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HomeMy WebLinkAboutResolutions - 2022.12.08 - 37766 AGENDA ITEM: Grant Acceptance from the Michigan Department of Environment, Great Lakes and Energy for the Enhancing Regional European Frog-Bit Responses Project 22- 399 COMMITTEE MEETING: Board of Commissioners DATE: Thursday, December 8, 2022 9:52 AM - Click to View Agenda ITEM SUMMARY SHEET DEPARTMENT SPONSORED BY Parks & Recreation Kristen Nelson INTRODUCTION AND BACKGROUND This grant will fund the surveying/identification and treatment of an invasive aquatic plant species called European frog-bit (EFB). EFB is a floating aquatic invasive plant that can dominate slow- moving aquatic habitats such as wetlands. This project will increase the county's capacity to conduct early detection surveillance for EFB. By implementing survey protocols developed by Michigan's EFB Collaborative, data across the state-wide project will be standardized adan will inform activities to implement Michigan's EFB Adaptive Management Framework. The project will strengthen early detection, increase the amount of EFB controls across Michigan, and enhance the response to this species in Oakland County. The grant will focus on frog-bit response in western Oakland County in the Novi area, where EFB has been observed. There are no matching funds required. POLICY ANALYSIS BUDGET AMENDMENT REQUIRED: Yes Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at 248.858.5115 (office) or andrewsmb@oakgov.com, or the department contact persons listed for additional information. CONTACT Melissa Prowse, Supervisor Parks & Recreation Planning prowsem@oakgov.com ITEM REVIEW TRACKING Kristen Nelson, Created/Initiated - 12/8/2022 David Woodward, Board of Commissioners Approved - 12/8/2022 Hilarie Chambers, Executive's Office Approved - 12/9/2022 Lisa Brown, Clerk/Register of Deeds Final Approval - 12/9/2022 AGENDA DEADLINE: 12/08/2022 11:15 AM COMMITTEE TRACKING 2022-11-29 Legislative Affairs & Government Operations - Recommend to Board 2022-12-08 Full Board - Adopted ATTACHMENTS 1. Parks Schedule A 2023 Frog-Bit Responses 2. OC_CISMA_AISEFB-21 Subaward December 8, 2022 RESOLUTION #2022-2293 _ 22-399 Sponsored By: Kristen Nelson Parks & Recreation - Grant Acceptance from the Michigan Department of Environment, Great Lakes and Energy for the Enhancing Regional European Frog-Bit Responses Project Chairperson and Members of the Board: WHEREAS the Oakland County Parks and Recreation Commission (OCPRC) received notification of a grant award of $44,500 from the Michigan Department of Environment, Great Lakes, and Energy (EGLE) for the Enhancing Regional European Frog-Bit Responses in Michigan Waters project; and WHEREAS the grant will fund survey work and treatment of European frog-bit (EFB), a floating aquatic invasive plant, in Oakland County; and WHEREAS European frog-bit has been found in inland lakes and ponds in Southeast Michigan and can form dense mats on the surface of slow-moving waters like wetlands that can alter food and habitat for ducks and fish and can reduce oxygen and light in the water column. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the grant award from the Michigan Department of Environment, Great Lakes, and Energy in the amount of $44,500 for the Enhancing Regional European Frog-Bit Response in Michigan Waters project for the period of October 1, 2021, through December 31, 2023. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the Chairperson or his designee to execute any documentation required for the grant award. BE IT FURTHER RESOLVED that the FY2023 budget shall be amended as reflected in the attached Schedule A – Budget Amendment. Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Kristen Nelson. Date: December 08, 2022 David Woodward, Commissioner Date: December 09, 2022 Hilarie Chambers, Deputy County Executive II Date: December 09, 2022 Lisa Brown, County Clerk / Register of Deeds COMMITTEE TRACKING 2022-11-29 Legislative Affairs & Government Operations - Recommend to Board 2022-12-08 Full Board - Adopted VOTE TRACKING Motioned by Commissioner Penny Luebs seconded by Commissioner Karen Joliat to adopt the attached Grant Acceptance: from the Michigan Department of Environment, Great Lakes and Energy for the Enhancing Regional European Frog-Bit Responses Project. Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Chuck Moss, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary McGillivray, Robert Hoffman, Adam Kochenderfer (20) No: None (0) Abstain: None (0) Absent: (0) Passed ATTACHMENTS 1. Parks Schedule A 2023 Frog-Bit Responses 2. OC_CISMA_AISEFB-21 Subaward STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 8, 2022, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan on Thursday, December 8, 2022. Lisa Brown, Oakland County Clerk / Register of Deeds Oakland County, Michigan Schedule "A" DETAIL - Special Revenue/Proprietary Funds - Parks Enhancing Regional European Frog-Bit Response R/ E Fund Name Division Name Fund # (FND) Cost Center (CCN) # Account # (RC/SC) Progra m # (PRG) Grant ID (GRN) # Project ID # (PROJ) Regio n (REG) Budget Fund Affiliate (BFA) Ledger Account Summar y Account Title FY 2023 Amendme nt FY 2024 Amendment FY 2025 Amendment R Parks and Recreation Fund Holly Oaks 50800 5060103 650105 160432 GRN- 1003885 650000 Contributions-State Grants $44,500.00 $ -$ - Total Revenues $44,500.00 $-$ - E Parks and Recreation Fund Planned Use of Balance 50800 5060666 796500 160666 796500 Budgeted Equity Adjustments $44,500.00 $ -$ - Total Expense $44,500.00 $ -$ - GRANT AGREEMENT BETWEEN THE MICHIGAN DEPARTMENT OF ENVIRONMENT, GREAT LAKES, AND ENERGY AND THE COUNTY OF OAKLAND This Grant Agreement (Agreement) is made between the Michigan Department of Environment, Great Lakes, and Energy (EGLE), Water Resources Division (State), and the County of Oakland (Grantee). The purpose of this Agreement is to provide funding in exchange for work to be performed for the project named below. Legislative appropriation of funds for grant assistance is set forth in Public Act 87 of 2021. This Agreement is subject to the terms and conditions specified herein. Project Name: Enhancing Regional European Frog-Bit Project #: EFB21-06 Responses in Michigan Waters Amount of Grant: $44,500.00 % of Grant State 0 / % of Grant Federal 100 Amount of Match: $0 PROJECT TOTAL: $44,500 (grant plus match) Start Date: October 1, 2021 End Date: December 31, 2023 GRANTEE CONTACT: STATE CONTACT: Melissa Prowse, Supervisor, Parks and Recreation Tom Alwin Name and Title Name and Title County of Oakland Water Resources Division Organization Division 1200 North Telegraph Road P.O. Box 30458 Address Address Pontiac, MI 48341 Lansing, MI 48909-7958 Address Address 248-249-2801 517-342-4069 Telephone Number Telephone Number ProwseM@OakGov.com AlwinT@Michigan.gov E-mail Address E-mail Address 38-6004876 Federal ID Number (Required for Federal Funding) 136200362 Grantee DUNS Number (Required for Federal Funding) 2 The individuals signing below certify by their signatures that they are authorized to sign this Agreement on behalf of their agencies and that the parties will fulfill the terms of this Agreement, including any attached appendices, as set forth herein. FOR THE GRANTEE: Signature Date Name and Title FOR THE STATE: Signature Date Teresa Seidel, Director, Water Resources Division Name and Title 3 I. PROJECT SCOPE This Agreement and its appendices constitute the entire Agreement between the State and the Grantee and may be modified only by written agreement between the State and the Grantee. (A) The scope of this project is limited to the activities specified in Appendix A and such activities as are authorized by the State under this Agreement. Any change in project scope requires prior written approval in accordance with Section III, Changes, in this Agreement. (B) By acceptance of this Agreement, the Grantee commits to complete the project identified in Appendix A within the time period allowed for in this Agreement and in accordance with the terms and conditions of this Agreement. II. AGREEMENT PERIOD Upon signature by the State, this Agreement shall be effective from the start date until the end date on page 1 of this Agreement. The State shall have no responsibility to provide funding to the Grantee for project work performed except between the start date and the end date. Expenditures made by the Grantee prior to the start date or after the end date of this Agreement are not eligible for payment under this Agreement. III. CHANGES Any changes to this Agreement shall be requested by the Grantee or the State in writing and implemented only upon approval in writing by the State. The State reserves the right to deny requests for changes to this Agreement or to the appendices. No changes can be implemented without approval by the State. IV. GRANTEE DELIVERABLES AND REPORTING REQUIREMENTS The Grantee shall submit deliverables and follow reporting requirements specified in Appendix A of this Agreement. (A) The Grantee must