HomeMy WebLinkAboutResolutions - 2022.12.08 - 37778
AGENDA ITEM: Grant Acceptance from the State Court Administrative Office for the FY 2023 Adult
Treatment Court Program 22-410
COMMITTEE MEETING: Board of Commissioners
DATE: Thursday, December 8, 2022 9:52 AM - Click to View Agenda
ITEM SUMMARY SHEET
DEPARTMENT SPONSORED BY
Circuit Court Penny Luebs
INTRODUCTION AND BACKGROUND
The Oakland County Adult Treatment Court (ATC) is a hybrid / DWI Court that applies alternative
judicial proceedings to chemically abusing and dependent adult felony offenders, ages 18 and over,
who meet eligibility requirements. The program aims to rehabilitate and reintegrate individuals into
the community with the goals of increasing public safety, reducing incarceration, recidivism, and
alcohol and/or drug use in the target population.
This is a request to accept FY 2023 funding.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.858.5115 (office) or andrewsmb@oakgov.com, or the department contact persons listed for
additional information.
CONTACT
Chris Bujak, Chief Court Business Operations bujakc@oakgov.com
ITEM REVIEW TRACKING
Penny Luebs, Created/Initiated - 12/8/2022
David Woodward, Board of Commissioners Approved - 12/8/2022
Hilarie Chambers, Executive's Office Approved - 12/9/2022
Lisa Brown, Clerk/Register of Deeds Final Approval - 12/13/2022
AGENDA DEADLINE: 12/08/2022 11:15 AM
COMMITTEE TRACKING
2022-11-29 Public Health & Safety - Recommend to Board
2022-12-08 Full Board - Adopted
ATTACHMENTS
1. CC FY 2023 MDCGP (Adult) Schedule A
2. ATCGrantReviewSign-Off
3. FY23 ATC Award
4. ATC MDCGP FY23 Contract
5. RedATCProposalBudget
December 8, 2022
RESOLUTION #2022-2261 _ 22-410
Sponsored By: Penny Luebs
Circuit Court - Grant Acceptance from the State Court Administrative Office for the FY 2023
Adult Treatment Court Program
Chairperson and Members of the Board:
WHEREAS the Circuit Court applied for and was awarded a grant with the State Court Administrative
Office (SCAO), Michigan Drug Court Grant Program for the grant period of October 1, 2022 through
September 30, 2023; and
WHEREAS the total program funding for the Adult Treatment Court (ATC) is $549,050, consisting of
$279,000 in grant funding from SCAO, $150,000 in PA 511 Community Corrections funding, and
$120,050 from General Fund/Child Care Fund; and
WHEREAS this represents $51,265 less in grant funding than what was submitted for in our
application; and
WHEREAS the Circuit Court is making a one-time request in order to supplement operating costs of
this grant in the amount of $51,265; and
WHEREAS these funds will be identified at a later date and appropriated in a quarterly amendment
as needed in the future; and
WHEREAS the court intends to continue the ATC to deal with problems of increasing recidivism,
increasing use of alcohol and illegal drugs, rising system costs, and
the increase in jail days ordered; and
WHEREAS SCAO is allowing Circuit Court to consolidate its mental health component into this ATC
grant via a mental health “track” of the ATC, in order to avoid certification requirements which are not
feasible for our drug court to meet at this time; and
WHEREAS the grant funds that were previously obtained through the mental health grant have been
requested and awarded through the Adult Treatment Court grant to service the mental health
participants of the ATC; and
WHEREAS the ATC grant will continue to partially fund the following two (2) positions: one (1)
General Fund/General Purpose (GF/GP) Full Time Eligible (FTE) Youth and Family Casework
Supervisor position (#3010402-09712) and one (1) GF/GP FTE Technical Office Specialist position
(#3010402-10677); and
WHEREAS the ATC grant will continue to fully fund one (1) Special Revenue (SR) FTE Technical
Office Specialist position (#3010402-12029); and
WHEREAS the ATC grant provides funding for drug testing supplies and kits, bus passes, meetings,
contractual services for individual and family treatment, incentives, transitional housing, and defense
attorney fees; and
WHEREAS the grant also provides funding for contractual services from Oakland Community Health
Network (OCHN) in the form of a Court Liaison position, as well as a Peer Recovery Coach, which
serves and assists the ATC Team via assessments, court testimonies, consultations, progress
updates, crisis intervention, community referrals, and coordinates care throughout OCHN’s network of
Core Provider Agencies (CPA), bridging the gaps between the Court and Mental Health systems; and
WHEREAS the grant award has completed the Grant Review Process and is in compliance with
Miscellaneous Resolution #19006; and
WHEREAS this grant is conditioned upon continued interpretation of the contract consistent with the
May 1, 2019 letter from the Michigan SCAO, providing that assurance #3 of this year’s grant
application and agreement shall not be constructed as a mandate for future funding of the program
from the funding unit, said letter attached hereto and incorporated by the reference herein.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts
the FY 2023 Michigan Drug Court Grant Program (Adult Treatment Court) Grant Agreement in the
amount of $279,000 from the State Court Administrative Office, for the period of October 1, 2022
through September 30, 2023.
BE IT FURTHER RESOLVED to continue one (1) GF/GP FTE Youth and Family Casework
Supervisor position (#3010402-09712) and one (1) GF/GP FTE Technical Office Specialist position
(#3010402-10677) in the Circuit Court/Family Court/Court Services Division.
BE IT FURTHER RESOLVED to continue one (1) SR FTE Technical Office Specialist position
(#3010402-12029) in the Circuit Court/Family Court/Court Services Division.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant award and approve any grant extensions or changes, within fifteen (15%) percent
of the original award, which are consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any
further commitment and continuation of the positions in the grant is contingent upon continued future
levels of grant funding.
BE IT FURTHER RESOLVED that the budget for FY 2023 be amended per Schedule A.
Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Penny Luebs.
Date: December 08, 2022
David Woodward, Commissioner
Date: December 09, 2022
Hilarie Chambers, Deputy County Executive II
Date: December 13, 2022
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2022-11-29 Public Health & Safety - Recommend to Board
2022-12-08 Full Board - Adopted
VOTE TRACKING
Motioned by Commissioner Penny Luebs seconded by Commissioner Karen Joliat to adopt the
attached Grant Acceptance: from the State Court Administrative Office for the FY 2023 Adult
Treatment Court Program.
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen Nelson, Eileen
Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Chuck Moss, Marcia
Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet
Jackson, Gary McGillivray, Robert Hoffman, Adam Kochenderfer (20)
No: None (0)
Abstain: None (0)
Absent: (0)
Passed
ATTACHMENTS
1. CC FY 2023 MDCGP (Adult) Schedule A
2. ATCGrantReviewSign-Off
3. FY23 ATC Award
4. ATC MDCGP FY23 Contract
5. RedATCProposalBudget
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
December 8, 2022, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at
Pontiac, Michigan on Thursday, December 8, 2022.
