HomeMy WebLinkAboutResolutions - 2022.12.08 - 37776
AGENDA ITEM: Grant Acceptance from the State Court Administrative Office for the FY 2023
Juvenile Drug Court Program 22-408
COMMITTEE MEETING: Board of Commissioners
DATE: Thursday, December 8, 2022 9:52 AM - Click to View Agenda
ITEM SUMMARY SHEET
DEPARTMENT SPONSORED BY
Circuit Court Penny Luebs
INTRODUCTION AND BACKGROUND
The Oakland County Circuit Court Family Division Juvenile Drug Court (JDC) utilizes alternative
judicial proceedings for non-violent offenders between 13 and 19 who have substance abuse and
dependence issues. Program participants must meet established eligibility requirements. The
program aims to rehabilitate and reintegrate these individuals into the community with the goals of
increasing public safety, reducing incarceration and recidivism, as well as reducing alcohol and
drug use among the target population. The program is voluntary and requires participation in a
treatment program as well as regular drug testing.
This is a request to accept Fy 2023 funding.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.858.5115 (office) or andrewsmb@oakgov.com, or the department contact persons listed for
additional information.
CONTACT
Chris Bujak, Chief Court Business Operations bujakc@oakgov.com
ITEM REVIEW TRACKING
Penny Luebs, Created/Initiated - 12/8/2022
David Woodward, Board of Commissioners Approved - 12/8/2022
Hilarie Chambers, Executive's Office Approved - 12/9/2022
Lisa Brown, Clerk/Register of Deeds Final Approval - 12/13/2022
AGENDA DEADLINE: 12/08/2022 11:15 AM
COMMITTEE TRACKING
2022-11-29 Public Health & Safety - Recommend to Board
2022-12-08 Full Board - Adopted
ATTACHMENTS
1. CC FY 2023 MDCGP (Juvenile) Schedule A
2. Grant Review Sign-Off
3. JDC MDGCP FY23 Contract
4. RedJDCProposalBudgetJDC
December 8, 2022
RESOLUTION #2022-2251 _ 22-408
Sponsored By: Penny Luebs
Circuit Court - Grant Acceptance from the State Court Administrative Office for the FY 2023
Juvenile Drug Court Program
Chairperson and Members of the Board:
WHEREAS the Circuit Court applied for and was awarded a grant with the State Court Administrative
Office (SCAO), Michigan Drug Court Grant Program with a grant period of October 1, 2022 through
September 30, 2023; and
WHEREAS the total program funding for the Juvenile Drug Court (JDC) is $258,830, consisting of
$40,000 in grant funding from SCAO and Child Care Fund contribution of $218,830 (of which 50% is
reimbursable); and
WHEREAS the court intends to continue the JDC to deal with problems of increasing recidivism,
increasing use of alcohol and illegal drugs, rising system costs, and an increase in out of home
placement days ordered; and
WHEREAS the JDC Program has one (1) General Fund/General Purpose (GF/GP) Full-Time Eligible
(FTE) Youth and Family Caseworker II position (#3010402-09711) partially funded by the JDC grant
with the remaining costs funded by the Child Care Fund; and
WHEREAS the grant award has completed the Grant Review Process in accordance with the Board
of Commissioners Grant Acceptance Procedures; and
WHEREAS this grant is conditioned upon continued interpretation of the contract consistent with the
June 4, 2018 letter from the Michigan SCAO, providing that assurance #3 of this year’s grant
application and agreement shall not be constructed as a mandate for future funding of the program
from the funding unit, said letter attached hereto and incorporated by the reference herein.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts
the FY 2023 Michigan Drug Court Grant Program (Juvenile Drug Court) Grant Agreement in the
amount of $40,000 from the State Court Administrative Office, for the period of October 1, 2022
through September 30, 2023.
BE IT FURTHER RESOLVED to continue one (1) GF/GP FTE Youth and Family Caseworker II
position (#3010402-09711) in the Circuit Court/Family Court/Court Services Division.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the contract agreement and that the chairperson may approve amendments and extensions
up to fifteen (15%) percent variance from the award, consistent with the original agreement approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any
future commitment and continuation of the positions in the grant is contingent upon continued future
levels of grant funding.
BE IT FURTHER RESOLVED that the budget for FY 2023 be amended per Schedule A.
Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Penny Luebs.
Date: December 08, 2022
David Woodward, Commissioner
Date: December 09, 2022
Hilarie Chambers, Deputy County Executive II
Date: December 13, 2022
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2022-11-29 Public Health & Safety - Recommend to Board
2022-12-08 Full Board - Adopted
VOTE TRACKING
Motioned by Commissioner Penny Luebs seconded by Commissioner Karen Joliat to adopt the
attached Grant Acceptance: from the State Court Administrative Office for the FY 2023 Juvenile Drug
Court Program.
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen Nelson, Eileen
Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Chuck Moss, Marcia
Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet
Jackson, Gary McGillivray, Robert Hoffman, Adam Kochenderfer (20)
No: None (0)
Abstain: None (0)
Absent: (0)
Passed
ATTACHMENTS
1. CC FY 2023 MDCGP (Juvenile) Schedule A
2. Grant Review Sign-Off
3. JDC MDGCP FY23 Contract
4. RedJDCProposalBudgetJDC
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
December 8, 2022, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at
Pontiac, Michigan on Thursday, December 8, 2022.
Lisa Brown, Oakland County Clerk / Register of Deeds
Oakland County, Michigan
CIRCUIT COURT - FY 2023 MICHIGAN DRUG COURT GRANT PROGRAM (JUVENILE DRUG COURT) - ACCEPTANCE
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)Grant ID (GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2023
Amendment
FY 2024
Amendment
FY 2025
Amendment
R Judicial Grants
Circuit Court Family Court
Srv FND11012 CCN3010402 RC615571 PRG121200 GRN-0001126 State Operating Grants $(40,000.00)$-$-
Total Revenues $(40,000.00)$-$-
E Judicial Grants
Circuit Court Family Court
Srv FND11012 CCN3010402 SC702010 PRG121200 GRN-0001126 Salaries Regular $(25,000.00)$-$-
E Judicial Grants
Circuit Court Family Court
Srv FND11012 CCN3010402 SC722740 PRG121200 GRN-0001126 Fringe Benefits $(15,000.00)$-$-
Total Expenditures $(40,000.00)$-$-
R Judicial Grants
Circuit Court Family Court
Srv FND11012 CCN3010402 RC615571 PRG121200 GRN-1003998 State Operating Grants $40,000.00 $-$-
Total Revenues $40,000.00 $-$-
E Judicial Grants
Circuit Court Family Court
Srv FND11012 CCN3010402 SC702010 PRG121200 GRN-1003998 Salaries Regular $25,000.00 $-$-
E Judicial Grants
Circuit Court Family Court
Srv FND11012 CCN3010402 SC722740 PRG121200 GRN-1003998 Fringe Benefits $15,000.00 $-$-
Total Expenditures $40,000.00 $-$-
Please Note: The attached Miscellaneous Resolution is subject to further revision once posted to
the Board of Commissioners’ Civic Clerk site.
GRANT REVIEW SIGN-OFF – 6th Circuit Court
GRANT NAME: FY 2023 Michigan Juvenile Drug Court
FUNDING AGENCY: State Court Administrative Office (SCAO) of Michigan
DEPARTMENT CONTACT PERSON: Chris Bujak 248-452-9564
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 11/09/2022
Please be advised the captioned grant materials have completed internal grant review. Below are the
returned comments.
The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should
include this sign-off email and the grant agreement/contract with related documentation) may be
requested to be placed on the agenda(s) of the appropriate Board of Commissioners’ committee(s) for
grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Sheryl Johnson (11/08/2022)
Human Resources:
Approved by Human Resources. Continues positions with no changes. – Heather Mason (10/28/2022)
Risk Management:
Approved – Robert Erlenbeck (10/31/2022)
Corporation Counsel:
Approved – Heather Lewis (10/31/2022)
Michigan Supreme Court
State Court Administrative Office
Michigan Drug Court Grant Program
Fiscal Year 2023 Contract
Grantee Name: 6th Circuit Court — Juvenile Drug Court
Unique Identifier: U10120
Federal ID Number: 38-6004876
Contract Number: 28523
Grant Amount: $40,000
1. DEFINITIONS GOVERNING CONTRACT
The definitions below govern the terms used in this Contract.
1.01 The term “Authorizing Official” means an official of the Grantee who has the legal
authority to, is authorized to, and can legally sign contracts on behalf of the Grantee and bind the Grantee
to the terms of the contracts, including this Contract.
1.02 The term “Contract” as used in this document means the Contract between the State Court
Administrative Office (the “SCAO”) and Grantee, and includes any subsequent amendments thereto.
1.03 The term “Confidential Information” means confidential and/or proprietary information
belonging to the SCAO which is disclosed to the Grantee or which the Grantee otherwise learns of during
the course of or as the direct or indirect result of rendering its Services for the SCAO.
Confidential or Proprietary Information is information not generally known to third parties or to others
who could obtain economic value from their disclosure or use of the information. This includes all
proprietary technical, financial, or other information owned by SCAO or any of its vendors, including
by way of illustration, but not limitation, computerized data, codes, programs and software, written
material, inventions, whether or not patented or patentable, designs, works of authorship, works subject
to or under copyright protection, trade secrets or trademark – protected material, performance standards
concepts, formulae, charts, statistics, financial records and reports of the SCAO or any entity otherwise
affiliated with the SCAO. Confidential or Proprietary Information also includes all confidential and
proprietary material that the Grantee may design, author, create, distribute, or produce during the term
of this Contract when rendering Services thereunder. “Confidential Information” also includes all
individualized, nonaggregated data relating to individuals, including, but not limited to, personally
identifiable information (“PII”) and information protected by the Health Insurance Portability and
Accountability Act. All information gained during the course of Grantee’s retention should be presumed
confidential unless the information is clearly identified otherwise or the circumstances of disclosure
demonstrate it not to be confidential.
1.04 The term “Effective Date” means the date upon which this Contract becomes effective,
which is the date the Contract is signed by both Parties. If the Parties do not sign the Contract on the
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same date, the latest specified date will become the Contract’s effective date.
1.05 The term “Employee Benefits” means any and all employee benefits the SCAO provides
to its employees, including, but not limited to, workers’ compensation, retirement, pension, insurance,
fringe, educational training, holiday/sick/vacation pay benefits, or any other similar benefits.
1.06 The term “Grant Amount” is the amount specified as “Grant Amount” on the first page
of this Contract.
1.07 The term “Grantee” as used in this Contract includes the Grantee(s)/party(ies) with which
the SCAO is contracting and the employees with which the SCAO is contracting.
1.08 The term “Grantee’s agents” as used in this Contract includes the Grantee’s agents,
subcontractors, vendors, and subrecipients.
1.09 The term “Inventions, Patented and/or Copyrighted Materials” means such writings,
inventions, improvements, or discoveries whether or not under an existing copyright, patent or
copyright/patent application or any other third party intellectual property right that were written,
invented, made, or discovered by the Grantee, including its employees, agents and/or subrecipients
jointly with the SCAO while engaged in Services under this Contract.
1.10 The term “Liabilities” means any and all liabilities, obligations, damages, penalties,
claims, costs, fees, charges, and expenses, including, but not limited to, fees and expenses of attorneys
and litigation related to the Services provided.
1.11 The term “Parties” includes the SCAO, Grantee, and all of their employees.
1.12 The terms “Program Expenses” and “Expenses” mean all expenses including, but not
limited to, license fees and all other types of fees, memberships and dues, automobile and fuel expenses,
insurance premiums, copying costs, telephone costs and all other types of costs, and all salary and
expenses incurred by the Grantee, and all other compensation paid to the Grantee’s employees or
subcontractors that the Grantee hires, retains or utilizes for the Grantee’s performance under this
Contract. This term includes allowable program costs as articulated in WebGrants, which are contained
on the “allowable expense” list and in the program budget. This term also includes Travel Expenses as
defined below.
1.13 The term “Services” refers to the goods, services, program activities, projects, and
initiatives that the Grantee agrees to provide to the SCAO under this Contract, as described in the Scope
of Services, Scope of Work, and all descriptions of services in any attachments and amendments to the
Contract.
1.14 The term “Taxes” refers to any and all federal, state, and local taxes, including, but not
limited to, income taxes, social security taxes, unemployment insurance taxes, and any other taxes or
fees for which Grantee is responsible.
1.15 The term “Travel Expenses” means expenses Grantee incurs for travel including lodging,
mileage, and meals that the Grantee incurs in the reasonable fulfillment of the terms of this Contract.
Reimbursable Travel Expenses must be approved by SCAO before they are incurred.
1.16 The term “WebGrants” refers to the web-based grant management system used by SCAO.
1.17 The term “Work Product” refers to reports, programs, manuals, tapes and videos prepared
under this Contract and amendments thereto. It also includes computer data such as programs and
software in various stages of development and source codes and object codes, and any other work
product prepared by the Provider under this Contract and amendments thereto.
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2. PARTIES
2.01 This Contract is between the SCAO and the 6th Circuit Court — Juvenile Drug Court
(Grantee).
3. AMOUNT AND GRANT PROGRAM
3.01 The SCAO will reimburse the Grantee up to $40,000 for the Grantee’s expenses under
this Contract.
3.02 The grant funding is from the Michigan Drug Court Grant Program.
4. DURATION
4.01 This Contract begins on October 1, 2022, and ends on September 30, 2023, at 11:59 p.m.
5. TERMS
5.01 This Contract contains the entire agreement between the parties. It does not include any
other written or oral agreements, except the following which can be found in WebGrants:
A. Reporting requirements (see Attachment 1),
B. Assurances,
C. Allowable/disallowable expense list,
D. Conditions on Expenses, and
E. Approved grant budget.
6. RELATIONSHIP AND DUTIES
6.01 No employer/employee relationship exists between the Parties. Further, no employee
or subrecipient of the Grantee is an employee of the SCAO. The Grantee is an independent
contractor, not an employee of the SCAO.
6.02 The SCAO is not obligated either under this Contract or by implication to provide and is
not liable to the Grantee for failure to provide the Grantee with Employee Benefits. The Grantee is not
eligible for and will not receive any Employee Benefits from the SCAO.
6.03 The Grantee is responsible for payment of all Taxes arising out of the Grantee’s Services
in accordance with this Contract.
6.04 The Grantee does not, and shall not, have the authority to enter into contracts on the
SCAO’s behalf.
6.05 Except for the grant amount, the SCAO and the Michigan Supreme Court (MSC) have
no financial obligation to the Grantee.
6.06 The Grantee agrees to comply with all of the Contract terms, including the reporting
requirements, assurances, allowable/disallowable expense list, conditions on expenses, and approved
grant budget.
7. REIMBURSEMENT AND BUDGET
7.01 This is a reimbursement-based grant for Services rendered.
7.02 The Grantee’s Expenses are eligible for reimbursement only after the Grantee has paid
the Expenses.
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7.03 The Grantee’s Expenses are eligible for reimbursement only if the Grantee incurred the
Expenses during the time period that this Contract is effective. Consumable expenses, such as drug
tests, are eligible for reimbursement only if the item can reasonably be consumed (and the Grantee
incurred the expense) during the time period that this Contract is effective.
7.04 The Grantee’s Expenses are eligible for reimbursement only if included on the allowable
expense list and the approved budget.
7.05 The Grantee’s Expenses are eligible for reimbursement only after the Grantee has
exhausted all other available funding options that were designated for the project. Examples of
potential other available funding options include local court or county funding, federal funding,
participant fees, and funding from nonprofit organizations. The Grantee is not required to first spend
funds that were not designated for the project. Once the Grantee has exhausted all other available
funding options that were designated for the project, then the grant funds under this Contract can be
used. If the Grantee has other available funding options that were designated for the project but relies
on the grant funding under this Contract before exhausting the other options, the SCAO may reduce the
reimbursement amount by an amount that is equal to the other available funding options.
7.06 Reimbursements for Travel Expenses (such as mileage) may not exceed the lesser of the
Grantee’s published travel rates or allowable State of Michigan travel rates and must be approved by
the SCAO prior to incurring the expense.
7.07 The Grantee may request to amend the grant budget by submitting a Contract
Amendment in WebGrants. The SCAO must approve any request to amend the grant budget.
7.08 The Grantee must request Expense reimbursement on a quarterly basis (see Attachment
1). The request to reimburse each Expense must include the hourly rate or cost per unit, amount of
hours worked or number of units, a description of Services provided, the date of the Expense, the
amount requested, and proof that the Grantee has paid the Expense.
7.09 All Expense reimbursement is subject to the SCAO’s approval.
7.10 The Grantee must sign up through the online vendor system to receive reimbursement
payments via electronic funds transfers or direct deposits. To register, go to the Department of
Technology, Management, and Budget’s website.
8. RELIGIOUS PROGRAMMING
8.01 The Grantee will not spend grant funds on a program that has a religious component.
8.02 Before the Grantee refers a person to, or provides a person with, a program with a religious
component, the Grantee must do the following: (1) allow the person to choose whether to participate in
the program, (2) ensure that a person who chooses to not participate is not penalized, and (3) provide at
least one secular option.
9. ASSIGNMENT
9.01 The Grantee may not assign any portion of this Contract except with prior written
approval of the SCAO. If performance is so assigned, all requirements in this Contract shall apply to
such performance and the Grantee shall be responsible for the performance of such Services.
10. PROCURMENT CONTRACTS AND SUBRECIPIENT SUBCONTRACTS
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10.01 The Grantee may enter into procurement contracts and subrecipient subcontracts for
activities under this grant.
10.02 The Grantee must provide the SCAO with copies of any procurement contracts if the
SCAO requests them.
10.03 The Grantee must provide the SCAO with copies of any subrecipient subcontracts prior
to requesting reimbursement for subrecipient work. The subrecipient subcontracts must be uploaded in
WebGrants.
10.04 The Grantee must provide a copy of this Contract to all subrecipients and subcontractors.
11. CONFIDENTIAL INFORMATION
11.01 The parties do not expect that medical and treatment information will be obtained,
shared or utilized in this Contract. However, to the extent that it is, all medical and treatment
information of participants served under this Contract is confidential. The SCAO and the Grantee
agree that this information will not be disclosed except as allowed by law.
11.02 The Grantee agrees to comply with the Health Insurance Portability and Accountability
Act (HIPAA), 42 CFR Part 2, and the Michigan Mental Health Code. Some of these requirements
include the following:
A. The Grantee and Grantee’s agents must not share information that is protected
under HIPAA, 42 CFR Part 2, or the Michigan Mental Health Code (the
“Protected Information”). The Grantee is liable for the unauthorized use or
disclosure of Protected Information. This includes Protected Information that
the SCAO provides to the Grantee.
B. The Grantee must include terms in any procurement contract and subrecipient
subcontract that the Grantee’s agents must not share Protected Information.
This includes Protected Information that the SCAO provides to the Grantee.
C. The Grantee must have written policies and procedures about using and
disclosing Protected Information. The policies and procedures must include
provisions that restrict Grantee’s employees’ access to Protected Information.
D. The Grantee must also have a policy to report to the SCAO unauthorized
use or disclosure of Protected Information.
11.03 During Contract performance, the SCAO may disclose Confidential Information to
the Grantee. The Grantee shall not disclose Confidential Information to any third party without prior
approval from the SCAO. If disclosure of Confidential Information is required by law or court order,
the Grantee must notify the SCAO within five business days as provided in Section 26 of this Contract
before disclosure and shall reasonably cooperate with the SCAO to (1) narrowly tailor disclosure and
(2) support SCAO’s efforts to obtain protective orders or other relief as appropriate.
11.04 The Grantee agrees to return all Confidential Information to the SCAO immediately
upon the termination of this Contract and permanently delete any electronic copies of the data stored
by the Grantee within 30 calendar days after the conclusion of this Contract. If requested by the
SCAO, the Grantee will provide written confirmation that deletion has been completed.
11.05 This section survives termination or expiration of this Contract.
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12. RIGHTS TO WORK PRODUCT, INVENTIONS, AND IMPROVEMENTS
12.01 All written or visual Work Product shall belong to the SCAO and is subject to copyright
or patent only by the SCAO. The SCAO shall have the right to obtain from the Grantee original materials
produced under this Contract and shall have the right to distribute those materials.
12.02 The SCAO shall have copyright, property, and publication rights in all Work Product
developed in connection with this Contract.
12.03 The SCAO grants the Grantee a royalty-free, nonexclusive license to use any Work
Product developed in the course of executing this Contract that is not Confidential and Proprietary
Information as defined in this Contract if the Work Product enters the public domain. However, the
Grantee shall not publish or distribute any Work Product relating to the Services provided under this
Contract without the prior written permission of the SCAO.
12.04 The Grantee shall safeguard the Grantee’s property, materials and Work Product. The
SCAO is not responsible and will not be subject to any Liabilities for any claims related to the loss,
damage, or impairment of Provider’s property, materials and/or Work Product.
12.05 The Grantee shall promptly disclose in writing to SCAO all Inventions, Patented and/or
Copyrighted Materials jointly with the SCAO or singly by the Grantee while engaged in Services under
this Contract. As to each such disclosure, the Grantee shall specifically bring to SCAO’s attention any
features or concepts related to Inventions, Patented and/or Copyrighted Materials that are new, unique
or different such that they may qualify for copyright, patent or other intellectual property protection.
12.06 The Grantee shall assist the SCAO in determining and acquiring copyrights, patents, or
other such intellectual property protection for any Inventions, Patented and/or Copyrighted Materials for
which the SCAO desires to obtain such protection.
12.07 The Grantee warrants that as of the Effective Date of the Contract, there are no
Inventions, Patented and/or Copyrighted Materials for which the Grantee seeks protection or which the
Grantee desires to remove from the Contract provisions before entering into this Contract. Further, the
Grantee warrants that its performance under this Contract will not infringe upon or misappropriate any
third party’s patents, copyrights or other intellectual property rights.
12.08 The Grantee further warrants that as of the Effective Date of the Contract, the Grantee
has obtained all material licenses, authorizations, approvals and/or permits required by law to conduct
its business generally and to perform its obligations under this Contract.
13. INSURANCE
13.01 The Grantee must procure commercial liability insurance or ensure that an adequate
amount of money is set aside in its local budget to cover all reasonable claims related to the Grantee’s
and Grantee’s agents’ Services under this Contract.
14. LIABILITY AND INDEMNIFICATION
14.01 The Grantee is responsible for Liabilities and Expenses that result from the Grantee’s
performance or nonperformance under this Contract. This subsection does not waive governmental
immunity as provided by law.
14.02 The Grantee warrants that, before entering into this Contract, it is not subject to any
liabilities or expenses that could interfere with Contract performance.
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14.03 The SCAO is not responsible for Liabilities and Expenses that result from the Grantee’s
or Grantees’ agents’ performance, nonperformance, or property.
14.04 If Grantee contracts with a private third party to carry out the Grantee’s responsibilities
under this Contract, then in that contract Grantee will require the private third parties to indemnify SCAO
and the MSC, including their officers, and employees (the “SCAO, MSC and related entities”) from any
Liabilities that may be imposed upon, incurred by, or asserted against the SCAO, MSC and related
entities arising from the acts or omissions of the private third party under such contact. Any private third
party who will not agree to such provisions may not be utilized by Grantee to perform services under
this Contract. This subsection does not waive governmental immunity as provided by law.
15. FINANCIAL RECORDS, RETENTION, AND INSPECTION
15.01 The Grantee agrees that all Expenses comply with the standard procedures of the
Grantee’s funding unit.
15.02 The Grantee agrees to maintain financial records that follow generally accepted
accounting principles.
15.03 The Grantee must maintain an accounting system with grant financial records that are
kept separately from the Grantee’s other financial records.
15.04 The Grantee must retain all financial records related to this Contract for at least five years
after the SCAO’s final reimbursement to the Grantee. The Grantee is responsible for the costs to retain
these records.
15.05 If an audit begins before the five-year period expires, and it extends past that period, the
Grantee must retain all records until the audit is complete. Based on the audit, the SCAO may adjust
reimbursement payments. If the audit reveals that the SCAO overpaid the Grantee, the Grantee must
immediately refund those amounts to the SCAO.
15.06 The Grantee agrees that the MSC, the SCAO, the Michigan Department of Treasury, the
State Auditor General, and these parties’ authorized representatives may upon notification audit and copy
the Grantee’s grant financial records.
16. GRANT REPORTING
16.01 The Grantee agrees to timely provide all applicable performance measurement data,
including complete and accurate reports as identified in Attachment 1 related to this Contract so that
the SCAO can meet its reporting requirements. Further, the Grantee agrees to follow the grant reporting
requirements in Attachment 1.
16.02 Further, for each participant who is screened for or accepted into the grant program, the
Grantee must timely enter data in compliance with the minimum standards established by the SCAO
into the Drug Court Case Management Information System.
16.03 When any required report is 30 calendar days past due, a delinquency notice will be sent
notifying the Grantee that it has 15 calendar days to comply with the reporting requirement. When any
required report is 45 calendar days past due, the Grantee’s funding award will be rescinded and the
SCAO will send a forfeiture notice to the Grantee. Notices will be sent as provided in Section 26 of
this Contract.
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17. SUSPENSION, TERMINATION, AND REDUCTION
17.01 The SCAO and/or the Grantee may reduce the project budget, or suspend or terminate
this Contract without further liability or penalty to the SCAO under any of the following circumstances:
A. If any of the terms of this Contract are not adhered to by the
Grantee/subrecipients.
B. If the Grantee fails to make progress satisfactory to SCAO toward the project
goals, objectives, or strategies set forth in this Contract, including but not
limited to a determination by the SCAO after second quarter claims are
submitted, in its sole discretion, that project funds are not reasonably likely to
be fully expended by the end of the fiscal year.
C. If the Grantee proposes or implements substantial changes to the Scope of
Services/Work such that, if originally submitted, the application would not
have been selected for funding.
D. If the Grantee is not certified or submits false certification or falsifies any
other report or document required hereunder. Grantees that are funded with
Swift and Sure Sanctions Probation Program funds are exempt from
certification requirements in Section 23.
E. If the Grantee is charged with of any criminal activity or offenses during the
term of this Contract or any extension thereof.
