HomeMy WebLinkAboutResolutions - 2022.12.08 - 37767
AGENDA ITEM: Grant Acceptance from the Michigan Department of Natural Resources FY 2023
Off-Road Vehicle Trail Improvement Fund Award 22-400
COMMITTEE MEETING: Board of Commissioners
DATE: Thursday, December 8, 2022 9:52 AM - Click to View Agenda
ITEM SUMMARY SHEET
DEPARTMENT SPONSORED BY
Parks & Recreation Kristen Nelson
INTRODUCTION AND BACKGROUND
This grant from the Michigan Department of Natural Resources Off-Road Vehicle Trail
Improvement Fund will support the development of both youth and beginner riding areas at Holly
Oaks ORV Park. Since the opening of the park there has been a demand for dedicated areas
within the park for people new to the activity or kids learning to ride dirt bikes and ATVs. This grant
will help to create riding areas with beginner features to get people more comfortable with their
vehicle and the park. It will also provide space (via a pavilion) for educational workshops and
trainings at the park.
There is no grant match requirement.
POLICY ANALYSIS
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.858.5115 (office) or andrewsmb@oakgov.com, or the department contact persons listed for
additional information.
CONTACT
Melissa Prowse, Supervisor Parks &
Recreation Planning
prowsem@oakgov.com
ITEM REVIEW TRACKING
Kristen Nelson, Created/Initiated - 12/8/2022
David Woodward, Board of Commissioners Approved - 12/8/2022
Hilarie Chambers, Executive's Office Approved - 12/9/2022
Lisa Brown, Clerk/Register of Deeds Final Approval - 12/9/2022
AGENDA DEADLINE: 12/08/2022 11:15 AM
COMMITTEE TRACKING
22-11-29 Legislative Affairs & Government Operations - Recommend to Board
22-12-08 Full Board - Adopted
ATTACHMENTS
1. Parks Schedule A - Budget Amendment
2. 23-067 Oakland County Parks and Recreation Unex (002)
December 8, 2022
RESOLUTION #2022-2294 _ 22-400
Sponsored By: Kristen Nelson
Parks & Recreation - Grant Acceptance from the Michigan Department of Natural Resources
FY 2023 Off-Road Vehicle Trail Improvement Fund Award
Chairperson and Members of the Board:
WHEREAS the Oakland County Parks and Recreation Commission (OCPRC) received notification of
a grant award of $100,000 from the Michigan Department of Natural Resources Off-Road Vehicle
Trail Improvement Fund for the development of youth and beginner riding areas at Holly Oaks ORV
Park; and
WHEREAS the grant will fund the creation of a dedicated learning area within the park, both for
adults new to ORV recreation and kids 12-15 learning to ride dirt bikes and all-terrain vehicles
(ATVs).
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves a grant award in the amount of $100,000 from the Michigan Department of Natural
Resources Off-Road Vehicle Trail Improvement Fund, for the period of October 1, 2022, through
September 30, 2023, for the development of youth and beginner riding areas at Holly Oaks ORV
Park.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the
Chairperson or his designee to execute any documentation required for the grant award.
BE IT FURTHER RESOLVED that the FY2023 budget shall be amended as reflected in the attached
Schedule A – Budget Amendment.
Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Kristen Nelson.
Date: December 08, 2022
David Woodward, Commissioner
Date: December 09, 2022
Hilarie Chambers, Deputy County Executive II
Date: December 09, 2022
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
22-11-29 Legislative Affairs & Government Operations - Recommend to Board
22-12-08 Full Board - Adopted
VOTE TRACKING
Motioned by Commissioner Penny Luebs seconded by Commissioner Karen Joliat to adopt the
attached Grant Acceptance: from the Michigan Department of Natural Resources FY 2023 Off-Road
Vehicle Trail Improvement Fund Award.
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen Nelson, Eileen
Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Chuck Moss, Marcia
Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet
Jackson, Gary McGillivray, Robert Hoffman, Adam Kochenderfer (20)
No: None (0)
Abstain: None (0)
Absent: (0)
Passed
ATTACHMENTS
1. Parks Schedule A - Budget Amendment
2. 23-067 Oakland County Parks and Recreation Unex (002)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
December 8, 2022, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at
Pontiac, Michigan on Thursday, December 8, 2022.
Lisa Brown, Oakland County Clerk / Register of Deeds
Oakland County, Michigan
Schedule "A" DETAIL - Special Revenue/Proprietary Funds - Parks ORV Trail Improvement
R/
E Fund Name
Division
Name
Fund
#
(FND)
Cost Center
(CCN) #
Account
#
(RC/SC)
Progra
m #
(PRG)
Grant ID
(GRN) #
Project
ID #
(PROJ)
Regio
n
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summar
y Account Title
FY 2023
Amendme
nt
FY 2024
Amendment
FY 2025
Amendment
R
Parks and
Recreation
Fund
Holly Oaks 50800 5060154 650105 160700 GRN-
1004057
650000 Contributions-State
Grants
$100,000.00 $
-
$
-
$100,000.00 $-$ -
E Parks and
Recreation
Fund
Planned Use of
Balance
50800 5060666 796500 160666 796500 Budgeted Equity
Adjustments
$100,000.00 $
-
$
-
$100,000.00 $ -$ -
Michigan Department of Natural Resources – Parks and Recreation Division
OFF-ROAD VEHICLE TRAIL IMPROVEMENT FUND
GRANT AGREEMENT #______________
By authority of Part 811 of the Natural Resources and Environmental Protection Act 1994 PA 451, as amended.