Lisa Brown, Oakland County Clerk / Register of Deeds
Oakland County, Michigan
CIRCUIT COURT - FY 2023 MICHIGAN DRUG COURT GRANT PROGRAM (ADULT DRUG COURT) - ACCEPTANCE
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)Grant ID (GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2023
Amendment
FY 2024
Amendment
FY 2025
Amendment
R Judicial Grants
Circuit Court Gen
Jurisdiction FND11012 CCN3010301 RC615571 PRG121200 GRN-0001125 State Operating Grants $(279,000.00)$-$-
Total Revenues $(279,000.00)$-$-
E Judicial Grants
Circuit Court Family Court
Srv FND11012 CCN3010402 SC702010 PRG121200 GRN-0001125 Salaries Regular $(127,210.00)$-$-
E Judicial Grants
Circuit Court Family Court
Srv FND11012 CCN3010402 SC722740 PRG121200 GRN-0001125 Fringe Benefits $(72,830.00)$-$-
E Judicial Grants
Circuit Court Gen
Jurisdiction FND11012 CCN3010301 SC731416 PRG121200 GRN-0001125 Private Institutions-Res $(3,575.00)$-$-
E Judicial Grants
Circuit Court Gen
Jurisdiction FND11012 CCN3010301 SC731458 PRG121200 GRN-0001125 Professional Services $(70,100.00)$-$-
E Judicial Grants
Circuit Court Gen
Jurisdiction FND11012 CCN3010301 SC731997 PRG121200 GRN-0001125 Transport of Clients $(1,320.00)$-$-
E Judicial Grants
Circuit Court Gen
Jurisdiction FND11012 CCN3010301 SC732018 PRG121200 GRN-0001125 Travel and Conference $(915.00)$-$-
E Judicial Grants
Circuit Court Gen
Jurisdiction FND11012 CCN3010301 SC732165 PRG121200 GRN-0001125 Workshops & Meetings $(300.00)$-$-
E Judicial Grants
Circuit Court Gen
Jurisdiction FND11012 CCN3010301 SC750245 PRG121200 GRN-0001125 Incentives $(2,750.00)$-$-
Total Expenditures $(279,000.00)$-$-
R Judicial Grants
Circuit Court Gen
Jurisdiction FND11012 CCN3010301 RC615571 PRG121200 GRN-1003996 State Operating Grants $279,000.00 $-$-
Total Revenues $279,000.00 $-$-
E Judicial Grants
Circuit Court Family Court
Srv FND11012 CCN3010402 SC702010 PRG121200 GRN-1003996 Salaries Regular $133,020.00 $-$-
E Judicial Grants
Circuit Court Family Court
Srv FND11012 CCN3010402 SC722740 PRG121200 GRN-1003996 Fringe Benefits $83,670.00 $-$-
E Judicial Grants
Circuit Court Gen
Jurisdiction FND11012 CCN3010301 SC731458 PRG121200 GRN-1003996 Professional Services $62,310.00 $-$-
Total Expenditures $279,000.00 $-$-
GRANT REVIEW SIGN-OFF – 6th Circuit Court
GRANT NAME: FY 2023 Michigan Drug Court Grant Program (Adult Treatment Court)
FUNDING AGENCY: State Court Administrative Office (SCAO) of Michigan
DEPARTMENT CONTACT PERSON: Chris Bujak 248-452-
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 11/04/2022
Please be advised the captioned grant materials have completed internal grant review. Below are the
returned comments.
The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should
include this sign-off email and the grant agreement/contract with related documentation) may be
requested to be placed on the agenda(s) of the appropriate Board of Commissioners’ committee(s) for
grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Sheryl Johnson (11/08/2022)
Human Resources:
Approved by Human Resources. Continues positions with no changes. -Heather Mason (11/02/2022)
Risk Management:
Approved - Robert Erlenbeck (11/03/2022)
Corporation Counsel:
Approved – Heather Lewis (11/03/2022)
Michigan Supreme Court
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, Michigan 48909
Phone 517-373-0128
Thomas P. Boyd
State Court Administrator
September 28, 2022
Honorable Jeffery S. Matis, Chief Judge
6th Circuit Court
Courthouse Tower
1200 N. Telegraph Rd.
Pontiac, MI 48341
Re: Michigan Drug Court Grant Program Award Notification
6th Circuit Court — Hybrid DWI/Drug Court
SCAO UI: U10106
Dear Chief Judge Matis:
I am pleased to inform you that your court has been awarded a grant in the amount of
$279,000 from the Michigan Drug Court Grant Program administered by the State Court
Administrative Office. This award is for the grant period October 1, 2022, through
September 30, 2023.
Your court’s fiscal year 2023 contract will be e-mailed from DocuSign to your project
director, Nathanial Gilling. Signed contracts must be returned by December 16, 2022. The
budget, based on your court’s actual award, must be updated in WebGrants by
November 10, 2022. Instructions for revising your budget are attached to the message your
project director will receive from WebGrants.
The Michigan Supreme Court and SCAO greatly appreciate your efforts and passion for
these life-saving court programs. Thank you for making a positive difference in so many lives.
As a reminder, SCAO transitioned away from a competitive grant process this year,
focusing instead on funding yearly fixed costs and inflationary increases with an emphasis on
grant utilization. This approach ensures all problem-solving courts in Michigan can maintain
services and assist participants. Each year we receive grant requests that greatly exceed the total
amount spent in the preceding fiscal year and available funding for awards to courts. I assure
you that we make every effort to fully fund reasonable grant requests. It is our hope that these
September 28, 2022
Page Two
changes will create reliability when budgeting in your court.
Please also keep in mind that we will continue to consider reallocations throughout the
fiscal year. If you find that additional funding is needed to support your program during fiscal
year 2023, please make a request through the WebGrants system. If you are not able to spend all
of your grant award, please notify us as soon as possible so that we may transfer a portion of
your grant award to a program with additional need.
To assist with grant utilization, SCAO has eliminated certain spending caps this year and
expanded the list of allowable expenses so that courts have more discretion in managing their
problem-solving court programs.
If you have any questions about the grant or need assistance regarding best practices,
please contact Andrew Smith at 517-373-0954 or at smitha@courts.mi.gov. For assistance in
publicizing the success of your court, please contact John Nevin at 517-373-0129 or
nevinj@courts.mi.gov.
Sincerely,
Thomas P. Boyd
State Court Administrator
cc: Honorable Yasmine I. Poles
Honorable Phyllis C. McMillen
Honorable Kameshia D. Gant
Andrew Smith, Problem-Solving Courts Manager
Michele Muscat, SCAO Region VI Administrator
Kevin Oeffner, Court Administrator
Nathanial Gilling, Project Director
Michigan Supreme Court
State Court Administrative Office
Michigan Drug Court Grant Program
Fiscal Year 2023 Contract
Grantee Name: 6th Circuit Court — Hybrid DWI/Drug Court
Unique Identifier: U10106
Federal ID Number: 38-6004876
Contract Number: 28521
Grant Amount: $279,000
1. DEFINITIONS GOVERNING CONTRACT
The definitions below govern the terms used in this Contract.
1.01 The term “Authorizing Official” means an official of the Grantee who has the legal
authority to, is authorized to, and can legally sign contracts on behalf of the Grantee and bind the Grantee
to the terms of the contracts, including this Contract.
1.02 The term “Contract” as used in this document means the Contract between the State Court
Administrative Office (the “SCAO”) and Grantee, and includes any subsequent amendments thereto.
1.03 The term “Confidential Information” means confidential and/or proprietary information
belonging to the SCAO which is disclosed to the Grantee or which the Grantee otherwise learns of during
the course of or as the direct or indirect result of rendering its Services for the SCAO.
