HomeMy WebLinkAboutResolutions - 2022.11.17 - 37732
AGENDA ITEM: Grant Acceptance from the State Court Administrative Office for the FY2023
Michigan Drug Court Grant Program 22-386
COMMITTEE MEETING: Board of Commissioners
DATE: Thursday, November 17, 2022 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
DEPARTMENT SPONSORED BY
52-1 District Court (Novi) Penny Luebs
INTRODUCTION AND BACKGROUND
This is a request to accept FY2023 funding.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.858.5115 (office) or andrewsmb@oakgov.com, or the department contact persons listed for
additional information.
CONTACT
Alexandra Black, District Court Administrator blacka@oakgov.com
ITEM REVIEW TRACKING
Penny Luebs, Created/Initiated - 11/17/2022
David Woodward, Board of Commissioners Approved - 11/17/2022
Hilarie Chambers, Executive's Office Approved - 11/21/2022
Lisa Brown, Clerk/Register of Deeds Final Approval - 11/22/2022
AGENDA DEADLINE: 11/17/2022 6:00 PM
COMMITTEE TRACKING
2022-11-01 Public Health & Safety - Recommend to Board
2022-11-17 Full Board - Adopted
ATTACHMENTS
1. 52-1 DC (Novi) FY 2023 Drug Court Grant (SCAO) Schedule A
2. Grant Review Sign-Off
3. FY 2023 SCAO Grant Award Letter
4. FY 2023 Webgrants Application-Revised
5. FY 2023 52-1 DC Hybrid Drug Court- SCAO DocuSign
November 17, 2022
RESOLUTION #2022-2223 _ 22-386
Sponsored By: Penny Luebs
52-1 District Court (Novi) - Grant Acceptance from the State Court Administrative Office for the
FY2023 Michigan Drug Court Grant Program
Chairperson and Members of the Board:
WHEREAS the 52nd District Court, Division I (Novi) applied for grant funds of $128,055.26 and was
awarded a grant in the amount of $101,000 from the State Court Administrative Office (SCAO),
Michigan Drug Court Grant Program (MDCGP) effective October 1, 2022, through September 30,
2023; and
WHEREAS the grant will be used to continue funding for an existing special revenue (SR), full-time
eligible (FTE), Probation Officer position (#3020205-11415) through FY2023 ; and
WHEREAS the Probation Officer will assist with managing the Specialty Treatment Court (STC)
caseload, conduct substance abuse assessments for all potential defendants who meet the STC
criteria, attend staffing and review hearings, conduct home/site visits, attend the 2023 Michigan
Association of Treatment Court
Professionals (MATCP) conference and participate in graduation ceremonies; and
WHEREAS this grant is conditioned upon continued interpretation of the contract consistent with the
September 28, 2022, letter from the SCAO, providing that assurance #3 of this year's grant
application and agreement shall not be construed as a mandate for future funding of the program
from the funding unit, said letter attached hereto
and incorporated by reference herein; and
WHEREAS the grant award has completed the Grant Review Process in accordance with the Grants
Policy approved by the Board at their January 21, 2021 meeting.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accept the
FY 2023 Michigan Drug Court Grant Program from the State Court Administrative Office in the
amount of $101,000, for the period from October 1, 2022, through September 30, 2023.
BE IT FURTHER RESOLVED to continue one (1) SR FTE Probation Officer position (#3020205-
11415).
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any
future commitment, and continuation of the Special Revenue position in the grant is contingent upon
future levels of grant funding.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant agreement and to approve any grant extensions or changes, within fifteen percent
(15%) of the original award, which are consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that the FY 2023 budget is amended per the attached Schedule A.
Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Penny Luebs.
Date: November 17, 2022
David Woodward, Commissioner
Date: November 21, 2022
Hilarie Chambers, Deputy County Executive II
Date: November 22, 2022
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2022-11-01 Public Health & Safety - Recommend to Board
2022-11-17 Full Board - Adopted
VOTE TRACKING
Motioned by Commissioner Kristen Nelson seconded by Commissioner Michael Spisz to adopt the
attached Grant Acceptance: from the State Court Administrative Office for the FY2023 Michigan Drug
Court Grant Program.
Yes: David Woodward, Michael Spisz, Karen Joliat, Kristen Nelson, Christine Long, Philip Weipert,
Gwen Markham, Thomas Kuhn, Chuck Moss, Marcia Gershenson, William Miller III, Charles
Cavell, Penny Luebs, Janet Jackson, Gary McGillivray, Robert Hoffman, Adam Kochenderfer (17)
No: None (0)
Abstain: None (0)
Absent: (0)
ATTACHMENTS
1. 52-1 DC (Novi) FY 2023 Drug Court Grant (SCAO) Schedule A
2. Grant Review Sign-Off
3. FY 2023 SCAO Grant Award Letter
4. FY 2023 Webgrants Application-Revised
5. FY 2023 52-1 DC Hybrid Drug Court- SCAO DocuSign
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
November 17, 2022, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at
Pontiac, Michigan on Thursday, November 17, 2022.
Lisa Brown, Oakland County Clerk / Register of Deeds
Oakland County, Michigan
52/1 DISTRICT COURT (NOVI) - FY 2023 MICHIGAN DRUG COURT GRANT PROGRAM - ACCEPTANCE
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)Grant ID (GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2023
Amendment
FY 2024
Amendment
FY 2025
Amendment
R Judicial Grants District Court I Probation FND11012 CCN3020205 RC615571 PRG121050 GRN-0001128 State Operating Grants $(78,500.00)$-$-
Total Revenues $(78,500.00)$-$-
E Judicial Grants District Court I Probation FND11012 CCN3020205 SC702010 PRG121050 GRN-0001128 Salaries Regular $(62,269.00)$-$-
E Judicial Grants District Court I Probation FND11012 CCN3020205 SC722740 PRG121050 GRN-0001128 Fringe Benefits $(16,231.00)$-$-
Total Expenditures $(78,500.00)$-$-
R Judicial Grants District Court I Probation FND11012 CCN3020205 RC615571 PRG121050 GRN-1004001 State Operating Grants $101,000.00 $-$-
Total Revenues $101,000.00 $-$-
E Judicial Grants District Court I Probation FND11012 CCN3020205 SC702010 PRG121050 GRN-1004001 Salaries Regular $67,000.00 $-$-
E Judicial Grants District Court I Probation FND11012 CCN3020205 SC722740 PRG121050 GRN-1004001 Fringe Benefits $34,000.00 $-$-
Total Expenditures $101,000.00 $-#REF!
GRANT REVIEW SIGN-OFF – 52nd District Court, 1st Division
GRANT NAME: FY 2023 Michigan Drug Court Grant Program
FUNDING AGENCY: State Court Administrative Office (SCAO) of Michigan
DEPARTMENT CONTACT PERSON: David Campbell 248-305-6451
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 10/24/2022
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments.
The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include this sign-
off email and the grant agreement/contract with related documentation) may be requested to be placed on the agenda(s) of
the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Sheryl Johnson (10/21/2022)
Human Resources: Approved by Human Resources. Continues one position with no changes. HR action not needed.
– Heather Mason (10/21/2022)
Risk Management:
Approved – Robert Erlenbeck (10/24/2022)
Corporation Counsel:
Approve-– Heather Lewis (10/21/2022)
Michigan Supreme Court
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, Michigan 48909
Phone 517-373-0128
Thomas P. Boyd
State Court Administrator
September 28, 2022
Honorable Joseph G. Fabrizio, Chief Judge
52-1 District Court
48150 Grand River Ave.
Novi, MI 48374
Re: Michigan Drug Court Grant Program Award Notification
52-1 District Court — Hybrid DWI/Drug Court
SCAO UI: U10103
Dear Chief Judge Fabrizio:
I am pleased to inform you that your court has been awarded a grant in the amount of
$101,000 from the Michigan Drug Court Grant Program administered by the State Court
Administrative Office. This award is for the grant period October 1, 2022, through
September 30, 2023.
