HomeMy WebLinkAboutResolutions - 2022.11.17 - 37733
AGENDA ITEM: Grant Acceptance from the State Court Administrative Office for the FY2023
Michigan Mental Health Court Grant Program 22-387
COMMITTEE MEETING: Board of Commissioners
DATE: Thursday, November 17, 2022 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
DEPARTMENT SPONSORED BY
52-1 District Court (Novi) Penny Luebs
INTRODUCTION AND BACKGROUND
This is a request to accept FY2023 funding.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.858.5115 (office) or andrewsmb@oakgov.com, or the department contact persons listed for
additional information.
CONTACT
Alexandra Black, District Court Administrator blacka@oakgov.com
ITEM REVIEW TRACKING
Penny Luebs, Created/Initiated - 11/17/2022
David Woodward, Board of Commissioners Approved - 11/17/2022
Hilarie Chambers, Executive's Office Approved - 11/21/2022
Lisa Brown, Clerk/Register of Deeds Final Approval - 11/22/2022
AGENDA DEADLINE: 11/17/2022 6:00 PM
COMMITTEE TRACKING
2022-11-01 Public Health & Safety - Recommend to Board
2022-11-17 Full Board - Adopted
ATTACHMENTS
1. FY 2023 Michigan Mental Health Court Grant Schedule A
2. Grant Review Sign-Off
3. FY 2023 MHC Webgrants App (revised)
4. FY 2023 SCAO MHC Grant Award Letter
5. FY 2023 52nd DC MHC - SCAO DocuSign
November 17, 2022
RESOLUTION #2022-2224 _ 22-387
Sponsored By: Penny Luebs
52-1 District Court (Novi) - Grant Acceptance from the State Court Administrative Office for the
FY2023 Michigan Mental Health Court Grant Program
Chairperson and Members of the Board:
WHEREAS the 52nd District Court, applied for grant funds of $244,205.20 and was awarded a grant
in the amount of $31,543 from the State Court Administrative Office (SCAO), Michigan Mental Health
Court Grant Program (MMHCGP) effective October 1, 2022 through September 30, 2023; and
WHEREAS the grant funding will be used to fund a Liaison Officer from Oakland Community Health
Network and police overtime to conduct home visits on participants; and
WHEREAS this grant is conditioned upon continued interpretation of the contract consistent with the
September 27, 2022 letter from the SCAO, providing that assurance #3 of this year's grant application
and agreement shall not be construed as a mandate for future funding of the program from the
funding unit, said letter attached hereto and incorporated by reference herein; and
WHEREAS the grant award has completed the Grant Review Process in accordance with the Board
of Commissioners Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts
the FY2023 Michigan Mental Health Court Grant Program from the State Court Administrative Office
in the amount of $31,543, for the period of October 1, 2022 through September 30, 2023.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any
future commitment, and continuation of the Special Revenue position in the grant is contingent upon
future levels of grant funding.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant agreement and to approve any grant extensions or changes, within fifteen percent
(15%) of the original award, which are consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that the FY 2023 budget is amended per the attached Schedule A.
Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Penny Luebs.
Date: November 17, 2022
David Woodward, Commissioner
Date: November 21, 2022
Hilarie Chambers, Deputy County Executive II
Date: November 22, 2022
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2022-11-01 Public Health & Safety - Recommend to Board
2022-11-17 Full Board - Adopted
VOTE TRACKING
Motioned by Commissioner Kristen Nelson seconded by Commissioner Michael Spisz to adopt the
attached Grant Acceptance: from the State Court Administrative Office for the FY2023 Michigan
Mental Health Court Grant Program.
Yes: David Woodward, Michael Spisz, Karen Joliat, Kristen Nelson, Christine Long, Philip Weipert,
Gwen Markham, Thomas Kuhn, Chuck Moss, Marcia Gershenson, William Miller III, Charles
Cavell, Penny Luebs, Janet Jackson, Gary McGillivray, Robert Hoffman, Adam Kochenderfer (17)
No: None (0)
Abstain: None (0)
Absent: (0)
Passed
ATTACHMENTS
1. FY 2023 Michigan Mental Health Court Grant Schedule A
2. Grant Review Sign-Off
3. FY 2023 MHC Webgrants App (revised)
4. FY 2023 SCAO MHC Grant Award Letter
5. FY 2023 52nd DC MHC - SCAO DocuSign
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
November 17, 2022, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at
Pontiac, Michigan on Thursday, November 17, 2022.
Lisa Brown, Oakland County Clerk / Register of Deeds
Oakland County, Michigan
52/1 DISTRICT COURT (NOVI) - GRANT ACCEPTANCE 52nd DISTRICT COURT - FY 2023 MICHIGAN MENTAL HEALTH COURT GRANT PROGRAM
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)Grant ID (GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2023
Amendment
FY 2024
Amendment
FY 2025
Amendment
R Judicial Grants District Court I Probation FND11012 CCN3020205 RC615571 PRG121050 GRN-0001144 State Operating Grants $(34,618.00)$-$-
Total Revenues $(34,618.00)$-$-
E Judicial Grants District Court I Probation FND11012 CCN3020205 SC730373 PRG121050 GRN-0001144 Contracted Services $(17,735.00)$-$-
E Judicial Grants District Court I Probation FND11012 CCN3020205 SC730548 PRG121050 GRN-0001144 Drug Testing $(11,475.00)$-$-
E Judicial Grants District Court I Probation FND11012 CCN3020205 SC732018 PRG121050 GRN-0001144 Travel and Conference $(1,220.00)$-$-
E Judicial Grants District Court I Probation FND11012 CCN3020205 SC750245 PRG121050 GRN-0001144 Incentives $(2,748.00)$-$-
E Judicial Grants District Court I Probation FND11012 CCN3020205 SC750280 PRG121050 GRN-0001144 Laboratory Supplies $(1,440.00)$-$-
Total Expenditures $(34,618.00)$-$-
R Judicial Grants District Court I Probation FND11012 CCN3020205 RC615571 PRG121050 GRN-1004012 State Operating Grants $31,543.00 $-$-
Total Revenues $31,543.00 $-$-
E Judicial Grants District Court I Probation FND11012 CCN3020205 SC730373 PRG121050 GRN-1004012 Contracted Services $31,543.00 $-$-
Total Expenditures $31,543.00 $-#REF!
GRANT REVIEW SIGN-OFF – 52nd District Court, 1st Division
GRANT NAME: FY 2023 Michigan Mental Health Court Grant Program
FUNDING AGENCY: State Court Administrative Office (SCAO) of Michigan
DEPARTMENT CONTACT PERSON: David Campbell 248-305-6451
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 10/24/2022
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments.
The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include this sign-
off email and the grant agreement/contract with related documentation) may be requested to be placed on the agenda(s) of
the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Sheryl Johnson (10/21/2022)
Human Resources:
Approved by Human Resources. No position implications. - Heather Mason (10/21/2022)
Risk Management:
Approved – Robert Erlenbeck (10/24/2022)
Corporation Counsel:
Approved – Heather Lewis (10/21/2022)
28719 - 52nd District Court Mental Health Court Program28719 - 52nd District Court Mental Health Court Program
Application De tailsApplication De tails
Funding Opportunity:
28484-Fiscal Year 2023 Michigan Mental Health Court Grant Program (MMHCGP) Operational and Planning Programs
Funding Opportunity Due Date: Jun 10, 2022 6:30 PM
Program Area: Michigan Mental Health Court Grant Program (MMHCGP)
Status: Correcting
10/12/2022
Stage: Final Application
Feedback:
If grant funds are moved to either of the listed categories, please make the noted changes:
Rename the "police overtime" line item to reflect the services that are being provided to the MHC (they aren't providing "overtime" services, they are providing
"home visits".)
Change fringe to one line ("fringe benefits)
Initial Submit Date: May 17, 2022 4:27 PM
Initially Submitted By: Alexandra Black
Last Submit Date: Oct 4, 2022 4:50 PM
Last Submitted By: David Campbell
Contact Information
Primary Contact Information
Name:Ms.
SalutationSalutation
Alexandra
First NameFirst Name
Middle NameMiddle Name Black
Last NameLast Name
Title:
Email*:blacka@oakgov.com
Address*:48150 Grand River Ave
Novi
CityCity
Michigan
State/ProvinceState/Province
48374
Postal Code/ZipPostal Code/Zip
Phone*:248-305-6147
PhonePhone
###-###-#######-###-####
Ext.Ext.
Fax:###-###-#######-###-####
To access the WebGrants Access form click To access the WebGrants Access form click here.here.