Confidential or Proprietary Information is information not generally known to third parties or to others
who could obtain economic value from their disclosure or use of the information. This includes all
proprietary technical, financial, or other information owned by SCAO or any of its vendors, including
by way of illustration, but not limitation, computerized data, codes, programs and software, written
material, inventions, whether or not patented or patentable, designs, works of authorship, works subject
to or under copyright protection, trade secrets or trademark – protected material, performance standards
concepts, formulae, charts, statistics, financial records and reports of the SCAO or any entity otherwise
affiliated with the SCAO. Confidential or Proprietary Information also includes all confidential and
proprietary material that the Grantee may design, author, create, distribute, or produce during the term
of this Contract when rendering Services thereunder. “Confidential Information” also includes all
individualized, nonaggregated data relating to individuals, including, but not limited to, personally
identifiable information (“PII”) and information protected by the Health Insurance Portability and
Accountability Act. All information gained during the course of Grantee’s retention should be presumed
confidential unless the information is clearly identified otherwise or the circumstances of disclosure
demonstrate it not to be confidential.
1.04 The term “Effective Date” means the date upon which this Contract becomes effective,
which is the date the Contract is signed by both Parties. If the Parties do not sign the Contract on the
DocuSign Envelope ID: 6F28BAB4-A35C-4148-9396-0C7678FA528E
same date, the latest specified date will become the Contract’s effective date.
1.05 The term “Employee Benefits” means any and all employee benefits the SCAO provides
to its employees, including, but not limited to, workers’ compensation, retirement, pension, insurance,
fringe, educational training, holiday/sick/vacation pay benefits, or any other similar benefits.
1.06 The term “Grant Amount” is the amount specified as “Grant Amount” on the first page
of this Contract.
1.07 The term “Grantee” as used in this Contract includes the Grantee(s)/party(ies) with which
the SCAO is contracting and the employees with which the SCAO is contracting.
1.08 The term “Grantee’s agents” as used in this Contract includes the Grantee’s agents,
subcontractors, vendors, and subrecipients.
1.09 The term “Inventions, Patented and/or Copyrighted Materials” means such writings,
inventions, improvements, or discoveries whether or not under an existing copyright, patent or
copyright/patent application or any other third party intellectual property right that were written,
invented, made, or discovered by the Grantee, including its employees, agents and/or subrecipients
jointly with the SCAO while engaged in Services under this Contract.
1.10 The term “Liabilities” means any and all liabilities, obligations, damages, penalties,
claims, costs, fees, charges, and expenses, including, but not limited to, fees and expenses of attorneys
and litigation related to the Services provided.
1.11 The term “Parties” includes the SCAO, Grantee, and all of their employees.
1.12 The terms “Program Expenses” and “Expenses” mean all expenses including, but not
limited to, license fees and all other types of fees, memberships and dues, automobile and fuel expenses,
insurance premiums, copying costs, telephone costs and all other types of costs, and all salary and
expenses incurred by the Grantee, and all other compensation paid to the Grantee’s employees or
subcontractors that the Grantee hires, retains or utilizes for the Grantee’s performance under this
Contract. This term includes allowable program costs as articulated in WebGrants, which are contained
on the “allowable expense” list and in the program budget. This term also includes Travel Expenses as
defined below.
1.13 The term “Services” refers to the goods, services, program activities, projects, and
initiatives that the Grantee agrees to provide to the SCAO under this Contract, as described in the Scope
of Services, Scope of Work, and all descriptions of services in any attachments and amendments to the
Contract.
1.14 The term “Taxes” refers to any and all federal, state, and local taxes, including, but not
limited to, income taxes, social security taxes, unemployment insurance taxes, and any other taxes or
fees for which Grantee is responsible.
1.15 The term “Travel Expenses” means expenses Grantee incurs for travel including lodging,
mileage, and meals that the Grantee incurs in the reasonable fulfillment of the terms of this Contract.
Reimbursable Travel Expenses must be approved by SCAO before they are incurred.
1.16 The term “WebGrants” refers to the web-based grant management system used by SCAO.
1.17 The term “Work Product” refers to reports, programs, manuals, tapes and videos prepared
under this Contract and amendments thereto. It also includes computer data such as programs and
software in various stages of development and source codes and object codes, and any other work
product prepared by the Provider under this Contract and amendments thereto.
DocuSign Envelope ID: 6F28BAB4-A35C-4148-9396-0C7678FA528E
2. PARTIES
2.01 This Contract is between the SCAO and the 6th Circuit Court — Hybrid DWI/Drug Court
(Grantee).
3. AMOUNT AND GRANT PROGRAM
3.01 The SCAO will reimburse the Grantee up to $279,000 for the Grantee’s expenses under
this Contract.
3.02 The grant funding is from the Michigan Drug Court Grant Program.
4. DURATION
4.01 This Contract begins on October 1, 2022, and ends on September 30, 2023, at 11:59 p.m.
5. TERMS
5.01 This Contract contains the entire agreement between the parties. It does not include any
other written or oral agreements, except the following which can be found in WebGrants:
A. Reporting requirements (see Attachment 1),
B. Assurances,
C. Allowable/disallowable expense list,
D. Conditions on Expenses, and
E. Approved grant budget.
6. RELATIONSHIP AND DUTIES
6.01 No employer/employee relationship exists between the Parties. Further, no employee
or subrecipient of the Grantee is an employee of the SCAO. The Grantee is an independent
contractor, not an employee of the SCAO.
6.02 The SCAO is not obligated either under this Contract or by implication to provide and is
not liable to the Grantee for failure to provide the Grantee with Employee Benefits. The Grantee is not
eligible for and will not receive any Employee Benefits from the SCAO.
6.03 The Grantee is responsible for payment of all Taxes arising out of the Grantee’s Services
in accordance with this Contract.
6.04 The Grantee does not, and shall not, have the authority to enter into contracts on the
SCAO’s behalf.
6.05 Except for the grant amount, the SCAO and the Michigan Supreme Court (MSC) have
no financial obligation to the Grantee.
6.06 The Grantee agrees to comply with all of the Contract terms, including the reporting
requirements, assurances, allowable/disallowable expense list, conditions on expenses, and approved
grant budget.
7. REIMBURSEMENT AND BUDGET
7.01 This is a reimbursement-based grant for Services rendered.
7.02 The Grantee’s Expenses are eligible for reimbursement only after the Grantee has paid
the Expenses.
DocuSign Envelope ID: 6F28BAB4-A35C-4148-9396-0C7678FA528E
7.03 The Grantee’s Expenses are eligible for reimbursement only if the Grantee incurred the
Expenses during the time period that this Contract is effective. Consumable expenses, such as drug
tests, are eligible for reimbursement only if the item can reasonably be consumed (and the Grantee
incurred the expense) during the time period that this Contract is effective.
7.04 The Grantee’s Expenses are eligible for reimbursement only if included on the allowable
expense list and the approved budget.
7.05 The Grantee’s Expenses are eligible for reimbursement only after the Grantee has
exhausted all other available funding options that were designated for the project. Examples of
potential other available funding options include local court or county funding, federal funding,
participant fees, and funding from nonprofit organizations. The Grantee is not required to first spend
funds that were not designated for the project. Once the Grantee has exhausted all other available
funding options that were designated for the project, then the grant funds under this Contract can be
used. If the Grantee has other available funding options that were designated for the project but relies
on the grant funding under this Contract before exhausting the other options, the SCAO may reduce the
reimbursement amount by an amount that is equal to the other available funding options.
7.06 Reimbursements for Travel Expenses (such as mileage) may not exceed the lesser of the
Grantee’s published travel rates or allowable State of Michigan travel rates and must be approved by
the SCAO prior to incurring the expense.
7.07 The Grantee may request to amend the grant budget by submitting a Contract
Amendment in WebGrants. The SCAO must approve any request to amend the grant budget.