F. If funding for this Contract becomes unavailable to the SCAO due to
appropriation or budget shortfalls.
G. The SCAO may immediately suspend or terminate this contract if the Grantee
does not comply with a contract term, including the reporting requirements,
assurances, allowable/disallowable expense list, conditions on expenses, and
approved grant budget.
H. The SCAO may immediately suspend or terminate this contract if any report
from Section 16 is at least 45 days late.
17.02 Each Party has the right to terminate this Contract without cause, including termination
by the Grantee if the Grantee has indicated that they do not plan to spend all or some of the grant funds.
If the Grantee is the terminating party, the Chief Judge of the Grantee must notify the SCAO in writing
of such termination. The Grantee will still be required to fulfill the grant reporting requirements under
Attachment 1 as required by the terms of the grant and as otherwise directed by the SCAO. The
termination date of this Contract will be the date that the Grantee has met all grant reporting requirements
as determined by the SCAO.
17.03 The SCAO may immediately suspend or terminate this Contract if the Grantee or any of
the Grantee’s agents are convicted of a criminal offense that directly or indirectly involves grant funds.
17.04 If the SCAO terminates this Contract under Section 17, with the exception of termination
stated in Section 17.01(F), the Grantee is not eligible for SCAO grant funding for two years. After the
two-year period, the Grantee must verify in writing with SCAO that the Grantee has corrected the issues.
17.05 The SCAO may reduce the Grantee’s grant amount at any time if the SCAO determines
that the Grantee is not reasonably likely to fully expend the grant funds by the time this Contract ends.
DocuSign Envelope ID: C4752AA6-6B33-4568-BEE0-C594E7796018
18. COMPLIANCE WITH LAWS
18.01 The Grantee must comply with all federal, state, and local laws and applicable ethics,
rules, and canons.
19. MICHIGAN LAW
19.01 This Contract shall be subject to, and shall be enforced and construed under, the laws of
the state of Michigan. Further, the parties agree to litigate any disputes arising directly or indirectly from
the Contract in the Court of Claims in the state of Michigan.
20. CONFLICT OF INTEREST
20.01 Because this Contract involves federal grant funds and contracts with governmental
entities, the SCAO and the Grantee are subject to the provisions of the federal Freedom of Information
Act, found in 5 U.S.C. 552 et. seq., the Contracts of Public Servants with Public Entities Act, found in
MCL 15.321 et seq., and the Standards of Conduct for Public Officers and Employees Act, found in
MCL 15.341 et seq. Further, the Grantee certifies that the Grantee presently has no personal or financial
interest, and shall not acquire any such interest, direct or indirect, that would conflict in any manner or
degree with the performance of this Contract.
21. DEBT TO STATE OF MICHIGAN
21.01 The Grantee covenants that it is not, and will not become, in arrears to the state of
Michigan or any of its subdivisions upon contract, debt, or any other obligation to the state of Michigan
or its subdivisions, including real property, personal property, and income taxes.
22. CONTRACT DISPUTE
22.01 The Grantee shall notify the SCAO in writing of the Grantee’s intent to pursue a claim
against the SCAO for breach of any term of this Contract within 10 business days of discovery of the
alleged breach as provided in Section 26 of this Contract.
23. PROGRAM CERTIFICATION
23.01 Under Michigan law, approval and certification by the SCAO is required to begin or to
continue the operation of a drug court, sobriety court, hybrid drug/DWI court, family dependency
treatment court, veteran’s treatment court or mental health court. Any of these programs that are not
certified by Grantee shall not perform any of the functions of that program type, including, but not limited
to, receiving grant funding under the law and shall not be covered by this Contract.
24. PROGRAM REVIEW OR CERTIFICATION SITE VISIT
24.01 The SCAO may review the Grantee onsite. As part of the review, the SCAO may
interview the program’s team members, observe staff meetings and status review hearings, review case
files, review data, and review financial records.
25. AMENDMENT
25.01 The parties may amend this Contract only in writing signed by both parties.
25.02 The SCAO and the Grantee must submit a budget/project amendment through
DocuSign Envelope ID: C4752AA6-6B33-4568-BEE0-C594E7796018
WebGrants. An example of a budget amendment is the Grantee requesting to move money from one
approved line item in the budget to another approved line item in the budget, and the SCAO approving
the requested budget amendment. The SCAO and the Grantee must also notify the other party in
WebGrants of any changes in project directors, program judges, agency contacts, financial officers, or
authorizing officials, including changes in names, mailing addresses, e-mail addresses, and telephone
numbers.
26. DELIVERY OF NOTICE
26.01 Written notices and communications required under this Contract shall be delivered in
one of two forms: (1) by electronic mail; or 2) by overnight delivery sent by a nationally recognized
overnight delivery service to the following:
26.02 The Grantee’s contact person is:
Mr. Nathanial Gilling
6th Circuit Court
Courthouse Tower
1200 N. Telegraph Rd.
Pontiac, Michigan 48341
gillingn@oakgov.com
26.03 The SCAO’s contacts are:
Andrew Smith
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, MI 48909
Smitha@courts.mi.gov
and
Ryan Gamby
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, MI 48909
Gambyr@courts.mi.gov
27. GRANTEE’S AUTHORIZING OFFICIAL
27.01 The Grantee’s “Authorizing Official” is the individual who signs this Contract. The
Authorizing Official must be a person who is authorized to enter into a binding contract for the Grantee.
The Authorizing Official may not be a judge or other state employee and must be an employee of the
Grantee’s funding unit. The Authorizing Official might be from the Executive or Legislative Branch
of the Grantee — for example, the Authorizing Official might be the County Administrator, Chair of the
Board of Commissioners, Court Administrator, City Manager, Legal Counsel, Finance Director, or
Mayor.
DocuSign Envelope ID: C4752AA6-6B33-4568-BEE0-C594E7796018
27.02 Only one person may sign this Contract as the Grantee’s Authorizing Official. The
Grantee might have more than one individual who is authorized to enter into binding contracts for the
Grantee that is receiving funds, or the Grantee’s local rules might provide that multiple people must sign
contracts. In either case, the Authorizing Official’s signature on this Contract represents the mutual
agreement and acceptance of this Contract by all persons who are authorized to enter into binding
contracts for the Grantee.
The remainder of this page is intentionally left blank.
DocuSign Envelope ID: C4752AA6-6B33-4568-BEE0-C594E7796018
SIGNATURES OF PARTIES
Michigan Drug Court Grant Program
CONTRACT NUMBER: 28523
28. SIGNATURE OF PARTIES
28.01 This Contract is not effective unless signed by both Parties.
28.02 The signatures on this contract are electronic through the DocuSign system.
28.03 The DocuSign system requires an agent of the Grantee to send this Contract to the
Grantee’s Authorizing Official for the Authorizing Official’s review and signature. Selecting the
dropdown below confirms that the Contract can be sent to the Grantee’s Authorizing Official for
signature.