Your court’s fiscal year 2023 contract will be e-mailed from DocuSign to your project
director, David Campbell. Signed contracts must be returned by December 16, 2022. The
budget, based on your court’s actual award, must be updated in WebGrants by
November 10, 2022. Instructions for revising your budget are attached to the message your
project director will receive from WebGrants.
The Michigan Supreme Court and SCAO greatly appreciate your efforts and passion for
these life-saving court programs. Thank you for making a positive difference in so many lives.
As a reminder, SCAO transitioned away from a competitive grant process this year,
focusing instead on funding yearly fixed costs and inflationary increases with an emphasis on
grant utilization. This approach ensures all problem-solving courts in Michigan can maintain
services and assist participants. Each year we receive grant requests that greatly exceed the total
amount spent in the preceding fiscal year and available funding for awards to courts. I assure
you that we make every effort to fully fund reasonable grant requests. It is our hope that these
changes will create reliability when budgeting in your court.
September 28, 2022
Page Two
Please also keep in mind that we will continue to consider reallocations throughout the
fiscal year. If you find that additional funding is needed to support your program during fiscal
year 2023, please make a request through the WebGrants system. If you are not able to spend all
of your grant award, please notify us as soon as possible so that we may transfer a portion of
your grant award to a program with additional need.
To assist with grant utilization, SCAO has eliminated certain spending caps this year and
expanded the list of allowable expenses so that courts have more discretion in managing their
problem-solving court programs.
If you have any questions about the grant or need assistance regarding best practices,
please contact Andrew Smith at 517-373-0954 or at smitha@courts.mi.gov. For assistance in
publicizing the success of your court, please contact John Nevin at 517-373-0129 or
nevinj@courts.mi.gov.
Sincerely,
Thomas P. Boyd
State Court Administrator
cc: Honorable Travis Reeds
Honorable Robert Bondy
Honorable David Law
Andrew Smith, Problem-Solving Courts Manager
Michele Muscat, SCAO Region VI Administrator
Alexandra Black, Court Administrator
David Campbell, Project Director
28529 - FY 2023 Drug Court Grant 52-1 District Court28529 - FY 2023 Drug Court Grant 52-1 District Court
Application De tailsApplication De tails
Funding Opportunity: 28485-Fiscal Year 2023 Michigan Drug Court Grant Program (MDCGP) Operational and Planning Programs
Funding Opportunity Due Date: Jun 10, 2022 6:30 PM
Program Area: Michigan Drug Court Grant Program (MDCGP)
Status: Correcting
11/10/2022
Stage: Final Application
Initial Submit Date: May 17, 2022 3:51 PM
Initially Submitted By: David Campbell
Last Submit Date:
Last Submitted By:
Contact Information
Primary Contact Information
Name:Mr.
SalutationSalutation
David
First NameFirst Name
Middle NameMiddle Name Campbell
Last NameLast Name
Title:Probation Supervisor
Email*:Campbelld@oakgov.com
Address*:4850 Grand River Ave
Novi
CityCity
Michigan
State/ProvinceState/Province
48374
Postal Code/ZipPostal Code/Zip
Phone*:(248) 305-6451
PhonePhone
###-###-#######-###-####
Ext.Ext.
Fax:(248) 305-5295
###-###-#######-###-####
To access the WebGrants Access form click To access the WebGrants Access form click here.here.
WebGrants Authorization Approval Form:Campbell Webgrants Access.pdf
Organization Information
Name*:52nd District Court First Division - Oakland County (D52-1)
Organization Type*:State Court Administrative Office
Tax Id:
Organization Website:
Address*:48150 Grand River Ave.
1 of 8
Novi
CityCity
Michigan
State/ProvinceState/Province
48374
Postal Code/ZipPostal Code/Zip
Phone*:(248) 305-6144
###-###-#######-###-####
Ext.Ext.
Fax:(248) 305-5970
###-###-#######-###-####
FY 23 Application
Program InformationProgram Information
Select your court*:D52-1 (Novi) Oakland
County*:Oakland
Please pick your program type*:Adult District Drug Court
Federal Tax ID *:38-6004876
What is the program's most recent LAO number.What is the program's most recent LAO number.
LAO#
Planning programs enter 0000-00Planning programs enter 0000-00
*:
2015-26
Is this a regional program? *:Yes
Chief Judge *:Joseph Fabrizio
Program Judge 1 Name*:Travis Reeds
Number of years as a program judge.*:>2 years
Program Judge 1 Email Address*:reedst@oakgov.com
Program Judge 2 Name:Robert Bondy
Number of years as a program judge.:>2 years
Program Judge 2 Email Address:bondyr@oakgov.com
Program Judge 3 Name:David Law
Number of years as a program judge.:>2 years
Program Judge 3 Email Address:lawd@oakgov.com
Program Judge 4 Name:
Program Judge 4 Email Address:
Number of years as a program judge.:
Court Administrator*:Alexandra Black
Financial Officer*:Kyle Jen
Project Director*:David Campbell
Project Director E-mail Address*:campbelld@oakgov.com
Project Director Phone Number*:248-305-6451 Ext.Ext.
DCCMIS Administrator Name*:David Campbell
DCCMIS Administrator E-mail Address*:campbelld@oakgov.com
DCCMIS Administrator Phone Number*:248-305-6451 Ext.Ext.
Authorizing Official (individual who will
sign the grant contract) Name*:
David T. Woodward
Authorizing Official E-mail Address*:woodwardd@oakgov.com
2 of 8
Authorizing Official Phone Number*:248-858-0100 Ext.Ext.
Authorizing Official Title *:Chairman, Oakland County Board of Commissioners
SIGMA Vendor ID #*:
cv0048080
This number begins with CV, followed by 7 digits. Review previous payments from the State for this number. If you would like assistance, please contactThis number begins with CV, followed by 7 digits. Review previous payments from the State for this number. If you would like assistance, please contact
PSC@courts.mi.gov.PSC@courts.mi.gov.
Program OperationsProgram Operations
Is the program applying for planning or
operational funds? *:
Operational Application
How many years has the program been
operational? :
9
When does your program plan to begin
accepting participants? :
What is the program's capacity? :30
What is the current number of active
participants? :
21
Does the program accept transfers? :Yes
Provide a description of your program as it
relates to project goals and funding needs:
Our program’s goal is to re duce re cidivi sm in the drug abusi ng popul ati on by providing the m tre atme nt and support to foste r re cove ry f rom the ir
addi ction. Re cove ry for most drug addicti on take s a minimum of 12 months of sobri e ty be f ore the participant can physical l y start to undo the damage
done to the ir bodie s from the i r acti ve drug addi ction. Our program se e ks to he lp provi de support and re source s in the e arl y stage s of re cove ry through
inte nsi ve tre atme nt, moni tori ng and te sti ng. The e arl y stage s of re cove ry are ge ne rally ve ry dif ficult f or our participants as the y try to change both
physi cally and me ntal l y. The stre ss f rom the re quire me nts of the program are gre at, but ne ce ssary to f oste r long te rm re cove ry in our participants.
The funding our program re ce ive s provide s the funding f or our Drug Court Tre atme nt of fice r w hi ch is an e xtre me ly important compone nt. The Drug
Court off i ce r provi de s not only the ne ce ssary re source s to the participant, but also provi de s stability i n w hat is usually a ve ry chaotic l i fe . We
discove re d i n the e arly ye ars of our program that switchi ng probation off i ce rs e ve ry fiscal ye ar w as a di sse rvi ce to the parti ci pants as it did not allow
the m to f oste r a nurturi ng and trusting re l ati onshi p w i th the Drug Court of fice r. Whi l e the conti nui ty of the Drug Court off i ce r has be e n instrume ntal
in the program’s succe ss, i t has also re quire d an incre ase re que st f or funding e ach ye ar.
Be cause of the incre ase d cost i n base sal ary as we ll as fri nge be ne fits f or the Drug Court Of fice r, w e have had to re move or signi ficantly re duce othe r
line i te ms for se rvice s di re ctl y de si gne d to assist the parti ci pant duri ng the ir path to re cove ry.
Did your program receive SCAO-
administered grant funds in the current
fiscal year?:
Yes
Please select all of the grant programs
which funded this program in the current
fiscal year. :
MDCGP
What was the total amount of SCAO-
administered grant funds the program was
awarded in the current fiscal year?:
$78,500.00
Will the program likely expend all of its
grant award during the current fiscal year?
:
Yes
What are the reasons that the program will
likely not spend the entire grant award
during the current fiscal year? :
3 of 8
Have any of the service(s) and/or good(s)
rates increased from the current fiscal
year?
(e.g. coordinator pay increased from $23/hr to(e.g. coordinator pay increased from $23/hr to
$24.50/hr, drug tests increased from $12 to $15)$24.50/hr, drug tests increased from $12 to $15)
:
Yes
List the service(s) and/or good(s), the
current fiscal year rate, and the new rate.:
Although we had to remove the line item specifically for the Oakland County Sheriff’s Department overtime to assist us with home visits, the original
grant request for FY 2022 did have this as a service.
In FY 2022, the overtime expense for the Sheriff's deputy was $73.51 per overtime hour. For FY 2023, that cost has increased to $75.60 per
overtime hour.
Additionally, we are requesting for funding on a more appropriate type of instant drug testing cup for our population. The standard 10 panel type of
cup we utilized in past years was $3 per cup. This year, we are looking to offer a 15 panel instant cup that includes analysis for fentanyl, synthetic
marijuana as well as an instant alcohol test via ETG.
Aside from increases covered above, are
you requesting more grant funds in this
application than the program was awarded
during the current fiscal year?:
Yes
Please explain why more funds are being
requested.
(e.g. (e.g. program expansion, increase in services, orprogram expansion, increase in services, or
operational adjustments)operational adjustments)
:
Our FY 2022 Grant award of $78,500 was not enough to pay for the Drug Court Treatment Officer. At present rate, we expect a shortfall of
roughly $17,000 just in our personnel budget. Due to the amount of our award for FY 2022 we had to cut all line items except the personnel
budget. As a result, we have requested additional funds to support the ancillary items such as funding to offset drug testing costs for clients,
welcome supplies, costs to pay for overtime expenses for the Oakland County Sheriff’s Officer to reinstate home visits on clients and other
programs to help support continued sober living.
Additionally, we are asking for funds to pay for the Drug Court Officer and Program Coordinator to attend the 2023 Michigan Association of
Treatment Court Professionals Conference to help facilitate continuing education.
For the upcoming/next fiscal year, will the
program receive funding from another
source (non SCAO-funding, such as local or
federal funding), or has the program
applied for funding from another source?*:
No
Please provide the following information Please provide the following information
1.) Have you received notification of award? 1.) Have you received notification of award?
2.) What is the funding source? 2.) What is the funding source?
3.) What is the maximum amount per year? 3.) What is the maximum amount per year?
4.) When will the funds expire? 4.) When will the funds expire?
5.) Are these funds restricted? If yes, please explain.5.) Are these funds restricted? If yes, please explain.
Budget
PersonnelPersonnel
NameName PositionPosition RatesRates RequestRequest
Other Grant Or FundingOther Grant Or Funding
SourceSource
Local CashLocal Cash
ContributionContribution
Local In-KindLocal In-Kind
ContributionContribution TotalTotal
ChristinaChristina
MastrangeloMastrangelo
ProbationProbation
OfficerOfficer
2080 x $32.712 per2080 x $32.712 per
hourhour
$67,000.00$67,000.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $67,000.00$67,000.00
$67,000.00 $0.00 $0.00 $0.00 $67,000.00
4 of 8
PersonnelPersonnel
Describe the personnel costs (i.e., wages) associated with the proposed project.Describe the personnel costs (i.e., wages) associated with the proposed project.
Our Drug Court participants require very intense supervision and monitoring. In the initial phase of the program, participants will present for twice
weekly appointments with their probation officer, twice monthly review hearings with the treatment team, which includes their sentencing judge, and
monthly visits at the participants home during an unannounced search. Participants will gradually progress to weekly and eventually bi-weekly
appointments with their probation officer and monthly review hearings with the treatment team toward the end of their program participation, which
is a minimum of 8 months in duration. Caseloads for the drug court officer should not exceed 30 participants as the high risk & high needs of the
participants require intensive supervision and availability. In order to provide direct and specialized service to individuals with a drug addiction, the
full time Drug Court probation officer would continue to be solely responsible for the Drug Court clients. This officer is minimally required to
complete the free online training through NDCI for Essentials of Drug Court and participate in other trainings pertinent to this program. Further,
due to the need for constant evaluation of this program, the Drug Court probation officer is ensuring adequate information is input into DCCMIS
and will evaluate program progress and outcome on a routine basis. Our program in past years was able to support a part time clerical position to
assist with the data entry, however, all DCCMIS case management information will be entered and monitored by the Drug Court Officer.
Christina M astrange lo: Probation Officer, FTE (40 hours per week), 40 hours per week will be spent working on the grant, this position is
supported 100% by the grant funds, the average hourly rate is $32.712 (this average includes estimated rate increases the employee may be
eligible for during the grant year). Total of $68,041.05 for Fiscal Year 2022.
Fringe BenefitsFringe Benefits
Fringe BenefitsFringe Benefits
Describe in detail each fringe benefit amount. Describe in detail each fringe benefit amount. If you are requesting funds in the ?Other? category, include a detailed description of those expenses.If you are requesting funds in the ?Other? category, include a detailed description of those expenses.
The full time Drug Court probation officer position will require fringe benefits as they will be working over 32 hours per week. Fringe Benefits will
breakdown as listed above.
ContractualContractual
ContractualContractual
Describe the contractual costs associated with the proposed project.Describe the contractual costs associated with the proposed project.
Types of Fringe Benefits to be ClaimedTypes of Fringe Benefits to be Claimed RequestRequest Other Grant Or Funding SourceOther Grant Or Funding Source Local Cash ContributionsLocal Cash Contributions In-Kind ContributionsIn-Kind Contributions TotalTotal
Workers CompensationWorkers Compensation $500.00$500.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $500.00$500.00
RetirementRetirement $16,600.00$16,600.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $16,600.00$16,600.00
Group Life InsuranceGroup Life Insurance $148.00$148.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $148.00$148.00
HospitalizationHospitalization $9,500.00$9,500.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $9,500.00$9,500.00
Social SecuritySocial Security $5,204.00$5,204.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $5,204.00$5,204.00
DentalDental $810.00$810.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $810.00$810.00
DisabilityDisability $1,050.00$1,050.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $1,050.00$1,050.00
Unemployment InsuranceUnemployment Insurance $68.00$68.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $68.00$68.00
OpticalOptical $120.00$120.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $120.00$120.00
$34,000.00 $0.00 $0.00 $0.00 $34,000.00
Service to beService to be
ProvidedProvided Contractor(s)Contractor(s)RatesRates RequestRequest
Other Grant orOther Grant or
Funding SourcesFunding Sources
Local CashLocal Cash
ContributionContribution
Local In-KindLocal In-Kind
ContributionContribution TotalTotal Subrecipient/ContractorSubrecipient/Contractor
Drug &Drug &
AlcoholAlcohol
TestingTesting
Drop ZoneDrop Zone 25 participants x (60 days x $8 per25 participants x (60 days x $8 per
test)test)
$0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 ContractorContractor
Home VisitsHome Visits Oakland CountyOakland County
Sheriff's DepartmentSheriff's Department
($75.60/ hour x 10 hours of home($75.60/ hour x 10 hours of home
visits per month) x 12 monthvisits per month) x 12 month
$0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 ContractorContractor
$0.00 $0.00 $0.00 $0.00
5 of 8
In past grant years, we have been able to utilize grant funds to assist participants with the costs of their drug and alcohol testing. The transition
from active addiction to a treatment court program is extremely difficult for new participants, as many of them are unemployed and lack a positive
support system at home. Participation in this program is completely voluntary, which is typically an indication of their desire to obtain recovery.
There are many factors that may deter individuals from entering or being successful in a treatment court program; however as indicated by past
participant survey’s, the financial burden and stress are significant areas of concern. All new participants in the program are required to submit to
daily drug and alcohol testing for at least the first 60 days, which often adds to their already high levels of stress and financial concerns. The daily
testing during the initial phase of the program is based on feedback from participants that reported it keeps them ‘focused on not using’ and that
every day they tested negative was a source of pride and measure of success. We are seeking funding to provide assistance with drug and alcohol
monitoring during the first 60 days in the program through a contractor, Drop Zone. This will provide the participant ample time to concentrate on
their sobriety, find employment and build their support system without the increased stress and financial burden of the cost of testing. Drop Zone
currently provides us a discounted rate for our treatment court participants of $8 per test (drug and alcohol). Drop Zone utilizes a specialized pbt
straw that has a built in screen designed to filter out airborn virus’s and partials, including the COVID -19 virus. This filter provides both the tester
and participant a safer and healthier testing environment, which is especially beneficial considering the continued concerns regarding COVID-19
variants.
For FY 2023 we estimate 25 new clients will enter the program, which is projected based on the fact for the first 6 months of FY 2022, we have
received 11 new participants. That is an increase from the 10 new participants that entered during the first 6 months of FY 2021. We believe the
number of eligible participants will continue to increase due to the legalization of marijuana as well as the ongoing mental health issues identified
due to the original isolation required due to COVID-19. Our court is already seeing an increase in drug use/abuse by the general caseload
population which we feel will present itself with additional participants during FY 2023. Therefore, we expect to see a slight increase in participants
to 25 which will require funding for the initial 60 days of their program participation.
Drop Zone Testing: This agency will provide observed 12 panel urine drug screens and preliminary breath tests to participants during their initial
60 days of program participation. This agency will provide confirmation testing on disputed tests, but the participant would be responsible for those
service/ confirmation fees. Estimating 25 participants x 60 days x $8 per test = $12,000.
After the first 60 days of testing is completed, the participant will be responsible for the remainder of their testing in the treatment program.
Oakland County Sheriff Deputy Overtime: The Drug Court Program is requesting funds to allocate and assist in the ability to conduct home visits
on participants. Home Visits are an essential element of the Drug Court procedures and are critical to the participant and program’s success. The
52-1 District Court encompasses 6 separate police agencies and 3 substations for the Oakland County Sheriff’s Department. Some of the agencies
only have 2-3 police officers on the road at any given time. Requesting those agencies pull an officer off the road from patrol to assist with home
visits creates not only a hardship within the department, but also the potential of reducing community safety during that time. Additionally, the ability
of utilizing an County Sheriff Deputy for home visits, has allowed us to accept participants who sometimes live on the edge of our jurisdiction but still
within Oakland County, the ability to participate in our program, when they otherwise would be excluded. Utilizing an County Sheriff’s Deputy would
allow us to accept these individuals into our program as we would be able to conduct home visits. This is especially helpful given the limited amount
of drug court availability in County. Therefore, we are requesting approximately 10 hours of overtime for a D-II/ Patrol Deputy to conduct home
visits on a monthly basis for the entire 12 month period of FY 2023. For FY 2023, the cost for overtime for a D-II/ Patrol Deputy will be $75.60/
hour.
DII/ Patrol Deputy: $75.60 hourly rate x approximately 10 hours of home visits per month x 12 months = $9072.
SuppliesSupplies
SuppliesSupplies
Describe the supply costs associated with the proposed project.Describe the supply costs associated with the proposed project.
To assi st participants with any pote nti al i nability to pay f or te sti ng af te r the f i rst 60 days, random off i ce drug te sts, and home visit te sting w e are
re que sting f undi ng for te sting supplie s. Due to the specialized type of drugs this population uses, we would like to purchase instant testing cups
that not only test for the standard 10 panel type of drugs, but also specialized substances such as K2, Fentanyl, and Ethyl glucuronide (ETG).
Type of SupplyType of Supply RatesRates RequestRequest
Other Grant or FundingOther Grant or Funding
SourcesSources
Local CashLocal Cash
ContributionContribution
Local In-KindLocal In-Kind
ContributionContribution TotalTotal
Testing SuppliesTesting Supplies 300 tests x $4.40 per iCup test = $1320.00300 tests x $4.40 per iCup test = $1320.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00
Incentives/Incentives/
Graduation GiftsGraduation Gifts
5 gift cards @ $10 each / month = $50 x 12 months = $600; 5 gift cards @ $10 each / month = $50 x 12 months = $600; 16 total16 total
graduates x $20 = $320graduates x $20 = $320
$0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00
Participant SuppliesParticipant Supplies $16.68 per participant x 25 new participants = $417.00$16.68 per participant x 25 new participants = $417.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00
GraduationGraduation
RefreshmentsRefreshments
($26 snacks + $22 desert items + $7 bottled water) = $55 x 2($26 snacks + $22 desert items + $7 bottled water) = $55 x 2
graduation ceremonies = $110graduation ceremonies = $110
$0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00
$0.00 $0.00 $0.00 $0.00
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This type of testing cup will allow for quicker identification of a wide range of use, which in turn allows for a more immediate assessment for viable
treatment options. A n e sti mate d 25 participants @ 1 te st pe r month x 12 months = 300 te sts f or the grant pe ri od. Te sts purchase d through A bbott
Laboratory’s (f orme rl y Re dwood Tox i col ogy) cost $4.40 pe r iCup te st x 300 te sts = $1320.
Te sting Suppl i e s: 300 te sts x $4.40 pe r iCup te st = $1320
Our program i s re que sting f unds to purchase gif t cards as a ince nti ve s for positi ve compl i ance . Posi tive re i nforce me nt of a participant’s sobrie ty has
prove n to be e x tre me l y use ful i n ge tti ng the participant to want to maintain sobrie ty. Espe cial l y during the e arly stage s of re cove ry and tre atme nt.
The re f ore , we would ask to be able to purchase gi ft cards, val ue d at $10 e ach, to he l p e ncourage positi ve / sobe r be havi ors. Esti mati ng that 5 gif t cards
w oul d be utilize d e ach month at a cost of $10 pe r gi ft card, for a total of $50 pe r month. Factor that ove r 12 months would the n e qual $600 in
ince nti ve s. Additi onally, e ach parti ci pant that succe ssf ul l y compl e te s the e ntire program will re ce ive a graduati on gi ft at the ir graduati on ce re mony.
Our program has ave rage d 6 graduate s ove r the past 2 graduation ce re monie s but e xpe ct that numbe r to incre ase sl i ghtl y j ust as the numbe r of
parti ci pants incre ase d sl i ghtl y from FY 2021 to curre nt proj e ctions for FY 2022.
We are e xpe cti ng the numbe r of graduate s to humbl y i ncre ase to 8 graduate s at e ach ce re mony f or a total of 16. Estimating 16 graduate s with an
ave rage gi ft of $20 pe r w oul d e qual a total of $320.
Ince nti ve s/ Graduation Gif ts: 5 gif t cards @ $10 e ach pe r month = $50 x 12 months = $600 f or Ince ntive s. Furthe r, e stimating 16 total graduate s x $20 /
graduate graduati on gi ft = $320; $600 f or i nce ntive s + $320 for graduati on gi fts = $920.
Our program i s asking f or funds so w e can purchase participants, upon e ntry into the program, with a w e l come packe t w hi ch contains a folde r,
note book, cale ndar and wri ting ute nsi l . Due to the f act, parti ci pants are usually disorgani ze d and ove rw he l me d w i th the re quire me nts of the
program, the se mate rial s aff ord the participant a way to be gin to put structure into the i r l i ve s. The y al so provide organization and accountability to an
othe rw i se chaotic l i fe .
Parti ci pant Suppl i e s: Basi c 3 ri ng bi nde rs at 2” thi ckne ss are $7.19 e ach, Spiral N ote books & wri ting ute nsi l s are $1 e ach, Pocke t Cale ndars are $8.49
e ach ($7.19+ $1.00+ $8.49 = $16.68 pe r parti ci pant x 25 ne w participants = $417.00).
The Drug Court traditi onally holds tw o graduati on ce re moni e s pe r ye ar w i th re f re shme nts (de se rts/appe ti ze rs) provide d to the participants,
parti ci pants f amilie s and me mbe rs from the community. To compl y with social distancing re qui re me nts and othe r saf e ty protocols, we are asking f or
$55 f or e ach of the ce re monie s to purchase pre package d de sse rts, an assortme nt of snack food and i ndi vidual bottle wate r.
Graduati on Snacks & Re fre shme nts: Esti mati ng: 2 boxe s of 50 Count box of chips @ $13 pe r box for a total of $26 + 2 box e s of 30 count cookie s/de sse rt
ite ms at $11 pe r box for a total of $22 + 2 case s of 45 count bottl e w ate r @ $3.50 pe r case f or a total of $7. ($26+$22+7 = $55 X 2 graduati on ce re moni e s =
$110).
Travel and TrainingTravel and Training
Travel and TrainingTravel and Training
Describe the travel and training costs associated with the proposed project.Describe the travel and training costs associated with the proposed project.
The estimated cost for the 2023 Michigan Association of Treatment Court Professionals conference registration is $305 per attendee. The
program director and probation officer will need to attend.
2023 M ichigan Association of Tre atme nt Court Profe ssionals Confe re nce : $305 per attendee x 2 attendees = $610.00.
The 52-1 District Court budget will be paying for the ancillary expenses with attending, such as mileage reimbursement and meal stipends. An
estimate includes hotel of $150 per night, at two nights for two people totals $600. In addition, roundtrip mileage for two would be 520 miles per
person, as with the conference being hosted at the Devos Place in Grand Rapids, MI. Roundtrip for one person to that location is 260 miles x 2
people for a total of 520 miles. Reimbursement is currently figured at $0.575 per mile x 520 miles would total $299.00. Finally, while most meals
are covered through the conference, dinners are not. Per diem rate is figured at $30 for dinner so 2 dinners for 2 people x $30 per dinner would
be a total of $120.
Therefore, the estimated amount the court will provide as in-kind would be Hotel ($600) + Mileage ($299) + Meal Per Diem ($120) which will equal
$1019.00.
Total BudgetTotal Budget
Type of Travel or TrainingType of Travel or Training RatesRates RequestRequest
Other Grant or FundingOther Grant or Funding
SourcesSources
Local CashLocal Cash
ContributionContribution
Local In-KindLocal In-Kind
ContributionContribution TotalTotal
2023 Michigan Association of Treatment Court Professionals2023 Michigan Association of Treatment Court Professionals
ConferenceConference
$305 x 2 =$305 x 2 =
$610$610
$0.00$0.00 $0.00$0.00 $0.00$0.00 $1,019.00$1,019.00 $1,019.00$1,019.00
$0.00 $0.00 $0.00 $1,019.00
7 of 8
Budget CategoryBudget Category RequestRequest Other Grant or Funding SourcesOther Grant or Funding Sources Local Cash ContributionsLocal Cash Contributions In-Kind ContributionsIn-Kind Contributions Total CostTotal Cost
TotalTotal $101,000.00$101,000.00 $0.00$0.00 $0.00$0.00 $1,019.00$1,019.00 $102,019.00$102,019.00
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Michigan Supreme Court
State Court Administrative Office
Michigan Drug Court Grant Program
Fiscal Year 2023 Contract
Grantee Name: 52-1 District Court — Hybrid DWI/Drug Court
(Adult)
Unique Identifier: U10103
Federal ID Number: 38-6004876
Contract Number: 28529
Grant Amount: $101,000
1. DEFINITIONS GOVERNING CONTRACT
The definitions below govern the terms used in this Contract.
1.01 The term “Authorizing Official” means an official of the Grantee who has the legal
authority to, is authorized to, and can legally sign contracts on behalf of the Grantee and bind the Grantee
to the terms of the contracts, including this Contract.
1.02 The term “Contract” as used in this document means the Contract between the State Court
Administrative Office (the “SCAO”) and Grantee, and includes any subsequent amendments thereto.
1.03 The term “Confidential Information” means confidential and/or proprietary information
belonging to the SCAO which is disclosed to the Grantee or which the Grantee otherwise learns of during
the course of or as the direct or indirect result of rendering its Services for the SCAO.
Confidential or Proprietary Information is information not generally known to third parties or to others
who could obtain economic value from their disclosure or use of the information. This includes all
proprietary technical, financial, or other information owned by SCAO or any of its vendors, including
by way of illustration, but not limitation, computerized data, codes, programs and software, written
material, inventions, whether or not patented or patentable, designs, works of authorship, works subject
to or under copyright protection, trade secrets or trademark – protected material, performance standards
concepts, formulae, charts, statistics, financial records and reports of the SCAO or any entity otherwise
affiliated with the SCAO. Confidential or Proprietary Information also includes all confidential and
proprietary material that the Grantee may design, author, create, distribute, or produce during the term
of this Contract when rendering Services thereunder. “Confidential Information” also includes all
individualized, nonaggregated data relating to individuals, including, but not limited to, personally
identifiable information (“PII”) and information protected by the Health Insurance Portability and
Accountability Act. All information gained during the course of Grantee’s retention should be presumed
confidential unless the information is clearly identified otherwise or the circumstances of disclosure
demonstrate it not to be confidential.
1.04 The term “Effective Date” means the date upon which this Contract becomes effective,
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which is the date the Contract is signed by both Parties. If the Parties do not sign the Contract on the
same date, the latest specified date will become the Contract’s effective date.
1.05 The term “Employee Benefits” means any and all employee benefits the SCAO provides
to its employees, including, but not limited to, workers’ compensation, retirement, pension, insurance,
fringe, educational training, holiday/sick/vacation pay benefits, or any other similar benefits.
1.06 The term “Grant Amount” is the amount specified as “Grant Amount” on the first page
of this Contract.
1.07 The term “Grantee” as used in this Contract includes the Grantee(s)/party(ies) with which
the SCAO is contracting and the employees with which the SCAO is contracting.
1.08 The term “Grantee’s agents” as used in this Contract includes the Grantee’s agents,
subcontractors, vendors, and subrecipients.
1.09 The term “Inventions, Patented and/or Copyrighted Materials” means such writings,
inventions, improvements, or discoveries whether or not under an existing copyright, patent or
copyright/patent application or any other third party intellectual property right that were written,
invented, made, or discovered by the Grantee, including its employees, agents and/or subrecipients
jointly with the SCAO while engaged in Services under this Contract.
1.10 The term “Liabilities” means any and all liabilities, obligations, damages, penalties,
claims, costs, fees, charges, and expenses, including, but not limited to, fees and expenses of attorneys
and litigation related to the Services provided.
1.11 The term “Parties” includes the SCAO, Grantee, and all of their employees.
1.12 The terms “Program Expenses” and “Expenses” mean all expenses including, but not
limited to, license fees and all other types of fees, memberships and dues, automobile and fuel expenses,
insurance premiums, copying costs, telephone costs and all other types of costs, and all salary and
expenses incurred by the Grantee, and all other compensation paid to the Grantee’s employees or
subcontractors that the Grantee hires, retains or utilizes for the Grantee’s performance under this
Contract. This term includes allowable program costs as articulated in WebGrants, which are contained
on the “allowable expense” list and in the program budget. This term also includes Travel Expenses as
defined below.
1.13 The term “Services” refers to the goods, services, program activities, projects, and
initiatives that the Grantee agrees to provide to the SCAO under this Contract, as described in the Scope
of Services, Scope of Work, and all descriptions of services in any attachments and amendments to the
Contract.
1.14 The term “Taxes” refers to any and all federal, state, and local taxes, including, but not
limited to, income taxes, social security taxes, unemployment insurance taxes, and any other taxes or
fees for which Grantee is responsible.
1.15 The term “Travel Expenses” means expenses Grantee incurs for travel including lodging,
mileage, and meals that the Grantee incurs in the reasonable fulfillment of the terms of this Contract.
Reimbursable Travel Expenses must be approved by SCAO before they are incurred.
1.16 The term “WebGrants” refers to the web-based grant management system used by SCAO.
1.17 The term “Work Product” refers to reports, programs, manuals, tapes and videos prepared
under this Contract and amendments thereto. It also includes computer data such as programs and
software in various stages of development and source codes and object codes, and any other work
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product prepared by the Provider under this Contract and amendments thereto.
2. PARTIES
2.01 This Contract is between the SCAO and the 52-1 District Court — Hybrid DWI/Drug
Court - Adult (Grantee).
3. AMOUNT AND GRANT PROGRAM
3.01 The SCAO will reimburse the Grantee up to $101,000 for the Grantee’s expenses under
this Contract.
3.02 The grant funding is from the Michigan Drug Court Grant Program.
4. DURATION
4.01 This Contract begins on October 1, 2022, and ends on September 30, 2023, at 11:59 p.m.
5. TERMS
5.01 This Contract contains the entire agreement between the parties. It does not include any
other written or oral agreements, except the following which can be found in WebGrants:
A. Reporting requirements (see Attachment 1),
B. Assurances,
C. Allowable/disallowable expense list,
D. Conditions on Expenses, and
E. Approved grant budget.
6. RELATIONSHIP AND DUTIES
6.01 No employer/employee relationship exists between the Parties. Further, no employee
or subrecipient of the Grantee is an employee of the SCAO. The Grantee is an independent
contractor, not an employee of the SCAO.
6.02 The SCAO is not obligated either under this Contract or by implication to provide and is
not liable to the Grantee for failure to provide the Grantee with Employee Benefits. The Grantee is not
eligible for and will not receive any Employee Benefits from the SCAO.
6.03 The Grantee is responsible for payment of all Taxes arising out of the Grantee’s Services
in accordance with this Contract.
6.04 The Grantee does not, and shall not, have the authority to enter into contracts on the
SCAO’s behalf.
6.05 Except for the grant amount, the SCAO and the Michigan Supreme Court (MSC) have
no financial obligation to the Grantee.
6.06 The Grantee agrees to comply with all of the Contract terms, including the reporting
requirements, assurances, allowable/disallowable expense list, conditions on expenses, and approved
grant budget.
7. REIMBURSEMENT AND BUDGET
7.01 This is a reimbursement-based grant for Services rendered.
7.02 The Grantee’s Expenses are eligible for reimbursement only after the Grantee has paid
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the Expenses.
7.03 The Grantee’s Expenses are eligible for reimbursement only if the Grantee incurred the
Expenses during the time period that this Contract is effective. Consumable expenses, such as drug
tests, are eligible for reimbursement only if the item can reasonably be consumed (and the Grantee
incurred the expense) during the time period that this Contract is effective.
7.04 The Grantee’s Expenses are eligible for reimbursement only if included on the allowable
expense list and the approved budget.
7.05 The Grantee’s Expenses are eligible for reimbursement only after the Grantee has
exhausted all other available funding options that were designated for the project. Examples of
potential other available funding options include local court or county funding, federal funding,
participant fees, and funding from nonprofit organizations. The Grantee is not required to first spend
funds that were not designated for the project. Once the Grantee has exhausted all other available
funding options that were designated for the project, then the grant funds under this Contract can be
used. If the Grantee has other available funding options that were designated for the project but relies
on the grant funding under this Contract before exhausting the other options, the SCAO may reduce the
reimbursement amount by an amount that is equal to the other available funding options.
7.06 Reimbursements for Travel Expenses (such as mileage) may not exceed the lesser of the
Grantee’s published travel rates or allowable State of Michigan travel rates and must be approved by
the SCAO prior to incurring the expense.
7.07 The Grantee may request to amend the grant budget by submitting a Contract
Amendment in WebGrants. The SCAO must approve any request to amend the grant budget.
7.08 The Grantee must request Expense reimbursement on a quarterly basis (see Attachment
1). The request to reimburse each Expense must include the hourly rate or cost per unit, amount of
hours worked or number of units, a description of Services provided, the date of the Expense, the
amount requested, and proof that the Grantee has paid the Expense.
7.09 All Expense reimbursement is subject to the SCAO’s approval.
7.10 The Grantee must sign up through the online vendor system to receive reimbursement
payments via electronic funds transfers or direct deposits. To register, go to the Department of
Technology, Management, and Budget’s website.
8. RELIGIOUS PROGRAMMING
8.01 The Grantee will not spend grant funds on a program that has a religious component.
8.02 Before the Grantee refers a person to, or provides a person with, a program with a religious
component, the Grantee must do the following: (1) allow the person to choose whether to participate in
the program, (2) ensure that a person who chooses to not participate is not penalized, and (3) provide at
least one secular option.
9. ASSIGNMENT
9.01 The Grantee may not assign any portion of this Contract except with prior written
approval of the SCAO. If performance is so assigned, all requirements in this Contract shall apply to
such performance and the Grantee shall be responsible for the performance of such Services.
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10. PROCURMENT CONTRACTS AND SUBRECIPIENT SUBCONTRACTS
10.01 The Grantee may enter into procurement contracts and subrecipient subcontracts for
activities under this grant.
10.02 The Grantee must provide the SCAO with copies of any procurement contracts if the
SCAO requests them.
10.03 The Grantee must provide the SCAO with copies of any subrecipient subcontracts prior
to requesting reimbursement for subrecipient work. The subrecipient subcontracts must be uploaded in
WebGrants.
10.04 The Grantee must provide a copy of this Contract to all subrecipients and subcontractors.
11. CONFIDENTIAL INFORMATION
11.01 The parties do not expect that medical and treatment information will be obtained,
shared or utilized in this Contract. However, to the extent that it is, all medical and treatment
information of participants served under this Contract is confidential. The SCAO and the Grantee
agree that this information will not be disclosed except as allowed by law.
11.02 The Grantee agrees to comply with the Health Insurance Portability and Accountability
Act (HIPAA), 42 CFR Part 2, and the Michigan Mental Health Code. Some of these requirements
include the following:
A. The Grantee and Grantee’s agents must not share information that is protected
under HIPAA, 42 CFR Part 2, or the Michigan Mental Health Code (the
“Protected Information”). The Grantee is liable for the unauthorized use or
disclosure of Protected Information. This includes Protected Information that
the SCAO provides to the Grantee.
B. The Grantee must include terms in any procurement contract and subrecipient
subcontract that the Grantee’s agents must not share Protected Information.
This includes Protected Information that the SCAO provides to the Grantee.
C. The Grantee must have written policies and procedures about using and
disclosing Protected Information. The policies and procedures must include
provisions that restrict Grantee’s employees’ access to Protected Information.
D. The Grantee must also have a policy to report to the SCAO unauthorized
use or disclosure of Protected Information.
11.03 During Contract performance, the SCAO may disclose Confidential Information to
the Grantee. The Grantee shall not disclose Confidential Information to any third party without prior
approval from the SCAO. If disclosure of Confidential Information is required by law or court order,
the Grantee must notify the SCAO within five business days as provided in Section 26 of this Contract
before disclosure and shall reasonably cooperate with the SCAO to (1) narrowly tailor disclosure and
(2) support SCAO’s efforts to obtain protective orders or other relief as appropriate.
11.04 The Grantee agrees to return all Confidential Information to the SCAO immediately
upon the termination of this Contract and permanently delete any electronic copies of the data stored
by the Grantee within 30 calendar days after the conclusion of this Contract. If requested by the
SCAO, the Grantee will provide written confirmation that deletion has been completed.
11.05 This section survives termination or expiration of this Contract.
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12. RIGHTS TO WORK PRODUCT, INVENTIONS, AND IMPROVEMENTS
12.01 All written or visual Work Product shall belong to the SCAO and is subject to copyright
or patent only by the SCAO. The SCAO shall have the right to obtain from the Grantee original materials
produced under this Contract and shall have the right to distribute those materials.
12.02 The SCAO shall have copyright, property, and publication rights in all Work Product
developed in connection with this Contract.
12.03 The SCAO grants the Grantee a royalty-free, nonexclusive license to use any Work
Product developed in the course of executing this Contract that is not Confidential and Proprietary
Information as defined in this Contract if the Work Product enters the public domain. However, the
Grantee shall not publish or distribute any Work Product relating to the Services provided under this
Contract without the prior written permission of the SCAO.
12.04 The Grantee shall safeguard the Grantee’s property, materials and Work Product. The
SCAO is not responsible and will not be subject to any Liabilities for any claims related to the loss,
damage, or impairment of Provider’s property, materials and/or Work Product.
12.05 The Grantee shall promptly disclose in writing to SCAO all Inventions, Patented and/or
Copyrighted Materials jointly with the SCAO or singly by the Grantee while engaged in Services under
this Contract. As to each such disclosure, the Grantee shall specifically bring to SCAO’s attention any
features or concepts related to Inventions, Patented and/or Copyrighted Materials that are new, unique
or different such that they may qualify for copyright, patent or other intellectual property protection.
12.06 The Grantee shall assist the SCAO in determining and acquiring copyrights, patents, or
other such intellectual property protection for any Inventions, Patented and/or Copyrighted Materials for
which the SCAO desires to obtain such protection.
12.07 The Grantee warrants that as of the Effective Date of the Contract, there are no
Inventions, Patented and/or Copyrighted Materials for which the Grantee seeks protection or which the
Grantee desires to remove from the Contract provisions before entering into this Contract. Further, the
Grantee warrants that its performance under this Contract will not infringe upon or misappropriate any
third party’s patents, copyrights or other intellectual property rights.
12.08 The Grantee further warrants that as of the Effective Date of the Contract, the Grantee
has obtained all material licenses, authorizations, approvals and/or permits required by law to conduct
its business generally and to perform its obligations under this Contract.
13. INSURANCE
13.01 The Grantee must procure commercial liability insurance or ensure that an adequate
amount of money is set aside in its local budget to cover all reasonable claims related to the Grantee’s
and Grantee’s agents’ Services under this Contract.
14. LIABILITY AND INDEMNIFICATION
14.01 The Grantee is responsible for Liabilities and Expenses that result from the Grantee’s
performance or nonperformance under this Contract. This subsection does not waive governmental
immunity as provided by law.
14.02 The Grantee warrants that, before entering into this Contract, it is not subject to any
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liabilities or expenses that could interfere with Contract performance.
14.03 The SCAO is not responsible for Liabilities and Expenses that result from the Grantee’s
or Grantees’ agents’ performance, nonperformance, or property.
14.04 If Grantee contracts with a private third party to carry out the Grantee’s responsibilities
under this Contract, then in that contract Grantee will require the private third parties to indemnify SCAO
and the MSC, including their officers, and employees (the “SCAO, MSC and related entities”) from any
Liabilities that may be imposed upon, incurred by, or asserted against the SCAO, MSC and related
entities arising from the acts or omissions of the private third party under such contact. Any private third
party who will not agree to such provisions may not be utilized by Grantee to perform services under
this Contract. This subsection does not waive governmental immunity as provided by law.
15. FINANCIAL RECORDS, RETENTION, AND INSPECTION
15.01 The Grantee agrees that all Expenses comply with the standard procedures of the
Grantee’s funding unit.
15.02 The Grantee agrees to maintain financial records that follow generally accepted
accounting principles.
15.03 The Grantee must maintain an accounting system with grant financial records that are
kept separately from the Grantee’s other financial records.
15.04 The Grantee must retain all financial records related to this Contract for at least five years
after the SCAO’s final reimbursement to the Grantee. The Grantee is responsible for the costs to retain
these records.
15.05 If an audit begins before the five-year period expires, and it extends past that period, the
Grantee must retain all records until the audit is complete. Based on the audit, the SCAO may adjust
reimbursement payments. If the audit reveals that the SCAO overpaid the Grantee, the Grantee must
immediately refund those amounts to the SCAO.
15.06 The Grantee agrees that the MSC, the SCAO, the Michigan Department of Treasury, the
State Auditor General, and these parties’ authorized representatives may upon notification audit and copy
the Grantee’s grant financial records.
16. GRANT REPORTING
16.01 The Grantee agrees to timely provide all applicable performance measurement data,
including complete and accurate reports as identified in Attachment 1 related to this Contract so that
the SCAO can meet its reporting requirements. Further, the Grantee agrees to follow the grant reporting
requirements in Attachment 1.
16.02 Further, for each participant who is screened for or accepted into the grant program, the
Grantee must timely enter data in compliance with the minimum standards established by the SCAO
into the Drug Court Case Management Information System.
16.03 When any required report is 30 calendar days past due, a delinquency notice will be sent
notifying the Grantee that it has 15 calendar days to comply with the reporting requirement. When any
required report is 45 calendar days past due, the Grantee’s funding award will be rescinded and the
SCAO will send a forfeiture notice to the Grantee. Notices will be sent as provided in Section 26 of
this Contract.
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17. SUSPENSION, TERMINATION, AND REDUCTION
17.01 The SCAO and/or the Grantee may reduce the project budget, or suspend or terminate
this Contract without further liability or penalty to the SCAO under any of the following circumstances:
A. If any of the terms of this Contract are not adhered to by the
Grantee/subrecipients.
B. If the Grantee fails to make progress satisfactory to SCAO toward the project
goals, objectives, or strategies set forth in this Contract, including but not
limited to a determination by the SCAO after second quarter claims are
submitted, in its sole discretion, that project funds are not reasonably likely to
be fully expended by the end of the fiscal year.
C. If the Grantee proposes or implements substantial changes to the Scope of
Services/Work such that, if originally submitted, the application would not
have been selected for funding.
D. If the Grantee is not certified or submits false certification or falsifies any
other report or document required hereunder. Grantees that are funded with
Swift and Sure Sanctions Probation Program funds are exempt from
certification requirements in Section 23.
E. If the Grantee is charged with of any criminal activity or offenses during the
term of this Contract or any extension thereof.
F. If funding for this Contract becomes unavailable to the SCAO due to
appropriation or budget shortfalls.
G. The SCAO may immediately suspend or terminate this contract if the Grantee
does not comply with a contract term, including the reporting requirements,
assurances, allowable/disallowable expense list, conditions on expenses, and
approved grant budget.
H. The SCAO may immediately suspend or terminate this contract if any report
from Section 16 is at least 45 days late.
17.02 Each Party has the right to terminate this Contract without cause, including termination
by the Grantee if the Grantee has indicated that they do not plan to spend all or some of the grant funds.
If the Grantee is the terminating party, the Chief Judge of the Grantee must notify the SCAO in writing
of such termination. The Grantee will still be required to fulfill the grant reporting requirements under
Attachment 1 as required by the terms of the grant and as otherwise directed by the SCAO. The
termination date of this Contract will be the date that the Grantee has met all grant reporting requirements
as determined by the SCAO.
17.03 The SCAO may immediately suspend or terminate this Contract if the Grantee or any of
the Grantee’s agents are convicted of a criminal offense that directly or indirectly involves grant funds.
17.04 If the SCAO terminates this Contract under Section 17, with the exception of termination
stated in Section 17.01(F), the Grantee is not eligible for SCAO grant funding for two years. After the
two-year period, the Grantee must verify in writing with SCAO that the Grantee has corrected the issues.
17.05 The SCAO may reduce the Grantee’s grant amount at any time if the SCAO determines
that the Grantee is not reasonably likely to fully expend the grant funds by the time this Contract ends.
DocuSign Envelope ID: 2781DA97-4860-4A7E-AD75-C0B49D0B27B6
18. COMPLIANCE WITH LAWS
18.01 The Grantee must comply with all federal, state, and local laws and applicable ethics,
rules, and canons.
19. MICHIGAN LAW
19.01 This Contract shall be subject to, and shall be enforced and construed under, the laws of
the state of Michigan. Further, the parties agree to litigate any disputes arising directly or indirectly from
the Contract in the Court of Claims in the state of Michigan.
20. CONFLICT OF INTEREST
20.01 Because this Contract involves federal grant funds and contracts with governmental
entities, the SCAO and the Grantee are subject to the provisions of the federal Freedom of Information
Act, found in 5 U.S.C. 552 et. seq., the Contracts of Public Servants with Public Entities Act, found in
MCL 15.321 et seq., and the Standards of Conduct for Public Officers and Employees Act, found in
MCL 15.341 et seq. Further, the Grantee certifies that the Grantee presently has no personal or financial
interest, and shall not acquire any such interest, direct or indirect, that would conflict in any manner or
degree with the performance of this Contract.
21. DEBT TO STATE OF MICHIGAN
21.01 The Grantee covenants that it is not, and will not become, in arrears to the state of
Michigan or any of its subdivisions upon contract, debt, or any other obligation to the state of Michigan
or its subdivisions, including real property, personal property, and income taxes.
22. CONTRACT DISPUTE
22.01 The Grantee shall notify the SCAO in writing of the Grantee’s intent to pursue a claim
against the SCAO for breach of any term of this Contract within 10 business days of discovery of the
alleged breach as provided in Section 26 of this Contract.
23. PROGRAM CERTIFICATION
23.01 Under Michigan law, approval and certification by the SCAO is required to begin or to
continue the operation of a drug court, sobriety court, hybrid drug/DWI court, family dependency
treatment court, veteran’s treatment court or mental health court. Any of these programs that are not
certified by Grantee shall not perform any of the functions of that program type, including, but not limited
to, receiving grant funding under the law and shall not be covered by this Contract.
24. PROGRAM REVIEW OR CERTIFICATION SITE VISIT
24.01 The SCAO may review the Grantee onsite. As part of the review, the SCAO may
interview the program’s team members, observe staff meetings and status review hearings, review case
files, review data, and review financial records.
25. AMENDMENT
25.01 The parties may amend this Contract only in writing signed by both parties.
25.02 The SCAO and the Grantee must submit a budget/project amendment through
DocuSign Envelope ID: 2781DA97-4860-4A7E-AD75-C0B49D0B27B6
WebGrants. An example of a budget amendment is the Grantee requesting to move money from one
approved line item in the budget to another approved line item in the budget, and the SCAO approving
the requested budget amendment. The SCAO and the Grantee must also notify the other party in
WebGrants of any changes in project directors, program judges, agency contacts, financial officers, or
authorizing officials, including changes in names, mailing addresses, e-mail addresses, and telephone
numbers.
26. DELIVERY OF NOTICE
26.01 Written notices and communications required under this Contract shall be delivered in
one of two forms: (1) by electronic mail; or 2) by overnight delivery sent by a nationally recognized
overnight delivery service to the following:
26.02 The Grantee’s contact person is:
David Campbell
52-1 District Court
48150 Grand River Ave.
Novi, Michigan 48374
campbelld@oakgov.com
26.03 The SCAO’s contacts are:
Andrew Smith
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, MI 48909
Smitha@courts.mi.gov
and
Ryan Gamby
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, MI 48909
Gambyr@courts.mi.gov
27. GRANTEE’S AUTHORIZING OFFICIAL
27.01 The Grantee’s “Authorizing Official” is the individual who signs this Contract. The
Authorizing Official must be a person who is authorized to enter into a binding contract for the Grantee.
The Authorizing Official may not be a judge or other state employee and must be an employee of the
Grantee’s funding unit. The Authorizing Official might be from the Executive or Legislative Branch
of the Grantee — for example, the Authorizing Official might be the County Administrator, Chair of the
Board of Commissioners, Court Administrator, City Manager, Legal Counsel, Finance Director, or
Mayor.
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27.02 Only one person may sign this Contract as the Grantee’s Authorizing Official. The
Grantee might have more than one individual who is authorized to enter into binding contracts for the
Grantee that is receiving funds, or the Grantee’s local rules might provide that multiple people must sign
contracts. In either case, the Authorizing Official’s signature on this Contract represents the mutual
agreement and acceptance of this Contract by all persons who are authorized to enter into binding
contracts for the Grantee.
The remainder of this page is intentionally left blank.
DocuSign Envelope ID: 2781DA97-4860-4A7E-AD75-C0B49D0B27B6
SIGNATURES OF PARTIES
Michigan Drug Court Grant Program
CONTRACT NUMBER: 28529
28. SIGNATURE OF PARTIES
28.01 This Contract is not effective unless signed by both Parties.
28.02 The signatures on this contract are electronic through the DocuSign system.
28.03 The DocuSign system requires an agent of the Grantee to send this Contract to the
Grantee’s Authorizing Official for the Authorizing Official’s review and signature. Selecting the
dropdown below confirms that the Contract can be sent to the Grantee’s Authorizing Official for
signature.
28.04 The DocuSign system requires an agent of the SCAO to send this Contract to the State
Court Administrator for review and signature. Selecting the dropdown below confirms that the Contract
can be sent to the State Court Administrator for signature.
52-1 District Court State Court Administrative Office
Hybrid DWI/Drug Court - Adult
________________________________ ___________________________________
Grantee's Authorizing Official’s Signature Authorizing Official’s Signature
________________________________ ___________________________________
Grantee’s Authorizing Official’s Name Authorizing Official’s Name
________________________________ ___________________________________
Grantee’s Authorizing Official’s Title Authorizing Official’s Title
________________________________ ___________________________________
Date Signed by Grantee’s Authorizing Official Date Signed by Authorizing Official
DocuSign Envelope ID: 2781DA97-4860-4A7E-AD75-C0B49D0B27B6
Contract ready for Grantee’s Authorizing Official’s signature.
ATTACHMENT 1
FY 2023 REPORTING REQUIREMENTS
October 1, 2022, through September 30, 2023
DCCMIS DATA EXCEPTION REPORT DUE DATE NOTE
February 15, 2023* Courts will be reviewing error reports reflecting data entered into
DCCMIS for the time period of October 1, 2022, through
December 31, 2022.
May 15, 2023* Courts will be reviewing error reports reflecting data entered into
DCCMIS for the time period of January 1, 2023, through
March 31, 2023.
August 15, 2023* Courts will be reviewing error reports reflecting data entered into
DCCMIS for the time period of April 1, 2023, through June 30, 2023.
November 15, 2023* Courts will be reviewing error reports reflecting data entered into
DCCMIS for the time period of July 1, 2023, through
September 30, 2023.
DCCMIS USER AUDIT
DUE DATE NOTE
January 31, 2023* Courts will be confirming user access to DCCMIS.
WEBGRANTS USER AUDIT REPORT
DUE DATE NOTE
January 31, 2023 Courts will be confirming user access to WebGrants.
CLAIMS
DUE DATE NOTE
January 10, 2023 Courts will be reporting on expenditures from October 1, 2022,
through December 31, 2022.
April 10, 2023 Courts will be reporting on expenditures from January 1, 2023,
through March 31, 2023.
July 10, 2023 Courts will be reporting expenditures from April 1, 2023, through
June 30, 2023.
October 10, 2023 Courts will be reporting expenditures from July 1, 2023, through
September 30, 2023.
PROGRESS REPORT
DUE DATE NOTE October 30, 2023*
Year-End Report
Courts will be reporting on progress made during the grant period –
October 1, 2022, through September 30, 2023.
*Planning Grants – If your court is receiving a FY 2023 planning grant, you are only required to
complete this report if the program becomes operational during this fiscal year.
DocuSign Envelope ID: 2781DA97-4860-4A7E-AD75-C0B49D0B27B6