7.08 The Grantee must request Expense reimbursement on a quarterly basis (see Attachment
1). The request to reimburse each Expense must include the hourly rate or cost per unit, amount of
hours worked or number of units, a description of Services provided, the date of the Expense, the
amount requested, and proof that the Grantee has paid the Expense.
7.09 All Expense reimbursement is subject to the SCAO’s approval.
7.10 The Grantee must sign up through the online vendor system to receive reimbursement
payments via electronic funds transfers or direct deposits. To register, go to the Department of
Technology, Management, and Budget’s website.
8. RELIGIOUS PROGRAMMING
8.01 The Grantee will not spend grant funds on a program that has a religious component.
8.02 Before the Grantee refers a person to, or provides a person with, a program with a religious
component, the Grantee must do the following: (1) allow the person to choose whether to participate in
the program, (2) ensure that a person who chooses to not participate is not penalized, and (3) provide at
least one secular option.
9. ASSIGNMENT
9.01 The Grantee may not assign any portion of this Contract except with prior written
approval of the SCAO. If performance is so assigned, all requirements in this Contract shall apply to
such performance and the Grantee shall be responsible for the performance of such Services.
10. PROCURMENT CONTRACTS AND SUBRECIPIENT SUBCONTRACTS
DocuSign Envelope ID: 6F28BAB4-A35C-4148-9396-0C7678FA528E
10.01 The Grantee may enter into procurement contracts and subrecipient subcontracts for
activities under this grant.
10.02 The Grantee must provide the SCAO with copies of any procurement contracts if the
SCAO requests them.
10.03 The Grantee must provide the SCAO with copies of any subrecipient subcontracts prior
to requesting reimbursement for subrecipient work. The subrecipient subcontracts must be uploaded in
WebGrants.
10.04 The Grantee must provide a copy of this Contract to all subrecipients and subcontractors.
11. CONFIDENTIAL INFORMATION
11.01 The parties do not expect that medical and treatment information will be obtained,
shared or utilized in this Contract. However, to the extent that it is, all medical and treatment
information of participants served under this Contract is confidential. The SCAO and the Grantee
agree that this information will not be disclosed except as allowed by law.
11.02 The Grantee agrees to comply with the Health Insurance Portability and Accountability
Act (HIPAA), 42 CFR Part 2, and the Michigan Mental Health Code. Some of these requirements
include the following:
A. The Grantee and Grantee’s agents must not share information that is protected
under HIPAA, 42 CFR Part 2, or the Michigan Mental Health Code (the
“Protected Information”). The Grantee is liable for the unauthorized use or
disclosure of Protected Information. This includes Protected Information that
the SCAO provides to the Grantee.
B. The Grantee must include terms in any procurement contract and subrecipient
subcontract that the Grantee’s agents must not share Protected Information.
This includes Protected Information that the SCAO provides to the Grantee.
C. The Grantee must have written policies and procedures about using and
disclosing Protected Information. The policies and procedures must include
provisions that restrict Grantee’s employees’ access to Protected Information.
D. The Grantee must also have a policy to report to the SCAO unauthorized
use or disclosure of Protected Information.
11.03 During Contract performance, the SCAO may disclose Confidential Information to
the Grantee. The Grantee shall not disclose Confidential Information to any third party without prior
approval from the SCAO. If disclosure of Confidential Information is required by law or court order,
the Grantee must notify the SCAO within five business days as provided in Section 26 of this Contract
before disclosure and shall reasonably cooperate with the SCAO to (1) narrowly tailor disclosure and
(2) support SCAO’s efforts to obtain protective orders or other relief as appropriate.
11.04 The Grantee agrees to return all Confidential Information to the SCAO immediately
upon the termination of this Contract and permanently delete any electronic copies of the data stored
by the Grantee within 30 calendar days after the conclusion of this Contract. If requested by the
SCAO, the Grantee will provide written confirmation that deletion has been completed.
11.05 This section survives termination or expiration of this Contract.
DocuSign Envelope ID: 6F28BAB4-A35C-4148-9396-0C7678FA528E
12. RIGHTS TO WORK PRODUCT, INVENTIONS, AND IMPROVEMENTS
12.01 All written or visual Work Product shall belong to the SCAO and is subject to copyright
or patent only by the SCAO. The SCAO shall have the right to obtain from the Grantee original materials
produced under this Contract and shall have the right to distribute those materials.
12.02 The SCAO shall have copyright, property, and publication rights in all Work Product
developed in connection with this Contract.
12.03 The SCAO grants the Grantee a royalty-free, nonexclusive license to use any Work
Product developed in the course of executing this Contract that is not Confidential and Proprietary
Information as defined in this Contract if the Work Product enters the public domain. However, the
Grantee shall not publish or distribute any Work Product relating to the Services provided under this
Contract without the prior written permission of the SCAO.
12.04 The Grantee shall safeguard the Grantee’s property, materials and Work Product. The
SCAO is not responsible and will not be subject to any Liabilities for any claims related to the loss,
damage, or impairment of Provider’s property, materials and/or Work Product.
12.05 The Grantee shall promptly disclose in writing to SCAO all Inventions, Patented and/or
Copyrighted Materials jointly with the SCAO or singly by the Grantee while engaged in Services under
this Contract. As to each such disclosure, the Grantee shall specifically bring to SCAO’s attention any
features or concepts related to Inventions, Patented and/or Copyrighted Materials that are new, unique
or different such that they may qualify for copyright, patent or other intellectual property protection.
12.06 The Grantee shall assist the SCAO in determining and acquiring copyrights, patents, or
other such intellectual property protection for any Inventions, Patented and/or Copyrighted Materials for
which the SCAO desires to obtain such protection.
12.07 The Grantee warrants that as of the Effective Date of the Contract, there are no
Inventions, Patented and/or Copyrighted Materials for which the Grantee seeks protection or which the
Grantee desires to remove from the Contract provisions before entering into this Contract. Further, the
Grantee warrants that its performance under this Contract will not infringe upon or misappropriate any
third party’s patents, copyrights or other intellectual property rights.
12.08 The Grantee further warrants that as of the Effective Date of the Contract, the Grantee
has obtained all material licenses, authorizations, approvals and/or permits required by law to conduct
its business generally and to perform its obligations under this Contract.
13. INSURANCE
13.01 The Grantee must procure commercial liability insurance or ensure that an adequate
amount of money is set aside in its local budget to cover all reasonable claims related to the Grantee’s
and Grantee’s agents’ Services under this Contract.
14. LIABILITY AND INDEMNIFICATION
14.01 The Grantee is responsible for Liabilities and Expenses that result from the Grantee’s
performance or nonperformance under this Contract. This subsection does not waive governmental
immunity as provided by law.
14.02 The Grantee warrants that, before entering into this Contract, it is not subject to any
liabilities or expenses that could interfere with Contract performance.
DocuSign Envelope ID: 6F28BAB4-A35C-4148-9396-0C7678FA528E
14.03 The SCAO is not responsible for Liabilities and Expenses that result from the Grantee’s
or Grantees’ agents’ performance, nonperformance, or property.
14.04 If Grantee contracts with a private third party to carry out the Grantee’s responsibilities
under this Contract, then in that contract Grantee will require the private third parties to indemnify SCAO
and the MSC, including their officers, and employees (the “SCAO, MSC and related entities”) from any
Liabilities that may be imposed upon, incurred by, or asserted against the SCAO, MSC and related
entities arising from the acts or omissions of the private third party under such contact. Any private third
party who will not agree to such provisions may not be utilized by Grantee to perform services under
this Contract. This subsection does not waive governmental immunity as provided by law.