28.04 The DocuSign system requires an agent of the SCAO to send this Contract to the State
Court Administrator for review and signature. Selecting the dropdown below confirms that the Contract
can be sent to the State Court Administrator for signature.
6th Circuit Court State Court Administrative Office
Juvenile Drug Court
________________________________ ___________________________________
Grantee's Authorizing Official’s Signature Authorizing Official’s Signature
________________________________ ___________________________________
Grantee’s Authorizing Official’s Name Authorizing Official’s Name
________________________________ ___________________________________
Grantee’s Authorizing Official’s Title Authorizing Official’s Title
________________________________ ___________________________________
Date Signed by Grantee’s Authorizing Official Date Signed by Authorizing Official
DocuSign Envelope ID: C4752AA6-6B33-4568-BEE0-C594E7796018
ATTACHMENT 1
FY 2023 REPORTING REQUIREMENTS
October 1, 2022, through September 30, 2023
DCCMIS DATA EXCEPTION REPORT DUE DATE NOTE
February 15, 2023* Courts will be reviewing error reports reflecting data entered into
DCCMIS for the time period of October 1, 2022, through
December 31, 2022.
May 15, 2023* Courts will be reviewing error reports reflecting data entered into
DCCMIS for the time period of January 1, 2023, through
March 31, 2023.
August 15, 2023* Courts will be reviewing error reports reflecting data entered into
DCCMIS for the time period of April 1, 2023, through June 30, 2023.
November 15, 2023* Courts will be reviewing error reports reflecting data entered into
DCCMIS for the time period of July 1, 2023, through
September 30, 2023.
DCCMIS USER AUDIT
DUE DATE NOTE
January 31, 2023* Courts will be confirming user access to DCCMIS.
WEBGRANTS USER AUDIT REPORT
DUE DATE NOTE
January 31, 2023 Courts will be confirming user access to WebGrants.
CLAIMS
DUE DATE NOTE
January 10, 2023 Courts will be reporting on expenditures from October 1, 2022,
through December 31, 2022.
April 10, 2023 Courts will be reporting on expenditures from January 1, 2023,
through March 31, 2023.
July 10, 2023 Courts will be reporting expenditures from April 1, 2023, through
June 30, 2023.
October 10, 2023 Courts will be reporting expenditures from July 1, 2023, through
September 30, 2023.
PROGRESS REPORT
DUE DATE NOTE October 30, 2023*
Year-End Report
Courts will be reporting on progress made during the grant period –
October 1, 2022, through September 30, 2023.
*Planning Grants – If your court is receiving a FY 2023 planning grant, you are only required to
complete this report if the program becomes operational during this fiscal year.
DocuSign Envelope ID: C4752AA6-6B33-4568-BEE0-C594E7796018
28523 -Fiscal Year 2023 Michigan Drug Court Grant
Program (MDCGP) -Juvenile Drug Court
Application Details
Funding Opportunity:
28485-Fiscal Year 2023 Michigan Drug Court Grant Program (MDCGP) Operational and Planning Programs
Funding Opportunity Due Date:
Program Area:
Status:
Stage:
Initial Submit Date:
Initially Submitted By:
Last Submit Date:
Last Submitted By:
Contact Information
Primary Contact Information
Name:
Title:
Email*:
Address*:
Phone*:
Fax:
Jun 10, 2022 6:30 PM
Michigan Drug Court Grant Program (MDCGP)
Submitted
Final Application
May 12, 2022 1 :42 PM
Nathanial Gilling
Oct 3, 2022 12:18 PM
John Cooperrider
Mr. Nathanial Robert Gilling
Salutation First Name Middle Name Last Name
Drug Treatment Court Supervisor
1200 North Telegraph Road
Pontiac Michigan 48340
City State/Province Postal Code/Zip
248-452-2154 Ext.
Phone
### ##If #f////
248-858-2006
### #l#t flK If}!
To access the WebGrants Access form click here.
WebGrants Authorization
Approval Form:
Organization Information
Name*:
Organization Type*:
Tax Id:
Organization Website:
Address*:
Phone*:
Fax:
FY 23 Application
Program Information
Select your court*:
County':
Please pick your program type*:
Federal Tax ID *:
6th Circuit Court -Oakland County (C06)
State Court Administrative Office
38-6004876
6th Circuit Court, Courthouse Tower
1200 N. Telegraph Rd.
Pontiac Michigan 48341
City State/Province Postal Code/Zip
(248) 858-0950 Ext.
##fl. ##=# h' N ,W
(248) 858-1999
### ### ,\',';!,!.
C06 Oakland
Oakland
Juvenile Drug Court
38-6004876
What is the program's most recent LAO number
LAO#
Planning programs enter 0000-00
*•
Is this a regional program? *:
Chief Judge *:
Program Judge 1 Name*:
Number of years as a program
judge.*:
Program Judge 1 Email
Address*:
Program Judge 2 Name:
Number of years as a program
judge.:
2009-02
No
Honorable Jeffery S. Matis
Honorable Jaccb J. Cunningham
< 1 year
Program Judge 2 Email
Address:
Program Judge 3 Name:
Number of years as a program
judge.:
Program Judge 3 Email
Address:
Program Judge 4 Name:
Program Judge 4 Email
Address:
Number of years as a program
judge.:
Court Administrator*:
Financial Officer*:
Project Director*:
Project Director E-mail
Address*:
Project Director Phone
Number*:
DCCMIS Administrator Name*:
DCCMIS Administrator E-mail
Address*:
DCCMIS Administrator Phone
Number*:
Authorizing Official (individual
who will sign the grant contract)
Name*:
Authorizing Official E-mail
Address*:
Authorizing Official Phone
Number*:
Authorizing Official Title *:
SIGMA Vendor ID #*:
CV0048080
Mr. Kevin Oeffner
Mr. Kyle Jen
Mr. Nathanial Gilling
248-452-2154 Ext.
Ms . Candace Sereno
248-452-9590 Ext.
Mr. David Woodward
248-858-1572 Ext.
Chairman of Oakland County Board of Directors
This number begins with CV, followed by 7 digits. Review previous payments from the State for this number. If you would like
assistance, please contact PSC@courts.mi.gov.
Program Operations
Is the program applying for
planning or operational funds? ..
How many years has the
program been operational? :
When does your program plan
to begin accepting participants?
What is the program's capacity?