WebGrants Authorization Approval Form:grant authorization form.pdf
Organization Information
Name*:52nd District Court First Division - Oakland County (D52-1)
Organization Type*:State Court Administrative Office
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Tax Id:
Organization Website:
Address*:48150 Grand River Ave.
Novi
CityCity
Michigan
State/ProvinceState/Province
48374
Postal Code/ZipPostal Code/Zip
Phone*:(248) 305-6144
###-###-#######-###-####
Ext.Ext.
Fax:(248) 305-5970
###-###-#######-###-####
FY 23 Application
Program InformationProgram Information
Select your court*:D52-1 (Novi) Oakland
County*:Oakland
Please pick your program type*:Adult Mental Health Court
Federal Tax ID *:38-6004876
What is the program's most recent LAO number.What is the program's most recent LAO number.
LAO#
Planning programs enter 0000-00Planning programs enter 0000-00
*:
22-01
Is this a regional program? *:No
Chief Judge *:Joseph Fabrizio
Program Judge 1 Name*:Travis Reeds
Number of years as a program judge.*:< 1 year
Program Judge 1 Email Address*:reedst@oakgov.com
Program Judge 2 Name:Kelley Kostin
Number of years as a program judge.:< 1 year
Program Judge 2 Email Address:kostink@oakgov.com
Program Judge 3 Name:Nancy Carniak
Number of years as a program judge.:< 1 year
Program Judge 3 Email Address:carniakn@oakgov.com
Program Judge 4 Name:Kirsten Hartig
Program Judge 4 Email Address:hartigk@oakgov.com
Number of years as a program judge.:< 1 year
Court Administrator*:Alexandra Black
Financial Officer*:Kyle Jen
Project Director*:Alexandra Black
Project Director E-mail Address*:blacka@oakgov.com
Project Director Phone Number*:248-305-6147 Ext.Ext.
DCCMIS Administrator Name*:David Campbell
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DCCMIS Administrator E-mail Address*:campbelld@oakgov.com
DCCMIS Administrator Phone Number*:248-305-6451 Ext.Ext.
Authorizing Official (individual who will
sign the grant contract) Name*:
David Woodward
Authorizing Official E-mail Address*:woodwardd@oakgov.com
Authorizing Official Phone Number*:248-858-1000 Ext.Ext.
Authorizing Official Title *:Chairman Oakland County Board of Commissioners
SIGMA Vendor ID #*:
cv0048080
This number begins with CV, followed by 7 digits. Review previous payments from the State for this number. If you would like assistance, please contactThis number begins with CV, followed by 7 digits. Review previous payments from the State for this number. If you would like assistance, please contact
PSC@courts.mi.gov.PSC@courts.mi.gov.
Program OperationsProgram Operations
Is the program applying for planning or
operational funds? *:
Operational Application
How many years has the program been
operational? :
1
When does your program plan to begin
accepting participants? :
What is the program's capacity? :26
What is the current number of active
participants? :
15
Does the program accept transfers? :Yes
Provide a description of your program as it
relates to project goals and funding needs:
Si nce re ce i ving grant funds i n Nove mbe r 2021, the program has acce pte d 16 participants. The se participants qualif i e d base d on the crite ria of
unmanage d se ri ous me ntal i l l ne ss w i th l i ttl e or no support. The parti ci pants start the program w i th a l e ngthy me e ting w i th the probation off i ce r to go
ove r the rule s and program agre e me nt, de tai l e d me ntal he alth que sti onnaire re garding history, diagnose s, hospi tal i zati on, police contacts,
counse ling history, and any pe rti ne nt i nformati on. Once pl ace d i n the program the y comple te an initi al psychologi cal e val uati on w i th a me di cal and
me dication re vi e w at an outsi de age ncy to de te rmine tre atme nt pl ans to tai l or the te rms of the program for the i r spe ci fic ne e ds. Many i ndi vidual s are
f ound to have addicti on issue s as we ll, that are al so addre sse d through counse l i ng and the re fore are re quire d to submit to drug and alcohol te sti ng on
a re gular basis. This thre e -phase program the n moni tors me ntal he alth tre atme nt w i th the participants provi de r, compl e te s a saf e ty plan w i th the
tre atme nt provide r and conti nue s to be moni tore d w e e kly to bi-we e kl y at probati on me e ti ngs that may include fami l y me mbe rs, powe rs of
attorne ys, le gal guardians and care take rs. Af te r le ngthy compliance the parti ci pant may be ste ppe d dow n to monthl y me e tings (no parti ci pants
curre ntl y re duce d to monthly at this time ). The probati on of fice r monitors continue d me di cati on compliance and addre ss any conce rns the i r case
manage r or counse l or may have . The se contacts be tw e e n the probati on of fice r and counse lor, doctors, case manage rs, psychol ogists and support
occur at l e ast monthl y. Eve ry me e ti ng i nvolve s discussing me ntal he alth goals and pe rsonal goals as we ll as ge ne ral probation compl i ance . The se
me e ti ngs range from 45 mi nute s to 2 hours. This curre nt mode l has the parti ci pant agre e to a minimum of 12 months of probati on in orde r to al l ow
the m to be e l i gible for a de laye d se nte nce and possi bl e dismissal upon compl i ance . The participants also submi t to monthly to bimonthl y re vi e w
he arings w i th the Me ntal He alth Court Tre atme nt Judge to of fe r re wards, i nce ntive s, support and i f ne ce ssary, a sancti on in the e ve nt of the
parti ci pants noncompliance w i th program re qui re me nts. What our curre nt grant l acks is a Communi ty He alth Ne twork Li aison Off i ce r to assist on a full
ti me basi s to provide the additi onal support and re source s. Our hope is with addi tional grant funds we will be abl e to contract with thi s age ncy and
cre ate w rap around se rvi ce s to he lp more pe opl e w i thin the communi ty.
We have continue d to have the support of our full be nch, al l 10 j udge s (including our Chie f Judge ). One j udge i n e ach divi si on agre e d to be the Me ntal
He alth Court j udge for at l e ast 2 ye ars f or continuity. To date , the se parti ci pants have re ce ive d f ar more support than the y pre vi ousl y would have if
the y we re se nte nce d to jai l or a ge ne ral probati on case l oad. With the he lp of our probation off i ce r and tre atme nt te am, w e have be e n abl e to he lp a
pare nt obtain guardianshi p afte r a sui ci de atte mpt and anothe r obtai ne d te mporary guardi anship, we have gotte n our parti ci pants w orki ng and
f unctioning in the communi ty, thre e have an improve d e mpl oyme nt status, many alte rnative and unique forms of the rapy have be e n di scove re d and
uti l i ze d such as: Trauma Inf orme d Move me nt The rapy, Equine The rapy, A rt The rapy and an Inte nsive Outpati e nt Program spe cif i cally f or Eating
Di sorde rs w hi ch w as cove re d by insurance with some hard w ork. We have participants who are now te sting ne gati ve for al cohol and drugs that we re
not be f ore , and all participants are in some f orm of tre atme nt whe n many w e re not at se nte nci ng. Many have case w orke rs and have al so obtaine d
transportati on. We have had coope ration from the police de partme nts and have had bi ke s donate d to assi st. Se ve ral have obtai ne d support e ve n
f rom othe rs in our Drug Tre atme nt program as w e l l . Family re l ati onshi ps are visibly improving and the re are many fami l y me mbe rs that appe ar for the
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Judi ci al Re vie w s. The te am i s e ncourage d by the large and smal l vi ctori e s ove r the se past se ve ral months.
Did your program receive SCAO-
administered grant funds in the current
fiscal year?:
Yes
Please select all of the grant programs
which funded this program in the current
fiscal year. :
MMHCGP
What was the total amount of SCAO-
administered grant funds the program was
awarded in the current fiscal year?:
$34,612.00
Will the program likely expend all of its
grant award during the current fiscal year?
:
Yes
What are the reasons that the program will
likely not spend the entire grant award
during the current fiscal year? :
Have any of the service(s) and/or good(s)
rates increased from the current fiscal
year?
(e.g. coordinator pay increased from $23/hr to(e.g. coordinator pay increased from $23/hr to
$24.50/hr, drug tests increased from $12 to $15)$24.50/hr, drug tests increased from $12 to $15)
:
No
List the service(s) and/or good(s), the
current fiscal year rate, and the new rate.:
Aside from increases covered above, are
you requesting more grant funds in this
application than the program was awarded
during the current fiscal year?:
Yes
Please explain why more funds are being
requested.
(e.g. (e.g. program expansion, increase in services, orprogram expansion, increase in services, or
operational adjustments)operational adjustments)
:
The program received a much lower than requested amount in 2021 as it was deemed a “planning grant’ although we had a modified version of the
program already in place, labeled “Community Advocacy”. The request at the time was to fund a full time probation officer to “travel” between the 4
Divisions of our court. In FY 2021 we utilized an existing Oakland County funded officer, Lauryn Ferro, who quickly became adept at managing her
time affectively and then reallocated her previous caseload amongst other officers in the 52 1 Division District Court. We have learned through
this past year that our relationship with Oakland County Health Network (OCHN) is vital. The resources they have access to for the client are
invaluable and a Liaison Officer is needed. In addition to providing us the initial assessment, evaluation and placement into treatment, a Liaison
Officer can also provide weekly to biweekly case management and therapy sessions. They are also available to provide crisis intervention which
seems to be a regular occurrence when dealing with this population. The Liaison will also meet with other treatment providers and coordinate
services between counselors, therapists, psychiatrists and medical doctors where appropriate. They will be the front person to obtain case
management or therapy reports, while also remaining in communication with medication prescribing psychiatrist and physicians to collaborate on
treatment. We have had several meetings with this agency and they are very limited in the services they can provide with current staff. We would
like to have a full time OCHN Liaison Officer assigned to this court, and will need to fund it.
For the upcoming/next fiscal year, will the
program receive funding from another
source (non SCAO-funding, such as local or
federal funding), or has the program
applied for funding from another source?*:
No
Please provide the following information Please provide the following information
1.) Have you received notification of award? 1.) Have you received notification of award?
2.) What is the funding source? 2.) What is the funding source?
nd st
4 of 10
3.) What is the maximum amount per year? 3.) What is the maximum amount per year?
4.) When will the funds expire? 4.) When will the funds expire?
5.) Are these funds restricted? If yes, please explain.5.) Are these funds restricted? If yes, please explain.
State Funded Budget
PersonnelPersonnel
PersonnelPersonnel
Describe the personnel costs (i.e., wages) associated with the proposed project.Describe the personnel costs (i.e., wages) associated with the proposed project.
Mental Health Court participants require very intense supervision and monitoring. In the initial phase of the program, participants present for twice
weekly appointments with their probation officer, twice monthly review hearings with the treatment team, which includes their sentencing judge, and
monthly visits at the participants home during an unannounced search. Participants gradually progress to weekly and eventually bi-weekly
appointments with their probation officer and monthly review hearings with the treatment team toward the end of their program participation, which
is a minimum of 11 months in duration. Caseloads for the Mental Health Court officer will not exceed 26 participants as the high risk & high needs of
the participants require intensive supervision and availability. At this time we only have 1 probation officer for all 4 Divisions of the 52nd District
Court. In order to provide direct and specialized service to individuals with serious mental health issues, the screening process and participant
identification has also solely been completed by this officer. We are hoping the addition of a OCHN Liaison Officer will enable us to offer this
program to more participants in the future. Due to the multiple complex issues participants will have, we selected a highly trained Senior Probation
Officer for the task. Further, due to the need for constant evaluation of this program, the Mental Health Court Probation Officer is responsible for
ensuring adequate information is input into DCCMIS and evaluates program progress and outcome on a routine basis.
Lauryn Fe rro: Senior Probation Officer, FTE (40 hours per week), has been working solely on this program since inception. Her salary and fringe
benefits were covered through our local in-kind Oakland County funding source this first year since we were not awarded grant funds to cover the
position. We are not asking for her salary this year as our preference would be to utililze funding for an OCHN Liaison Officer.
Fringe BenefitsFringe Benefits
Fringe BenefitsFringe Benefits
Describe in detail each fringe benefit amount. Describe in detail each fringe benefit amount. If you are requesting funds in the ?Other? category, include a detailed description of those expenses.If you are requesting funds in the ?Other? category, include a detailed description of those expenses.
WORKERS COMP (722750) = $85 (0.11%)
GROUP LIFE (722760) = $168 (0.22%)
RETIREMENT (722770) = $19,425.00 (25.10%)
MEDICAL (722780) = $14,112 (18.23%)
SOCIAL SECURITY (722790) = $5,921.31 (7.65%)
DENTAL (722800) = $1540 (1.99%)
DISABILITY (722810) = $1,221 (1.58%)
UNEMPLOYMENT INSURANCE (722820) = $77 (0.10%)
OPTICAL (722850) = $108 (.014%)
TOTAL FRINGE COSTS = $42,657 (55.11%)
ContractualContractual
NameName PositionPosition RatesRates RequestRequest Other Grant Or Funding SourceOther Grant Or Funding Source Local Cash ContributionLocal Cash Contribution Local In-Kind ContributionLocal In-Kind Contribution TotalTotal
Lauryn FerroLauryn Ferro Senior Probation OfficerSenior Probation Officer $77,403 yearly$77,403 yearly $0.00$0.00 $0.00$0.00 $0.00$0.00 $77,403.00$77,403.00 $77,403.00$77,403.00
$0.00 $0.00 $0.00 $77,403.00 $77,403.00
Types of Fringe Benefits to be ClaimedTypes of Fringe Benefits to be Claimed RequestRequest Other Grant Or Funding SourceOther Grant Or Funding Source Local Cash ContributionsLocal Cash Contributions In-Kind ContributionsIn-Kind Contributions TotalTotal
Fringe BenefitsFringe Benefits $0.00$0.00 $0.00$0.00 $0.00$0.00 $42,657.00$42,657.00 $42,657.00$42,657.00
$0.00 $0.00 $0.00 $42,657.00 $42,657.00
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ContractualContractual
Describe the contractual costs associated with the proposed project.Describe the contractual costs associated with the proposed project.
Oakland Community Health Network Liaison Officer: The OCHN liaison is critical to provide an immediate provisional diagnosis and level of care for the participants that
do not currently have one. This is important because in order to be eligible for MHC, a participant must Identify with a serious mental illness, serious emotional
disturbance or developmental disability as defined by MCL 330.1100 via a clinical assessment within the past two years (older assessment accepted if consistently
engaged in treatment since diagnosis) or OCHN determines eligibility. This in turn provides the court with an immediate determination of eligibility, allowing them to enter
the program sooner and start receiving services. This provides a level of services and accessibility that not only benefits the participant by helping engage them in
treatment quickly, but in turn benefits the community the participant resides. This liaison, being full-time would be able to assist in all four of the 52nd District Courts.
We have had several discussions with OCHN and they are fully committed to helping our program achieve success. In those discussions OCHN has provided us the
salary range and structure for a liaison officer and estimate the salary range to be between $56,146 - $84,248 with fringe benefits at roughly 42% of the salary. We
estimate that the starting salary for this liaison will be no more than $65,000. Estimating a value of benefits at 42% of that (which equals $27,300), we estimate a liaison
officer would cost approximately $92,300. This officer would be full time 40 hours per week ; 2080 hours per year.
Electronic Monitoring: GPS tether is often a necessary component of any treatment court. While sanctions are unfortunately a part of every treatment court, incarceration
isn’t always the best answer. A GPS tether is a great tool to keep the individual on track with counseling and medications without the disruption of jail, but maintaining
safety for the community and teaching them responsibility. There are rare occasions GPS may be necessary at the beginning of the program but would be reserved for
those truly struggling to maintain their treatment and compliance with conditions while entering the program (i.e. multiple bond violations). Home Confinement has been
an excellent company thus far within our Community Advocacy Program and has a reasonable/competitive fee scale of $75 for enrollment, and $10 per day. It is important
for participants to pay for their own sanctions, however, it is costly and again could be a disruption to focus on treatment, therefore payment for the initial 30 days is being
requested. $75 + (30 days x $10 per day) x 20 participants.
Drug Testing: This past FY we were able to pay for drug testing for all new participants in the program for daily testing which encouraged many of them to join the
program. Participation in this program is completely voluntary, which is typically an indication of their desire to obtain recovery. There are many factors that may deter
individuals from entering or being successful in a treatment court program; however as indicated by past participant survey’s, the financial burden and stress are
significant areas of concern. All new participants in the program with active addiction issues as well as mental health issues will be required to submit to daily drug and
alcohol testing for at least the first 60 days, which will add to their already high levels of stress and financial concerns. The daily testing during the initial phase of our Drug
Court program was based on feedback from participants that reported it keeps them “focused” on not using and that every day they tested negative was a source of pride
and measure of success. We are seeking funding to provide assistance with drug and alcohol monitoring during the first 30 days in the program for our Mental Health
Service to beService to be
ProvidedProvided Contractor(s)Contractor(s)RatesRates RequestRequest
Other GrantOther Grant
or Fundingor Funding
SourcesSources
Local CashLocal Cash
ContributionContribution
Local In-Local In-
KindKind
ContributionContribution TotalTotal Subrecipient/ContractorSubrecipient/Contractor
Oakland CommunityOakland Community
Health NetworkHealth Network
Liaison OfficerLiaison Officer
Oakland Community HealthOakland Community Health
NetworkNetwork
$45 per hour x 2080$45 per hour x 2080
hourshours
$31,000.00$31,000.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $31,000.00$31,000.00 ContractorContractor
tethertether home confinement/EMS/Totalhome confinement/EMS/Total
Court ServicesCourt Services
$75 enrollment + 30$75 enrollment + 30
days @ $10 per day xdays @ $10 per day x
20 participants20 participants
$543.00$543.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $543.00$543.00 ContractorContractor
drug testingdrug testing Drop Zone, Total CourtDrop Zone, Total Court
Services, Avertest, TAPP,Services, Avertest, TAPP,
ResultsResults
$8 per test x 30 days x$8 per test x 30 days x
2626
$0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 ContractorContractor
Home VisitsHome Visits Oakland County SheriffOakland County Sheriff
DepartmentDepartment
75.60 x 8 hours x 1275.60 x 8 hours x 12
monthsmonths
$0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 ContractorContractor
laboratory druglaboratory drug
testingtesting
Redwood, Avertest, TAPP,Redwood, Avertest, TAPP,
Drop Zone, Results, TotalDrop Zone, Results, Total
Court ServicesCourt Services
$35 x 4 times monthly $35 x 4 times monthly xx
1212
$0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 ContractorContractor
Michigan IDMichigan ID State of MichiganState of Michigan $12 x 10$12 x 10 $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 ContractorContractor
Birth CertificateBirth Certificate county specificcounty specific $36 certificats x 10$36 certificats x 10
participantsparticipants
$0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 ContractorContractor
GED testingGED testing State of MichiganState of Michigan $37.50 per module x 10$37.50 per module x 10
participants x 5participants x 5
modulesmodules
$0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 ContractorContractor
Emergency housingEmergency housing Holiday Inn, Red Roof Inn,Holiday Inn, Red Roof Inn,
Motel 6Motel 6
$100 per night x 5$100 per night x 5
nights x 5 participantsnights x 5 participants
$0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 ContractorContractor
$31,543.00 $0.00 $0.00 $0.00
6 of 10
Court participants as well through several contractors in the Oakland County area to accomodate all participants. This will provide the participant ample time to
concentrate on their sobriety, find employment and build their support system without the increased stress and financial burden of the cost of testing. The agencies will
provide observed 12 panel urine drug screens and preliminary breath tests to participants during their initial 30 days of program participation. The testing agencies will
provide confirmation testing on disputed tests, but the participant would be responsible for those service/ confirmation fees. Estimating 26 participants x 30 days x $8 per
test = $6240.
After the first 30 days of testing is completed, the participant will be responsible for the remainder of their testing in the treatment program.
County Sheriff Deputy Overtime: Home Visits are an essential element of the Mental Health Court procedures and are critical to the participant’s and program’s success.
The 52nd District Court, encompasses over 30 jurisdictions, some patrolled by the Oakland County Sheriff Department and some by municipal police departments. Some
of the agencies only have 2-3 police officers on the road at any given time. Requesting those agencies pull an officer off the road from patrol to assist with home visits
creates not only a hardship within the department, but also the potential of reducing community safety during that time. Additionally, the ability of utilizing an Oakland
County Sheriff Deputy for home visits, has granted the ability to allow participants who sometimes live right on the edge of our jurisdiction, to participate in our program,
when they otherwise would be excluded. Utilizing an Oakland County Sheriff’s Deputy allows us to accept these individuals into our program as we are able to conduct
home visits. This is especially helpful given the limited amount of Mental Health Court availability in Oakland County. Therefore, we are requesting approximately 8 hours
of overtime for a D-II/ Patrol Deputy to conduct home visits on a monthly basis for the entire 12 month period of FY 2022. At the time this grant was submitted, the exact per
overtime hour cost of a D-II/ Patrol Deputy was unknown. Therefore the cost was calculated at the known 2022 cost of $75.60 per hour.
Laboratory Drug Testing: One issue we have discovered this year is the use of Kratom is prevelant among some of our participants.This and a few other substances will
not show up on an instant test andnecessitates a lab test. Additionally some of the positive test results need to be confirmed through a lab. While most of these
confirming tests will be the responsibility of the participants, lab tests can be costly. These tests vary in cost from $20 to $50 therefore, an average cost of $35 has been
utilized. It is estimated at least 4 tests per month will need to be sent to a lab.
GED Testing: Education is an important aspect for vocational improvement for participants. In our current Community Advocacy Program it is estimated 25 percent of
participants had not completed high school. Encouraging these individuals to complete their GED would be paramount to increased future success. Due to their lack of
education many of these individuals do not have gainful employment. Covering the cost of GED to allow the judge to order completion would be helpful. There are 5
modules to the GED test and they are $37.50 each, for approximately 10 participants would cost $1875.00.
Michigan State ID: Participants who enter the program homeless often do not have proper identification which is not only illegal, but makes it impossible to obtain
employment. It is estimated that approximately 25% will enter the program this way. The cost of a state ID is $12 x 10 participants, therefore $120 is requested.
Birth Certificate: Participants will need a birth certificate in order to obtain a State ID. Again, without a State ID or Social Security card an individual attempting to obtain
employment will not have success. It is estimated 25% who enter the program will not have proper documentation to obtain necessary items. Therefore, $36 per birth
certificate/social security card for 10 participants is requested for a total of $360.
Emergency Housing: There are some individuals who enter the program homeless or without safe or proper living environments. This past year we had the need for
emergeny housing for 2 participants and did not have the funding to help in this area. While transitional housing is most desirable, beds are not always readily available
and may take a few days for placement. Emergency housing at a hotel is a great interim solution. Unfortunately the Oakland County area does not have a great deal of
inexpensive hotels/motels, however, $100 per night including tax should be obtainable. There are very few who should need this option, therefore it is requested for 5
participants, 5 nights at $100 per night equalling $2500.
SuppliesSupplies
SuppliesSupplies
Describe the supply costs associated with the proposed project.Describe the supply costs associated with the proposed project.
Te sting Supplie s: In order to assist participants with any potential inability to pay for testing after the first 60 days, random office drug tests, and
home visit testing we are requesting funding for testing supplies. An estimated 40 participants @ 1 test per month x 12 months = 480 tests for the
grant period. Tests purchased through Redwood Toxicology cost is 312 tests x $4.40 per iCup test = $1372.80.
Ince ntiv e s: Our program is requesting funds to purchase gift cards as an incentive based approach to positive compliance. Positive reinforcement
of a participants sobriety has proven to be extremely useful in getting the participant to want to maintain sobriety. Especially during the early stages
of recovery and treatment. Therefore, we would ask to be able to purchase gift cards, valued at $10 each, to help encourage sober behaviors.
Estimating that 10 gift cards would be utilized each month at a cost of $10 per gift card, for a total of $100 per month. In a 12 month period the
cost would be $1200.
Type of SupplyType of Supply RatesRates RequestRequest
Other Grant or FundingOther Grant or Funding
SourcesSources
Local CashLocal Cash
ContributionContribution
Local In-KindLocal In-Kind
ContributionContribution TotalTotal
drug testingdrug testing $4.40 x 26 participants x 12 month$4.40 x 26 participants x 12 month $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00
gift card incentivesgift card incentives $10 gift cards x 26 participants x 12 months$10 gift cards x 26 participants x 12 months $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00
participant welcomeparticipant welcome
suppliessupplies
$1.00 + $1.00 + $3.00 + $15.00 $1.00 + $1.00 + $3.00 + $15.00 = $20 per participant x 26= $20 per participant x 26
new participantsnew participants
$0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00
$0.00 $0.00 $0.00 $0.00
7 of 10
Supplie s for Participants: In our Drug Court, Sobriety Court and Veteran Court programs we have provided participants upon entry into the
program with a welcome packet which contains a folder, notebook, calendar and writing utensil. Due to the fact, participants are usually
disorganized, and to a degree, overwhelmed with the requirements of the program, these materials afford the participant a way to begin to put
structure into their lives. They also provide organization and accountability to an otherwise chaotic life. We would like to offer the same supplies to
our Mental Health Court participants. Basic 2 pocket folders; Spiral Notebooks & writing utensils are ~$1 each, calendars are $3 each, Self Help
journals are $15 each ($1.00+$1.00 + 3.00 + $15 = $20 per participant x 26 new participants = $520).
Travel and TrainingTravel and Training
Travel and TrainingTravel and Training
Describe the travel and training costs associated with the proposed project.Describe the travel and training costs associated with the proposed project.
The estimated cost for the 2022 Michigan Association of Treatment Court Professionals conference registration is $305 per attendee. Because our
program serves all 4 divisions, we have a very large team.The Mental Health Court Probation Officer, 3 members of the treatment team will need to
attend minimally.
2022 M ichigan Association of Tre atme nt Court Profe ssionals Confe re nce : $305 per attendee x 4 attendees = $1220.00.
52-1 District Court budget will be paying for the ancillary expenses with attending, such as mileage reimbursement and meal stipends. An estimate
includes hotel of $150 per night, at two nights for two people totals $1200. In addition, roundtrip mileage for two would be 228 miles as with the
conference being hosted at the Devos Center, roundtrip for one person to that location is 254 miles x 4 people for a total of 1016 miles.
Reimbursement is currently figured at $0.575 per mile x 1016 miles would total $584.20. Finally, while most meals are covered through the
conference, dinners are not. Per diem rate is calculated at $15 for dinner, 2 dinners for 4 people x $15 would total $120. Therefore, the estimated
amount the court will provide as in-kind would be Hotel ($1200) + Mileage ($584.20) + Meal Per Diem ($120) equals $1904.20
Total BudgetTotal Budget
FY23 Grant Contact Information
Primary ContactsPrimary Contacts
Program T ype
Program Type*:Adult Mental Health Court
Claims
Name*:Tammy Metrick
Email*:metrickt@oakgov.com
Budget
Name*:Alexandra Black
Email*:blacka@oakgov.com
Contract Amendments
Name*:David Campbell
Email*:campbelld@oakgov.com
Type of Travel or TrainingType of Travel or Training RatesRates RequestRequest Other Grant or Funding SourcesOther Grant or Funding Sources Local Cash ContributionLocal Cash Contribution Local In-Kind ContributionLocal In-Kind Contribution TotalTotal
MATCP ConferenceMATCP Conference $305 x 4 team members$305 x 4 team members $0.00$0.00 $0.00$0.00 $0.00$0.00 $1,904.00$1,904.00 $1,904.00$1,904.00
$0.00 $0.00 $0.00 $1,904.00
Budget CategoryBudget Category RequestRequest Other Grant or Funding SourcesOther Grant or Funding Sources Local Cash ContributionsLocal Cash Contributions In-Kind ContributionsIn-Kind Contributions Total CostTotal Cost
TotalTotal $31,543.00$31,543.00 $0.00$0.00 $0.00$0.00 $121,964.00$121,964.00 $153,507.00$153,507.00
8 of 10
Applications
Name*:Alexandra Black
Email*:blacka@oakgov.com
Certification
Name*:Alexandra Black
Email*:blacka@oakgov.com
DCCMIS Administration
Name*:David Campbell
Email*:campbelld@oakgov.com
Training Registration
Name*:David Campbell
Email*:campbelld@oakgov.com
Court Administrator
Name*:Alexandra Black
Email*:blacka@oakgov.com
Chief Judge
Name*:Joseph Fabrizio
Email*:fabrizioj@oakgov.com
Program Judge
Name*:Travis Reeds
Email*:reedst@oakgov.com
Other Program Judge ( if applicable)
Name:Kirsten Hartig
Email:hartigk@oakgov.com
Other Program Judge ( if applicable)
Name:Nancy Carniak
Email:carniakn@oakgov.com
Other Program Judge ( if applicable)
Name:Kelly Kostin
Email:kostink@oakgov.com
Other Program Judge ( if applicable)
Name:
Email:
Feedback
9 of 10
If grant funds are moved to either of the listed categories, please make the noted changes:
Rename the "police overtime" line item to reflect the services that are being provided to the MHC (they aren't providing "overtime" services, they are providing
"home visits".)
Change fringe to one line ("fringe benefits)
10 of 10
Michigan Supreme Court
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, Michigan 48909
Phone 517-373-0128
Thomas P. Boyd
State Court Administrator
September 28, 2022
Honorable Joseph G. Fabrizio, Chief Judge
52nd District Court - Division 1
48150 Grand River Ave.
Novi, MI 48374
Re: Michigan Mental Health Court Grant Program Award Notification
52-1 District Court — Adult Mental Health Court
SCAO UI: U20045
Dear Chief Judge Fabrizio:
I am pleased to inform you that your court has been awarded a grant in the amount of
$31,543 from the Michigan Mental Health Court Grant Program administered by the State Court
Administrative Office. This award is for the grant period October 1, 2022, through
September 30, 2023.
Your court’s fiscal year 2023 contract will be e-mailed from DocuSign to your project
director, Alexandra Black. Signed contracts must be returned by December 16, 2022. The
budget, based on your court’s actual award, must be updated in WebGrants by
November 10, 2022. Instructions for revising your budget are attached to the message your
project director will receive from WebGrants.
The Michigan Supreme Court and SCAO greatly appreciate your efforts and passion for
these life-saving court programs. Thank you for making a positive difference in so many lives.
As a reminder, SCAO transitioned away from a competitive grant process this year,
focusing instead on funding yearly fixed costs and inflationary increases with an emphasis on
grant utilization. This approach ensures all problem-solving courts in Michigan can maintain
services and assist participants. Each year we receive grant requests that greatly exceed the total
amount spent in the preceding fiscal year and available funding for awards to courts. I assure
you that we make every effort to fully fund reasonable grant requests. It is our hope that these
changes will create reliability when budgeting in your court.
September 28, 2022
Page Two
Please also keep in mind that we will continue to consider reallocations throughout the
fiscal year. If you find that additional funding is needed to support your program during fiscal
year 2023, please make a request through the WebGrants system. If you are not able to spend all
of your grant award, please notify us as soon as possible so that we may transfer a portion of
your grant award to a program with additional need.
To assist with grant utilization, SCAO has eliminated certain spending caps this year and
expanded the list of allowable expenses so that courts have more discretion in managing their
problem-solving court programs.
If you have any questions about the grant or need assistance regarding best practices,
please contact Andrew Smith at 517-373-0954 or at smitha@courts.mi.gov. For assistance in
publicizing the success of your court, please contact John Nevin at 517-373-0129 or
nevinj@courts.mi.gov.
Sincerely,
Thomas P. Boyd
State Court Administrator
cc: Honorable Travis Reeds
Honorable Kelley Kostin
Honorable Nancy Carniak
Honorable Kirsten Hartig
Andrew Smith, Problem-Solving Courts Manager
Michele Muscat, SCAO Region VI Administrator
Alexandra Black, Court Administrator/Project Director
Michigan Supreme Court
State Court Administrative Office
Michigan Mental Health Court Grant Program
Fiscal Year 2023 Contract
Grantee Name: 52-1 District Court — Adult Mental Health Court
Unique Identifier: U20045
Federal ID Number: 38-6004876
Contract Number: 28719
Grant Amount: $31,543
1. DEFINITIONS GOVERNING CONTRACT
The definitions below govern the terms used in this Contract.
1.01 The term “Authorizing Official” means an official of the Grantee who has the legal
authority to, is authorized to, and can legally sign contracts on behalf of the Grantee and bind the Grantee
to the terms of the contracts, including this Contract.
1.02 The term “Contract” as used in this document means the Contract between the State Court
Administrative Office (the “SCAO”) and Grantee, and includes any subsequent amendments thereto.
1.03 The term “Confidential Information” means confidential and/or proprietary information
belonging to the SCAO which is disclosed to the Grantee or which the Grantee otherwise learns of during
the course of or as the direct or indirect result of rendering its Services for the SCAO.
Confidential or Proprietary Information is information not generally known to third parties or to others
who could obtain economic value from their disclosure or use of the information. This includes all
proprietary technical, financial, or other information owned by SCAO or any of its vendors, including
by way of illustration, but not limitation, computerized data, codes, programs and software, written
material, inventions, whether or not patented or patentable, designs, works of authorship, works subject
to or under copyright protection, trade secrets or trademark – protected material, performance standards
concepts, formulae, charts, statistics, financial records and reports of the SCAO or any entity otherwise
affiliated with the SCAO. Confidential or Proprietary Information also includes all confidential and
proprietary material that the Grantee may design, author, create, distribute, or produce during the term
of this Contract when rendering Services thereunder. “Confidential Information” also includes all
individualized, nonaggregated data relating to individuals, including, but not limited to, personally
identifiable information (“PII”) and information protected by the Health Insurance Portability and
Accountability Act. All information gained during the course of Grantee’s retention should be presumed
confidential unless the information is clearly identified otherwise or the circumstances of disclosure
demonstrate it not to be confidential.
1.04 The term “Effective Date” means the date upon which this Contract becomes effective,
which is the date the Contract is signed by both Parties. If the Parties do not sign the Contract on the
DocuSign Envelope ID: C7795569-A44F-440C-9AC4-59264650278B
same date, the latest specified date will become the Contract’s effective date.
1.05 The term “Employee Benefits” means any and all employee benefits the SCAO provides
to its employees, including, but not limited to, workers’ compensation, retirement, pension, insurance,
fringe, educational training, holiday/sick/vacation pay benefits, or any other similar benefits.
1.06 The term “Grant Amount” is the amount specified as “Grant Amount” on the first page
of this Contract.
1.07 The term “Grantee” as used in this Contract includes the Grantee(s)/party(ies) with which
the SCAO is contracting and the employees with which the SCAO is contracting.
1.08 The term “Grantee’s agents” as used in this Contract includes the Grantee’s agents,
subcontractors, vendors, and subrecipients.
1.09 The term “Inventions, Patented and/or Copyrighted Materials” means such writings,
inventions, improvements, or discoveries whether or not under an existing copyright, patent or
copyright/patent application or any other third party intellectual property right that were written,
invented, made, or discovered by the Grantee, including its employees, agents and/or subrecipients
jointly with the SCAO while engaged in Services under this Contract.
1.10 The term “Liabilities” means any and all liabilities, obligations, damages, penalties,
claims, costs, fees, charges, and expenses, including, but not limited to, fees and expenses of attorneys
and litigation related to the Services provided.
1.11 The term “Parties” includes the SCAO, Grantee, and all of their employees.
1.12 The terms “Program Expenses” and “Expenses” mean all expenses including, but not
limited to, license fees and all other types of fees, memberships and dues, automobile and fuel expenses,
insurance premiums, copying costs, telephone costs and all other types of costs, and all salary and
expenses incurred by the Grantee, and all other compensation paid to the Grantee’s employees or
subcontractors that the Grantee hires, retains or utilizes for the Grantee’s performance under this
Contract. This term includes allowable program costs as articulated in WebGrants, which are contained
on the “allowable expense” list and in the program budget. This term also includes Travel Expenses as
defined below.
1.13 The term “Services” refers to the goods, services, program activities, projects, and
initiatives that the Grantee agrees to provide to the SCAO under this Contract, as described in the Scope
of Services, Scope of Work, and all descriptions of services in any attachments and amendments to the
Contract.
1.14 The term “Taxes” refers to any and all federal, state, and local taxes, including, but not
limited to, income taxes, social security taxes, unemployment insurance taxes, and any other taxes or
fees for which Grantee is responsible.
1.15 The term “Travel Expenses” means expenses Grantee incurs for travel including lodging,
mileage, and meals that the Grantee incurs in the reasonable fulfillment of the terms of this Contract.
Reimbursable Travel Expenses must be approved by SCAO before they are incurred.
1.16 The term “WebGrants” refers to the web-based grant management system used by SCAO.
1.17 The term “Work Product” refers to reports, programs, manuals, tapes and videos prepared
under this Contract and amendments thereto. It also includes computer data such as programs and
software in various stages of development and source codes and object codes, and any other work
product prepared by the Provider under this Contract and amendments thereto.
DocuSign Envelope ID: C7795569-A44F-440C-9AC4-59264650278B
2. PARTIES
2.01 This Contract is between the SCAO and the 52-1 District Court — Adult Mental Health
Court (Grantee).
3. AMOUNT AND GRANT PROGRAM
3.01 The SCAO will reimburse the Grantee up to $31,543 for the Grantee’s expenses under
this Contract.
3.02 The grant funding is from the Michigan Mental Health Court Grant Program.
4. DURATION
4.01 This Contract begins on October 1, 2022, and ends on September 30, 2023, at 11:59 p.m.
5. TERMS
5.01 This Contract contains the entire agreement between the parties. It does not include any
other written or oral agreements, except the following which can be found in WebGrants:
A. Reporting requirements (see Attachment 1),
B. Assurances,
C. Allowable/disallowable expense list,
D. Conditions on Expenses, and
E. Approved grant budget.
6. RELATIONSHIP AND DUTIES
6.01 No employer/employee relationship exists between the Parties. Further, no employee
or subrecipient of the Grantee is an employee of the SCAO. The Grantee is an independent
contractor, not an employee of the SCAO.
6.02 The SCAO is not obligated either under this Contract or by implication to provide and is
not liable to the Grantee for failure to provide the Grantee with Employee Benefits. The Grantee is not
eligible for and will not receive any Employee Benefits from the SCAO.
6.03 The Grantee is responsible for payment of all Taxes arising out of the Grantee’s Services
in accordance with this Contract.
6.04 The Grantee does not, and shall not, have the authority to enter into contracts on the
SCAO’s behalf.
6.05 Except for the grant amount, the SCAO and the Michigan Supreme Court (MSC) have
no financial obligation to the Grantee.
6.06 The Grantee agrees to comply with all of the Contract terms, including the reporting
requirements, assurances, allowable/disallowable expense list, conditions on expenses, and approved
grant budget.
7. REIMBURSEMENT AND BUDGET
7.01 This is a reimbursement-based grant for Services rendered.
7.02 The Grantee’s Expenses are eligible for reimbursement only after the Grantee has paid
the Expenses.
DocuSign Envelope ID: C7795569-A44F-440C-9AC4-59264650278B
7.03 The Grantee’s Expenses are eligible for reimbursement only if the Grantee incurred the
Expenses during the time period that this Contract is effective. Consumable expenses, such as drug
tests, are eligible for reimbursement only if the item can reasonably be consumed (and the Grantee
incurred the expense) during the time period that this Contract is effective.
7.04 The Grantee’s Expenses are eligible for reimbursement only if included on the allowable
expense list and the approved budget.
7.05 The Grantee’s Expenses are eligible for reimbursement only after the Grantee has
exhausted all other available funding options that were designated for the project. Examples of
potential other available funding options include local court or county funding, federal funding,
participant fees, and funding from nonprofit organizations. The Grantee is not required to first spend
funds that were not designated for the project. Once the Grantee has exhausted all other available
funding options that were designated for the project, then the grant funds under this Contract can be
used. If the Grantee has other available funding options that were designated for the project but relies
on the grant funding under this Contract before exhausting the other options, the SCAO may reduce the
reimbursement amount by an amount that is equal to the other available funding options.
7.06 Reimbursements for Travel Expenses (such as mileage) may not exceed the lesser of the
Grantee’s published travel rates or allowable State of Michigan travel rates and must be approved by
the SCAO prior to incurring the expense.
7.07 The Grantee may request to amend the grant budget by submitting a Contract
Amendment in WebGrants. The SCAO must approve any request to amend the grant budget.
7.08 The Grantee must request Expense reimbursement on a quarterly basis (see Attachment
1). The request to reimburse each Expense must include the hourly rate or cost per unit, amount of
hours worked or number of units, a description of Services provided, the date of the Expense, the
amount requested, and proof that the Grantee has paid the Expense.
7.09 All Expense reimbursement is subject to the SCAO’s approval.
7.10 The Grantee must sign up through the online vendor system to receive reimbursement
payments via electronic funds transfers or direct deposits. To register, go to the Department of
Technology, Management, and Budget’s website.
8. RELIGIOUS PROGRAMMING
8.01 The Grantee will not spend grant funds on a program that has a religious component.
8.02 Before the Grantee refers a person to, or provides a person with, a program with a religious
component, the Grantee must do the following: (1) allow the person to choose whether to participate in
the program, (2) ensure that a person who chooses to not participate is not penalized, and (3) provide at
least one secular option.
9. ASSIGNMENT
9.01 The Grantee may not assign any portion of this Contract except with prior written
approval of the SCAO. If performance is so assigned, all requirements in this Contract shall apply to
such performance and the Grantee shall be responsible for the performance of such Services.
10. PROCURMENT CONTRACTS AND SUBRECIPIENT SUBCONTRACTS
DocuSign Envelope ID: C7795569-A44F-440C-9AC4-59264650278B
10.01 The Grantee may enter into procurement contracts and subrecipient subcontracts for
activities under this grant.
10.02 The Grantee must provide the SCAO with copies of any procurement contracts if the
SCAO requests them.
10.03 The Grantee must provide the SCAO with copies of any subrecipient subcontracts prior
to requesting reimbursement for subrecipient work. The subrecipient subcontracts must be uploaded in
WebGrants.
10.04 The Grantee must provide a copy of this Contract to all subrecipients and subcontractors.
11. CONFIDENTIAL INFORMATION
11.01 The parties do not expect that medical and treatment information will be obtained,
shared or utilized in this Contract. However, to the extent that it is, all medical and treatment
information of participants served under this Contract is confidential. The SCAO and the Grantee
agree that this information will not be disclosed except as allowed by law.