15. FINANCIAL RECORDS, RETENTION, AND INSPECTION
15.01 The Grantee agrees that all Expenses comply with the standard procedures of the
Grantee’s funding unit.
15.02 The Grantee agrees to maintain financial records that follow generally accepted
accounting principles.
15.03 The Grantee must maintain an accounting system with grant financial records that are
kept separately from the Grantee’s other financial records.
15.04 The Grantee must retain all financial records related to this Contract for at least five years
after the SCAO’s final reimbursement to the Grantee. The Grantee is responsible for the costs to retain
these records.
15.05 If an audit begins before the five-year period expires, and it extends past that period, the
Grantee must retain all records until the audit is complete. Based on the audit, the SCAO may adjust
reimbursement payments. If the audit reveals that the SCAO overpaid the Grantee, the Grantee must
immediately refund those amounts to the SCAO.
15.06 The Grantee agrees that the MSC, the SCAO, the Michigan Department of Treasury, the
State Auditor General, and these parties’ authorized representatives may upon notification audit and copy
the Grantee’s grant financial records.
16. GRANT REPORTING
16.01 The Grantee agrees to timely provide all applicable performance measurement data,
including complete and accurate reports as identified in Attachment 1 related to this Contract so that
the SCAO can meet its reporting requirements. Further, the Grantee agrees to follow the grant reporting
requirements in Attachment 1.
16.02 Further, for each participant who is screened for or accepted into the grant program, the
Grantee must timely enter data in compliance with the minimum standards established by the SCAO
into the Drug Court Case Management Information System.
16.03 When any required report is 30 calendar days past due, a delinquency notice will be sent
notifying the Grantee that it has 15 calendar days to comply with the reporting requirement. When any
required report is 45 calendar days past due, the Grantee’s funding award will be rescinded and the
SCAO will send a forfeiture notice to the Grantee. Notices will be sent as provided in Section 26 of
this Contract.
DocuSign Envelope ID: 6F28BAB4-A35C-4148-9396-0C7678FA528E
17. SUSPENSION, TERMINATION, AND REDUCTION
17.01 The SCAO and/or the Grantee may reduce the project budget, or suspend or terminate
this Contract without further liability or penalty to the SCAO under any of the following circumstances:
A. If any of the terms of this Contract are not adhered to by the
Grantee/subrecipients.
B. If the Grantee fails to make progress satisfactory to SCAO toward the project
goals, objectives, or strategies set forth in this Contract, including but not
limited to a determination by the SCAO after second quarter claims are
submitted, in its sole discretion, that project funds are not reasonably likely to
be fully expended by the end of the fiscal year.
C. If the Grantee proposes or implements substantial changes to the Scope of
Services/Work such that, if originally submitted, the application would not
have been selected for funding.
D. If the Grantee is not certified or submits false certification or falsifies any
other report or document required hereunder. Grantees that are funded with
Swift and Sure Sanctions Probation Program funds are exempt from
certification requirements in Section 23.
E. If the Grantee is charged with of any criminal activity or offenses during the
term of this Contract or any extension thereof.
F. If funding for this Contract becomes unavailable to the SCAO due to
appropriation or budget shortfalls.
G. The SCAO may immediately suspend or terminate this contract if the Grantee
does not comply with a contract term, including the reporting requirements,
assurances, allowable/disallowable expense list, conditions on expenses, and
approved grant budget.
H. The SCAO may immediately suspend or terminate this contract if any report
from Section 16 is at least 45 days late.
17.02 Each Party has the right to terminate this Contract without cause, including termination
by the Grantee if the Grantee has indicated that they do not plan to spend all or some of the grant funds.
If the Grantee is the terminating party, the Chief Judge of the Grantee must notify the SCAO in writing
of such termination. The Grantee will still be required to fulfill the grant reporting requirements under
Attachment 1 as required by the terms of the grant and as otherwise directed by the SCAO. The
termination date of this Contract will be the date that the Grantee has met all grant reporting requirements
as determined by the SCAO.
17.03 The SCAO may immediately suspend or terminate this Contract if the Grantee or any of
the Grantee’s agents are convicted of a criminal offense that directly or indirectly involves grant funds.
17.04 If the SCAO terminates this Contract under Section 17, with the exception of termination
stated in Section 17.01(F), the Grantee is not eligible for SCAO grant funding for two years. After the
two-year period, the Grantee must verify in writing with SCAO that the Grantee has corrected the issues.
17.05 The SCAO may reduce the Grantee’s grant amount at any time if the SCAO determines
that the Grantee is not reasonably likely to fully expend the grant funds by the time this Contract ends.
DocuSign Envelope ID: 6F28BAB4-A35C-4148-9396-0C7678FA528E
18. COMPLIANCE WITH LAWS
18.01 The Grantee must comply with all federal, state, and local laws and applicable ethics,
rules, and canons.
19. MICHIGAN LAW
19.01 This Contract shall be subject to, and shall be enforced and construed under, the laws of
the state of Michigan. Further, the parties agree to litigate any disputes arising directly or indirectly from
the Contract in the Court of Claims in the state of Michigan.
20. CONFLICT OF INTEREST
20.01 Because this Contract involves federal grant funds and contracts with governmental
entities, the SCAO and the Grantee are subject to the provisions of the federal Freedom of Information
Act, found in 5 U.S.C. 552 et. seq., the Contracts of Public Servants with Public Entities Act, found in
MCL 15.321 et seq., and the Standards of Conduct for Public Officers and Employees Act, found in
MCL 15.341 et seq. Further, the Grantee certifies that the Grantee presently has no personal or financial
interest, and shall not acquire any such interest, direct or indirect, that would conflict in any manner or
degree with the performance of this Contract.
21. DEBT TO STATE OF MICHIGAN
21.01 The Grantee covenants that it is not, and will not become, in arrears to the state of
Michigan or any of its subdivisions upon contract, debt, or any other obligation to the state of Michigan
or its subdivisions, including real property, personal property, and income taxes.
22. CONTRACT DISPUTE
22.01 The Grantee shall notify the SCAO in writing of the Grantee’s intent to pursue a claim
against the SCAO for breach of any term of this Contract within 10 business days of discovery of the
alleged breach as provided in Section 26 of this Contract.
23. PROGRAM CERTIFICATION
23.01 Under Michigan law, approval and certification by the SCAO is required to begin or to
continue the operation of a drug court, sobriety court, hybrid drug/DWI court, family dependency
treatment court, veteran’s treatment court or mental health court. Any of these programs that are not
certified by Grantee shall not perform any of the functions of that program type, including, but not limited
to, receiving grant funding under the law and shall not be covered by this Contract.
24. PROGRAM REVIEW OR CERTIFICATION SITE VISIT
24.01 The SCAO may review the Grantee onsite. As part of the review, the SCAO may
interview the program’s team members, observe staff meetings and status review hearings, review case
files, review data, and review financial records.
25. AMENDMENT
25.01 The parties may amend this Contract only in writing signed by both parties.
25.02 The SCAO and the Grantee must submit a budget/project amendment through
DocuSign Envelope ID: 6F28BAB4-A35C-4148-9396-0C7678FA528E
WebGrants. An example of a budget amendment is the Grantee requesting to move money from one
approved line item in the budget to another approved line item in the budget, and the SCAO approving
the requested budget amendment. The SCAO and the Grantee must also notify the other party in
WebGrants of any changes in project directors, program judges, agency contacts, financial officers, or
authorizing officials, including changes in names, mailing addresses, e-mail addresses, and telephone
numbers.
