within 30 calendar days of receiving
notice under subparagraph (d)(2), with respect to any employee who is
convicted-
(1) Taking appropriate personnel action against such an employee,
up to and including termination, consistent with the requirements of
the Rehabilitation act of 1973, as amended; or
(2) Requiring such an employee to participate satisfactorily in a
drug abuse assistance or rehabilitation program approved for such
purposes by a Federal, State, or local health, law enforcement, or
other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug free workplace
through implementation of paragraphs (a),(b),(c),(d),(e) and (f).
B. The grantee may insert in the space provided below the site(s) for the
performance of work done in connection with the specific grant:
Place of Performance (Street address, City, County, State, Zip code)
Check If there are workplaces on file that are not identified
here.
Section 17.630 of the regulations provide that a grantee that is a
State may elect to make one certification in each Federal fiscal
year. A copy of which should be included with each application for
FEMA funding. States and State agencies may elect to use a
state wide certification.
EMHSD-053 (02/2020)
MICHIGAN STATE POLICE
Emergency Management,
and Homeland Security Division
AUDIT CERTIFICATION
AUTHORITY: MCL 30.407a and 2 CFR Part 200, Subpart F;
COMPLIANCE: Voluntary, but necessary to be considered for grant assistance.
Federal Audit Requirements:
Non-federal organizations, which expend $750,000 or more in federal funds during their current fiscal year, are required to
have an audit performed in accordance with 2 CFR Part 200, Subpart F. Subrecipients MUST submit a copy of their audit
report for each year they meet the funding threshold to: Michigan State Police, Grants and Community Services Division,
P.O. Box 30634, Lansing, Michigan 48909.
Submit completed document to:
Michigan State Police
Emergency Management,
and Homeland Security Division
PO Box 30634
Lansing, Michigan 48909
I. Program Information
Program Name CFDA Number
II.Subrecipient Information
Subrecipient Name
Street Address City State ZIP Code
III.Certification for Fiscal Year
Subrecipient Fiscal Year Period: to .
I certify that the subrecipient shown above does NOT expect it will be required to have an audit performed under 2 CFR Part 200, Subpart F,
for the above listed program.
I certify that the subrecipient shown above expects it will be required to have an audit performed under 2 CFR Part 200, Subpart F, during at
least one fiscal year funds are received for the above listed program. A copy of the audit report will be submitted to: Michigan State Police,
Grants and Community Services Division, P.O. Box 30634, Lansing, Michigan 48909.
Signature of Subrecipient’s Authorized Representative Date
Submit Audit Report to:
Michigan State Police
Grants and Community Services Division
PO Box 30634
Lansing, Michigan 48909
Submit this completed audit certification form and return with your grant agreement to:
Michigan State Police
Emergency Management ,
and Homeland Security Division
PO Box 30634
Lansing, Michigan 48909
EMHSD-RA (06/2022)
MICHIGAN STATE POLICE
Emergency Management,
and Homeland Security Division
SUBRECIPIENT RISK ASSESSMENT CERTIFICATION
As required by 2 CFR §200.331(b), the purpose of this assessment is to evaluate subrecipient’s risk of noncompliance with
federal statutes, regulations, and the terms and conditions of a subaward, and to determine appropriate subrecipient
monitoring during the grant performance period. Limited program experience, results of previous audits and site monitoring
visits, new personnel or new or substantially changed systems, may increase a subrecipient’s degree of risk.
Subrecipient: County: UEI-EFT Code:
Questions
1.How many federal grant awards has your organization managed in the past 5 years regardless of awarding agency?☐No grants☐1-3 grants☐4-5 grants☐6+ grants
2.What percentage of your grant management staff has fewer than 2 years of grant experience?☐0-25% of staff☐26-50% of staff☐51-75% of staff☐76-100% of staff
3.Has your organization had a new or substantially changed financial/accounting system(s) in the past 2 years?☐Yes☐No
4.What types of findings (audit, site monitoring, etc.) has your organization received within the past 5 years?
(Attach a separate sheet explaining any findings resulting in questioned costs or a return of funds.)☐Never Audited or No☐Unsupported costs (lack of documentation)☐Unreasonable use of funds☐Questioned costs or required to return funds
5.Does your agency have staff primarily dedicated (>50%) to grants management activities?☐Yes☐No
Certification
I certify the information provided in this assessment is true and accurate, and that all occurrences of prior grant
non-compliance have been disclosed.
Authorized Representative Signature: Date:
Authorized Representative Printed Name: Title:
Point of Contact Printed Name: Title: Email: