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HomeMy WebLinkAboutResolutions - 2022.12.08 - 37777 AGENDA ITEM: Grant Acceptance from the State Court Administrative Office for the FY 2023 Juvenile Mental Health Court Program 22-409 COMMITTEE MEETING: Board of Commissioners DATE: Thursday, December 8, 2022 9:52 AM - Click to View Agenda ITEM SUMMARY SHEET DEPARTMENT SPONSORED BY Circuit Court Penny Luebs INTRODUCTION AND BACKGROUND New to the Oakland County Circuit Court - Family Division for fiscal 2023, is the Juvenile Mental Health Court (JMHC). This problem-solving court uses alternative legal procedures to aid non- violent juvenile offenders who are challenged with serious mental health needs. JMHC is based on the concept of therapeutic jurisprudence, which incorporates treatment and accountability into the criminal justice process. The program is designed to offer youth ages 11-19, who meet established eligibility requirements, the opportunity to voluntarily participate and engage in intensive, treatment- focused, community-based probationary services. The program is designed to be approximately 12-24 months in length and is structured using a phase system with corresponding levels of incentives, sanctions, and therapeutic adjustments. There are four phases in total, and while each phase is individualized to meet the unique needs of the participant, there are benchmarks set at each level to ensure that the minimum compliance standards are met. This is a request to accept FY 2023 funding. BUDGET AMENDMENT REQUIRED: Yes Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at 248.858.5115 (office) or andrewsmb@oakgov.com, or the department contact persons listed for additional information. CONTACT Chris Bujak, Chief Court Business Operations bujakc@oakgov.com ITEM REVIEW TRACKING Penny Luebs, Created/Initiated - 12/8/2022 David Woodward, Board of Commissioners Approved - 12/8/2022 Hilarie Chambers, Executive's Office Approved - 12/9/2022 Lisa Brown, Clerk/Register of Deeds Final Approval - 12/13/2022 AGENDA DEADLINE: 12/08/2022 11:15 AM COMMITTEE TRACKING 2022-11-29 Public Health & Safety - Recommend to Board 2022-12-08 Full Board - Adopted ATTACHMENTS 1. Grant Review Sign-Off 2. CC FY 2023 MMHCGP (Juvenile Mental Health) Schedule A 3. FY23 JMHC Award Letter 4. JMHC MDCGP FY23 Contract 5. RedJMHCProposalBudget December 8, 2022 RESOLUTION #2022-2249 _ 22-409 Sponsored By: Penny Luebs Circuit Court - Grant Acceptance from the State Court Administrative Office for the FY 2023 Juvenile Mental Health Court Program Chairperson and Members of the Board: WHEREAS the Circuit Court applied for and was awarded a new grant with the State Court Administrative Office (SCAO), Michigan Drug Court Grant Program with a grant period of October 1, 2022 through September 30, 2023; and WHEREAS the total program funding for the new Juvenile Mental Health Court (JMHC) is $276,245, consisting of $30,000 in grant funding from SCAO and Child Care Fund contribution of $246,245 (of which 50% is reimbursable); and WHEREAS the court intends to deal specifically with the problem of increasing mental health issues, rising system costs, and an increase in out of home placement days ordered; and WHEREAS the $30,000 in grant funding will be used to provide a part-time Mental Health Liaison provided through an interlocal government agreement between the Circuit Court and Oakland Community Health Network; and WHEREAS the JMHC program will also consist of one (1) General Fund/General Purpose (GF/GP) Full-Time Eligible (FTE) Youth and Family Caseworker II position (#3010402-01076) and one (1) part- time noneligibleCollege Intern position (#3010402-10993), both transferred from the Circuit Court’s Intensive Probation program and funded by the Child Care Fund; and WHEREAS the grant award has completed the Grant Review Process in accordance with the Board of Commissioners Grant Acceptance Procedures; and WHEREAS this grant is conditioned upon continued interpretation of the contract consistent with the June 4, 2018 letter from the Michigan SCAO, providing that assurance #3 of this year’s grant application and agreement shall not be constructed as a mandate for future funding of the program from the funding unit, said letter attached hereto and incorporated by the reference herein. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the FY 2023 Michigan Drug Court Grant Program (Juvenile Mental Health Court) Grant Agreement in the amount of $30,000 from the State Court Administrative Office, for the period of October 1, 2022 through September 30, 2023. BE IT FURTHER RESOLVED to continue one (1) GF/GP FTE Youth and Family Caseworker II position (#3010402-01076) and one (1) PTNE College Intern position (#3010402-10993) in the Circuit Court/Family Court/Court Services Division. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the contract agreement and that the chairperson may approve amendments and extensions up to fifteen (15%) percent variance from the award, consistent with the original agreement approved. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment and continuation of the positions in the grant is contingent upon continued future levels of grant funding. BE IT FURTHER RESOLVED that the budget for FY 2023 be amended per Schedule A. Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Penny Luebs. Date: December 08, 2022 David Woodward, Commissioner Date: December 09, 2022 Hilarie Chambers, Deputy County Executive II Date: December 13, 2022 Lisa Brown, County Clerk / Register of Deeds COMMITTEE TRACKING 2022-11-29 Public Health & Safety - Recommend to Board 2022-12-08 Full Board - Adopted VOTE TRACKING Motioned by Commissioner Penny Luebs seconded by Commissioner Karen Joliat to adopt the attached Grant Acceptance: from the State Court Administrative Office for the FY 2023 Juvenile Mental Health Court Program. Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen Nelson, Eileen Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Chuck Moss, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary McGillivray, Robert Hoffman, Adam Kochenderfer (20) No: None (0) Abstain: None (0) Absent: (0) Passed ATTACHMENTS 1. Grant Review Sign-Off 2. CC FY 2023 MMHCGP (Juvenile Mental Health) Schedule A 3. FY23 JMHC Award Letter 4. JMHC MDCGP FY23 Contract 5. RedJMHCProposalBudget STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 8, 2022, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan on Thursday, December 8, 2022. Lisa Brown, Oakland County Clerk / Register of Deeds Please Note: The attached Miscellaneous Resolution is subject to further revision once posted to the Board of Commissioners’ Civic Clerk site. GRANT REVIEW SIGN-OFF – 6th Circuit Court GRANT NAME: FY 2023 Michigan Juvenile Mental Health Court FUNDING AGENCY: State Court Administrative Office (SCAO) of Michigan DEPARTMENT CONTACT PERSON: Chris Bujak 248-452-9564 STATUS: Grant Acceptance (Greater than $10,000) DATE: 11/09/2022 Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include this sign-off email and the grant agreement/contract with related documentation) may be requested to be placed on the agenda(s) of the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Management and Budget: Approved – Sheryl Johnson (11/08/2022) Human Resources: Approved by Human Resources. Continues positions with no changes. – Heather Mason (10/28/2022) Risk Management: Approved – Robert Erlenbeck (10/31/2022) Corporation Counsel: Approved – Heather Lewis (10/31/2022) Oakland County, Michigan CIRCUIT COURT - FY 2023 MICHIGAN MENTAL HEALTH COURT GRANT PROGRAM (JUVENILE MENTAL HEALTH COURT) - ACCEPTANCE Schedule "A" DETAIL R/E Fund Name Division Name Fund # (FND)Cost Center (CCN) # Account # (RC/SC) Program # (PRG)Grant ID (GRN) # Project ID # (PROJ) Region (REG) Budget Fund Affiliate (BFA) Ledger Account Summary Account Title FY 2023 Amendment FY 2024 Amendment FY 2025 Amendment R Judicial Grants Circuit Court Family Court Srv FND11012 CCN3010402 RC615571 PRG121200 GRN-1004039 State Operating Grants $30,000.00 $-$- Total Revenues $30,000.00 $-$- E Judicial Grants Circuit Court Family Court Srv FND11012 CCN3010402 SC731458 PRG121200 GRN-1004039 Professional Services $30,000.00 $-$- Total Expenditures $30,000.00 #REF!#REF! Michigan Supreme Court State Court Administrative Office Michigan Hall of Justice P.O. Box 30048 Lansing, Michigan 48909 Phone 517-373-0128 Thomas P. Boyd State Court Administrator September 28, 2022 Honorable Jeffery S. Matis, Chief Judge 6th Circuit Court Courthouse Tower 1200 N. Telegraph Rd. Pontiac, MI 48341 Re: Michigan Mental Health Court Grant Program Award Notification 6th Circuit Court — Juvenile Mental Health Court SCAO UI: U20046 Dear Chief Judge Matis: I am pleased to inform you that your court has been awarded a grant in the amount of $30,000 from the Michigan Mental Health Court Grant Program administered by the State Court Administrative Office. This award is for the grant period October 1, 2022, through September 30, 2023. Your court’s fiscal year 2023 contract will be e-mailed from DocuSign to your project director, Nathanial Gilling. Signed contracts must be returned by December 16, 2022. The budget, based on your court’s actual award, must be updated in WebGrants by November 10, 2022. Instructions for revising your budget are attached to the message your project director will receive from WebGrants. The Michigan Supreme Court and SCAO greatly appreciate your efforts and passion for these life-saving court programs. Thank you for making a positive difference in so many lives. As a reminder, SCAO transitioned away from a competitive grant process this year, focusing instead on funding yearly fixed costs and inflationary increases with an emphasis on grant utilization. This approach ensures all problem-solving courts in Michigan can maintain services and assist participants. Each year we receive grant requests that greatly exceed the total amount spent in the preceding fiscal year and available funding for awards to courts. I assure September 28, 2022 Page Two you that we make every effort to fully fund reasonable grant requests. It is our hope that these changes will create reliability when budgeting in your court. Please also keep in mind that we will continue to consider reallocations throughout the fiscal year. If you find that additional funding is needed to support your program during fiscal year 2023, please make a request through the WebGrants system. If you are not able to spend all of your grant award, please notify us as soon as possible so that we may transfer a portion of your grant award to a program with additional need. To assist with grant utilization, SCAO has eliminated certain spending caps this year and expanded the list of allowable expenses so that courts have more discretion in managing their problem-solving court programs. If you have any questions about the grant or need assistance regarding best practices, please contact Andrew Smith at 517-373-0954 or at smitha@courts.mi.gov. For assistance in publicizing the success of your court, please contact John Nevin at 517-373-0129 or nevinj@courts.mi.gov. Sincerely, Thomas P. Boyd State Court Administrator cc: Honorable Julie A. McDonald Andrew Smith, Problem-Solving Courts Manager Michele Muscat, SCAO Region VI Administrator Kevin Oeffner, Court Administrator Nathanial Gilling, Project Director Michigan Supreme Court State Court Administrative Office Michigan Mental Health Court Grant Program Fiscal Year 2023 Contract Grantee Name: 6th Circuit Court — Juvenile Mental Health Court Unique Identifier: U20046 Federal ID Number: 38-6004876 Contract Number: 28522 Grant Amount: $30,000 1. DEFINITIONS GOVERNING CONTRACT The definitions below govern the terms used in this Contract. 1.01 The term “Authorizing Official” means an official of the Grantee who has the legal authority to, is authorized to, and can legally sign contracts on behalf of the Grantee and bind the Grantee to the terms of the contracts, including this Contract. 1.02 The term “Contract” as used in this document means the Contract between the State Court Administrative Office (the “SCAO”) and Grantee, and includes any subsequent amendments thereto. 1.03 The term “Confidential Information” means confidential and/or proprietary information belonging to the SCAO which is disclosed to the Grantee or which the Grantee otherwise learns of during the course of or as the direct or indirect result of rendering its Services for the SCAO. Confidential or Proprietary Information is information not generally known to third parties or to others who could obtain economic value from their disclosure or use of the information. This includes all proprietary technical, financial, or other information owned by SCAO or any of its vendors, including by way of illustration, but not limitation, computerized data, codes, programs and software, written material, inventions, whether or not patented or patentable, designs, works of authorship, works subject to or under copyright protection, trade secrets or trademark – protected material, performance standards concepts, formulae, charts, statistics, financial records and reports of the SCAO or any entity otherwise affiliated with the SCAO. Confidential or Proprietary Information also includes all confidential and proprietary material that the Grantee may design, author, create, distribute, or produce during the term of this Contract when rendering Services thereunder. “Confidential Information” also includes all individualized, nonaggregated data relating to individuals, including, but not limited to, personally identifiable information (“PII”) and information protected by the Health Insurance Portability and Accountability Act. All information gained during the course of Grantee’s retention should be presumed confidential unless the information is clearly identified otherwise or the circumstances of disclosure demonstrate it not to be confidential. 1.04 The term “Effective Date” means the date upon which this Contract becomes effective, which is the date the Contract is signed by both Parties. If the Parties do not sign the Contract on the DocuSign Envelope ID: EF6A1445-3A76-4904-8552-8468615AA7F5 same date, the latest specified date will become the Contract’s effective date. 1.05 The term “Employee Benefits” means any and all employee benefits the SCAO provides to its employees, including, but not limited to, workers’ compensation, retirement, pension, insurance, fringe, educational training, holiday/sick/vacation pay benefits, or any other similar benefits. 1.06 The term “Grant Amount” is the amount specified as “Grant Amount” on the first page of this Contract. 1.07 The term “Grantee” as used in this Contract includes the Grantee(s)/party(ies) with which the SCAO is contracting and the employees with which the SCAO is contracting. 1.08 The term “Grantee’s agents” as used in this Contract includes the Grantee’s agents, subcontractors, vendors, and subrecipients. 1.09 The term “Inventions, Patented and/or Copyrighted Materials” means such writings, inventions, improvements, or discoveries whether or not under an existing copyright, patent or copyright/patent application or any other third party intellectual property right that were written, invented, made, or discovered by the Grantee, including its employees, agents and/or subrecipients jointly with the SCAO while engaged in Services under this Contract. 1.10 The term “Liabilities” means any and all liabilities, obligations, damages, penalties, claims, costs, fees, charges, and expenses, including, but not limited to, fees and expenses of attorneys and litigation related to the Services provided. 1.11 The term “Parties” includes the SCAO, Grantee, and all of their employees. 1.12 The terms “Program Expenses” and “Expenses” mean all expenses including, but not limited to, license fees and all other types of fees, memberships and dues, automobile and fuel expenses, insurance premiums, copying costs, telephone costs and all other types of costs, and all salary and expenses incurred by the Grantee, and all other compensation paid to the Grantee’s employees or subcontractors that the Grantee hires, retains or utilizes for the Grantee’s performance under this Contract. This term includes allowable program costs as articulated in WebGrants, which are contained on the “allowable expense” list and in the program budget. This term also includes Travel Expenses as defined below. 1.13 The term “Services” refers to the goods, services, program activities, projects, and initiatives that the Grantee agrees to provide to the SCAO under this Contract, as described in the Scope of Services, Scope of Work, and all descriptions of services in any attachments and amendments to the Contract. 1.14 The term “Taxes” refers to any and all federal, state, and local taxes, including, but not limited to, income taxes, social security taxes, unemployment insurance taxes, and any other taxes or fees for which Grantee is responsible. 1.15 The term “Travel Expenses” means expenses Grantee incurs for travel including lodging, mileage, and meals that the Grantee incurs in the reasonable fulfillment of the terms of this Contract. Reimbursable Travel Expenses must be approved by SCAO before they are incurred. 1.16 The term “WebGrants” refers to the web-based grant management system used by SCAO. 1.17 The term “Work Product” refers to reports, programs, manuals, tapes and videos prepared under this Contract and amendments thereto. It also includes computer data such as programs and software in various stages of development and source codes and object codes, and any other work product prepared by the Provider under this Contract and amendments thereto. DocuSign Envelope ID: EF6A1445-3A76-4904-8552-8468615AA7F5 2. PARTIES 2.01 This Contract is between the SCAO and the 6th Circuit Court — Juvenile Mental Health Court (Grantee). 3. AMOUNT AND GRANT PROGRAM 3.01 The SCAO will reimburse the Grantee up to $30,000 for the Grantee’s expenses under this Contract. 3.02 The grant funding is from the Michigan Mental Health Court Grant Program. 4. DURATION 4.01 This Contract begins on October 1, 2022, and ends on September 30, 2023, at 11:59 p.m. 5. TERMS 5.01 This Contract contains the entire agreement between the parties. It does not include any other written or oral agreements, except the following which can be found in WebGrants: A. Reporting requirements (see Attachment 1), B. Assurances, C. Allowable/disallowable expense list, D. Conditions on Expenses, and E. Approved grant budget. 6. RELATIONSHIP AND DUTIES 6.01 No employer/employee relationship exists between the Parties. Further, no employee or subrecipient of the Grantee is an employee of the SCAO. The Grantee is an independent contractor, not an employee of the SCAO. 6.02 The SCAO is not obligated either under this Contract or by implication to provide and is not liable to the Grantee for failure to provide the Grantee with Employee Benefits. The Grantee is not eligible for and will not receive any Employee Benefits from the SCAO. 6.03 The Grantee is responsible for payment of all Taxes arising out of the Grantee’s Services in accordance with this Contract. 6.04 The Grantee does not, and shall not, have the authority to enter into contracts on the SCAO’s behalf. 6.05 Except for the grant amount, the SCAO and the Michigan Supreme Court (MSC) have no financial obligation to the Grantee. 6.06 The Grantee agrees to comply with all of the Contract terms, including the reporting requirements, assurances, allowable/disallowable expense list, conditions on expenses, and approved grant budget. 7. REIMBURSEMENT AND BUDGET 7.01 This is a reimbursement-based grant for Services rendered. 7.02 The Grantee’s Expenses are eligible for reimbursement only after the Grantee has paid the Expenses. DocuSign Envelope ID: EF6A1445-3A76-4904-8552-8468615AA7F5 7.03 The Grantee’s Expenses are eligible for reimbursement only if the Grantee incurred the Expenses during the time period that this Contract is effective. Consumable expenses, such as drug tests, are eligible for reimbursement only if the item can reasonably be consumed (and the Grantee incurred the expense) during the time period that this Contract is effective. 7.04 The Grantee’s Expenses are eligible for reimbursement only if included on the allowable expense list and the approved budget. 7.05 The Grantee’s Expenses are eligible for reimbursement only after the Grantee has exhausted all other available funding options that were designated for the project. Examples of potential other available funding options include local court or county funding, federal funding, participant fees, and funding from nonprofit organizations. The Grantee is not required to first spend funds that were not designated for the project. Once the Grantee has exhausted all other available funding options that were designated for the project, then the grant funds under this Contract can be used. If the Grantee has other available funding options that were designated for the project but relies on the grant funding under this Contract before exhausting the other options, the SCAO may reduce the reimbursement amount by an amount that is equal to the other available funding options. 7.06 Reimbursements for Travel Expenses (such as mileage) may not exceed the lesser of the Grantee’s published travel rates or allowable State of Michigan travel rates and must be approved by the SCAO prior to incurring the expense. 7.07 The Grantee may request to amend the grant budget by submitting a Contract Amendment in WebGrants. The SCAO must approve any request to amend the grant budget. 7.08 The Grantee must request Expense reimbursement on a quarterly basis (see Attachment 1). The request to reimburse each Expense must include the hourly rate or cost per unit, amount of hours worked or number of units, a description of Services provided, the date of the Expense, the amount requested, and proof that the Grantee has paid the Expense. 7.09 All Expense reimbursement is subject to the SCAO’s approval. 7.10 The Grantee must sign up through the online vendor system to receive reimbursement payments via electronic funds transfers or direct deposits. To register, go to the Department of Technology, Management, and Budget’s website. 8. RELIGIOUS PROGRAMMING 8.01 The Grantee will not spend grant funds on a program that has a religious component. 8.02 Before the Grantee refers a person to, or provides a person with, a program with a religious component, the Grantee must do the following: (1) allow the person to choose whether to participate in the program, (2) ensure that a person who chooses to not participate is not penalized, and (3) provide at least one secular option. 9. ASSIGNMENT 9.01 The Grantee may not assign any portion of this Contract except with prior written approval of the SCAO. If performance is so assigned, all requirements in this Contract shall apply to such performance and the Grantee shall be responsible for the performance of such Services. 10. PROCURMENT CONTRACTS AND SUBRECIPIENT SUBCONTRACTS DocuSign Envelope ID: EF6A1445-3A76-4904-8552-8468615AA7F5 10.01 The Grantee may enter into procurement contracts and subrecipient subcontracts for activities under this grant. 10.02 The Grantee must provide the SCAO with copies of any procurement contracts if the SCAO requests them. 10.03 The Grantee must provide the SCAO with copies of any subrecipient subcontracts prior to requesting reimbursement for subrecipient work. The subrecipient subcontracts must be uploaded in WebGrants. 10.04 The Grantee must provide a copy of this Contract to all subrecipients and subcontractors. 11. CONFIDENTIAL INFORMATION 11.01 The parties do not expect that medical and treatment information will be obtained, shared or utilized in this Contract. However, to the extent that it is, all medical and treatment information of participants served under this Contract is confidential. The SCAO and the Grantee agree that this information will not be disclosed except as allowed by law. 11.02 The Grantee agrees to comply with the Health Insurance Portability and Accountability Act (HIPAA), 42 CFR Part 2, and the Michigan Mental Health Code. Some of these requirements include the following: A. The Grantee and Grantee’s agents must not share information that is protected under HIPAA, 42 CFR Part 2, or the Michigan Mental Health Code (the “Protected Information”). The Grantee is liable for the unauthorized use or disclosure of Protected Information. This includes Protected Information that the SCAO provides to the Grantee. B. The Grantee must include terms in any procurement contract and subrecipient subcontract that the Grantee’s agents must not share Protected Information. This includes Protected Information that the SCAO provides to the Grantee. C. The Grantee must have written policies and procedures about using and disclosing Protected Information. The policies and procedures must include provisions that restrict Grantee’s employees’ access to Protected Information. D. The Grantee must also have a policy to report to the SCAO unauthorized use or disclosure of Protected Information. 11.03 During Contract performance, the SCAO may disclose Confidential Information to the Grantee. The Grantee shall not disclose Confidential Information to any third party without prior approval from the SCAO. If disclosure of Confidential Information is required by law or court order, the Grantee must notify the SCAO within five business days as provided in Section 26 of this Contract before disclosure and shall reasonably cooperate with the SCAO to (1) narrowly tailor disclosure and (2) support SCAO’s efforts to obtain protective orders or other relief as appropriate. 11.04 The Grantee agrees to return all Confidential Information to the SCAO immediately upon the termination of this Contract and permanently delete any electronic copies of the data stored by the Grantee within 30 calendar days after the conclusion of this Contract. If requested by the SCAO, the Grantee will provide written confirmation that deletion has been completed. 11.05 This section survives termination or expiration of this Contract. DocuSign Envelope ID: EF6A1445-3A76-4904-8552-8468615AA7F5 12. RIGHTS TO WORK PRODUCT, INVENTIONS, AND IMPROVEMENTS 12.01 All written or visual Work Product shall belong to the SCAO and is subject to copyright or patent only by the SCAO. The SCAO shall have the right to obtain from the Grantee original materials produced under this Contract and shall have the right to distribute those materials. 12.02 The SCAO shall have copyright, property, and publication rights in all Work Product developed in connection with this Contract. 12.03 The SCAO grants the Grantee a royalty-free, nonexclusive license to use any Work Product developed in the course of executing this Contract that is not Confidential and Proprietary Information as defined in this Contract if the Work Product enters the public domain. However, the Grantee shall not publish or distribute any Work Product relating to the Services provided under this Contract without the prior written permission of the SCAO. 12.04 The Grantee shall safeguard the Grantee’s property, materials and Work Product. The SCAO is not responsible and will not be subject to any Liabilities for any claims related to the loss, damage, or impairment of Provider’s property, materials and/or Work Product. 12.05 The Grantee shall promptly disclose in writing to SCAO all Inventions, Patented and/or Copyrighted Materials jointly with the SCAO or singly by the Grantee while engaged in Services under this Contract. As to each such disclosure, the Grantee shall specifically bring to SCAO’s attention any features or concepts related to Inventions, Patented and/or Copyrighted Materials that are new, unique or different such that they may qualify for copyright, patent or other intellectual property protection. 12.06 The Grantee shall assist the SCAO in determining and acquiring copyrights, patents, or other such intellectual property protection for any Inventions, Patented and/or Copyrighted Materials for which the SCAO desires to obtain such protection. 12.07 The Grantee warrants that as of the Effective Date of the Contract, there are no Inventions, Patented and/or Copyrighted Materials for which the Grantee seeks protection or which the Grantee desires to remove from the Contract provisions before entering into this Contract. Further, the Grantee warrants that its performance under this Contract will not infringe upon or misappropriate any third party’s patents, copyrights or other intellectual property rights. 12.08 The Grantee further warrants that as of the Effective Date of the Contract, the Grantee has obtained all material licenses, authorizations, approvals and/or permits required by law to conduct its business generally and to perform its obligations under this Contract. 13. INSURANCE 13.01 The Grantee must procure commercial liability insurance or ensure that an adequate amount of money is set aside in its local budget to cover all reasonable claims related to the Grantee’s and Grantee’s agents’ Services under this Contract. 14. LIABILITY AND INDEMNIFICATION 14.01 The Grantee is responsible for Liabilities and Expenses that result from the Grantee’s performance or nonperformance under this Contract. This subsection does not waive governmental immunity as provided by law. 14.02 The Grantee warrants that, before entering into this Contract, it is not subject to any liabilities or expenses that could interfere with Contract performance. DocuSign Envelope ID: EF6A1445-3A76-4904-8552-8468615AA7F5 14.03 The SCAO is not responsible for Liabilities and Expenses that result from the Grantee’s or Grantees’ agents’ performance, nonperformance, or property. 14.04 If Grantee contracts with a private third party to carry out the Grantee’s responsibilities under this Contract, then in that contract Grantee will require the private third parties to indemnify SCAO and the MSC, including their officers, and employees (the “SCAO, MSC and related entities”) from any Liabilities that may be imposed upon, incurred by, or asserted against the SCAO, MSC and related entities arising from the acts or omissions of the private third party under such contact. Any private third party who will not agree to such provisions may not be utilized by Grantee to perform services under this Contract. This subsection does not waive governmental immunity as provided by law. 15. FINANCIAL RECORDS, RETENTION, AND INSPECTION 15.01 The Grantee agrees that all Expenses comply with the standard procedures of the Grantee’s funding unit. 15.02 The Grantee agrees to maintain financial records that follow generally accepted accounting principles. 15.03 The Grantee must maintain an accounting system with grant financial records that are kept separately from the Grantee’s other financial records. 15.04 The Grantee must retain all financial records related to this Contract for at least five years after the SCAO’s final reimbursement to the Grantee. The Grantee is responsible for the costs to retain these records. 15.05 If an audit begins before the five-year period expires, and it extends past that period, the Grantee must retain all records until the audit is complete. Based on the audit, the SCAO may adjust reimbursement payments. If the audit reveals that the SCAO overpaid the Grantee, the Grantee must immediately refund those amounts to the SCAO. 15.06 The Grantee agrees that the MSC, the SCAO, the Michigan Department of Treasury, the State Auditor General, and these parties’ authorized representatives may upon notification audit and copy the Grantee’s grant financial records. 16. GRANT REPORTING 16.01 The Grantee agrees to timely provide all applicable performance measurement data, including complete and accurate reports as identified in Attachment 1 related to this Contract so that the SCAO can meet its reporting requirements. Further, the Grantee agrees to follow the grant reporting requirements in Attachment 1. 16.02 Further, for each participant who is screened for or accepted into the grant program, the Grantee must timely enter data in compliance with the minimum standards established by the SCAO into the Drug Court Case Management Information System. 16.03 When any required report is 30 calendar days past due, a delinquency notice will be sent notifying the Grantee that it has 15 calendar days to comply with the reporting requirement. When any required report is 45 calendar days past due, the Grantee’s funding award will be rescinded and the SCAO will send a forfeiture notice to the Grantee. Notices will be sent as provided in Section 26 of this Contract. DocuSign Envelope ID: EF6A1445-3A76-4904-8552-8468615AA7F5 17. SUSPENSION, TERMINATION, AND REDUCTION 17.01 The SCAO and/or the Grantee may reduce the project budget, or suspend or terminate this Contract without further liability or penalty to the SCAO under any of the following circumstances: A. If any of the terms of this Contract are not adhered to by the Grantee/subrecipients. B. If the Grantee fails to make progress satisfactory to SCAO toward the project goals, objectives, or strategies set forth in this Contract, including but not limited to a determination by the SCAO after second quarter claims are submitted, in its sole discretion, that project funds are not reasonably likely to be fully expended by the end of the fiscal year. C. If the Grantee proposes or implements substantial changes to the Scope of Services/Work such that, if originally submitted, the application would not have been selected for funding. D. If the Grantee is not certified or submits false certification or falsifies any other report or document required hereunder. Grantees that are funded with Swift and Sure Sanctions Probation Program funds are exempt from certification requirements in Section 23. E. If the Grantee is charged with of any criminal activity or offenses during the term of this Contract or any extension thereof. F. If funding for this Contract becomes unavailable to the SCAO due to appropriation or budget shortfalls. G. The SCAO may immediately suspend or terminate this contract if the Grantee does not comply with a contract term, including the reporting requirements, assurances, allowable/disallowable expense list, conditions on expenses, and approved grant budget. H. The SCAO may immediately suspend or terminate this contract if any report from Section 16 is at least 45 days late. 17.02 Each Party has the right to terminate this Contract without cause, including termination by the Grantee if the Grantee has indicated that they do not plan to spend all or some of the grant funds. If the Grantee is the terminating party, the Chief Judge of the Grantee must notify the SCAO in writing of such termination. The Grantee will still be required to fulfill the grant reporting requirements under Attachment 1 as required by the terms of the grant and as otherwise directed by the SCAO. The termination date of this Contract will be the date that the Grantee has met all grant reporting requirements as determined by the SCAO. 17.03 The SCAO may immediately suspend or terminate this Contract if the Grantee or any of the Grantee’s agents are convicted of a criminal offense that directly or indirectly involves grant funds. 17.04 If the SCAO terminates this Contract under Section 17, with the exception of termination stated in Section 17.01(F), the Grantee is not eligible for SCAO grant funding for two years. After the two-year period, the Grantee must verify in writing with SCAO that the Grantee has corrected the issues. 17.05 The SCAO may reduce the Grantee’s grant amount at any time if the SCAO determines that the Grantee is not reasonably likely to fully expend the grant funds by the time this Contract ends. DocuSign Envelope ID: EF6A1445-3A76-4904-8552-8468615AA7F5 18. COMPLIANCE WITH LAWS 18.01 The Grantee must comply with all federal, state, and local laws and applicable ethics, rules, and canons. 19. MICHIGAN LAW 19.01 This Contract shall be subject to, and shall be enforced and construed under, the laws of the state of Michigan. Further, the parties agree to litigate any disputes arising directly or indirectly from the Contract in the Court of Claims in the state of Michigan. 20. CONFLICT OF INTEREST 20.01 Because this Contract involves federal grant funds and contracts with governmental entities, the SCAO and the Grantee are subject to the provisions of the federal Freedom of Information Act, found in 5 U.S.C. 552 et. seq., the Contracts of Public Servants with Public Entities Act, found in MCL 15.321 et seq., and the Standards of Conduct for Public Officers and Employees Act, found in MCL 15.341 et seq. Further, the Grantee certifies that the Grantee presently has no personal or financial interest, and shall not acquire any such interest, direct or indirect, that would conflict in any manner or degree with the performance of this Contract. 21. DEBT TO STATE OF MICHIGAN 21.01 The Grantee covenants that it is not, and will not become, in arrears to the state of Michigan or any of its subdivisions upon contract, debt, or any other obligation to the state of Michigan or its subdivisions, including real property, personal property, and income taxes. 22. CONTRACT DISPUTE 22.01 The Grantee shall notify the SCAO in writing of the Grantee’s intent to pursue a claim against the SCAO for breach of any term of this Contract within 10 business days of discovery of the alleged breach as provided in Section 26 of this Contract. 23. PROGRAM CERTIFICATION 23.01 Under Michigan law, approval and certification by the SCAO is required to begin or to continue the operation of a drug court, sobriety court, hybrid drug/DWI court, family dependency treatment court, veteran’s treatment court or mental health court. Any of these programs that are not certified by Grantee shall not perform any of the functions of that program type, including, but not limited to, receiving grant funding under the law and shall not be covered by this Contract. 24. PROGRAM REVIEW OR CERTIFICATION SITE VISIT 24.01 The SCAO may review the Grantee onsite. As part of the review, the SCAO may interview the program’s team members, observe staff meetings and status review hearings, review case files, review data, and review financial records. 25. AMENDMENT 25.01 The parties may amend this Contract only in writing signed by both parties. 25.02 The SCAO and the Grantee must submit a budget/project amendment through DocuSign Envelope ID: EF6A1445-3A76-4904-8552-8468615AA7F5 WebGrants. An example of a budget amendment is the Grantee requesting to move money from one approved line item in the budget to another approved line item in the budget, and the SCAO approving the requested budget amendment. The SCAO and the Grantee must also notify the other party in WebGrants of any changes in project directors, program judges, agency contacts, financial officers, or authorizing officials, including changes in names, mailing addresses, e-mail addresses, and telephone numbers. 26. DELIVERY OF NOTICE 26.01 Written notices and communications required under this Contract shall be delivered in one of two forms: (1) by electronic mail; or 2) by overnight delivery sent by a nationally recognized overnight delivery service to the following: 26.02 The Grantee’s contact person is: Nathanial Gilling 6th Circuit Court Courthouse Tower 1200 N. Telegraph Rd. Pontiac, Michigan 48341 gillingn@oakgov.com 26.03 The SCAO’s contacts are: Andrew Smith State Court Administrative Office Michigan Hall of Justice P.O. Box 30048 Lansing, MI 48909 Smitha@courts.mi.gov and Ryan Gamby State Court Administrative Office Michigan Hall of Justice P.O. Box 30048 Lansing, MI 48909 Gambyr@courts.mi.gov 27. GRANTEE’S AUTHORIZING OFFICIAL 27.01 The Grantee’s “Authorizing Official” is the individual who signs this Contract. The Authorizing Official must be a person who is authorized to enter into a binding contract for the Grantee. The Authorizing Official may not be a judge or other state employee and must be an employee of the Grantee’s funding unit. The Authorizing Official might be from the Executive or Legislative Branch of the Grantee — for example, the Authorizing Official might be the County Administrator, Chair of the Board of Commissioners, Court Administrator, City Manager, Legal Counsel, Finance Director, or Mayor. DocuSign Envelope ID: EF6A1445-3A76-4904-8552-8468615AA7F5 27.02 Only one person may sign this Contract as the Grantee’s Authorizing Official. The Grantee might have more than one individual who is authorized to enter into binding contracts for the Grantee that is receiving funds, or the Grantee’s local rules might provide that multiple people must sign contracts. In either case, the Authorizing Official’s signature on this Contract represents the mutual agreement and acceptance of this Contract by all persons who are authorized to enter into binding contracts for the Grantee. The remainder of this page is intentionally left blank. DocuSign Envelope ID: EF6A1445-3A76-4904-8552-8468615AA7F5 SIGNATURES OF PARTIES Michigan Mental Health Court Grant Program CONTRACT NUMBER: 28522 28. SIGNATURE OF PARTIES 28.01 This Contract is not effective unless signed by both Parties. 28.02 The signatures on this contract are electronic through the DocuSign system. 28.03 The DocuSign system requires an agent of the Grantee to send this Contract to the Grantee’s Authorizing Official for the Authorizing Official’s review and signature. Selecting the dropdown below confirms that the Contract can be sent to the Grantee’s Authorizing Official for signature. 28.04 The DocuSign system requires an agent of the SCAO to send this Contract to the State Court Administrator for review and signature. Selecting the dropdown below confirms that the Contract can be sent to the State Court Administrator for signature. 6th Circuit Court State Court Administrative Office Juvenile Mental Health Court ________________________________ ___________________________________ Grantee's Authorizing Official’s Signature Authorizing Official’s Signature ________________________________ ___________________________________ Grantee’s Authorizing Official’s Name Authorizing Official’s Name ________________________________ ___________________________________ Grantee’s Authorizing Official’s Title Authorizing Official’s Title ________________________________ ___________________________________ Date Signed by Grantee’s Authorizing Official Date Signed by Authorizing Official DocuSign Envelope ID: EF6A1445-3A76-4904-8552-8468615AA7F5 ATTACHMENT 1 FY 2023 REPORTING REQUIREMENTS October 1, 2022, through September 30, 2023 DCCMIS DATA EXCEPTION REPORT DUE DATE NOTE February 15, 2023* Courts will be reviewing error reports reflecting data entered into DCCMIS for the time period of October 1, 2022, through December 31, 2022. May 15, 2023* Courts will be reviewing error reports reflecting data entered into DCCMIS for the time period of January 1, 2023, through March 31, 2023. August 15, 2023* Courts will be reviewing error reports reflecting data entered into DCCMIS for the time period of April 1, 2023, through June 30, 2023. November 15, 2023* Courts will be reviewing error reports reflecting data entered into DCCMIS for the time period of July 1, 2023, through September 30, 2023. DCCMIS USER AUDIT DUE DATE NOTE January 31, 2023* Courts will be confirming user access to DCCMIS. WEBGRANTS USER AUDIT REPORT DUE DATE NOTE January 31, 2023 Courts will be confirming user access to WebGrants. CLAIMS DUE DATE NOTE January 10, 2023 Courts will be reporting on expenditures from October 1, 2022, through December 31, 2022. April 10, 2023 Courts will be reporting on expenditures from January 1, 2023, through March 31, 2023. July 10, 2023 Courts will be reporting expenditures from April 1, 2023, through June 30, 2023. October 10, 2023 Courts will be reporting expenditures from July 1, 2023, through September 30, 2023. PROGRESS REPORT DUE DATE NOTE October 30, 2023* Year-End Report Courts will be reporting on progress made during the grant period – October 1, 2022, through September 30, 2023. *Planning Grants – If your court is receiving a FY 2023 planning grant, you are only required to complete this report if the program becomes operational during this fiscal year. DocuSign Envelope ID: EF6A1445-3A76-4904-8552-8468615AA7F5 28522 -Fiscal Year 2023 Michigan Mental Health Court Grant Program (MMHCGP) -Juvenile Mental Health Court Application Details Funding Opportunity: 28484-Fiscal Year 2023 Michigan Mental Health Court Grant Program (MMHCGP) Operational and Planning Programs Funding Opportunity Due Date: Jun 10, 2022 6:30 PM Program Area: Michigan Mental Health Court Grant Program (MMHCGP) Status: Submitted Stage: Final Application Feedback: If grant funds are used for the following then the listed corrections must be made: Divide the treatment line into two lines: CMH treatment and non-CMH treatment. Change the incentive rate to an amount per incentive instead of per person (e.g. $25/incentive). Personnel mileage must be moved to the travel category. Initial Submit Date: Initially Submitted By: Last Submit Date: Last Submitted By: Contact Information Primary Contact Information Name: Title: Email*: Address*: Phone*: May 12, 2022 1 :43 PM Nathanial Gilling Oct 3, 2022 2:59 PM John Cooperrider Mr. Nathanial Robert Gilling Salutation First Name Middle Name Last Name Drug Treatment Court Supervisor 1200 North Telegraph Road Pontiac Michigan 48340 City State/Province Postal Code/Zip 248-452-2154 Ext. Phone ### ### f}.'J,[f,'f Fax: 248-858-2006 ### ### h'H,¥.Y To access the WebGrants Access form click here. WebGrants Authorization Approval Form: Organization Information Name*: Organization Type*: Tax Id: Organization Website: Address*: Phone*: Fax: FY 23 Application Program Information Select your court•: County*: Please pick your program type*: Federal Tax ID •: 6th Circuit Court -Oakland County (C06) State Court Administrative Office 38-6004876 6th Circuit Court, Courthouse Tower 1200 N. Telegraph Rd. Pontiac Michigan 48341 City State/Province Postal Code/Zip (248) 858-0950 Ext. #11#-#11#-- (248) 858-1999 ### #=## ;}..',¥.'; C06 Oakland Oakland Juvenile Mental Health Court 38-6004876 What is the program's most recent LAO number. LAO# Planning programs enter 0000-00 .. Is this a regional program? •: Chief Judge *: Program Judge 1 Name*: Number of years as a program judge.•: 2022-13 No Honorable Jeffery S. Matis Honorable Julie A. McDonald < 1 year Program Judge 1 Email Address*: Program Judge 2 Name: Number of years as a program judge.: Program Judge 2 Email Address: Program Judge 3 Name: Number of years as a program judge.: Program Judge 3 Email Address: Program Judge 4 Name: Program Judge 4 Email Address: Number of years as a program judge.: Court Administrator*: Financial Officer*: Project Director*: Project Director E-mail Address*: Project Director Phone Number*: DCCMIS Administrator Name*: DCCMIS Administrator E-mail Address*: DCCMIS Administrator Phone Number*: Authorizing Official (individual who will sign the grant contract) Name*: Authorizing Official E-mail Address*: Authorizing Official Phone Number*: Authorizing Official Title •: Mr. Kevin Oeffner Mr. Kyle Jen Mr. Nathanial Gilling 248-452-2154 Ext. Ms. Candace Sereno 248-452-9590 Ext. Mr. David Woodward 248-858-1572 Ext. Chairman of Oakland County Board of Directors SIGMA Vendor ID #*: CV0048080 This number begins with CV, followed by 7 digits. Review previous payments from the State for this number. If you would like assistance, please contact PSC@courts.mi.gov. Program Operations Is the program applying for planning or operational funds? .. How many years has the program been operational? When does your program plan to begin accepting participants? What is the program's capacity? Operational Application 0 10/01/2022 What is the current number of O active participants? : Does the program accept transfers? : Provide a description of your program as it relates to project goals and funding needs: Yes New to the Oakland County Circuit Court -Family Division for fiscal year 2023, the Juvenile Mental Health Court (JMHC) is a problem-solving court that uses alternative legal procedures to aid non violent juvenile offenders wbo are challenged with serious mental health needs. JMHC is based on the concept of therapeutic jnrisprudence, which incorporates treatment and accountability into the criminal justice process. The program is designed to offer youth, ages 11 -19, who meet established eligibility criteria, the opportunity to voluntarily participate and engage in intensive, treatment-focused, community-based probationary services. In order for a youth to be considered for participation in the JMHC program, the following eligibility requirements must be met: I. the child must be between 11 and 19 years old (inducted into the program prior to 18th birthday), 2. the child and his / her family must maintain Oakland County residency, 3. the child cannot meet the criteria of a "violent offender," which is defined as a juvenile who is adjudicated on or has been, with the preceding 5 years, adjudicated on I or more of the following offenses: First Degree Murder, Second Degree Murder, Criminal Sexual Conduct in the first, second, or third degree, or Assault with Intent to do Great Bodily Harm Less Than Murder, 4. the child must be assessed as being moderate to high risk on the Youth Level of Service / Case Management Inventory (YLS / CMI), 5. the child mnst comply with a mental health assessment completed by a mental health professional and have a primary diagnosis of a Serious Mental Illness, Serious Emotional Disturbance, and/ or Co-Occurring Disorder. Participants with a Developmeutal Disability diagnosis, including a Traumatic Brain Injury, will be assessed for admittance by the Judge on an individual basis, 6. the child may not have any severe problems that could preclude them from safe or meaningful participation in the JMHC program, and 7. the child and family must voluntarily enter the program and willingly agree to abide by the JMHC guidelines. The JMHC incorporates a non-adversarial team approach and is led by an Oakland Conaty Circuit Court Judge with the additional support of a Family Division Attorney Referee. The team also includes a program coordinator, prosecuting attorney, defense advisor, caseworker, casework intern, Oakland Co=unity Health Network liaison, various local mental health treatment providers, data analyst, as well as other representatives from within the Court and from the co=unity. Each team member is tasked with protecting the rights of the individual, while also being held to the highest standard in terms of maintaining participant confidentiality. Team members are further responsible for noderstanding State of Michigan legislation and statutes as it relates to problem-solving courts, keeping current with trainings and new developments in the mental health and criminal justice fields, as well as adherence to the established best practices, essential elements, and guiding principles of treatment courts. JMHC is designed to be approximately 12 -24 months in length and is structured using a phase system with corresponding levels of incentives, sanctions, and therapeutic adjustments. There are four phases in total, and while each phase is individualized to meet the unique needs of the participant, there are benchmarks set at each level to ensure that minimum compliance standards are being met. Phase I (Acute Stabilization/ Orientation): Phase I aims to ensure that the participant has created a safe and supportive environment for personal growth and is properly oriented to both the rules and structure of the JMHC program. In this phase the participant will identify a treatment provider and develop a safety plan to deal with possible crisis situations. This phase is a minimum of 8 weeks in length and requires a minimum of twice weekly probation contacts in addition to bi-weekly attendance at Status Review Hearings. Phase 2 (Clinical Stabilization/ Program Engagement): This phase requires the participant to develop an individualized treatment plan and relapse prevention plan (if applicable) and fully engage and invest themselves into said plan(s). Additionally, the participant will work to identify and utilize proper co=unity supports that align with their healthy living goals. Phase 2 is a minimum of 16 weeks in length and requires a minimum of twice weekly probation contacts in addition to bi-weekly attendance at Status Review Hearings. Phase 3 (Adaptive and Pro-Social Habitation): Phase 3 is designed to help participants take ownership over their actions, reinforce proper social and life skill development, as well as explore and address any environmental factors that may be hindering the fulfillment of their goals. Phase 3 is a minimum of 16 weeks in length and requires a minimum of once weekly probation contacts in addition to monthly attendance at Status Review Hearings Phase 4 (Maintenance): This phase allows the opportnoity for participants to demonstrate that they are able to properly utilize their newly formed skills without prompting through proper self-assessment. The participant in this phase will have an increased level of independence and will also need to be able to show a high-level of functiouing while maintaining a support system that extends beyond what has been provided to them through the program. Phase 4 is a minimum 8 weeks in length and requires a minimum of once weekly probation contacts in addition to monthly attendance at Status Review Hearings. It is the goals of the program that those who participate in JMHC will show the development of skills and supports necessary to live a life in which their mental health needs are properly managed and contribute to a better sense of individual well-being, avoid unnecessary hospitalization or incarceration, decrease their risk to the community, and have a reduced risk for recidivism. Currently, the JMHC program does have a completed Memorandum of Understanding (MOU) signed by all parties and a finalized Local Administrative Order (LAO), which allows the opportunity to request initial program certification through the State Court Administrative Office (SCAO). Additionally, there is a completed Policy and Procedures Manual in place detailing the workings of the program and the requirements for both the staff and participants. The Court also has an identified team of professionals who are already working diligently to familiarize themselves with problem-solving courts as well as currently participating in focused trainings, all done in an effort to prepare themselves to step in to begin services as soon as able. This information noted above, combined with a determination of need completed through a prescreening of our current court-involved youth, signals that the program will not only be ready to accept participants beginning October 1,2022 should grant funds be awarded, but that there will be a high need within our Court for this program and the opportunity for the census to fill quickly. In saying all of this, in order for the JMHC to operate, it will need the assistance of the Michigan Mental Health Court Grant Program, as it is not able to be fully funded through local means. This support is specifically being requested to help in two main areas, which include the costs associated with contractual services and program supplies, as well as some minor aid with training. The contractual services, which consumes a large portion of our grant request, wonld mainly be used to help cover the costs for a part-time mental health / substance use liaison, which is a partnership required through statute for the operation of this program. The liaison position, as established through an Inter-Local Governmental Agreement with Oakland Community Health Network (OCHN), would assist in mental health and substance abuse screenings and assessments for our participants, to both help determine initial program eligibility and any increases in level of care determinations after a participant has entered the program, assist in coordinating and monitoring therapeutic services through OCHN's core providers, as well as providing consultation and aide in our case conferences and court proceedings. Additionally, these requested funds would be used to help supplement the costs associated with treatment services, drug and alcohol screening, and electronic tether monitoring. The treatment services funding would aide our youth and families in need by providing assistance, after the full utilization of private insurance benefits, in helping to meet the demands for uncovered costs and fees associated with individual, family, and group counseling, psychiatric services, day treatment or inpatient hospitalization, or necessary psychotropic medication. Furthermore, the drug testing and alcohol screening, as well as the electronic monitoring, would both used in an effort to promote accountability amongst the participants as well as demonstrate compliance efforts to the Court. Finally, funding support is being sought for both supplies and training in relation to the purchase of clinical workbooks and journals for the youth, incentives that will be used to help motivate and reward program participants for their positive efforts, as well as MATCP registration fees for training for our program staff. In conclusion, the support offered through SCAO would allow for program operation which increases public safety (goal #3) and reduces the need for hospitalization or incarceration (goal #2) by allowing for eligible participants to receive intensive monitoring in the community as opposed to serving time in an out of home placement. In addition, because the services offered through JMHC are directly focused on addressing an individual's mental health disorder, the youth leave better-equipped with the tools, supports, and confidence necessary for an improved quality oflife (goal #1 ), which would help to decrease their chances of reoffending (goal #4). Did your program receive No SCAO-administered grant funds in the current fiscal year?: Please select all of the grant programs which funded this program in the current fiscal year.: What was the total amount of $0.00 SCAO-administered grant funds the program was awarded in the current fiscal year?: Will the program likely expend all of its grant award during the current fiscal year? : What are the reasons that the program will likely not spend the entire grant award during the current fiscal year? : Have any of the service(s) Yes and/or good(s) rates increased from the current fiscal year? (e.g. coordinator pay increased from , drug tests increased from $12 to $15) List the service(s) and/or good(s), the current fiscal year rate, and the new rate.: As a first-year problem solving court program, there were no prior rates established for program services and goods within the JMHC resulting in all costs coming in at an "increase" from the prior year. With that said, the expected rates for the costs associated with personnel (including benefits), contractual services, supplies, and training are listed on the budget portion of this grant request and are closely aligned with those being sought for our Juveuile Drug Court program. Aside from increases covered Yes above, are you requesting more grant funds in this application than the program was awarded during the current fiscal year?: Please explain why more funds are being requested. (e.g. program expansion, increase in services, or operational adjustments) The JMHC is seeking grant funds totaling $61,075 .00, which may be higher than what is typically secured through a planning grant request, as the expectation is that our problem-solving court program will satisfy the requirements to be fully operational (including a signed MOU, LAO, and completed Policy and Procedures Manual), prepared with a fully trained treatment team that is organized and ready to begin immediately begin servicing clients as of October 1, 2022, as well as the ability to meet our projected census goal of achieving a caseload of at least 10 participants within the first six months of programming, For the upcoming/next fiscal No year, will the program receive funding from another source (non SCAO-funding, such as local or federal funding), or has the program applied for funding from another source?*: Please provide the following information 1.) Have you received notification of award? 2.) What is the funding source? 3.) What is the maximum amount per year? 4.) When will the funds expire? 5,) Are these funds restricted? If yes, please explain. State Funded Budget Personnel Name Position Rates Youth and Youth and Family Family Caseworker II Caseworker I Youth and Family Casework Supervisor; Business Analyst; Vacant College Intern Personnel Other Grant Local In- Or Funding Local Cash Kind Request Source Contribution Contribution Total $0,00 $80,890.00 $0.00 $0,00 $80,890.00 $0,00 $56,860.00 $0,00 $0,00 $56,860.00 $0.00 $137,750.00 $0.00 $0.00 $137,750.00 Describe the personnel costs (i.e., wages) associated with the proposed project. The program utilizes a Youth and Family Caseworker II (Juveuile Probation Officer) and College Intern, with both positions being 100% funded through the Child Care Fund. Additionally, there is a Program Coordinator (Youth and Family Casework Supervisor) and a Business Analyst involved in the operations of the JMHC, whom are both funded at approximately 50% through the Child Care Fund. (Total request of $0.00) Fringe Benefits Types of Fringe Benefits to be Claimed Request FICA; Retirement; Disability; Unemployment; Group Life/Accident; Worker's Comp; Medical; Dental; Vis Fringe Benefits $0.00 $0.00 Other Grant Or Funding Local Cash In-Kind Source Contributions Contributions Total $67,995.00 $0.00 $0.00 $67,995.00 $67,995.00 $0.00 $0.00 $67,995.00 ______ :.._ Describe in detail each fringe benefit amount. If you are requesting funds in the "Other" category, include a detailed description of those expenses. The costs associated with employee benefits for the Youth and Faruily Caseworker II position, College Intern, and 25% of the Youth and Family Casework Snpervisor and Business Analyst, are covered through the Child Care Fund. (Total reqnest of $0.00) Contractual Other Grant or Local In- Funding Local Cash Kind Service to be Provided Contractor(s) Rates Request Sources Contribution Contribution Total Sut Mental health Oakland $36.00/hour $30,000.00 $8,000.00 $0.00 $0.00 $38,000.00 Car screenings/assessments Community (Mental Health Liaison Health position) Network (OCHN) Drug testing AverHealth; $9.00 and $0.00 $5,000.00 $0.00 $0.00 $5,000.00 Car House Arrest up per individual screen; $24.00 per confirmation; SCRAM monitoring at $6.50 day plue $40.00 enrollment fee Treatment services Oakland Varies $0.00 $10,000.00 $0.00 $0.00 $10,000.00 Car Family Services, Easterseals, River's Bend, New Oakland, etc. Electronic monitoring House Arrest $40.00 $0.00 $2,500.00 $0.00 $0.00 $2,500.00 Car enrollment fee; $6.50/day for GPS monitoring; $6.50/day for SCRAM monitoring $30,000.00 $25,500.00 $0.00 $0.00 Contractual Describe the contractual costs associated with the proposed project. Mental Health Liaison: The Mental Health Liaison position is contracted through Oakland Community Health Network (OCHN) with the person in this position assisting the JMHC team by completing mental health and substance use assessments (to help determine program eligibility), providing court testimonies, consultations, and progress updates, assisting clients with community referrals and crisis intervention, as well as helping to coordinate client care throughout OCHN's network of Core Provider Agencies. An Intergovernmental Agreement has been established between the Court and OCHN for this position. The cost of the position will be shared through the Ju venile Mental Health Court grant award ($30,000), as well as, ($8,000) from the Child Care fund (Total request of$30,000.00) Drug and Alcohol Testing: These funds requested will be used to pay for drug and alcohol testing as well as alcohol tether monitoring. For drug testing, we use AverHealth (JAMS), which provides our clients with numerous testing locations across Oakland County. AverHealth charges $9.00 for a 10panel (instant test) screen. They will complete a PBT for free if the defendant shows for a regularly scheduled drug screen; however, if they are called to show up for a PBT alone, then they charge a $4.00 fee. Lab confirmations are $24.00, mouth swabs are $15.00 for a 5- panel screen, and additional testing for other substa nces is available using a set fee chart. Drug testing confirmations are to be paid through grant funds only if the confirmation is negative. House Arrest Services is used for alcohol tether monitoring at approximately $6.50/day plus enrollment fees of $40.00 (at app roximately 90 days for a participa nt in need) . The total cost of $5,000.00 will be covered by the Child Care Fund. Treatment Services: These funds requested will be used as needed within the guidelines of allowable expenses to supp ort participants in paying for individual, fami ly, and group counseling services, both in the outpatient and intensive outpatient setting, as well as assist with any necessary day treatment, inpatient hospitalization, or medication fees not covered through insurance. Counseling services would occur through an OCHN core provider and would be charged at the lowest negotiated rate beginning at ap proximately $65.00 for an individual session and $25.00 for a group session. Day treatment, inpatient hospitalization, and medication fees will vary based on the child's needs and will be evaluated on a case-by-case basis with assistance only provided after an individual utilizes the full benefits of their insurance provider. The total cost of$10,000 will be paid for out of the Child Care fund. Electronic Monitoring: GPS tether monitoring is provided through House Arrest services. The costs for this service are $6.50 per day plus an enrollment fee of $40.00 (at approximately 30 to 90 days for a participant in need). The total cost of $2,500 will be paid for out of the Child Care Fund. Supplies Other Grant local In- Ty pe of or Funding local Cash Kind Supply Rates Request Sources Contribution Contribution Total Clinical $50.00 per workbook $0.00 $1,000.00 $0.00 $0.00 $1,000.00 workbooks (approximately 25 workbooks and journals and journals/year) Personal $0 .585/mile $0.00 $10,000.00 $0.00 $0.00 $10,000.00 mileage Incentives $0.00 $2,500.00 $0.00 $0.00 $2,500.00 $0.00 $1 3,500.00 $0.00 $0.00 Supplies Describe the supply costs associated with the proposed project. The supp ly funds would provide clinical workbooks and journals for the participants at approximately $50.00/workbook and journals at 25 books per year. (Total request of $0) Incentives are used in an effort to reward and motivate clients for the positive efforts towards the completion of their treatment goals and advancement through the four phases of the JMHC program. Incentives are calculated at approximately $100.00 per participant and family. Additionally, these funds will be utilized to purchase small incentive token items such as candy, "fish bowl" prizes, etc. (Total request of $0) Travel and Tr aining Ty pe of Travel or Other Grant or Local Cash Local In-Kind Rates Request Funding Sources Contribution Contribution Total MATCP $300.00 per $0.00 $1,500.00 $0.00 $0.00 $1,500.00 Conference attendee $0.00 $1 ,500.00 $0.00 $0.00 Travel and Training Describe the travel and training costs associated with the proposed project. These funds requested will be used to pay for registration fees for five program staffers for the annual MATCP Conference at $305.00 per person (Total request of$1,525.00). To tal Budget Budget Category To tal Request $30,000.00 Other Grant or Funding Sources $246,245.00 Local Cash Contributions $0.00 FY23 Grant Contact Information Primary Contacts Program Ty pe Program Type*: Claims Name*: Email*: Budget Name*: Email*: Contract Amend ments Juvenile Mental Health Court John Cooperrider Chris Bujak In-Kind Contributions Total Cost $0.00 $276,245.00 Name*: Email*: Applications Name•: Email*: Certification Name*: Email*: DCCMIS Administrati on Name*: Email*: Training Registration Name*: Email*: Court Administrato r Name*: Email*: Chief Judge Name*: Email*: Program Judge Name*: Email*: Chris Bujak Nate Gilling Nate Gilling Nate Gilling Nate Gilling Kevin Oeffn er Jeffery Matis Julie McDonald Other Program Judge ( if applicable) Name: Email: Other Program Judge ( if applicable) Name: Email: Other Program Judge ( if applicable) Name: Email: Other Program Judge ( if applicable) Name: Email: Feedback If grant funds are used for the following then the listed corrections must be made: Divide the treatment line into two lines: CMH treatment and non-CMH treatment. Change the incentive rate to an amount per incentive instead of per person (e.g. $25/incentive). Personnel mileage must be moved to the travel category.