26. DELIVERY OF NOTICE
26.01 Written notices and communications required under this Contract shall be delivered in
one of two forms: (1) by electronic mail; or 2) by overnight delivery sent by a nationally recognized
overnight delivery service to the following:
26.02 The Grantee’s contact person is:
Mr. Nathanial Gilling
6th Circuit Court
Courthouse Tower
1200 N. Telegraph Rd.
Pontiac, Michigan 48341
gillingn@oakgov.com
26.03 The SCAO’s contacts are:
Andrew Smith
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, MI 48909
Smitha@courts.mi.gov
and
Ryan Gamby
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, MI 48909
Gambyr@courts.mi.gov
27. GRANTEE’S AUTHORIZING OFFICIAL
27.01 The Grantee’s “Authorizing Official” is the individual who signs this Contract. The
Authorizing Official must be a person who is authorized to enter into a binding contract for the Grantee.
The Authorizing Official may not be a judge or other state employee and must be an employee of the
Grantee’s funding unit. The Authorizing Official might be from the Executive or Legislative Branch
of the Grantee — for example, the Authorizing Official might be the County Administrator, Chair of the
Board of Commissioners, Court Administrator, City Manager, Legal Counsel, Finance Director, or
Mayor.
DocuSign Envelope ID: 6F28BAB4-A35C-4148-9396-0C7678FA528E
27.02 Only one person may sign this Contract as the Grantee’s Authorizing Official. The
Grantee might have more than one individual who is authorized to enter into binding contracts for the
Grantee that is receiving funds, or the Grantee’s local rules might provide that multiple people must sign
contracts. In either case, the Authorizing Official’s signature on this Contract represents the mutual
agreement and acceptance of this Contract by all persons who are authorized to enter into binding
contracts for the Grantee.
The remainder of this page is intentionally left blank.
DocuSign Envelope ID: 6F28BAB4-A35C-4148-9396-0C7678FA528E
SIGNATURES OF PARTIES
Michigan Drug Court Grant Program
CONTRACT NUMBER: 28521
28. SIGNATURE OF PARTIES
28.01 This Contract is not effective unless signed by both Parties.
28.02 The signatures on this contract are electronic through the DocuSign system.
28.03 The DocuSign system requires an agent of the Grantee to send this Contract to the
Grantee’s Authorizing Official for the Authorizing Official’s review and signature. Selecting the
dropdown below confirms that the Contract can be sent to the Grantee’s Authorizing Official for
signature.
28.04 The DocuSign system requires an agent of the SCAO to send this Contract to the State
Court Administrator for review and signature. Selecting the dropdown below confirms that the Contract
can be sent to the State Court Administrator for signature.
6th Circuit Court State Court Administrative Office
Hybrid DWI/Drug Court
________________________________ ___________________________________
Grantee's Authorizing Official’s Signature Authorizing Official’s Signature
________________________________ ___________________________________
Grantee’s Authorizing Official’s Name Authorizing Official’s Name
________________________________ ___________________________________
Grantee’s Authorizing Official’s Title Authorizing Official’s Title
________________________________ ___________________________________
Date Signed by Grantee’s Authorizing Official Date Signed by Authorizing Official
DocuSign Envelope ID: 6F28BAB4-A35C-4148-9396-0C7678FA528E
ATTACHMENT 1
FY 2023 REPORTING REQUIREMENTS
October 1, 2022, through September 30, 2023
DCCMIS DATA EXCEPTION REPORT DUE DATE NOTE
February 15, 2023* Courts will be reviewing error reports reflecting data entered into
DCCMIS for the time period of October 1, 2022, through
December 31, 2022.
May 15, 2023* Courts will be reviewing error reports reflecting data entered into
DCCMIS for the time period of January 1, 2023, through
March 31, 2023.
August 15, 2023* Courts will be reviewing error reports reflecting data entered into
DCCMIS for the time period of April 1, 2023, through June 30, 2023.
November 15, 2023* Courts will be reviewing error reports reflecting data entered into
DCCMIS for the time period of July 1, 2023, through
September 30, 2023.
DCCMIS USER AUDIT
DUE DATE NOTE
January 31, 2023* Courts will be confirming user access to DCCMIS.
WEBGRANTS USER AUDIT REPORT
DUE DATE NOTE
January 31, 2023 Courts will be confirming user access to WebGrants.
CLAIMS
DUE DATE NOTE
January 10, 2023 Courts will be reporting on expenditures from October 1, 2022,
through December 31, 2022.
April 10, 2023 Courts will be reporting on expenditures from January 1, 2023,
through March 31, 2023.
July 10, 2023 Courts will be reporting expenditures from April 1, 2023, through
June 30, 2023.
October 10, 2023 Courts will be reporting expenditures from July 1, 2023, through
September 30, 2023.
PROGRESS REPORT
DUE DATE NOTE October 30, 2023*
Year-End Report
Courts will be reporting on progress made during the grant period –
October 1, 2022, through September 30, 2023.
*Planning Grants – If your court is receiving a FY 2023 planning grant, you are only required to
complete this report if the program becomes operational during this fiscal year.
DocuSign Envelope ID: 6F28BAB4-A35C-4148-9396-0C7678FA528E
28521 -Fiscal Year 2023 Michigan Drug Court Grant Program (MDCGP) -
Adult Treatment Court
Application Details
Funding Opportunity:
Funding Opportunity Due Date:
Program Area:
Status:
11/10/2022
Stage:
Initial Submit Date:
Initially Submitted By:
Last Submit Date:
Last Submitted By:
Contact Information
Primary Contact Information
Name:
Ti'He:
Email*:
Address':
Phone*:
Fax:
To access the WebGrants Pccess form dick here_
WebGrants.Authorization Approval Fonn:
Organization lnforrP.ation
Name*:
Organization Type*:
Tax Id:
Organization Website:
Address':
28485-Fiscal Year 2023 Michigan Drug Court Grant Program (MDCGP) Operational and Planning Programs
Jun 10, 2022 6:30 PM
Michigan Drug Court Grant Program (MDCGP)
Correcting
Final Application
May 12, = 1:41 PM
Nathanial Gilling
Mr. Nathanial Robert Gilling
Salutation RrstName Mdd!eName LastName
Drug Treatment Court Super.isor
1200 North Telegraph Road
Pontiac Michigan 48340
City state/Province Postal Code/Zip
248452-2154 Ext
Phone --." "'
24&S58-2006 ---
6th arcuit Court -Oakland County (COO)
State Court Administrath.e Office
38-6004876
6th arcuit Court, Courthouse To,,a-
1 of 8
Authorizing Official E--rnai! Address"':
Authorizing Official Phone Number':
Authorizing Official Title*:
SIGMA Vendor ID II":
C\/0046080
248-858-1572 EJd.
Oiairman of Oakland County Board of Directors
This number begins with CV, followed by7 digits. Review previous payments from the State for this number. If you would like assistance, please contact
PSC@courts.mi.gov.
Program Operations
Is the program applying for planning or
operational funds?*:
How many years has the program been
operational? :
When does your program plan to begin
accepting participants?
What is the program's capacity? :
Operational Application
21
What is the current number of active 97
participants? :
Does the program accept transfers?: Yes
Provide a description of your program as it
relates to project goals and funding needs:
The Oakland County Adult Treatment Court (ATC) is a lfybrid / DWI Court that applies alternative judicial proceedings to chemically abusing and dependent non
violent adult felony offenders, ages 18 and over, who meet established eligibility" requirements. The program aims to rehabilitate and then successfully reintegrate
these individuals into the community with the goals of increasing public safety, reducing incarceration for non-violent offenders, reducing recidivism, as well as
reducing alcohol and/or drug use among the target population.