complete and submit quarterly financial and/or progress reports according to a form and format prescribed by the State and must include supporting documentation of eligible project expenses. These reports shall be due according to the following: Reporting Period Progress Due Date Financial Due Date January 1 – March 31 April 1 April 30 April 1 – June 30 July 31 July 31 July 1 – September 30 October 1 Before October 15* October 1 – December 31 January 31 January 31 *Due to the State’s year-end closing procedures, there will be an accelerated due date for the report covering July 1 – September 30. Advance notification regarding the due date for the quarter ending September 30 will be sent to the Grantee. If the Grantee is unable to submit a report in early October for the quarter ending September 30, an estimate of expenditures through September 30 must be submitted to allow the State to complete its accounting for that fiscal year. 4 The forms provided to the Grantee by the State shall be submitted to the State Contact at the address on page 1 of this Agreement. All required supporting documentation (invoices, proof of payment, etc.) for expenses must be included with the report. (B) The Grantee shall provide a final project report in a format prescribed by the State. The Grantee must provide a draft final report 45 days prior to the end date of this Agreement for review and approval by the State. The Grantee shall submit the final status report, including all supporting documentation for expenses, along with the final project report and any other outstanding products within 30 days from the end date of this Agreement. (C) The Grantee must provide copies of all products and deliverables in accordance with Appendix A. (D) If 15 percent (15%) or more of the grant amount is expended in a single quarter, payment requests may be submitted once monthly during that quarter. V. GRANTEE RESPONSIBILITIES (A) The Grantee agrees to abide by all applicable local, state, and federal laws, rules, ordinances, and regulations in the performance of this Agreement. (B) All local, state, and federal permits, if required, are the responsibility of the Grantee. Award of this Agreement is not a guarantee of permit approval by the State. (C) The Grantee shall be solely responsible to pay all applicable taxes and fees, if any, that arise from the Grantee’s receipt or execution of this Agreement. (D) The Grantee is responsible for the professional quality, technical accuracy, timely completion, and coordination of all designs, drawings, specifications, reports, and other services submitted to the State under this Agreement. The Grantee shall, without additional compensation, correct or revise any errors, omissions, or other deficiencies in designs, drawings, specifications, reports, or other services. (E) The State’s approval of designs, drawings, specifications, reports, and other services or materials furnished hereunder shall not in any way relieve the Grantee of responsibility for the technical adequacy of the work. The State’s review, approval, acceptance, or payment for any of the services shall not be construed as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement. (F) The Grantee acknowledges that it is a crime to knowingly and willingly file false information with the State for the purpose of obtaining this Agreement or any payment under this Agreement, and that any such filing may subject the Grantee, its agents, and/or employees to criminal and civil prosecution and/or termination of this Agreement. VI. USE OF MATERIAL Unless otherwise specified in this Agreement, the Grantee may release information or material developed under this Agreement, provided it is acknowledged that the State funded all or a portion of its development. 5 The State and federal awarding agency, if applicable, retains a royalty-free, nonexclusive, and irrevocable right to reproduce, publish, and use in whole or in part, and authorize others to do so, any copyrightable material or research data submitted under this Agreement whether or not the material is copyrighted by the Grantee or another person. The Grantee will only submit materials that the State can use in accordance with this paragraph. VII. ASSIGNABILITY The Grantee shall not assign this Agreement or assign or delegate any of its duties or obligations under this Agreement to any other party without the prior written consent of the State. The State does not assume responsibility regarding the contractual relationships between the Grantee and any subcontractor. VIII. SUBCONTRACTS The State reserves the right to deny the use of any consultant, contractor, associate, or other personnel to perform any portion of the project. The Grantee is solely responsible for all contractual activities performed under this Agreement. Further, the State will consider the Grantee to be the sole point of contact with regard to contractual matters, including payment of any and all charges resulting from the anticipated Agreement. All subcontractors used by the Grantee in performing the project shall be subject to the provisions of this Agreement and shall be qualified to perform the duties required. IX. NONDISCRIMINATION The Grantee shall comply with the Elliott Larsen Civil Rights Act, 1976 PA 453, as amended, MCL 37.2101 et seq.; the Persons with Disabilities Civil Rights Act, 1976 PA 220, as amended, MCL 37.1101 et seq.; and all other federal, state, and local fair employment practices and equal opportunity laws and covenants that it shall not discriminate against any employee or applicant for employment, to be employed in the performance of this Agreement, with respect to his or her hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment, because of his or her race, religion, color, national origin, age, sex, height, weight, marital status, or physical or mental disability that is unrelated to the individual’s ability to perform the duties of a particular job or position. The Grantee agrees to include in every subcontract entered into for the performance of this Agreement this covenant not to discriminate in employment. A breach of this covenant is a material breach of this Agreement. X. UNFAIR LABOR PRACTICES The Grantee shall comply with the State Contracts with Certain Employers Prohibited Act, 1980 PA 278, as amended, MCL 423.321 et seq. XI. LIABILITY (A) The Grantee, not the State, is responsible for all liabilities as a result of claims, judgments, or costs arising out of activities to be carried out by the Grantee under this Agreement if the liability is caused by the Grantee or any employee or agent of the Grantee acting within the scope of their employment or agency. (B) Nothing in this Agreement should be construed as a waiver of any governmental immunity by the Grantee, the State, its agencies, or their employees as provided by statute or court decisions. 6 XII. CONFLICT OF INTEREST No government employee; or member of the legislative, judicial, or executive branches of government; or member of the Grantee’s Board of Directors, its employees, partner agencies, or their families shall benefit financially from any part of this Agreement. XIII. ANTI-LOBBYING If all or a portion of this Agreement is funded with federal funds, then in accordance with Title 2 of the Code of Federal Regulations (CFR), Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, as appropriate, the Grantee shall comply with Title 18 of the United States Code (U.S.C.), Section 1913, Lobbying with Appropriated Moneys, commonly known as the Anti-Lobbying Act, which prohibits the use of all project funds regardless of source, to engage in lobbying the state or federal government or in litigation against the State. Further, the Grantee shall require that the language of this assurance be included in the award documents of all subawards at all tiers. If all or a portion of this Agreement is funded with state funds, then the Grantee shall not use any of the grant funds awarded in this Agreement for the purpose of lobbying as defined in the Lobbyists, Lobbying Agents, and Lobbying Activities Act, 1978 PA 472, as amended; specifically MCL 4.415(2), which states “‘Lobbying’ means communicating directly with an official in the executive branch of state government or an official in the legislative branch of state government for the purpose of influencing legislative or administrative action.” The Grantee shall not use any of the grant funds awarded in this Agreement for the purpose of litigation against the State. Further, the Grantee shall require that language of this assurance be included in the award documents of all subawards at all tiers. XIV. DEBARMENT AND SUSPENSION By signing this Agreement, the Grantee certifies that it has checked the federal debarment and suspension list at www.SAM.gov to verify that its agents and subcontractors: (1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal agency or the State. (2) Have not within a three (3)-year period preceding this Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction, as defined in 45 CFR, Part 1185, Governmentwide Debarment and Suspension (Nonprocurement); violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. (3) Are not presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses indicated in subsection (2), above. (4) Have not within a three (3)-year period preceding this Agreement had one or more public (federal, state, or local) transaction terminated for cause or default. 