HomeMy WebLinkAboutResolutions - 2022.12.08 - 37779
AGENDA ITEM: Grant Acceptance from the State Court Administrative Office for the FY 2023
Access and Visitation Grant 22-411
COMMITTEE MEETING: Board of Commissioners
DATE: Thursday, December 8, 2022 9:52 AM - Click to View Agenda
ITEM SUMMARY SHEET
DEPARTMENT SPONSORED BY
Friend of Court Penny Luebs
INTRODUCTION AND BACKGROUND
The Friend of the Court, in partnership with Impact Consulting, has been awarded $28,000 by the
State Court Administrative Office to provide supervised parenting time services to citizens in our
community. This grant is passed through the county to Impact. The county incurs no costs for this
service.
This is a request to accept FY 2023 funding.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.858.5115 (office) or andrewsmb@oakgov.com, or the department contact persons listed for
additional information.
CONTACT
Suzanne Hollyer, Friend Of The Court Circuit
Court
hollyers@oakgov.com
ITEM REVIEW TRACKING
Penny Luebs, Created/Initiated - 12/8/2022
David Woodward, Board of Commissioners Approved - 12/8/2022
Hilarie Chambers, Executive's Office Approved - 12/9/2022
Lisa Brown, Clerk/Register of Deeds Final Approval - 12/13/2022
AGENDA DEADLINE: 12/08/2022 11:15 AM
COMMITTEE TRACKING
2022-11-29 Public Health & Safety - Recommend to Board
2022-12-08 Full Board - Adopted
ATTACHMENTS
1. FOC FY 2023 Access Visitation Schedule A
2. Grant Review Sign-Off FY23
3. Attachment B - FOC Service Contract Application (002) (2)
4. Final_AWD00242__FOC_Access-Visitation_FY2023_10_01_2022_(version_0) (1)
December 8, 2022
RESOLUTION #2022-2226 _ 22-411
Sponsored By: Penny Luebs
Friend of Court - Grant Acceptance from the State Court Administrative Office for the FY 2023
Access and Visitation Grant
Chairperson and Members of the Board:
WHEREAS the State Court Administrative Office (SCAO) has awarded the Friend of the Court grant
funding in the amount of $28,000 for the period of October 1, 2022 through September 30, 2023; and
WHEREAS this is the twenty-sixth (26th) year of the grant acceptance for this program; and
WHEREAS this grant is for services to be performed in conjunction with Impact Consulting, Inc.,
which facilitates parenting time (visitation) for certain cases as determined by the Court; and
WHEREAS matching funds are not required by the grant from Impact Consulting, Inc. or the Oakland
County Friend of the Court; and
WHEREAS the grant agreement has completed the Grant Review Process in accordance with the
Board of Commissioners Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts
the FY 2023 Access and Visitation Grant from the State Court Administrative Office (SCAO) in the
amount of $28,000 for the period of October 1, 2022 through September 30, 2023.
BE IT FURTHER RESOLVED that the Oakland County Friend of the Court will contract with Impact
Consulting, Inc. to provide services as detailed in the grant award.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any
future commitment, and any program costs associated with this grant are contingent upon future
levels of grant funding.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant agreement and to approve any grant extensions or changes within fifteen percent
(15%) of the original award, which is consistent with the original agreement as approved.
BE IT FURTHER RESOLVED the FY 2023 budget is amended as detailed in the attached Schedule
A.
Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Penny Luebs.
Date: December 08, 2022
David Woodward, Commissioner
Date: December 09, 2022
Hilarie Chambers, Deputy County Executive II
Date: December 13, 2022
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2022-11-29 Public Health & Safety - Recommend to Board
2022-12-08 Full Board - Adopted
VOTE TRACKING
Motioned by Commissioner Penny Luebs seconded by Commissioner Karen Joliat to adopt the
attached Grant Acceptance: from the State Court Administrative Office for the FY 2023 Access and
Visitation Grant.
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen Nelson, Eileen
Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Chuck Moss, Marcia
Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet
Jackson, Gary McGillivray, Robert Hoffman, Adam Kochenderfer (20)
No: None (0)
Abstain: None (0)
Absent: (0)
Passed
ATTACHMENTS
1. FOC FY 2023 Access Visitation Schedule A
2. Grant Review Sign-Off FY23
3. Attachment B - FOC Service Contract Application (002) (2)
4. Final_AWD00242__FOC_Access-Visitation_FY2023_10_01_2022_(version_0) (1)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
December 8, 2022, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at
Pontiac, Michigan on Thursday, December 8, 2022.