11.02 The Grantee agrees to comply with the Health Insurance Portability and Accountability
Act (HIPAA), 42 CFR Part 2, and the Michigan Mental Health Code. Some of these requirements
include the following:
A. The Grantee and Grantee’s agents must not share information that is protected
under HIPAA, 42 CFR Part 2, or the Michigan Mental Health Code (the
“Protected Information”). The Grantee is liable for the unauthorized use or
disclosure of Protected Information. This includes Protected Information that
the SCAO provides to the Grantee.
B. The Grantee must include terms in any procurement contract and subrecipient
subcontract that the Grantee’s agents must not share Protected Information.
This includes Protected Information that the SCAO provides to the Grantee.
C. The Grantee must have written policies and procedures about using and
disclosing Protected Information. The policies and procedures must include
provisions that restrict Grantee’s employees’ access to Protected Information.
D. The Grantee must also have a policy to report to the SCAO unauthorized
use or disclosure of Protected Information.
11.03 During Contract performance, the SCAO may disclose Confidential Information to
the Grantee. The Grantee shall not disclose Confidential Information to any third party without prior
approval from the SCAO. If disclosure of Confidential Information is required by law or court order,
the Grantee must notify the SCAO within five business days as provided in Section 26 of this Contract
before disclosure and shall reasonably cooperate with the SCAO to (1) narrowly tailor disclosure and
(2) support SCAO’s efforts to obtain protective orders or other relief as appropriate.
11.04 The Grantee agrees to return all Confidential Information to the SCAO immediately
upon the termination of this Contract and permanently delete any electronic copies of the data stored
by the Grantee within 30 calendar days after the conclusion of this Contract. If requested by the
SCAO, the Grantee will provide written confirmation that deletion has been completed.
11.05 This section survives termination or expiration of this Contract.
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12. RIGHTS TO WORK PRODUCT, INVENTIONS, AND IMPROVEMENTS
12.01 All written or visual Work Product shall belong to the SCAO and is subject to copyright
or patent only by the SCAO. The SCAO shall have the right to obtain from the Grantee original materials
produced under this Contract and shall have the right to distribute those materials.
12.02 The SCAO shall have copyright, property, and publication rights in all Work Product
developed in connection with this Contract.
12.03 The SCAO grants the Grantee a royalty-free, nonexclusive license to use any Work
Product developed in the course of executing this Contract that is not Confidential and Proprietary
Information as defined in this Contract if the Work Product enters the public domain. However, the
Grantee shall not publish or distribute any Work Product relating to the Services provided under this
Contract without the prior written permission of the SCAO.
12.04 The Grantee shall safeguard the Grantee’s property, materials and Work Product. The
SCAO is not responsible and will not be subject to any Liabilities for any claims related to the loss,
damage, or impairment of Provider’s property, materials and/or Work Product.
12.05 The Grantee shall promptly disclose in writing to SCAO all Inventions, Patented and/or
Copyrighted Materials jointly with the SCAO or singly by the Grantee while engaged in Services under
this Contract. As to each such disclosure, the Grantee shall specifically bring to SCAO’s attention any
features or concepts related to Inventions, Patented and/or Copyrighted Materials that are new, unique
or different such that they may qualify for copyright, patent or other intellectual property protection.
12.06 The Grantee shall assist the SCAO in determining and acquiring copyrights, patents, or
other such intellectual property protection for any Inventions, Patented and/or Copyrighted Materials for
which the SCAO desires to obtain such protection.
12.07 The Grantee warrants that as of the Effective Date of the Contract, there are no
Inventions, Patented and/or Copyrighted Materials for which the Grantee seeks protection or which the
Grantee desires to remove from the Contract provisions before entering into this Contract. Further, the
Grantee warrants that its performance under this Contract will not infringe upon or misappropriate any
third party’s patents, copyrights or other intellectual property rights.
12.08 The Grantee further warrants that as of the Effective Date of the Contract, the Grantee
has obtained all material licenses, authorizations, approvals and/or permits required by law to conduct
its business generally and to perform its obligations under this Contract.
13. INSURANCE
13.01 The Grantee must procure commercial liability insurance or ensure that an adequate
amount of money is set aside in its local budget to cover all reasonable claims related to the Grantee’s
and Grantee’s agents’ Services under this Contract.
14. LIABILITY AND INDEMNIFICATION
14.01 The Grantee is responsible for Liabilities and Expenses that result from the Grantee’s
performance or nonperformance under this Contract. This subsection does not waive governmental
immunity as provided by law.
14.02 The Grantee warrants that, before entering into this Contract, it is not subject to any
liabilities or expenses that could interfere with Contract performance.
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14.03 The SCAO is not responsible for Liabilities and Expenses that result from the Grantee’s
or Grantees’ agents’ performance, nonperformance, or property.
14.04 If Grantee contracts with a private third party to carry out the Grantee’s responsibilities
under this Contract, then in that contract Grantee will require the private third parties to indemnify SCAO
and the MSC, including their officers, and employees (the “SCAO, MSC and related entities”) from any
Liabilities that may be imposed upon, incurred by, or asserted against the SCAO, MSC and related
entities arising from the acts or omissions of the private third party under such contact. Any private third
party who will not agree to such provisions may not be utilized by Grantee to perform services under
this Contract. This subsection does not waive governmental immunity as provided by law.
15. FINANCIAL RECORDS, RETENTION, AND INSPECTION
15.01 The Grantee agrees that all Expenses comply with the standard procedures of the
Grantee’s funding unit.
15.02 The Grantee agrees to maintain financial records that follow generally accepted
accounting principles.
15.03 The Grantee must maintain an accounting system with grant financial records that are
kept separately from the Grantee’s other financial records.
15.04 The Grantee must retain all financial records related to this Contract for at least five years
after the SCAO’s final reimbursement to the Grantee. The Grantee is responsible for the costs to retain
these records.
15.05 If an audit begins before the five-year period expires, and it extends past that period, the
Grantee must retain all records until the audit is complete. Based on the audit, the SCAO may adjust
reimbursement payments. If the audit reveals that the SCAO overpaid the Grantee, the Grantee must
immediately refund those amounts to the SCAO.
15.06 The Grantee agrees that the MSC, the SCAO, the Michigan Department of Treasury, the
State Auditor General, and these parties’ authorized representatives may upon notification audit and copy
the Grantee’s grant financial records.
16. GRANT REPORTING
16.01 The Grantee agrees to timely provide all applicable performance measurement data,
including complete and accurate reports as identified in Attachment 1 related to this Contract so that
the SCAO can meet its reporting requirements. Further, the Grantee agrees to follow the grant reporting
requirements in Attachment 1.
16.02 Further, for each participant who is screened for or accepted into the grant program, the
Grantee must timely enter data in compliance with the minimum standards established by the SCAO
into the Drug Court Case Management Information System.
16.03 When any required report is 30 calendar days past due, a delinquency notice will be sent
notifying the Grantee that it has 15 calendar days to comply with the reporting requirement. When any
required report is 45 calendar days past due, the Grantee’s funding award will be rescinded and the
SCAO will send a forfeiture notice to the Grantee. Notices will be sent as provided in Section 26 of
this Contract.
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17. SUSPENSION, TERMINATION, AND REDUCTION
17.01 The SCAO and/or the Grantee may reduce the project budget, or suspend or terminate
this Contract without further liability or penalty to the SCAO under any of the following circumstances:
A. If any of the terms of this Contract are not adhered to by the
Grantee/subrecipients.
B. If the Grantee fails to make progress satisfactory to SCAO toward the project
goals, objectives, or strategies set forth in this Contract, including but not
limited to a determination by the SCAO after second quarter claims are
submitted, in its sole discretion, that project funds are not reasonably likely to
be fully expended by the end of the fiscal year.
C. If the Grantee proposes or implements substantial changes to the Scope of
Services/Work such that, if originally submitted, the application would not
have been selected for funding.
D. If the Grantee is not certified or submits false certification or falsifies any
other report or document required hereunder. Grantees that are funded with
Swift and Sure Sanctions Probation Program funds are exempt from
certification requirements in Section 23.
E. If the Grantee is charged with of any criminal activity or offenses during the
term of this Contract or any extension thereof.
F. If funding for this Contract becomes unavailable to the SCAO due to
appropriation or budget shortfalls.
G. The SCAO may immediately suspend or terminate this contract if the Grantee
does not comply with a contract term, including the reporting requirements,
assurances, allowable/disallowable expense list, conditions on expenses, and
approved grant budget.