7 (5) Will comply with all applicable requirements of all other state or federal laws, executive orders, regulations, and policies governing this program. XV. AUDIT AND ACCESS TO RECORDS The State reserves the right to conduct a programmatic and financial audit of the project, and the State may withhold payment until the audit is satisfactorily completed. The Grantee will be required to maintain all pertinent records and evidence pertaining to this Agreement, including grant and any required matching funds, in accordance with generally accepted accounting principles and other procedures specified by the State. The State or any of its duly authorized representatives must have access, upon reasonable notice, to such books, records, documents, and other evidence for the purpose of inspection, audit, and copying. The Grantee will provide proper facilities for such access and inspection. All records must be maintained for a minimum of five (5) years after the final payment has been issued to the Grantee by the State. XVI. INSURANCE (A) The Grantee must maintain insurance or self-insurance that will protect it from claims that may arise from the Grantee’s actions under this Agreement. (B) The Grantee must comply with applicable workers’ compensation laws while engaging in activities authorized under this Agreement. XVII. OTHER SOURCES OF FUNDING The Grantee guarantees that any claims for reimbursement made to the State under this Agreement must not be financed by any source other than the State under the terms of this Agreement. If funding is received through any other source, the Grantee agrees to delete from Grantee's billings, or to immediately refund to the State, the total amount representing such duplication of funding. XVIII. COMPENSATION (A) A breakdown of costs allowed under this Agreement is identified in Appendix A. The State will pay the Grantee a total amount not to exceed the amount on page 1 of this Agreement, in accordance with Appendix A, and only for expenses incurred and paid. All other costs necessary to complete the project are the sole responsibility of the Grantee. (B) Expenses incurred by the Grantee prior to the start date or after the end date of this Agreement are not allowed under this Agreement, unless otherwise specified in Appendix A. (C) The State will approve payment requests after approval of reports and related documentation as required under this Agreement. (D) The State reserves the right to request additional information necessary to substantiate payment requests. (E) Payments under this Agreement may be processed by Electronic Funds Transfer (EFT). The Grantee may register to receive payments by EFT at the SIGMA Vendor Self Service Web site at www.SIGMA.Michigan.gov/WebApp/PRDVSS2X1/AltSelfService. 8 (F) An amount equal to ten percent (10%) of the grant award will be withheld by the State until the project is completed in accordance with Section XIX. Closeout, and Appendix A of this Agreement. (G) The Grantee is committed to the match percentage on page 1 of this Agreement, in accordance with Appendix A. The Grantee shall expend all local match committed to the project by the end date on page 1 of this Agreement. XIX. CLOSEOUT (A) A determination of project completion, which may include a site inspection and audit, shall be made by the State after the Grantee has met any match obligations, satisfactorily completed the activities, and provided products and deliverables described in Appendix A. (B) Upon issuance of final payment from the State, the Grantee releases the State of all claims against the State arising under this Agreement. Unless otherwise provided in this Agreement or by State law, final payment under this Agreement shall not constitute a waiver of the State’s claims against the Grantee. (C) The Grantee shall immediately refund to the State any payments in excess of the costs allowed by this Agreement. XX. CANCELLATION This Agreement may be canceled by the State upon 30 days’ written notice, due to Executive Order, budgetary reduction, other lack of funding, upon request by the Grantee, or upon mutual agreement by the State and Grantee. The State may honor requests for just and equitable compensation to the Grantee for all satisfactory and eligible work completed under this Agreement up until 30 days after written notice, upon which time all outstanding reports and documents are due to the State and the State will no longer be liable to pay the Grantee for any further charges to this Agreement. XXI. TERMINATION (A) This Agreement may be terminated by the State as follows. (1) Upon 30 days’ written notice to the Grantee: a. If the Grantee fails to comply with the terms and conditions of this Agreement, the requirements of the authorizing legislation cited on page 1 or the rules promulgated thereunder, or other applicable laws or rules. b. If the Grantee knowingly and willingly presents false information to the State for the purpose of obtaining this Agreement or any payment under this Agreement. c. If the State finds that the Grantee or any of its agents or representatives offered or gave gratuities, favors, or gifts of monetary value to any official, employee, or agent of the State in an attempt to secure a subcontract or favorable treatment in awarding, amending, or making any determinations related to the performance of this Agreement. d. If the Grantee or any subcontractor, manufacturer, or supplier of the Grantee appears in the register of persons engaging in unfair labor practices that is compiled by the Michigan Department of Licensing and Regulatory Affairs or its successor. 9 e. During the 30-day written notice period, the State shall withhold payment for any findings under subparagraphs a. through d., above, and the Grantee will immediately cease charging to the grant and stop earning match for the project (if applicable). (2) Immediately and without further liability to the State if the Grantee, any agent of the Grantee, or any agent of any subcontract is: a. Convicted of a criminal offense incident to the application for or performance of a State, public, or private contract or subcontract. b. Convicted of a criminal offense, including but not limited to any of the following: embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, or attempting to influence a public employee to breach the ethical conduct standards for State of Michigan employees. c. Convicted under state or federal antitrust statutes. d. Convicted of any other criminal offense that, in the sole discretion of the State, reflects on the Grantee’s business integrity. e. Added to the federal or state suspension and debarment list. (B) If this Agreement is terminated, the State reserves the right to require the Grantee to repay all or a portion of funds received under this Agreement. XXII. IRAN ECONOMIC SANCTIONS ACT By signing this Agreement, the Grantee is certifying that it is not an Iran linked business, and that its contractors are not Iran linked businesses, as defined in the Iran Economic Sanctions Act, 2012 PA 517, MCL 129.312. XXIII. PREVENTING THE SPREAD OF INVASIVE SPECIES The Grantee, contractors, and volunteers will take steps to minimize the risk of spreading terrestrial and aquatic invasive species during this project and will take measures to prevent spread, where feasible. Selection of project-appropriate measures should be dependent on the type of work being conducted and the specific situation. Examples of such measures may include: Avoiding infested areas when possible. Conducting field work in upstream areas before downstream areas to decrease the likelihood of carrying species further up into the watershed or visiting highest quality/least invaded sites before invaded sites during a trip. Performing basic decontamination steps such as: o Visually inspecting and removing any plants or mud from footwear (boots, hip boots, and waders). o Visually inspecting and removing and properly disposing of any plants and mud from field equipment (nets, shovels, rakes, etc.) and vehicles (cars, boats, ATVs, etc.). o Draining all water from boats (motor, live well, bilge, and transom well) and equipment prior to leaving the site and before entering a new waterbody. o Thoroughly drying boats and equipment (5-7 days, if possible) between sites. o Disinfecting boats and equipment between sites (e.g., diluted bleach solution or heated pressure washer). Disinfection should be conducted away from surface waters where the disinfecting solution will not enter any storm sewers and/or surface waters. 