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HomeMy WebLinkAboutResolutions - 2022.12.08 - 37768 AGENDA ITEM: Grant Application with the Michigan Department of Natural Resources SPARK Grant Program for the Catalpa Oaks Health and Wellness Park Improvements Project 22-401 COMMITTEE MEETING: Board of Commissioners DATE: Thursday, December 8, 2022 9:52 AM - Click to View Agenda ITEM SUMMARY SHEET DEPARTMENT SPONSORED BY Parks & Recreation Kristen Nelson INTRODUCTION AND BACKGROUND The Michigan Department of Natural Resources recently released its plan for a grant program to distribute ARPA funding that the DNR received from the state of Michigan for parks and recreation projects. Due to the nature of the funding, and the fact that the DNR is anticipating 3 rounds of grants, the turn-around time for this application was very short. Parks and Recreation is applying for funding to support our Healthy Communities Parks and Outdoor Recreation Investment Plan, specifically for park improvement enhancements at Catalpa Oaks County Park in Southfield. This grant will support the removal of an under-utilized baseball diamond and replacing it with amenities that the community is asking for, including a basketball court, pickleball court, and new shade/seating area. The goal of the park improvements is to create additional opportunities and spaces for people to get outside, be active, and socialize. Grant applications to the SPARK Grant Program require a certified resolution from the highest governing body supporting the grant application. POLICY ANALYSIS BUDGET AMENDMENT REQUIRED: No Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at 248.858.5115 (office) or andrewsmb@oakgov.com, or the department contact persons listed for additional information. CONTACT Melissa Prowse, Supervisor Parks & Recreation Planning prowsem@oakgov.com ITEM REVIEW TRACKING Kristen Nelson, Created/Initiated - 12/8/2022 David Woodward, Board of Commissioners Approved - 12/8/2022 Hilarie Chambers, Executive's Office Approved - 12/9/2022 Lisa Brown, Clerk/Register of Deeds Final Approval - 12/9/2022 AGENDA DEADLINE: 12/08/2022 11:15 AM COMMITTEE TRACKING 2022-11-29 Legislative Affairs & Government Operations - Recommend and Forward to Finance 2022-11-30 Finance - Recommend to Board 2022-12-08 Full Board - Adopted ATTACHMENTS 1. Draft Application 11_21_2022 December 8, 2022 RESOLUTION #2022-2318 _ 22-401 Sponsored By: Kristen Nelson Parks & Recreation - Grant Application with the Michigan Department of Natural Resources SPARK Grant Program for the Catalpa Oaks Health and Wellness Park Improvements Project Chairperson and Members of the Board: WHEREAS Oakland County Parks and Recreation is applying to the Michigan Department of Natural Resources SPARK Grant Program for $450,000 for the Catalpa Oaks Health and Wellness Park Improvements Project; and WHEREAS this project will support the Parks and Recreation Commission’s Healthy Communities Parks and Outdoor Recreation Investment Plan for providing new, increased and improved parks and recreation services in communities disproportionately impacted by the COVID-19 pandemic. NOW THEREFORE IT BE RESOLVED that the Oakland County Board of Commissioners approves the Parks and Recreation Commission’s application to the Michigan Department of Natural Resources SPARK Grants Program for $450,000 for the Catalpa Oaks Health and Wellness Park Improvements Project. Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Kristen Nelson. Date: December 08, 2022 David Woodward, Commissioner Date: December 09, 2022 Hilarie Chambers, Deputy County Executive II Date: December 09, 2022 Lisa Brown, County Clerk / Register of Deeds COMMITTEE TRACKING 2022-11-29 Legislative Affairs & Government Operations - Recommend and Forward to Finance 2022-11-30 Finance - Recommend to Board 2022-12-08 Full Board - Adopted VOTE TRACKING Motioned by Commissioner Penny Luebs seconded by Commissioner Karen Joliat to adopt the attached Grant Application: with the Michigan Department of Natural Resources SPARK Grant Program for the Catalpa Oaks Health and Wellness Park Improvements Project. Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Chuck Moss, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary McGillivray, Robert Hoffman, Adam Kochenderfer (20) No: None (0) Abstain: None (0) Absent: (0) Passed ATTACHMENTS 1. Draft Application 11_21_2022 STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 8, 2022, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan on Thursday, December 8, 2022. Lisa Brown, Oakland County Clerk / Register of Deeds Applicant Information 1. All required fields are marked with an *. 2. Click SAVE to save changes. 3. See the Grant Program handbook here for additional information. Name of Applicant (Government Unit)* Oakland County Unique Entity Identifier Number* N/A Sigma Vendor Number*SIGMA Address ID* Organization Type* Local Unit of Government Title* Manager - Parks and Recreation Address* 2800 Watkins Lake Rd State* MI ZIP* 48328 E-mail* prowsem@oakgov.com State House District* District 35 State Senate District* District 11 U.S. Congress District* District 14 The following link contains District Maps - https://www.michigan.gov/micrc/mapping-process/final-maps City, Village or Township of Site* Southfield Zip* 48076 County in which Site is located* Oakland What is/will be the applicant’s type of ownership and control of the property?