Operational Application
21
What is the current number of 7
active participants? :
Does the program accept
transfers? :
Provide a description of your
program as it relates to project
goals and funding needs:
Yes
The Oakland County Juvenile Drug Court (JDC) program utilizes alternative judicial proceedings to chemically
abusing and dependent non-violent youtb offenders, ages 13 to 19, who meet established eligibility requirements.
Similar to tbe Adult Treatment Court, tbe program aims to rehabilitate and tben successfully reintegrate these
individuals into tbe co=unity with tbe goals of increasing public safety, reducing incarceration or time spent out of
home, reducing recidivism, as well as reducing alcohol and drug use amongst the target population.
The JDC program operates under the leadership of a Circuit Court Judge witbin tbe parameters established in our Local
Administrative Order (LAO). In addition to the one judge, tbe JDC treatment team is currently comprised of
representatives from both witbin the court as well as from the co=unity, including, but not limited to, an attorney referee, coordinator, data analyst, prosecuting attorney, defense advisor, caseworker, casework intern, and clinical staff from area treatment providers. Team members are linked togetber tbrough a Memorandum of Understanding
(MOU), which outlines tbe role and responsibilities of each individual, as well as tbeir obligation to protect participant
confidentiality.
The JDC program, which is voluntary and involves tbe cooperation of botb the juvenile and tbeir family, does
require participants to have a clinically diagnosed substance use disorder (SUD) and is meant to best serve tbose youtb
who are moderate to high-risk for recidivating. The program consists of four unique phases and it averages a total of 12
to 15 montbs in lengtb. Each phase is designed to work in conjunction witb tbe participant's individualized treatment
plan and promote long-term, sustained recovery efforts, while still protecting tbe safety interests of botb tbe individual
and co=unity. Every participant is required to participate in a treatment program and submit to frequent random drug
testing in each phase, in addition to other phase-specific tasks. Phase compliance is monitored by tbe participant's
assigned caseworker witb the participant being required to report regularly for Status Review Hearings.
Phase 1 (Acute Stabilization / Orientation):
Phase I aims to ensure tbat tbe participant has created a safe and supportive enviroument for personal growth and is
properly oriented to both tbe rules and structure of tbe JDC program. It also involves the development of an
individualized treatment plan to create a pathway to clinically address substance use concerns and possible mental
health needs. This phase is a minimum of 8 weeks in length and requires a minimum of twice weekly
casework contacts, in addition to bi-weekly attendance at Status Review Hearings.
Phase 2 (Clinical Stabilization / Program Engagement):
This phase requires the participant to fully engage and invest themselves into their individualized treatment plan as well
as begin to identify and utilize proper community supports that align with their recovery goals. This phase requires the
creation of a Relapse Prevention Plan and regular attendance in recovery support meetings. Phase 2 is a minimum of 16
weeks in length and requires a minimum of twice weekly probation contacts, in addition to bi-weekly attendance at
Status Review Hearings.
Phase 3 (Pro-social and Adaptive Habitation):
Phase 3 is designed to help participants closely examine their moral decision-making processes and address criminal
thinking errors that have contributed to their present struggles. Participants in this phase will claim ownership over their
actions as well as explore and address any environmental factors that may be hindering the ful:fillment of their goals. In
addition, participants will also focus on addressing any educational or employment needs. Phase 3 is a minimum of 16
weeks in length and requires a minimum of once weekly probation contacts, in addition to monthly attendance at Status
Review Hearings.
Phase 4 (Maintenance):
Phase 4 is considered to be the "aftercare" phase of the program. The participant in this phase will have an increased
level of independence and will need to be able to show a high-level of functioning while creating and maintaining a
support system that extends beyond what has been provided to them throngh the program. Phase 4 is a minimum of 8
weeks in length and requires once weekly probation contacts, in addition to monthly attendance at Status Review
Hearings.
It is worth noting at this point, that the census in our JDC program more than doubled from the time that our grant
application was submitted last fiscal year. We currently provide services to 7 youth and their families, which is up from
3 participants at this same time one year ago. It is believed that our program will be at or above IO participants by the
time we apply for grant funds for fiscal year 2024, basing this projection off recent legislation changes including that
associated with ''Raise the Age," and the help of our newly formed relationship with the Oakland County Prosecutor's
Office.
The JDC program does receive grant funding through the Michigan State Court Administrative Office and has long
relied upon this support to be able to provide services to this population in need. The financial support offered through
SCAO provides assistance in the area of personnel, which includes the costs of salary and benefts associated with a
caseworker. The caseworker is tasked with providing community supervision for the youth, linking the child and family
with available and appropriate resources, as well as reporting compliance information back to the court.
New this year, the program is also seeking out assistance through the grant request for contracted services in the form of
a part-time substance abuse / mental health liaison as established through an Inter-Local Governmental Agreement with
Oakland Community Health Network (OCHN). This liaison, which we are requesting also be partially funded through
our Juvenile Mental Health Court grant award, would provide substance use and mental health screenings and
assessments for our participants, to both help determine initial program eligibility and any increases in level of care
determinations after a participant has entered the program, assist in coordinating and monitoring therapeutic services
through OCHN's core providers, as well as providing consultation and aide in our case conferences and court
proceedings.
JDC is not seeking any other assistance with contractual services, supplies, or travel and training through this grant
request outside of registration fees for the annual MATCP conference.
In conclusion, the support offered through SCAO allows for continued program operation which increases public safety
(goal #1) and reduces incarceration (goal #2) by allowing for eligible participants to receive intensive monitoring in the
co=unity as opposed to serving time in an out-of-home placement. In addition, because the services offered through
JDC are directly focused on addressing an individual's substance use and/or mental health disorder, the youth leave
better-equipped with the tools, supports, and confidence necessary to help decrease their chances of reoffending (goal
#3) and achieve prolonged sobriety (goal #4).
Did your program receive Yes
SCAO-administered grant funds
in the current fiscal year?:
Please select all of the grant
programs which funded this
program in the current fiscal
year.:
What was the total amount of
SCAO-administered grant funds
the program was awarded in the
current fiscal year?:
MDCGP
$40,000.00
Will the program likely expend Yes
all of its grant award during the
current fiscal year? :
What are the reasons that the
program will likely not spend
the entire grant award during
the current fiscal year? :
Have any of the service(s)
and/or good(s) rates increased
from the current fiscal year?
(e.g. coordinator pay increased from
$23/hr to $24.50/hr, drug tests
increased from $12 to $15)
List the service(s) and/or
good(s), the current fiscal year
rate, and the new rate.:
Yes
There are no changes in the individnal costs of goods as the program did not seek out any type of grant award in this
area last fiscal year; however, there are anticipated increases that will be associated with employee salaries. It is
projected that the salary of our caseworker will go from the current rate of , while our
casework intern will see an increase from the current rate of . These projections ares based
on an expected general salary increase of up to 5% to occur in fscal year 2023.