10 Typical diluted bleach solution treatment is one-half cup (4 fluid ounces) bleach to 5 gallons of water applied by spraying or sponge so surface is thoroughly exposed to bleach solution for 10 minutes. Typical heated pressure wash is 140⁰ water temperature, sprayed for 5-10 seconds. o Thoroughly washing vehicles and boats between sites (e.g., drive-through car wash). Using only native plants and seed for restorations and best management practices. If invasive aquatic or terrestrial plants are collected from a site, the Grantee will take steps to minimize the spread of these species. Dispose of invasive plant material by bagging and transporting to a landfill, composting, or burning, as appropriate and in compliance with local and state laws. The State is asking all grantees to be on the lookout for invasive species that have limited distribution or are not yet known to be established in Michigan. A “Watch List” of Michigan’s high priority aquatic invasive species, along with how to report sightings, can be found at www.Michigan.gov/AquaticInvasives. 11 FEDERALLY FUNDED PROGRAM-SPECIFIC REQUIREMENTS XXIV. FEDERAL FUNDING REQUIREMENTS A maximum of $44,500 or 100% of total disbursements is funded with federal funding. The Catalog of Federal Domestic Assistance (CFDA) title is Great Lakes Fish and Wildlife Restoration Act and the CFDA number is 66.469. The federal grant number is GL00E03033, and this grant is funded with federal funds from the United States Environmental Protection Agency (USEPA). By accepting this Agreement, the Grantee shall comply with all applicable federal statutes and regulations in effect with respect to the period during which it receives grant funding. These regulations include, but are not limited to, the following: (A) Single Audit. Grantees spending $750,000 or more in federal funds in their fiscal year shall have a single audit performed in compliance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, Section 200.501. This audit must be performed and submitted to the Federal Audit Clearinghouse at www.Harvester.Census.gov/FACWeb/ within nine (9) months from the end of the Grantee’s fiscal year or 30 days after receiving the report from the auditors. It is the responsibility of the Grantee to report the expenditures related to this Agreement on the Grantee’s annual Schedule of Expenditures of Federal Awards. (B) The Grantee will not engage in lobbying of the federal government or in litigation against the United States unless authorized under existing law. The Grantee shall abide by the cost principles available at 2 CFR, Part 200, which generally prohibits the use of federal grant funds for litigation against the United States or for lobbying or other political activities. (C) Payment to Consultants. USEPA participation in the salary rate (excluding overhead) paid to individual consultants by recipients or by a recipient’s contractors or subcontractors shall be limited to the maximum daily rate for a Level IV of the Executive Schedule, to be adjusted annually. This limit applies to consultation services of designated individuals with specialized skills who are paid at a daily or hourly rate. As of January 1, 2021, the limit is $661.24 per day and $82.65 per hour. This rate does not include transportation and subsistence costs for travel performed; the recipient will pay these in accordance with their normal travel reimbursement practices. Subrecipients with firms for services that are awarded using the procurement requirements in 2 CFR, Part 200, Subpart D, are not affected by this limitation unless the terms of this Agreement provided the recipient with responsibility for the selection, direction, and control of the individuals who will be providing services under this Agreement at an hourly or daily rate of compensation (see 2 CFR, Section 1500.9, Revision of Budget and Program Plans). (D) Civil Rights. The Grantee agrees to comply fully with applicable civil rights statutes. (E) Subawards. The Grantee agrees to all of the following: (1) Establish all subaward agreements in writing. (2) Ensure that any subawards comply with the standards in 2 CFR, Part 200, Subpart D, and are not used to acquire commercial goods or services for the recipient. 12 (3) Ensure that any subawards are awarded to eligible subrecipients and that proposed subaward costs are necessary, reasonable, and allocable. (4) Ensure that any subawards to 501(c)(4) organizations do not involve lobbying activities. (5) Monitor the performance of their recipients and ensure that they comply with all applicable regulations, statutes, and terms and conditions that flow down in the subaward, including those in 2 CFR, Section 200.331, Subrecipient and Contractor Determinations. (6) Obtain the State’s consent before making a subaward to a foreign or international organization or a subaward to be performed in a foreign country. (7) Obtain approval from the State for any new subaward work that is not outlined in the approved work plan. (8) Be responsible for selecting its subrecipients and, if applicable, for conducting subaward competitions. (F) Conflict of Interest Notification. Grantees will contact the State Contact within five (5) days of becoming aware of a conflict of interest. A conflict of interest is an actual or potential situation that undermines, or may undermine, the impartiality of an individual or entity because their self-interest conflicts, or may conflict, with their duty and obligations in performing a grant. The term also includes situations that create, or may create, an unfair competitive advantage, or the appearance of such, for an applicant in competing for a grant. (G) Copyrighted Materials. In accordance with 2 CFR, Section 200.315, Intangible Property, the USEPA has the right to reproduce, publish, use, and authorize others to reproduce, publish, and use copyrighted works or other data developed under this Agreement for federal purposes. Examples of federal purpose include, but are not limited to: (1) Use by the USEPA and other federal employees for official government purposes. (2) Use by federal contractors performing specific tasks for the government. (3) Publication in USEPA documents provided the documents do not disclose trade secrets (e.g., software codes) and the work is properly attributed to the recipient through citation or otherwise. (4) Reproduction of documents for inclusion in federal depositories. (5) Use by state, tribal, and local governments that carry out delegated federal environmental programs as “coregulators” or act as official partners with the USEPA to carry out a national environmental program within their jurisdiction. (6) Limited use by other grantees to carry out federal grants provided the use is consistent with the terms of the USEPA’s authorization to the Grantee to use the copyrighted works or other data. 13 Under (6), above, the Grantee acknowledges that the USEPA may authorize other grantees to use the copyrighted works or other data developed under this Agreement as a result of the selection of another grantee by the USEPA to perform a project that will involve the use of the copyrighted works or other data, or termination or expiration of this Agreement. In addition, the USEPA may authorize another grantee to use copyrighted works or other data developed with agency funds provided under this Agreement to perform another agreement when such use promotes efficient and effective use of federal grant funds. (H) Electronic and Information Technology Accessibility. Grantees developing electronic and information technology products that includes, but is not limited to, information kiosks and Worldwide Web sites, must meet accommodation standards in Section 508 of the Rehabilitation Act of 1973, as amended (36 CFR, Part 1194, Information and Communication Technology Standards and Guidelines), unless such causes undue hardship to the entity involved. (I) Light Refreshments and Meals. The Grantee agrees to obtain prior approval from the State Contact for the use of grant funds for light refreshments and meals served at meetings, conferences, training workshops, and outreach events. The Grantee must send requests for approval to the State Contact and include: (1) An estimated budget and description for the light refreshments and meals to be served at the event. (2) A description of the purpose, agenda, location, length, and timing for the event. (3) An estimated number of participants in the event and a description of their roles. USEPA funding for light refreshments, meals, and space rental may not be used for any portion of an event where alcohol is served, purchased, or otherwise available as part of the event or meeting, even if the USEPA funds are not used to purchase the alcohol. Note: United States General Services Administration regulations define light refreshments for morning, afternoon, or evening breaks to include, but not be limited to, coffee, tea, milk, juice, soft drinks, donuts, bagels, fruit, pretzels, cookies, chips, or muffins (41 CFR, Section 301-74.7). (J) Drug-Free Workplace. The Grantee for