* Less than fee simple. Explain what rights the applicant has and what agency holds the underlying fee simple ownership. Latitude/Longitude at park entrance* DNR Only Regional Partner Project Category Comments Name of Authorized Representative* Melissa Prowse City* Waterford County* Oakland County Telephone* (248) 858-4620 Proposal Title (Not to exceed 60 characters)* Catalpa Oaks Health and Wellness Park Improvements Address of Site* 27705 Greenfield Road [X]Fee simple ownership. Please upload the deed and site control form which can be found in the handbook. Site Control and Deed Combined_Spark 2023 Catalpa.pdf Lease/Easement. Upload a copy of the lease/easement and site control form which can be found in the handbook. 42.495447 -83.205595 Michigan Spark Grant Application ARPA-0265 Narrative Details - Part 1 1. All required fields are marked with an*. 2. Click SAVE to save changes. 3. To add rows to a section, click the + button. 4. See the Grant Program handbook here for additional information. Park Name* Catalpa Oaks County Park Is this an existing park?* No If you are submitting multiple Spark applications, what is the priority for this application? (1=highest)* 1 Proposal Description 1. Public benefit and anticipated outcomes [X]Yes If yes, please explain what features currently exist at the park? Catalpa Oaks currently has soccer fields, baseball diamonds, a pavilion, playground, restrooms, and a perimeter loop aggregate trail. What do you want to do?* Catalpa Oaks County Park is utilized mostly as a soccer complex. It also has two under-utilized baseball diamonds, a playground, a pavilion, restroom building and a perimeter loop trail that is heavily used. While soccer has remained steady, we have seen a decrease in baseball use at Catalpa Oaks, while simultaneously seeing an increased demand for pickleball, soccer, and areas for socializing. Our SPARK proposal is to remove one of the baseball diamonds and replace it with a basketball court, pickleball court, and a new plaza area in between with covered seating/gathering space. 1a. How was the community negatively impacted by COVID? How does this project address that? (Maximum of 10 Points)* Parks are core infrastructure that support the quality of life, economic prosperity, environment, and physical and mental health of our residents. Unfortunately, gpas exist in access to these benefits and the gaps disproportionately impact marginalized or underserved groups, including communities of color, people with physical or cognitive disabilities, low- income people, immigrants, and people in LGBTQ+ communities. These disparities are often greatest in urban and densely populated areas where local governments struggle to meet the recreational needs of the community due to chronic underfunding and aging infrastructure. In OC, the location and distribution of parks in proximity to where people life, access to affordable and accessible transportation, perceptions of safety, facility conditions are often major factors that create barriers for our residents seeking to access and enjoy recreational opportunities. Catalpa Oaks serves the cities of Southfield, Oak Park, and Royal oak Township (15 minute drive time). These communities qualified census tracts respectively have populations that are 78% (average), 58% (1QCT) and 95% (entire community) black. The proposed park improvements will increase opportunities for outdoor recreation and improve the quality of facilities to benefit the health and wellness of people living in an area that has been disproportionately impacted by COVID. 1b. How will this project contribute to strong healthy communities that promote health and safety? (Maximum of 8 Points)* The vision for Catalpa Oaks in the Healthy Communities proposal is to increase opportunities for active outdoor recreation including pickleball and basketball courts and flexible open space for exercise. An accessible plaza with shaded gathering and seating areas will welcome visitors to the park and provide opportunities to socialize and relax. The goal of the redevelopment plan is to create opportunities for outdoor physical activity for all ages and abilities. We know that a park’s design can have a direct impact on the public’s perception of safety and their ultimate willingness to use the park. For the final design/layout of the improvements, we will be utilizing CPTED (Crime Prevention Through Environmental Design) principles. Our goal is, as always, to design park improvements in a way that increases safety (both in perception and in practice) for all park users. Michigan Spark Grant Application ARPA-0265 1c. What kind of stakeholder and community input did you have? (Maximum of 4 Points)* Over the summer