H. The SCAO may immediately suspend or terminate this contract if any report
from Section 16 is at least 45 days late.
17.02 Each Party has the right to terminate this Contract without cause, including termination
by the Grantee if the Grantee has indicated that they do not plan to spend all or some of the grant funds.
If the Grantee is the terminating party, the Chief Judge of the Grantee must notify the SCAO in writing
of such termination. The Grantee will still be required to fulfill the grant reporting requirements under
Attachment 1 as required by the terms of the grant and as otherwise directed by the SCAO. The
termination date of this Contract will be the date that the Grantee has met all grant reporting requirements
as determined by the SCAO.
17.03 The SCAO may immediately suspend or terminate this Contract if the Grantee or any of
the Grantee’s agents are convicted of a criminal offense that directly or indirectly involves grant funds.
17.04 If the SCAO terminates this Contract under Section 17, with the exception of termination
stated in Section 17.01(F), the Grantee is not eligible for SCAO grant funding for two years. After the
two-year period, the Grantee must verify in writing with SCAO that the Grantee has corrected the issues.
17.05 The SCAO may reduce the Grantee’s grant amount at any time if the SCAO determines
that the Grantee is not reasonably likely to fully expend the grant funds by the time this Contract ends.
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18. COMPLIANCE WITH LAWS
18.01 The Grantee must comply with all federal, state, and local laws and applicable ethics,
rules, and canons.
19. MICHIGAN LAW
19.01 This Contract shall be subject to, and shall be enforced and construed under, the laws of
the state of Michigan. Further, the parties agree to litigate any disputes arising directly or indirectly from
the Contract in the Court of Claims in the state of Michigan.
20. CONFLICT OF INTEREST
20.01 Because this Contract involves federal grant funds and contracts with governmental
entities, the SCAO and the Grantee are subject to the provisions of the federal Freedom of Information
Act, found in 5 U.S.C. 552 et. seq., the Contracts of Public Servants with Public Entities Act, found in
MCL 15.321 et seq., and the Standards of Conduct for Public Officers and Employees Act, found in
MCL 15.341 et seq. Further, the Grantee certifies that the Grantee presently has no personal or financial
interest, and shall not acquire any such interest, direct or indirect, that would conflict in any manner or
degree with the performance of this Contract.
21. DEBT TO STATE OF MICHIGAN
21.01 The Grantee covenants that it is not, and will not become, in arrears to the state of
Michigan or any of its subdivisions upon contract, debt, or any other obligation to the state of Michigan
or its subdivisions, including real property, personal property, and income taxes.
22. CONTRACT DISPUTE
22.01 The Grantee shall notify the SCAO in writing of the Grantee’s intent to pursue a claim
against the SCAO for breach of any term of this Contract within 10 business days of discovery of the
alleged breach as provided in Section 26 of this Contract.
23. PROGRAM CERTIFICATION
23.01 Under Michigan law, approval and certification by the SCAO is required to begin or to
continue the operation of a drug court, sobriety court, hybrid drug/DWI court, family dependency
treatment court, veteran’s treatment court or mental health court. Any of these programs that are not
certified by Grantee shall not perform any of the functions of that program type, including, but not limited
to, receiving grant funding under the law and shall not be covered by this Contract.
24. PROGRAM REVIEW OR CERTIFICATION SITE VISIT
24.01 The SCAO may review the Grantee onsite. As part of the review, the SCAO may
interview the program’s team members, observe staff meetings and status review hearings, review case
files, review data, and review financial records.
25. AMENDMENT
25.01 The parties may amend this Contract only in writing signed by both parties.
25.02 The SCAO and the Grantee must submit a budget/project amendment through
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WebGrants. An example of a budget amendment is the Grantee requesting to move money from one
approved line item in the budget to another approved line item in the budget, and the SCAO approving
the requested budget amendment. The SCAO and the Grantee must also notify the other party in
WebGrants of any changes in project directors, program judges, agency contacts, financial officers, or
authorizing officials, including changes in names, mailing addresses, e-mail addresses, and telephone
numbers.
26. DELIVERY OF NOTICE
26.01 Written notices and communications required under this Contract shall be delivered in
one of two forms: (1) by electronic mail; or 2) by overnight delivery sent by a nationally recognized
overnight delivery service to the following:
26.02 The Grantee’s contact person is:
Alexandra Black
52-1 District Court
48150 Grand River Ave.
Novi, Michigan 48374
blacka@oakgov.com
26.03 The SCAO’s contacts are:
Andrew Smith
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, MI 48909
Smitha@courts.mi.gov
and
Ryan Gamby
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, MI 48909
Gambyr@courts.mi.gov
27. GRANTEE’S AUTHORIZING OFFICIAL
27.01 The Grantee’s “Authorizing Official” is the individual who signs this Contract. The
Authorizing Official must be a person who is authorized to enter into a binding contract for the Grantee.
The Authorizing Official may not be a judge or other state employee and must be an employee of the
Grantee’s funding unit. The Authorizing Official might be from the Executive or Legislative Branch
of the Grantee — for example, the Authorizing Official might be the County Administrator, Chair of the
Board of Commissioners, Court Administrator, City Manager, Legal Counsel, Finance Director, or
Mayor.
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27.02 Only one person may sign this Contract as the Grantee’s Authorizing Official. The
Grantee might have more than one individual who is authorized to enter into binding contracts for the
Grantee that is receiving funds, or the Grantee’s local rules might provide that multiple people must sign
contracts. In either case, the Authorizing Official’s signature on this Contract represents the mutual
agreement and acceptance of this Contract by all persons who are authorized to enter into binding
contracts for the Grantee.
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SIGNATURES OF PARTIES
Michigan Mental Health Court Grant Program
CONTRACT NUMBER: 28719
28. SIGNATURE OF PARTIES
28.01 This Contract is not effective unless signed by both Parties.
28.02 The signatures on this contract are electronic through the DocuSign system.
28.03 The DocuSign system requires an agent of the Grantee to send this Contract to the
Grantee’s Authorizing Official for the Authorizing Official’s review and signature. Selecting the
dropdown below confirms that the Contract can be sent to the Grantee’s Authorizing Official for
signature.
28.04 The DocuSign system requires an agent of the SCAO to send this Contract to the State
Court Administrator for review and signature. Selecting the dropdown below confirms that the Contract
can be sent to the State Court Administrator for signature.
52-1 District Court State Court Administrative Office
Adult Mental Health Court
________________________________ ___________________________________
Grantee's Authorizing Official’s Signature Authorizing Official’s Signature
________________________________ ___________________________________
Grantee’s Authorizing Official’s Name Authorizing Official’s Name
________________________________ ___________________________________
Grantee’s Authorizing Official’s Title Authorizing Official’s Title
________________________________ ___________________________________
Date Signed by Grantee’s Authorizing Official Date Signed by Authorizing Official
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Contract ready for Grantee’s Authorizing Official’s signature.
ATTACHMENT 1
FY 2023 REPORTING REQUIREMENTS
October 1, 2022, through September 30, 2023
DCCMIS DATA EXCEPTION REPORT DUE DATE NOTE
February 15, 2023* Courts will be reviewing error reports reflecting data entered into
DCCMIS for the time period of October 1, 2022, through
December 31, 2022.
May 15, 2023* Courts will be reviewing error reports reflecting data entered into
DCCMIS for the time period of January 1, 2023, through
March 31, 2023.
August 15, 2023* Courts will be reviewing error reports reflecting data entered into
DCCMIS for the time period of April 1, 2023, through June 30, 2023.
November 15, 2023* Courts will be reviewing error reports reflecting data entered into
DCCMIS for the time period of July 1, 2023, through
September 30, 2023.
DCCMIS USER AUDIT
DUE DATE NOTE
January 31, 2023* Courts will be confirming user access to DCCMIS.
WEBGRANTS USER AUDIT REPORT
DUE DATE NOTE
January 31, 2023 Courts will be confirming user access to WebGrants.
CLAIMS
DUE DATE NOTE
January 10, 2023 Courts will be reporting on expenditures from October 1, 2022,
through December 31, 2022.
April 10, 2023 Courts will be reporting on expenditures from January 1, 2023,
through March 31, 2023.
July 10, 2023 Courts will be reporting expenditures from April 1, 2023, through
June 30, 2023.
October 10, 2023 Courts will be reporting expenditures from July 1, 2023, through
September 30, 2023.
PROGRESS REPORT
DUE DATE NOTE October 30, 2023*
Year-End Report
Courts will be reporting on progress made during the grant period –
October 1, 2022, through September 30, 2023.
*Planning Grants – If your court is receiving a FY 2023 planning grant, you are only required to
complete this report if the program becomes operational during this fiscal year.
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