There are currently three Circuit Court Judges serving in a leadershlp role in the Adult Treatment Court, all of whom are operating within
the parameters established in our Local Adnrirristrative Order (LAO). In addition to the three judges, the ATC treatment team is currently comprised of
representatives from both within the Court as well as from the community, including, but not limited to, a coordinator, data analyst, technical office
specialist, prosecuting attorney, defense advisor, J\IIDOC probation agents ( 4), OCHN mental health liaison,. peer recovery support specialist, and clinical staff from
area treatment providers. Team members are linked together through a Memorandum of Understanding (MOU), which outlines the role and responsibilities of each
individual, as well as their obligation to protect participant confidentiality.
The ATC program consists of two separate tracks, one track serving participants clinicall;y diagnosed with a substance use disorder (SUD) and another that is
designed for those who been detemrined to have a co-occurring diagnosis (SUD combined with another mental health disorder). Each track, while unique in the
focus and approach, consists of five phases, with the entire program averaging a total of 12 to 15 months in length. Pach phase is designed to work in conjunction
with the participant's indivilualized treatment plan and promote long term, sustained recovery efforts, while still protecting the safety interests of both the
individual and community. Every participant :is required to participate in a treatment program and submit to random drug testing in each phase, in addition to other
phase-specific tasks. Phase compliance is monitored by the participant's assigned MDOC probation agent with the participant being required to report regularly for
Status Review Hearings.
Phase 1 (Acute Stabilization/ Orientation):
Phase 1 aims to ensure that the participant has created a safe and supportive environment for personal growth and is properly oriented to both the rules and
structure of the ATC program. It also involves the development of an individualized treatment plan to create a pathway to clinically address substance use concerns
and possible mental health needs. This phase is a minimum of 21 days in length (sobriety days required to advance to next phase) and requires a minimum of 4
probation contacts a month, in addition to bi-weekly attendance at Status Review Hearings.
Phase 2 (Clinical Stabilization/ Program Engagement):
T1ris phase requires the participant to fully engage and .invest themselves into their individualized treatment plan as well as begin to identify and utilize proper
community supports that align with their recovery goals. T1ris phase requires the creation of a Relapse Prevention Plan and regular attendance in recovery support
meetings. Phase 2 is a minimum of 30 days in length (sobriety days required to advance to next phase) and requires a minimum of 4 probation contacts a month, in
addition to bi-weekly attendance at Status Review Hearings.
3of 8
Phase 3 (Pro social Habitation):
Phase 3 is designed to help participants closely examine their moral decision making processes and address criminal th:inking errors that have contributed to theIT
present struggles. Participants in this phase wil claim ownership over their actions as wel as explore and address any environmental factors that may be hindering
the fulfillment of their goals. Phase 3 is a m.in.i:mum of 45 days in length (sobriety days required to advance to next phase) and requires a minimum of 2 probation
contacts a month, in addition to monthly attendance at Status Review Hearings.
Phase 4 (Adaptive Habitation):
This phase allows the opportunity for participants to demonstrate that their thought processes are now in order and that they are able to utilize their supports
without prompting through proper selfassessment. Additionally, those in this phase will place a focus on addressing thei:r long term educational or employment
needs. Phase 4 is a m.in.i:murn of 60 days in length (sobriety days required to advance to next phase) and requires a minimum of 2 probation contacts a month, in
addition to monthly attendance at Status Review Hearings.
Phase 5 (Maintenance):
Phase 5 is considered to be the "aftercare" phase of the program The partcipant in this phase will have an increased level of independence and will need to be able
to show a high level of functioning while creating and maintaining a support system that extends beyond what has been provided to them through the program.
Phase 5 is a minin:mm of 90 days in length (sobriety days reqllired to graduate) and reqllires a minimum of 2 probation contacts a month, in addition to monthly
attendance at Status Review Hearings.
The ATC program does receive grant funding ( and is certified) through the Michigan State Court Administrative Office and has long relied upon this support to be
able to provide services to this population in need. The fmancial support offered through SCAO first provides assistance in the area of personnei including the
costs of salaries and benefits associated with a program coordinator, business analyst / DCOv!IS administrator, and a technical office specialist, whom are all
tasked with running the daily business operations of the program and ensuring that compliance standards are upheld.
Secondly, grant funds are used to help cover and offset expenses related to contractual services, which are necessary to the functional operation of the program,
including drug screening, substance abuse and mental health screenings (provided through our OCHN liaison), a peer recovery support specialist position, and
other treatment supports such as individual and group therapy services, detox, residential substance abuse services, transitional services, medication assisted
treatment, and relapse "tune up" weekends.
Finaly, the financial assistance organized through SCAO alows for reimbursement for both program supplies, such as incentives or bus passes for our
participants, as well as travel and trainin.g for our staff members. These items allow for the program to provide continued encouragement and recognition for the
efforts of those in our care, while also equipping our staff with the tools that they need, such as the ability to participate in the annual MATCP conference.
In conclusion, the support offered through SCAO allows for continued program operation, as the program would otherwise not be able to be fully funded through
local means, which increases public safety (goal #1) and reduces incarceration (goal #2) by allowing for eligilile participants to receive intensive monitoring in the
community as opposed to serving a sentence jail or prison. In addition, because the services offered through ATC are directly focused on addressing an
individual's substance use and/or mental health disorder, the participants leave better equipped with the tools, supports, and confidence necessary to help decrease
their chances of reoffendi:ng (goal #3) and achieve prolonged sobriety (goal #4).
Did your program receive SCAO
administ:ered grant funds in the current
fiscal year?:
Please select all of the grant programs
which funded this program in the current
fiscal year. :
What was the total amount of SCAO
administ:ered grant funds the program was
awarded in the current fiscal year?:
Yes
MDCGP
$279,000.00
Will the program likely expend all of its Yes
grant award during the current fiscal year?
What are the reasons that the program will
likely not spend the entire grant award
during the current fiscal year?
4af 8
Have any of the service(s) and/or good(s) Yes
rates increased from the current fiscal
year?
(e g. coordinator pay increased from $23/hr to
$24.50/hr, drug tesls increased from $12 to $15)
List the service(s) and/or good(s), the
current fiscal year rate, and the new rate.:
While there has been minor changes reported in the individual costs of services and goods for the upcoming fiscal year, such as a projected 8% increase in
contractual costs through Meridian and monthly bus passes rising from $66.00 to $70.00, the larger noted increases are associated with employee salaries.
Aside from increases covered above, are Yes
you requesting more grant funds in this
application than the program was awarded
during the current fiscal year?:
Pleam explain why more funds are being
requested.
(e g. program expansion, increase in services, or
operational adjustments)
Additional funding is being requested for fiscal year 2023 for two primary reasons. First, our census bas continued to steadily rise beyond our initial
projections this past year, with approximately 100 current participants (or a increase of over 20%), which has left us behind in terms of finding the financial
means needed to match these participants with the proper services and supports. We project, with recent legislation changes and our new collaborative efforts with
the Oakland 0:mnty Prosecutor's Office, that our numbers will continue to rise through fiscal year 2023, necessitating the need for more financial assistance.
Secondly, salary increases, resulting in part from our prior compensation study and new salary administration plan :implemented last fiscal year, which was meant
at ensure employee salaries aligned with their private-sector peers and that Oakland County remained a competitive employer in the region, consumed a larger
budget share than originally planned, leaving less ftmding for necessary program services. This, combined with the employees earned merit increases and/or
projected general salary increases this year, results in our Court requesting additional funding support through this grant.