and fall of 2022 OCPR has done significant public engagement across the park system both for our 5- year Parks and Recreation Master Plan (currently out for public comment/review) and for our Healthy Communities Parks and Outdoor Recreation Plan that we submitted to the OC Board of Commissioners for some potential ARPA funding. While the community needs assessment was for the entire county, the Healthy Communities public engagement focused specifically on some key parks we're looking to improve, including Catalpa Oaks. A survey for Catalpa Oaks received 154 responses. We also held 2 focus groups at the park. Pubic feedback indicated significant support for places to relax, gather/socialize, and exercise and be active. Comments on the survey included requests for icreased landscaping and natural areas, basketball and pickleball courts, and additional shade structures and seating areas. The county-wide recreation needs assessment survey (performed by ETC institute) indicated that nearly 20,000 households have a need for basketball courts, more than 40,000 households have a need for pickleball courts, and more than 60,000 households would like more seating/picnic/shelters and natural areas. Please provide examples of documented stakeholder and community input that you have (including Letters of Support). 1d. Certified Resolution from the highest governing body (Maximum of 2 Points):* 2. Access to the Project Site 2a. Access to the Project Site: Based upon the geographic location of the proposed project, the DNR will determine what portion of the community's population will be within a half mile of the project site. (Maximum of 7 Points) 2b. How will the public reasonably access the project site. Select all that apply.* (Maximum of 7 Points) [X]Bus stop within 0.25 miles [X]Sidewalk Boat/Kayak [X]Bike Trail 2c. What programs and partnerships currently exist that bring people to your project and activate the space?* Example – Summer camp, farmers market, music in the park etc. (Maximum of 3 Points) Catalpa Oaks is heavily utilized by the South Oakland County Soccer organization, bringing thousands of kids from all around metro-Detroit to the park on a regular basis. OCPR also hosts several events at Catalpa Oaks including our Come Out and Play series which is a free public event including inflatables, mobile climbing tower, etc. The Marshmallow Drop is the largest community event held by Oakland County Parks and Recreation which brings thousands of people to the park on Good Friday. Currently a local high school cross country team utilizes the perimeter trail for practice as well as meets. 3. Financial and Social Considerations Household income, park density, and health are all important attributes of a strong, healthy community and the basis for the social and financial scoring section. DNR will score this section based on statewide available data and the geographical location of the proposed project. (Maximum of 19 Points) DNR Only While not a requirement for funding, is this project part of a community recreation or capital improvement plan?* OCPR is in the process of updating our 5-year Parks and Recreation Master Plan, which includes the full Healthy Communities Parks and Outdoor Recreation plan (which includes investment at Catalpa Oaks). This plan and these improvements have been discussed at length by the Parks and Recreation Commission, the County Executive, and the Board of Commissioners, all of whom support the plan. The draft 5-year Recreation Master Plan indicates the plan to remove one of the baseball diamonds and replace with basketball and pickleball. The Rec Plan also indicates a need for additional shade structures and seating. [X]Vehicle Dial-a-ride Michigan Spark Grant Application ARPA-0265 Narrative Details - Part 2 1. All required fields are marked with an *. 2. Click SAVE to save changes. 3. To add rows to a section, click the + button 4. See the Grant Program handbook here for additional information 4. Clarity of scope and ability to execute 4a. Provide your targeted dates for the following project milestones.* (Maximum of 10 Points) Target Completion Date Description of Timeline Public Input 9/1/2023 Additional public engagement to inform final design and layout to be completed summer of 2023 Planning and Design 9/1/2023 Planning and Design to be completed summer 2023 Bidding (must be complete by 12/31/2024)1/31/2024 Construction (must be complete by 10/31/2026)11/30/2024 Programming and activation 4/1/2025 Goal is to open for the 2025 season with all improvements in place. Grand-opening/ribbon-cutting celebration and events. Conceptual Site Development:* Catalpa Conceptual Site Plan.pdf Do you have a Licensed Landscape Architect, Engineer, or Architect under contract or on staff for this project?*Yes [X]No Are construction plans and specifications available?*[X]No 4b. Are Federal, State and/or Local permits required for the project?* (Maximum of 4 Points)[X]Yes No TYPE OF PERMIT PERMITTING AGENCY EFFORTS TAKEN TO OBTAIN PERMIT OR DETERMINING PERMIT REQUIREMENTS Permit Status Is there any evidence of contamination within the project area?