23-067
This Agreement is between Oakland County Parks and Recreation, Federal ID Number 38-6004876, of Oakland County
(hereinafter referred to as the SPONSOR), and the Department of Natural Resources, an agency of the state of Michigan
(hereinafter referred to as the DEPARTMENT). Part 811 of the Natural Resources and Environmental Protection Act
(1994 PA 451, as amended) authorizes the DEPARTMENT to distribute revenues in the form of grants to public agencies
and non-profit, incorporated clubs and organizations. Through the Off-road Vehicle (ORV) Trail Improvement Fund grant
program, the DEPARTMENT may issue grants for trail maintenance, restoration of ORV damaged areas on public land,
and for development of new ORV facilities.
TERMS OF THE AGREEMENT
1.The grant period begins on October 1, 2022 and ends on September 30, 2023. This Agreement is not valid until
it has been signed by both the SPONSOR and the DEPARTMENT.
2.The SPONSOR agrees to complete the scope of work listed in Attachment 1 within the grant period, or request
an extension at least 45 calendar days prior to the ending date of this agreement, as referenced in item 6 of
this agreement.
3.The DEPARTMENT agrees to provide funding to the SPONSOR for the scope of work listed in Attachment 1
not to exceed $100,000.00.
4.The DEPARTMENT will make payment to the SPONSOR in the form of advance payments, partial payments,
or reimbursements according to procedures outlined in the current Off-Road Vehicle (ORV) Trail Improvement
Fund Grant Handbook (IC3600).
5. Costs eligible for payment/reimbursement are limited to costs directly attributed to completing the scope of
work listed in Attachment 1.
6.Amendments to this agreement may be made, upon request from the SPONSOR, and at the discretion of the
DEPARTMENT. An amendment is required for a change in scope of work, change in the grant amount or any
other terms of the agreement. The SPONSOR must make such requests in writing and no later than 45 days
prior to September 30, 2023, or current Fiscal Year end. Amendments to this agreement are to be executed in
the same manner as this agreement.
7.The SPONSOR agrees to complete the scope of work listed in Attachment 1 in compliance with all local, state
and federal laws and regulations. The SPONSOR agrees to apply for and obtain all necessary permits prior to
implementation of the scope of work listed in Attachment 1. This Agreement shall not be construed to obligate
the DEPARTMENT or other agencies to issue any permits required for completion of the scope of work listed in
Attachment 1.
8. The agreement, together with the following materials constitutes the entire agreement between the SPONSOR
and the DEPARTMENT: The 2023 ORV Trail Improvement Fund Grant Program application; the REVISED
2023 Off-Road Vehicle (ORV) Trail Improvement Fund Grant Handbook IC3600; Off-Road Vehicle (ORV) Trail
and Route Maintenance Handbook IC1991; Michigan Motorized Trail Signing Handbook (IC3602).
9.This agreement shall be administered on behalf of the DEPARTMENT through Parks and Recreation Division
(PRD). All required forms and documents are to be provided to: Program Services Section, PRD, Michigan
Department of Natural Resources, PO Box 30257, Lansing, MI 48909-7757, or to the assigned PRD
Management Unit, as directed by the DEPARTMENT.
10.The SPONSOR's representative for this agreement is:
Name:Melissa Prowse
Address 2800 Watkins Lake Road
City/State/Zip Waterford MI 48328-
Phone:(248) 249-2891
Email:prowsem@oakgov.com
Fax:
PR1990-4 (Rev. 06/14/2012)Page 1 of 3
11.This agreement may not be transferred to any other agency, group, or individual without prior written approval
from the DEPARTMENT.
12. The SPONSOR (excluding units of government) agrees to hold harmless, defend and indemnify the State of
Michigan, its departments, officers, employees and agents, from and against any and all claims, costs, losses,
suits, demands, actions, liabilities, damages, causes of action or judgments, including but not limited to, alleged
violations of environmental laws, that may in any manner be imposed on or incurred by the State of Michigan,
its departments, officers, employees and agents, for any bodily injury, loss of life, and/or damage to property
resulting from, arising out of, or in any way connected with SPONSOR’S terms of this Agreement.
13.Failure of the SPONSOR to comply with any of the provisions of this Agreement shall constitute a material breach
of this Agreement. Consequently, the DEPARTMENT may do any or all of the following, in addition to seeking other
remedies as allowed by law:
a) Terminate this agreement;
b) Withhold and/or cancel future payments to the SPONSOR under this agreement, or any other grants
administered by the DEPARTMENT until the violation is resolved to the satisfaction of the DEPARTMENT;
c) Withhold action on all pending and future grant applications submitted by the SPONSOR to the
DEPARTMENT under the ORV Trail Improvement Fund grant program;
d) Require specific performance of this agreement.
CERTIFICATION
The individuals signing on behalf of the parties to this agreement certify by their signatures that they have the
authority to do so and will ensure that the terms of this agreement are fulfilled.
SPONSOR
Authorized Name (Printed) Title (Printed)
Signature Date
DEPARTMENT
State Trails Coordinator
Authorized Name (Printed) Title (Printed)
Signature Date
PR1990-4 (Rev. 06/14/2012)Page 2 of 3
State of Michigan, Department of Natural Resources
Parks and Recreation Division
OFF-ROAD VEHICLE TRAIL IMPROVEMENT FUND
GRANT AGREEMENT
ATTACHMENT 1
23-067ORV Trail Improvement Fund Grant Number:
Oakland County Parks and Recreation
AmountScope of Work:Maintenance
$50,000 Development - Development of youth riding area per proposal
on application
1
$50,000 Development - Development of beginner riding area per
proposal on application
2
$100,000TOTAL:
PR1990-4 (Rev. 06/14/2012)Page 3 of 3