this Agreement must make an ongoing good faith effort to maintain a drug-free workplace pursuant to the specific requirements set forth in 2 CFR, Part 1536, Requirements for Drug-Free Workplace (Financial Assistance), Subpart B. Additionally, in accordance with these regulations, the Grantee must identify all known workplaces under its federal awards and keep this information on file during the performance of the award. (K) Hotel-Motel Fire Safety. Pursuant to 15 U.S.C., Section 2225, Fire Prevention and Control Guidelines for Places of Public Accommodation, if applicable, the Grantee agrees to ensure that all space for conferences, meetings, conventions, or training seminars funded in whole or in part with federal funds complies with the protection and control guidelines of the Hotel and Motel Fire Safety Act of 1990, as amended. Recipients may search the Hotel-Motel National Master List at List of Approved Hotels and Motels for Federal Travelers to see if a property is in compliance. (L) Recycled Paper. When directed to provide paper documents, the Grantee agrees to use recycled paper and double-sided printing for all reports that are prepared as a part of this Agreement and delivered to the USEPA. This requirement does not apply to reports prepared 14 on forms supplied by the USEPA or to standard forms that are printed on recycled paper and are available through the United States General Services Administration. (M) Recycled Products. Consistent with goals of Section 6002 of the Resource Conservation and Recovery Act of 1976, as amended (RCRA) (42 U.S.C., Section 6962, Federal Procurement), state and local institutions of higher education, hospitals, and nonprofit organization recipients agree to give preference in procurement programs to the purchase of specific products containing recycled materials, as identified in 40 CFR, Part 247, Comprehensive Procurement Guidelines for Products Containing Recovered Materials. Consistent with Section 6002 of the RCRA and 2 CFR, Part 200, Section 200.322, Domestic Preferences for Procurements, state agencies or agencies of a political subdivision of a state and its contractors are required to purchase certain items made from recycled materials, as identified in 40 CFR, Part 247, when the purchase price exceeds $10,000 during the course of a fiscal year or where the quantity of such items acquired in the course of the preceding fiscal year was $10,000 or more. Pursuant to 40 CFR, Section 247.2, Applicability, the recipient may decide not to procure such items if they are not reasonably available in a reasonable period, fail to meet reasonable performance standards, or are only available at an unreasonable price. (N) Trafficking. Grantees, contractors, and subcontractors may not engage in severe forms of trafficking of persons, procure a commercial sex act, or use forced labor in the performance of this Agreement or subcontracts. (O) Geospatial Data Standards. All geospatial data created must be consistent with Federal Geographic Data Committee endorsed standards. Information on these standards may be found at www.FGDC.gov. (P) Executive Pay. Grantees must report total compensation for each of their five (5) most compensated executives for the preceding completed fiscal year if the total federal funding authorized to date under this award is $30,000 or more. Grantees will verify in writing to the State Contact that they are exempt from reporting total compensation of executives required under the Federal Funding Accountability and Transparency Act of 2006, as amended (Transparency Act) (defined in 2 CFR, Section 170.320, Federal Financial Assistance Subject to the Transparency Act). This verification is due by the end of the month following the month the State made the grant award. In so doing, the Grantee is stating that: (1) They did not in the preceding tax year: a. Receive 80 percent (80%) or more of their annual gross revenues from federal procurement contracts, subcontracts, and federal financial assistance subject to the Transparency Act. b. Receive $25,000,000 or more in annual gross revenues from federal procurement contracts, subcontracts, and federal financial assistance subject to the Transparency Act. (2) The public has access to information about the compensation of executives through periodic reports filed under Section 13(a) or 15(d) of the Securities Exchange Act of 1934, as amended; or Section 6104 of the Internal Revenue Code of 1986, as amended. 15 (Q) Management Fees. Consistent with the USEPA’s prohibition on management fees, the Grantee will not include management fees in project budgets. Such fees or similar charges refer to expenses added to the direct costs in order to accumulate and reserve funds for ongoing business expenses, unforeseen liabilities, or for other similar costs not allowable under this Agreement. (R) Patents and Inventions. Rights to inventions made under this Agreement are subject to federal patent and licensing regulations, which are codified at 37 CFR, Part 401, Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts, and Cooperative Agreements; and 35 U.S.C., Sections 200-212. Pursuant to the Bayh-Dole Act of 1980 (35 U.S.C., Sections 200-212), the USEPA and the State retain the right to worldwide, nonexclusive, nontransferable, irrevocable, paid-up license to practice the invention owned by the Agreement holder, as defined in the Bayh-Dole Act. To streamline the invention reporting process and to facilitate compliance with the Bayh-Dole Act, the recipient must utilize the Interagency Edison extramural invention reporting system at www.iEdison.gov. Annual utilization reports must be submitted through the system. The Grantee is required to notify the State Contact when an invention report, patent report, or utilization report is filed at www.iEdison.gov. (S) Human Subjects. No research involving human subjects will be conducted under this Agreement without prior written approval of the USEPA to proceed with that research. If engaged in human subjects’ research as part of this Agreement, the Grantee agrees to comply with all applicable provisions of 40 CFR, Part 26, Protection of Human Subjects. This includes, at Subpart A, Basic EPA Policy for Protection of Subjects in Human Research Conducted or Supported. It also includes, at Subparts B, C, and D, prohibitions and additional protections for children, nursing women, pregnant women, and fetuses in research conducted or supported by the USEPA. The Grantee further agrees to comply with USEPA’s procedures for oversight of the recipient’s compliance with 40 CFR, Part 26, as given in USEPA Order 1000.17, Change A1 (Policy and Procedures of Protection of Human Research Subjects in EPA Conducted or Supported Research). Per USEPA Order 1000.17, no human subject may be involved in any research conducted under this Agreement, including recruitment, until the research has been approved or determined to be exempt by the USEPA’s Human Subjects Research Review Official after review of the approval or exemption determination of the Institutional Review Board with jurisdiction over the research under 40 CFR, Part 26. (T) Acknowledgement on Products, Signage, and Announcements via the Public or Media Events. The Grantee agrees that any reports, documents, publications, or other materials developed for public distribution supported by this Agreement shall contain the following statement: "This project has been funded wholly or in part by the United States Environmental Protection Agency (USEPA) under Agreement (number) to (recipient). The contents of this document do not necessarily reflect the views and policies of the USEPA, nor does the USEPA endorse trade names or recommend the use of commercial products mentioned in this document.” 16 Recipients of USEPA’s Office of Research Development awards must follow the acknowledgement requirements outlined in the research terms and conditions available at: www.NSF.gov/Awards/Managing/RTC.jsp. A federal-wide work group is currently updating the Federal-Wide Research Terms and Conditions Overlay to the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and recipients of Office of Research Development awards must abide by the research terms and conditions. 