For the upcoming/next fiscal year, wm the No
program receive funding from another
source (non SCAO.funding, such as focal or
federal funding), or has the program
applied for funding from another source?"':
Please provide the following information
1.) Have you received notification of award?
2.) 1/vnat is the funding source?
3.) Wnat is the maximum amount per year?
4.) \Mien will the funds expire?
5.)Pre these funds restricted? lfyes, please explain.
Budget
Personnel
Name
Position
Treatment Court Coordinator, Business
Ma!y.s1; Technical Qfice Specialist
Rates
See
below
Other G-ant Or LocalQish Local In-Kind
Request Rinding Source Contribution Contribution Total
$133,020.00 $75,260.00 $0.00 $0.00 $208,280.00
$133,020.00 $75,260.00 $0.00 $0.00 $208,280.00
5of 8
Service to 00 Provided
Drug testing
fllental health screening/
assessments (fllental
Health Liaison) and Peer
Reco-.eryCoach
Treat nentseNces
Contractual
Contractor(s)
A.ert-lealth;
RESULTS; House
i><resl
Rates
See below
Other G-ant Local In-
er Rmding Local Cash Kincl
Request Sources Contribution Contribution Total Subrecip!ent/Cootractor
$0.00 $50,000.00 $20,000.00 $0.00 $70,000.00 Contractor
Oakland Community See belcr,N, Rates $62,31 0.00 $0.00 $15,690.00 $0.00 $78,000 00 Contractor
Health Netlivork established through
Easter Seals;
flleridian Health
SeNces; Oakland
FamilySeNces
InterLocal ,Agreement
for both positions
See below $0.00 $100,00000 $4,500.00 $0.00 $104,500.00 Contactor
$62,310.00 $150,000.00 $40,190.00 $0.00
Describe the contraclual rosts associated with the proposed project
Drug and Alcohol Testing: These funds requested will be used to pay for drug and alcohol testing as well as alcohol tether monitoring. For drug testing, we use
both Av erHealth (JAMS) and RESULTS (Oakland County Sheriff's Offic e). Av erHealth charges $6.00 for a 7panel (instant test) wlrich includes cannabinoids,
benzodiazepines, amphetammes, cocaine, opiates, creatinine, and specific gravity. They will complete a PET for free if the defendant shows for a regularly
scheduled drug screen; however, if they are called to show up for a PITT alone, then they charge a $4.00 fee. Lab confirmations are $24.00, mouth swabs are
$15.00 for a 5panel screen, and additional testing for other substances is available using a set fee chart Drug testing confirmations are to be paid through grant
funds only if the confrrmation is negative. RESULTS charges $10.00 for a 13panel which includes Amphetamines, Barbiturates , Benzodiazepines, Marijuana.
Cocaine, Methaqualone, Opiates, Phencyclidine, Methadone, Propoxypene, B.iprenorphine, Oxycodone, and Tricyclic Antidepressants .. They also test for
adulterants at no additional cost. They charge the program a reduced rate for EtG's of $10.00 (normally $20.00), as they are not currently administering PBT's
due to the health crisis, though those will be billed at $2.00 when they do begin again.. If the sample is positive and is sent to their outside lab, then they
charge $20.00 for each substance they run a confirmation on. For alcohol tether monitoring we use House Arrest Services at approXIlllate]y $6.50/day
x approximately 90 days plus enrolhnent fees of $40.00. The additional funding of $20,000 bas been requested from local funding unit.
Treatment: These funds requested will be used to pay for residential services, detox, transitional housing, relapse "tune-up" weekends, individual and group
therapy, and :MAT. In terms of residen:tial. detox, and ''tune-up" weekends, ATC uses Meridian Health Services with residential charges at $208.78/da:y; detox
charges at $374.00/day, and relapse ''tune-up" weekends at $340.00/weekend (or $113.33/day). Individual and group iherapy utilize the assistance of Oakland
Family Services where costs are approximately $65.00 for an :individual session and $25.00 for a group session. Oal<land Family Services also provides substance
abuse testing for ATC clients for an additional $15.00. The ATC program utilizes the Davis Ho use for 3/4 housing which charges $425.00 per month or $14.16 per
day. For Medication Assisted Treatment the program uses either Easter Seals or Bio Med. There is an -intake fee of $80.00 to $175.00 and office visit fee of $80.00
for these services, as well as fees for the medication, though this all varies based on an individual's insurance. The additional funding of $4,500 has been requested
of our local funding unit.
Peer Recovery Coach and Mental Health Llaison: These funds requested will be used to support the positions of a Peer Recovery Coach and a Mental Health
Liaison, both of which fall wider allowable expenses with-in consultant / contractor fe es. The Peer Recovery Coach position, which provides sober supports to
program participants, will be paid at a rate of approximately $31.00/hour with an upper cost of this position of $21,000.00/year. The Mental Health Liaison
position is contracted through Oakland Community Health Network (OCHN) with the person .in this position assisting the .ATC team by completing mental health
and substance use assessments (to help deterrn-ine program eligtbility), providing court testimonies, consultations, and progress updates, assisting clients with
community referrals and crisis intervention, as well as helping to coordinate client care throughout OCHN's network of Core Provider Ag encies. An InterLocal
Governmental.Agreement has been established between the Court and OCHN for this position and the cost of this service is not to exceed $57,000.00/year (1,680
hours x $34.00/hour). (Total request of$78,000.00)
Supplies
Type of Supply Rates Request
lncenti\eS See below $0.00
Graduation supplies See below $0.00
$0.00
other Gant or Funding Sources Local Cash Contribution
$0.00 $7,500.00
$0.00 $300.00
$0.00 $7,800.00
Local ln-Kincl Contribution T olal
$000 $7,500.00
$0.00 $300.00
$0.00
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Supplies
Describe the supply costs associated v,.iith the proposed project.
These funds requested will be used to pay for various operating expenses of the Adult Treatment Court such as supplies, .incentives, and the costs associated with
graduation ceremonies.
Incentives are figured at $25.00 per phase completed at 5 phases/participant x 100 participants. The additional funding of $7,500 will be requested from our local
funding unit.
Graduation refreshments (supplies) not to exceed $75.00 per graduation ceremony x 4 ceremonies . Additional funding will come from local funding unit.
Travel and Train ing
Type of Travel or Training Rates Request Other G-ant or Funding Sources
Bus passes Seebe!ow $0.00 $0.00
!"#\TCP Conference See below $0.00 $0.00
$0.00 $0.00
Travel and Train ing
Describe the travel and trai ning costs associ ated with the proposed proj ect
Local Cash Contribution
$1,750.00
$1,525.00
$3,275.00
Local lr,.Kind Contribution Total
$0.00 $1,750.00
$0.00 $1,525.00
$0.00
These funds requested will be used to pay for registration fees for five program staffers for the annual "MATCP Conference at $305.00 per person. Funding will be
requested from the local funding unit in the amount of $1,525.
Also, there are expenditures occurred in providing bus passes for participants to travel to / from court sessions, treatment appointments, etc .. The bus passes are
$70.00 each x 25 participants and are valid for 31 days per pass. Funding will be requested from the local funding unit in the amount of $1,750.
Total Budget
Budget Category
Tota l
Request
$279,000.00
other Grant or Rmding Sources
$270,05000
Local Cash Contributions In-Kind Contributions Total Cost
$51,265.00 $0.00 $600,31 5.00
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