Aside from increases covered Yes
above, are you requesting more
grant funds in this application
than the program was awarded
during the current fiscal year?:
Please explain why more funds
are being requested.
(e.g. program expansion, increase in
services, or operational adjustments)
Additional funding is being requested for fiscal year 2023 for two primary reasons. First, our program is seeking
out assistance for contracted services in the form of a part-time substance abuse / mental health liaison as established
through an Inter-Local Governmental Agreement with Oakland Co=unity Health Network (OCHN). This would be a
new position to the program with the goal of sharing funding through the Juvenile Drug Court grant award (25% / 10
hours per week), Juvenile Mental Health Court grant award (50% I 20 hours per week), and Oakland Co=unity
Health Network (up to 25% / 10 hours per week). As noted, the person in the position would be responsible for
providing substance use and mental health screenings and assessments for our participants, to both help determine
initial program eligibility and any increases in level of care determinations after a participant has entered the
program, assist in coordinating and monitoring therapeutic services through OCHN's core providers, as well as
providing consultation and aide in our case conferences and court proceedings.
.
For the upcoming/next fiscal No
year, will the program receive
funding from another source
(non SCAO-funding, such as
local or federal funding), or has
the program applied for funding
from another source?*:
Please provide the following information
1.) Have you received notification of award?
2.) What is the funding source?
3.) What is the maximum amount per year?
4.) When will the funds expire?
5.) Are these funds restricted? If yes, please explain.
Budget
Personnel
Name
Personnel
Position
Youth and Family
Caseworker II
Youth and Family
Casework
Supervisor; Business
Analyst; College
Intern
Other
Grant Or
Funding Local Cash
Local In
Kind
Rates Request Source Contribution Contribution Total
See $25,000.00 $55,880.00
below
See $0.00 $56,860.00
below
$25,000.00 $112,740.00
$0.00 $0.00 $80,880.00
$0.00 $0.00 $56,860.00
$0.00 $0.00 $137,740.00 ----
Describe the personnel costs (i.e., wages) associated with the proposed project.
(full-time employee) -Youth and Family Caseworker II (Juvenile Probation Officer) -The hourly
rate for the position is $38.88/hour, of which 100% of her time is spent working on the grant within the Juvenile Drug
Court program (position costs are 34% funded by the grant and 66% funded by the Child Care Fund). The pay level for
this position was recommended by the Human Resources Committee Advisors to the Oakland County Board of
Commissioners. As part of the duties of this position, the caseworker conducts the daily activities of juvenile
supervision, links the child and family with appropriate community supports, as well as other responsibilities as
outlined in the position description. (Total salary Request: $25,000.00)
The program also utilizes a Program Coordinator (Youth and Family Casework Supervisor) and Business Analyst, who
are both funded at approximately 50% through the Child Care Fund. Additionally, the program engages the services of a
College Intern position to assist our Youth and Family Caseworker II, which is 100% funded by the Child Care Fund.
Fringe Benefits
Types of Fringe Benefits lo be Claimed Request
FICA; Retirement; Disability;
Unemployment; Group Life/Ace.; Wrkr's
Comp; Medical; Dental; Vision
Fringe Benefits
$15,000.00
$15,000.00
Other Grant
Or Funding Local Cash In-Kind
Source Contributions Contributions Total
$43,175.00 $0.00 $0.00 $58,175.00
$43,175.00 $0.00 $0.00 $58,175.00 --
Describe in detail each fringe benefit amount. If you are requesting funds in the "Other'' category, include a detailed description
of those expenses.
Youth and Family Caseworker II (Juvenile Probation Officer): Fringe benefits are paid according to the Oakland
Couuty Merit System. The arnouut is projected based upon a formula and the employee's actual expenditures. (Total
Fringe Benefit Request: $15,000.00)
FICA, Retirement, Disability, Unemployment, Group Life/Accident, and Worker's Compensation are estimated as a
percentage (35.66% total).
Medical, Dental, and Vision are direct contract cbarges.
Contractual
Service
to be
Provided Contractor(s) Rates
Drug
testing
AverHealth; $9.00 and
House Arrest up per
individual
screen;
$24.00 per
confirmation;
SCRAM
monitoring
at $6.50 day
plue $40.00
enrollment
fee
Treatment Oakland $65.00 for
an individual
session;
services Family
Services
$25.00 for a
group
session;
$15.00 for a
drug screen
Electronic House Arrest $40.00
monitoring enrollment
fee;
$6.50/day
for GP S
monitoring;
$6.50/day
for SCRAM
monitoring
Other
Grant or
Funding Local Cash
Local In
Kind
Request Sources Contribution Contribution Total Subreciplent/Contr
$0.00 $15,000.00 $0.00 $0.00 $15,000.00 Contractor
$0.00 $25,000.00 $0.00 $0.00 $25,000.00 Contractor
$0.00 $5,000.00 $0.00 $0.00 $5,000.00 Contractor
$0.00 $45,000.00 $0.00 $0.00 -----------------
Contractual
Describe the contractual costs associated with the proposed project.
The contractual funds, which are not being requested through this grant, are used to cover expenses for drug testing
services, treatment services, individual group and family therapy sessions, as well as electronic tether monitoring for
participants in the program. These are paid for out of the Child Care fund.
Supplies
of Other Grant or Local Cash Local In-Kind
Supply Rates Request Funding Sources Contribution Contribution Total
Personal $0.625/mile $0.00 $10,000.00 $0.00 $0.00 $10,000.00
mileage
Office Individually priced $0.00 $2,000.00 $0.00 $0.00 $2,000.00
supplies
Incentives $200.00 per $0.00 $5,000.00 $0.00 $0.00 $5,000.00
participant and family
$0.00 $17,000.00 $0.00 $0.00
Supplies
Describe the supply costs associated with the proposed project.
The supply funds, which are not being requested through this grant, are used to pay for various operating expenses of
the Juvenile Drug Court, such as personal mileage, office supplies, and program incentives for the youth and families.
These costs are funded through the Child Care Fund.
Tr avel and Tr aining
of Trav el or Other Grant or Local Cash Local In-Kind
Rates Request Funding Sources Contribution Contribution To tal
MATCP $305.00 per $0.00 $915.00 $0.00 $0.00 $915.00
Conference attendee
$0.00 $915.00 $0.00 $0.00
Travel and Tr aining
Describe the travel and training costs associated with the proposed project
These funds requested will be used to pay for registration fees for five program staffers for the annual MAT CP
Conference at $305.00 per person.
To tal Budget
Budget
Category
Total
Other Grant or Funding
Request Sources
$40,000.00 $218,830.00
Local Cash
Contributions
$0.00
In-Kind
Contributions Total Cost
$0.00 $258,830.00