17 PROJECT-SPECIFIC REQUIREMENTS – APPENDIX A GLRI Workplan 1. Project Title Enhancing Regional European Frog-Bit Responses in Michigan Waters 2. Project Funding Request: Federal Request $500,000; Applicant Contribution $0 3. Name and Address of Organization Michigan Department of Environment, Great Lakes, and Energy (EGLE) Water Resources Division (WRD) P.O. Box 30458 Lansing, MI 48909-7958 4. Contact Name, Address, Phone, Fax, and E-mail Tom Alwin Water Resources Division Michigan Department of Environment, Great Lakes, and Energy P.O. Box 30458 Lansing, MI 48909-7958 517-342-4069 (cell) AlwinT@Michigan.gov 5. Place of Performance (Project Location includes HUC Codes) Statewide focused with emphasis on regions known to have European frog-bit primarily in Michigan’s lower peninsula. Place of Performance State County City Congressional District Zip code Michigan Chippewa Numerous District 1 Numerous Michigan Mackinac Numerous District 1 Numerous Michigan Alpena Numerous District 1 Numerous Michigan Ottawa Numerous District 2 Numerous Michigan Muskegon Numerous District 2 Numerous Michigan Kent Numerous Districts 2 and 3 Numerous Michigan Bay Numerous District 5 Numerous Michigan Washtenaw Numerous District 7 Numerous Michigan Livingston Numerous District 7 Numerous Michigan Monroe Numerous District 7 Numerous Michigan Wayne Numerous District 11 Numerous Michigan Ingham Numerous District 8 Numerous Michigan Oakland Numerous District 9, 11 and 14 Numerous Michigan Macomb Numerous District 9 Numerous Michigan St. Clair Numerous District 10 Numerous HUC Codes (at least 1, up to 10) 4070001, 4070002, 4070006, 4080101, 4080102, 4080206, 4080103, 4090002, 4050004, 4050006 18 6. Project Duration EGLE WRD will work with regional Cooperative Species Management Areas (CISMAs) for European frog-bit surveillance and control efforts in their service area. Work will begin upon award, approximately October 1, 2021. Survey and control efforts will be conducted during the 2022 and 2023 growing seasons with work completed by December 31, 2023. 7. Project Abstract The goal of this project is to reduce the spread of European frog-bit (EFB) to new locations within and outside of Michigan. EFB, a floating aquatic invasive plant, can dominate slow moving aquatic habitats. This project will increase regional Cooperative Invasive Species Management Area (CISMA) capacity to conduct early detection surveillance for EFB. By implementing survey protocols developed by Michigan’s EFB Collaborative, data across the project will be standardized and will inform activities to implement Michigan’s EFB Adaptive Management Framework (Appendix A). Control actions within each CISMA service area will be prioritized based on potential for spread from the site, cultural or environmental value, and likelihood of eradication. This project will strengthen CISMA engagement in EFB early detection, increase the amount of EFB control actions across Michigan, and enhance the EFB Collaborative. 8. Problem Statement Limiting the spread of European Frog-bit (Hydrocharis morsus-ranae L.; EFB), an aquatic invasive plant, across and outside of Michigan is a priority for EGLE WRD to protect aquatic ecosystems and recreational uses (Fig.1). First observed in Michigan in 1996, EFB has been confirmed in new locations across the state (Fig. 2). The State of Michigan, to date, has leveraged Federal and State dollars to create a state-wide EFB Collaborative, support research to close knowledge gaps, and conduct targeted early detection and response efforts. Figure 1. EFB distribution in the US. Source: USGS Nonindigenous Aquatic Species database accessed June 23, 2020. 19 Image 1. European Frog-bit infestation in Pentwater Lake, Michigan. EFB can form dense surface mats in low energy aquatic habitats. Catling et al. (1988, 2003) have proposed that dense floating mats of EFB may reduce light, dissolved gas, and nutrient availability and impact the growth and diversity of native submerged vegetation, invertebrates, and fish. These ecosystem changes could alter the habitat and food resources of other vertebrates, including those that are often the focus of wetland conservation (e.g., waterfowl, imperiled species). Floating mats can also reduce aesthetic values of waterbodies and interfere with recreational water usage (Catling et al. 2003). Cooperative Invasive Species Management Areas (CISMAs) are partnerships of groups and individuals that work to address invasive species impacts on the environment, economy and human health within a defined region. By collaborating across jurisdictional boundaries, CISMAs work to leverage resources and overcome challenges associated with the prevention, early detection, response and control of invasive species. CISMAs are governed by a steering committee and priorities identified within a strategic plan. CISMAs indicate insufficient resources are limiting their ability to monitor and manage EFB. CISMAs differ in the level of EFB infestation, experience with EFB, and their capacity for EFB surveillance and management. Therefore, subaward amounts and workplans for each CISMA will be developed independently based on their experience, capacity, and existing EFB funding. Some have been working on stopping its spread for multiple years while others have only recently discovered EFB populations in their service area. EGLE WRD will serve as the coordinating agency for this project. It will work with each CISMA to develop a contract, which will include a workplan and budget. EGLE staff will write the project QAPP, house all data collected on its ArcGIS server, organize and lead pre- season training and post-season debrief efforts, and maintain routine contact with CISMAs throughout the project. EGLE WRD has the capacity and expertise to provide oversight and coordination across the EFB impacted portions of Michigan for this project. 20 Figure 2. Map of known Michigan counties with EFB. Years indicate when EFB was first observed. Source: Midwest Invasive Species Information Network accessed January 2021. 9. Proposed Work This project addresses the long-term goals of eliminating EFB’s impact to the Great Lakes Basin ecosystem and economy. EGLE WRD and CISMAs will implement three of the strategies outlined in the EFB Collaborative’s Adaptive Management Framework (AMF) (Appendix A) using standard methods. This project will fund CISMAs with EFB in their service areas to implement the following AMF strategies to address the long-term goals of the AMF (Fig. 3): Strategy I. Delimit high-risk EFB infestations to improve our understanding of EFB distribution in Michigan. Strategy II. Assess ongoing EFB eradication and control efforts to inform current Best Management Practices for EFB control. Strategy V. Contain existing high-risk infestations, mitigate impacts in invaded high- value sites, and protect uninvaded high-value sites. 21 Figure 3. Results chains from the AMF strategies I, II, and V. The red boxes indicate the activities within each chain this project will address. Strategy I. Strategy II. Strategy V. This project will increase CISMA capacity to monitor and control EFB, while also advancing the EFB Collaborative’s goals. This project will: Activity 1 – QAPP development and implementation To ensure all data collection and analysis is consistent across the project, EGLE WRD staff will develop a Quality Assurance Project Plan in consultation with the CISMA partners. The approved QAPP will be included as a component of all subawards for this project. EGLE WRD staff will cover the contents of the QAPP during each pre-season training and will be available throughout the project to answer QAPP related questions. Activity 2 – Develop EFB surveillance and control workplans Each participating CISMA will develop a workplan with support from EGLE WRD staff. All workplans will utilize a common format, common methods/criteria to prioritize sites, standardized surveillance methods for detecting EFB, and standardized pre- and post- treatment monitoring. These methods are being developed as a part of the EFB Collaborative. As part of the workplan CISMAs will identify all known locations of EFB in their service area and assign a risk level for EFB spreading from the site considering common criteria and using local expertise. All sites that are deemed high risk will have delimitation surveys conducted each growing season. Additionally, sites not known to have EFB but are at a high risk for introduction will be identified using existing mapping tools that incorporate common criteria. A minimum of 10 of these sites will have early detection surveillance conducted in each CISMA. The spatial extent and waterbody type of the sites will greatly influence the total number of sites that can be surveyed (e.g., 10 large inland lakes vs. dozens of small stormwater ponds). Note some CISMAs may have other funding for this activity, which would result in funding from this grant being more focused on treatment efforts. Activity 3 – Implement EFB surveillance, control, and assessment field activities CISMAs will conduct delimitation and early detection surveillance outlined in their workplan in accordance with the QAPP. Conduct EDR monitoring at a minimum of 10 sites. All locations where EFB is newly detected will receive a response. Response may include outreach, delimitation, and/or control actions. Conduct a minimum of two control actions within each CISMA. Sites with the highest likelihood of EFB spread will be prioritized for control action. These sites may be at already known sites, sites where EDR surveillance found EFB, or a combination. Control actions taken may include either herbicide application, physical removal, or a combination. The minimum of two sites was selected due to the wide range of possible conditions where treatment may occur (e.g., EFB infestation size, habitat type, management action type, etc.). Conduct management assessment At all locations where control actions are taken CISMAs will conduct pre- and post- treatment surveys using standardized methods. Activity 4 – Communication and training Effective communication will be required to successfully implement this project. EGLE WRD will ensure CISMA staff are trained that standardized data collection methods are used to ensure consistency of data collection across CISMAs, 23 EGLE WRD will provide training prior to the start of each field season. Training will cover EDR and pre-post treatment monitoring protocols and QAPP implementation. EGLE WRD will conduct routine check-ins during each field season to ensure the project is moving forward. A post-season debriefing will be held after each field season. These will likely be virtual events. Activity 5 – Enhance the EFB Collaborative As a part of the AMF the EFB Collaborative has developed results chains for each strategy. By implementing key actions of three results chains, of this project will advance the EFB Collaboratives strategies 1, 2, and 5. Activity 6 – Semi-annual and Final Reports This grant requires semi-annual reporting as well as a final report. To ensure the project is progressing appropriately. EGLE WRD will submit all semi-annual reports and the final report. Reports will contain results for all subawardee efforts during the appropriate period including; early detection surveys, EFB control undertaken (including pre- and post- treatment survey results), status of project spending, and any obstacles encountered and how they were handled. The successful execution of this project will increase on the ground EFB surveillance and control efforts across Michigan. It will increase understanding on the extent of EFB within the state, provide data to assist the EFB Collaborative’s adaptive management efforts, align CISMA data collection on EFB surveillance, and strengthen CISMAs capacity to respond to EFB. 10. Conferences/Workshops In person conferences will not be necessary for this project. EGLE will hold single-day training workshops prior to each field season to cover field survey methods, EFB identification, and QAPP implementation. The trainings will be a required component for the CISMA partner’s field teams to ensure accurate data is collected. The trainings will also be offered/advertised to the broader EFB Collaborative membership. The expectation is nearly 90% of the attendees will be from the CISMAs conducting the surveillance and management. The remaining 10% will be EGLE staff presenting the information or other EFB Collaborative members. All trainings will be free to attend, no income will be generated from the trainings, and no refreshments or meals will be provided. No materials or handouts are planned to be distributed during the trainings. If materials or handouts need to be distributed, they will either be logo-free or contain the EGLE logo. CISMA participants may choose to cover the travel costs (food and lodging) to the trainings in their sub-award. If that is the case all costs will comply with federal and state rates. The pre-season training will be offered in person, if possible. Additionally, a post-season debrief will be held at the end of each field season. 11. Project Results & Measuring Progress Measure of Progress: Prevent introductions of new invasive species o 2.1.3. Early detection and surveillance activities conducted Output Each CISMA will identify known EFB locations in the service area, identify locations for surveillance. Deliverable: map/list of known locations and surveillance locations and workplan for each participating CISMA. Early detection surveillance will be conducted at high risk introduction locations using standardized EFB surveillance methods. 24 Deliverable: map/list/number of locations surveyed. If EFB is observed, delimitation surveys will be conducted. Deliverable: map/list/number of locations surveyed. Outcome Objective I.II from Michigan’s EFB AMF: By the end of the 2022 cycle, the occurrence of EFB in high-risk and high-value Great Lakes Coastal Wetlands and inland waters and wetlands is known. At least 10 high-risk locations will have early detection surveillance conducted within each CISMA known to have EFB. This will enable regional partners to better prioritize management efforts with the goal of stopping the spread of EFB to new waterbodies. Measure of Progress: Control established invasive species o 2.2.1. Aquatic/terrestrial acreage controlled Output At least 270 acres of EFB will receive control actions during the course of this grant. Control actions will be conducted prior to seed and turion production, when feasible, to reduce propagule pressure. Treatment sites will be prioritized based on potential for spread from the site, cultural or environmental value, and ability to eradicate. Additional considerations include outlier populations and regional partner priorities. Deliverable: map/list and number of acres controlled. Outcome Threat Reduction Result from Michigan’s EFB AMF: EFB spread to new areas prevented and EFB impact to high-value sites reduced. Objective V.I from Michigan’s EFB AMF: EFB infestations are prioritized for containment annually. Objective V.II from Michigan’s EFB AMF: Containment zones for high-risk EFB infestations are established annually. Objective V.III from Michigan’s EFB AMF: EFB abundance in keys areas of core infestations is reduced annually relative to pre-treatment and untreated control comparisons. Objective V.IV from Michigan’s EFB AMF: No uncontrollable EFB infestations are detected in barrier zones annually. Objective V.V from Michigan’s EFB AMF: Invaded high-value sites are identified and prioritized for impact mitigation annually. Objective V.VI from Michigan’s EFB AMF: Uninvaded high-value sites are prioritized for asset protection annually. EFB density will be reduced at all locations receiving control action. When feasible control will occur prior to seed and turion production to disruption of the reproduction cycle, with the purpose of reduced EFB the following growing season. By reducing EFB density and propagule production the chances if EFB spreading to new waterbodies will be lowered. Implementing control is a key component of this project and whenever possible more than two sites will receive control actions. Measure of Progress: Develop invasive species control technologies and refine management techniques o 2.3.2. Collaborative developed/enhanced Output Implementing this project will enhance three of the five strategies outlined in the collaborative’s AMF. 25 All participating CISMAs will attend EFB Collaborative meetings and all survey data collected will be submitted to the Collaborative. Outcome Objective II.III from Michigan’s EFB AMF: At least 75% of EFB eradication and control efforts in each region of Michigan are assessed annually using a collaborative-vetted pre- and post-treatment monitoring protocol. Objective II.IV from Michigan’s EFB AMF: Current Best Management Practices for EFB control are identified annually by the EFB Collaborative. Other outputs o A QAPP will be developed for this project. The approved QAPP will be included as an appendix in each subaward, which will ensure CISMAs have direct access to the document. Additionally, the contents of the QAPP will be covered during annual spring training exercises. Deliverable: Approved QAPP 12. Relevance to the LAMP The early detection and management efforts of this project will support the Lake Action and Management Plans (LAMP)s for all four Great Lakes basins within Michigan’s jurisdiction (Lake Michigan, Lake Huron, Lake Erie, and Lake Superior). All the current LAMPs address the threat of invasive species to their basin. The Lake Huron LAMP’s section 5.4 discusses the need to detect and response to introductions of invasive species, reduce their impacts, and minimize their spread. Table 25 specifically lists European frog-bit as a species that requires control to maintain diversity and function of coastal and nearshore habitats. Lake Erie 2019-2023 LAMP – Table 15 in section 4.7 ranks European frog-bit as a high impact invasive species that is common in Lake Erie. Lake Superior 2016-2019 LAMP – Section 4.2 designates aquatic invasive species as a “high threat” and advises for “constant vigilance” to keep invasive species from spreading. Lake Michigan 2015-2019 LAMP – I was not able to find a copy of this LAMP on EPA’s website or via internet search. However, I was able to obtain a draft copy of the 2020- 2024 LAMP action table. It specifically supports response activities to eradicate or contain the limited European frog-bit occurrences as a part of early detection and response efforts in section 5.4. 