*Yes [X]No Select all the following project partners or support staff. Contact Name Description [X]Local Government Staff Fred Zorn City Manager, City of Southfield [X]Local Government Staff Leigh Ann Stafford Oakland County Health Department Non-Profit Organization/Group Regional Planning Agency State or Federal Agency Land Conservancy 5. Access to new opportunities for people of all abilities 5a. Please select what groups you have received feedback from and upload the associated support documentation.* (letters, plan review comments, testimonials, etc.) (Maximum of 5 Points) No feedback received. Center for Independent Living Local or regional Disability Network Physical or Recreational Therapist Individual Formal Group or Organization Other Plan to bid over the winter of 2023/2024 Anticipated construction in summer/fall of 2024 Yes Community Foundation Volunteer Friends Group Other Center for Assisted Living Michigan Spark Grant Application ARPA-0265 5b. What specific features make your project unique and can clearly show that input from the above groups has been incorporated?* (Maximum of 10 Points) 6. New Construction, Renovation and Future Maintenance Please do not include mobilization, site work, etc. in the scope list. Questions 6a1 and 6a2 - Maximum of 7 points. 6a1. Is new construction part of your project?*Yes [X]No 6a2. Is this renovation (replace with the same scope item) or redevelopment (change of use with similar footprint) part of your project?*[X]Yes No If yes, please identify the major components of your construction project. Scope List Brief Description Age of existing item in years? Athletic Field/Court Development of a standard full basketball court on what is currently an underutilized baseball field 30-40 years Athletic Field/Court Development of a pickleball court on what is currently an underutilized baseball field 30-40 years Gazebo/Pavilion/Shade Structure Development of a plaza with shade structures and seating between the basketball and pickleball courts on what is currently an underutilized baseball diamond 30-40 years What mechanisms and resources are in place to maintain this investment? Please check all that apply.* Endowment Fund Grants Friends Group Based upon the existing mechanisms and resources, how long could you maintain this investment?* We plan on maintaining this investment in perpetuity, until it reaches the end of its useful life and needs to be removed or replaced. Our operating budget will provide the necessary funding and staffing to maintain this investment. 6c. What design features or considerations in your project reduces long term maintenance?* (Maximum of 2 Points) We anticipate the maintenance of this new area to be similar to the maintenance needed for the current use (baseball diamond). However, we will consider all options for materials and construction practices that will increase durability and decrease maintenance needs, which may include graffiti-proof surfaces, durable court flooring, etc. DNR Only [X]General Fund support for Parks and Recreation Mileage Dedicated Parks and Recreation Staffing None of the above Other 6b. Describe the selection of materials, the way the project is designed, and other features that make it sustainable.* (Maximum of 2 Points) Michigan Spark Grant Application ARPA-0265 Financial Details 1. Click SAVE to save changes and generate calculations. 2. To add rows to a section, click the + button. 3. See the Grant Program handbook here for additional information. Budget Categories Need for project?*Total Cost Pre-planning - Only includes conceptual designs, public input, public surveys and other meetings.Yes [X]No $ Administration - Internal activities necessary to support the oversight and implementation of the project. This category is capped at 5% of the Project Subtotal. Yes [X]No $ Project Permitting, Plan Designs and Oversight - This category is capped at 25% of the Project Subtotal.[X]Yes No $100,000 Construction [X]Yes No $400,000 Programming Yes [X]No $ Equipment - directly related to activities supporting the construction improvements of the project; maintenance equipment is not eligible. Yes [X]No $ Subtotal $500,000 This program does permit the use of funds to cover indirect costs. Do you want to include indirect costs in this project?* Yes [X]No Budget Total $500,000 Grant amount requested*$450,000 Does this project have match?*[X]Yes No Total Match Total Project Cost $500,000 a) General Funds or Local Restricted Funds (Applicant's own cash) NO ARPA FUNDS $50,000 b) Force Account Labor/Materials (Applicant's own paid labor or materials)$ c) Federal or State Funds $ d) Cash Donations $ e) Donated Labor and/or Materials Maintenance - Funding identified is based upon possible need to help support maintaining the project. Please note that the spark grant does not allow for ongoing maintenance, however the DNR may utilize this information to help align additional funding opportunities. $ DNR Only $ $ Michigan Spark Grant Application ARPA-0265