13. Relevance to EPA Strategic Plan and Great Lakes Restoration Initiative This project relates to Goal 1 (Core Mission) and Objective 1.2 (Provide for Clean and Safe Water). Specifically, this project relates to Focus Area 2 - Invasive Species and the following GLRI measures Early detection and surveillance activities conducted (Measure 2.1.3) o Early detection and surveillance for EFB will be conducted across Michigan. The focus will be on regions where EFB is known to occur. Sites for early detection activities within each region will be prioritized based the likelihood of EFB being introduced. It is expected that a minimum of 10 high risk invasions sites will be surveyed within each participating CISMA. Aquatic/terrestrial acreage controlled (Measure 2.2.1) o As a result of this project EFB will be controlled at high risk for spread sites across Michigan. A minimum of 2 control actions will be undertaken within each participating CISMA (i.e., if 9 CISMAs participate, then 18 sites will receive control action). Accurately estimating total EFB acreage that will be treated for this project is difficult. The wide range of EFB extent in each CISMA, variety of infested waterbody types (<1 acre stormwater retention ponds vs. expansive Great Lakes coastal wetlands) within each CISMA, and how each of the 9 potential CISMA partners choose to divide their 26 efforts between treatment and monitoring. Accounting for this variability and the MoP 2.2.1 criteria for acceptable acreage to be counted a minimum of 270 acres of EFB will be treated as a result of this project Collaboratives developed/enhanced (Measure 2.3.2) o All CISMA partners will participate in the existing EFB Collaborative. o Surveillance data collected will be shared with the EFB Collaborative to inform the adaptive management process. 14. Project Milestones Activity Q1 July-Sept 2021 Q2 Oct-Dec 2021 Q3 Jan-Mar 2022 Q4 Apr-June 2022 Q5 July-Sept 2022 Q6 Oct-Dec 2022 Q7 Jan-Mar 2023 Q8 Apr-June 2023 Q9 July-Sept 2023 Q10 Oct-Dec 2023 1. QAPP development Write and approve QAPP X X 2. Develop EFB surveillance and control workplans List of known EFB locations X X Identify and prioritize high-risk sites for EDR surveys X X Budget table X X 3. Field activities EDR surveillance actions X X X X X X Control actions X X X X X X Management assessment actions X X X X X X 4. Communication and training Pre-season training X X Routine check-ins X X X X X X Post-season debrief meeting X X 5. Enhance EFB Collaborative Data provided to Collaborative X X CISMA participate in Collaborative X X X X X X X X X X 6. Reporting Semi-annual reporting X X X X Final report X 15. Budget Narrative $500,000 is being requested to implement this project across all known EFB areas in Michigan. EGLE staff will use $7,925 for staff time to write the QAPP, organize and execute the training and debriefing meetings, and compiling and submitting required grant reports. The remaining $492,075 of this grant funding will be directed to Michigan CISMAs with known EFB populations. The $500,000 ask for this project is based on the estimated cost for each CISMA to staff a seasonal field crew to implement standardized monitoring and management activities (estimated at $15,000 per CISMA per year), funding to meet the treatment acreage goal of the project, and some Of the funds going to CISMAs roughly 55% will be spent on staff time to conduct standardized surveys and/or treatment, attend trainings, and report writing, 40% will be used to conduct EFB management actions Ninety eight percent ($492,075) of this grant funding will be directed to Michigan CISMAs with known EFB populations. These funds will be used to increase surveillance and management of EFB across Michigan using standardized survey methods. The remaining $7,925 will be spent Table 1. GANNT outlining the projects activities and tasks 27 by EGLE WRD staff time to write the QAPP, organize and execute the training and debriefing meetings, and any printing/supplies needed for training. EGLE WRD staff will utilize a small portion of the funding for personnel and supplies. EGLE WRD staff will spend time working with regional partners to develop workplans and to plan and execute training workshops. Over the course of this project EGLE WRD staff hours will likely exceed the budgeted 104 hours to coordinate project tasks (e.g., QAPP development, subcontracts, report writing, and trainings). It is anticipated that EGLE staff will require an additional 80 to 160 hours to complete their responsibilities of this project. Staff will leverage state general funds to cover any additional staff time beyond hours supported by this grant. EGLE WRD has the capacity to coordinate standardized early detection and control efforts, but with only 4 dedicated staff for the entire state cannot execute the deliverables alone. CISMAs are the regional entities with local knowledge and presence. EGLE aims to work with all Michigan CISMAs with known EFB infestations (currently 9 CISMAs) to increase their EFB monitoring and management efforts. CISMAs with known EFB populations will be the only entities eligible for a subaward. EGLE will work with each CISMA to develop a reimbursement- based subaward contract to increase EFB surveillance and control efforts in their service area. Early detection surveillance locations will be determined during subaward contract development and will be included as part of the subaward deliverables. Throughout the grant EGLE will work with CISMAs to prioritize treatment sites using the following criteria, potential for EFB to spread from the site, cultural or environmental value, and ability to eradicate. Additional considerations include outlier populations and regional partner priorities. The subawards from this project will provide CISMAs the necessary funding to increase EFB surveillance and management, which directly contributes to the goals of the Great Lakes LAMPs. Each CISMA is in a unique position with regards to the level of EFB infestation as well as their experience monitoring and managing EFB. Subaward amounts will be based on individual CISMA needs and directly related to the finalized workplans. Workplans with formal budgets will be tailored to the CISMA’s capacity, known EFB extent in their service area, and the number and size of high-risk sites where early detection surveillance is needed. Each subaward will require the CISMA to submit progress reports that will be consolidated into reporting to EPA. EFB may be found in additional CISMAs during the 2021 field season, therefore more than 9 CISMAs may be eligible for funding. Subaward budgets will likely contain a combination of staff hours, travel, and field supplies (see example budget form on pages 43 and 44). All subaward workplans and budgets will comply with federal Terms & Conditions, regulations and cost principles of this grant. Signed subaward workplans and budgets will be included in the appropriate semi-annual report to EPA. The collaborative nature of this project with EGLE coordinating and CISMAs implementing action will increase the control of EFB in Michigan and provide standardized monitoring results, while furthering the goals of multiple Great Lakes LAMPs, the EFB Collaborative’s Adaptive Management Framework, the State of Michigan’s Aquatic Invasive Species Management Plan, and regional CISMAs’ strategic plans. EFB21 Workplan/reporting template Below are screen captures of the workplan/template spreadsheet. The actual spreadsheet is provided as a separate Excel file. Workplan Tab 29 Deliverable tab Budget Below are screen captures of the budget. The actual spreadsheet is provided as a separate Excel file Grantee Name: Oakland County (Oakland County Parks and Recreation) Project Name: Enhancing Regional European Frog-bit Responses in Michigan W aters Tracking Code Number: EFB21-06 GRANT LOCAL MATCH AMOUNT AMOUNT TOTAL Staffing -$ -$ -$ Fringes -$ -$ -$ STAFFING AND FRINGE BENEFITS Subtotal -$ -$ -$ HOURS or RATE or CONTRACTUAL SERVICES UNITS TOTAL Frog-bit chemical treatment 100 355.00$ 35,500.00$ -$ 35,500.00$ Huron River W atershed Council - two weeks survey work 1 3,000.00$ 3,000.00$ -$ 3,000.00$ Clinton River W atershed Council - two weeks survey work 1 3,000.00$ 3,000.00$ -$ 3,000.00$ Friends of the Rouge - two weeks survey work 1 3,000.00$ 3,000.00$ -$ 3,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ CONTRACTUAL SERVICES Subtotal 44,500.00$ -$ 44,500.00$ SUPPLIES, MATERIALS AND EQUIPMENT SUPPLIES & MATERIALS (itemize)QUANTITY COST -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ SUPPLIES AND MATERIALS Subtotal -$ -$ -$ EQUIPMENT (any item over $1000) -$ -$ -$ -$ -$ -$ -$ -$ EQUIPMENT Subtotal -$ -$ -$ SUPPLIES, MATERIALS AND EQUIPMENT Subtotal -$ -$ -$ TRAVEL MILEAGE -$ -$ -$ LODGING -$ -$ -$ MEALS -$ -$ -$ OTHER TRAVEL (itemize) -$ -$ -$ -$ -$ -$ -$ -$ TRAVEL Subtotal -$ -$ -$ PROJECT Subtotal 44,500.00$ -$ 44,500.00$ INDIRECT RATE 0.00% INDIRECT COSTS -$ -$ -$ TOTAL GRANT AND MATCH BUDGET 44,500.00$ -$ 44,500.00$ Project Percentage Split 100.00% SUMMARY OF INDIRECT CHARGES: MICHIGAN DEPARTMENT OF ENVIRONMENT, GREAT LAKES, AND ENERGY WATER RESOURCES DIVISION PROJECT BUDGET FORM (Authorized by the Clean Water Act; completion is required to obtain payment) 31