Lisa Brown, Oakland County Clerk / Register of Deeds
Oakland County, Michigan
RIEND OF THE COURT – FY 2023 ACCESS AND VISITATION GRANT – ACCEPTANCE
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)Grant ID (GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2023
Amendment
FY 2024
Amendment
FY 2025
Amendment
R Other Grants
CC Family Friend of the
Court FND11011 CCN3010404 RC610313 PRG126030 GRN-0001146 Federal Operating Grants $(18,000.00)$-$-
Total Revenues $(18,000.00)$-$-
E Other Grants
CC Family Friend of the
Court FND11011 CCN3010404 SC731458 PRG126030 GRN-0001146 Professional Services $(18,000.00)$-$-
Total Expenditures $(18,000.00)$-$-
R Other Grants
CC Family Friend of the
Court FND11011 CCN3010404 RC610313 PRG126030 GRN-1003985 Federal Operating Grants $28,000.00 $-$-
Total Revenues $28,000.00 $-$-
E Other Grants
CC Family Friend of the
Court FND11011 CCN3010404 SC731458 PRG126030 GRN-1003985 Professional Services $28,000.00 $-$-
Total Expenditures $28,000.00 #REF!#REF!
GRANT REVIEW SIGN-OFF – Friend of the Court
GRANT NAME: FY 2023 Access and Visitation Grant
FUNDING AGENCY: State Court Administrative Office (SCAO)
DEPARTMENT CONTACT PERSON: Suzanne Hollyer/(248) 858-0431
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 10/20/2022
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments.
The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include this sign-
off and the grant agreement/contract with related documentation) may be requested to be placed on the agenda(s) of the
appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Sheryl Johnson (10/14/2022)
Human Resources:
Approved by Human Resources. No position implications. - Heather Mason (10/18/2022)
Risk Management:
Approved – Robert Erlenbeck (10/18/2022)
Corporation Counsel:
Approved – Heather Lewis (10/17/2022)
Contract Between the State Court Administrative Office and
6th Circuit Court
Contract No. SCAO-2023-019
1. DEFINITIONS GOVERNING CONTRACT
The definitions in this Section govern the terms used in the Contract.
1.01 The term “Confidential or Proprietary Information” means confidential and/or
proprietary information belonging to the State Court Administrative Office (the “SCAO”)
which is disclosed to the Provider or which the Provider otherwise learns of during the
course of or as the direct or indirect result of rendering your Services for the SCAO.
Confidential or Proprietary Information is information not generally known to the public
or to others who could obtain economic value from their disclosure or use of the
information. This includes all proprietary technical, financial, or other information owned
by SCAO or any of its vendors, including by way of illustration, but not limitation,
computerized data, programs and software, written material, inventions, whether or not
patented or patentable, designs, works of authorship, works subject to or under copyright
protection, trade secrets or trade mark –protected material, performance standards
concepts, formulae, charts, statistics, financial records and reports of the SCAO or any
entity otherwise affiliated with the SCAO. Confidential or Proprietary Information also
includes all confidential and proprietary material that the Provider may design, author,
create, distribute or produce during the term of this Contract when rendering Services
thereunder. In addition, Confidential or Proprietary Information is personally identifiable
information (PII) or information that could lead to the discovery of PII and/or information
protected from disclosure by law or regulation. All information gained during the course
of your employment should be presumed confidential unless the information is clearly
identified otherwise or the circumstances of disclosure demonstrate it not to be
confidential.
The following is not “Confidential and Proprietary Information”:
• Information already known to SCAO or the Provider prior to the date of execution
of this Contract;
• Information which SCAO or the Provider develops independently without the use
of the other’s Confidential and Proprietary Information;
• Information that is or becomes available to the general public, and then only
beginning from the time it becomes available to the general public; and
• Information that becomes known independently of any disclosure made by SCAO
to the Provider or by the Provider to SCAO, and then only beginning from the time
it is independently made known.
Contract No. SCAO-2023-019
Page 2
2
1.02 The term “Contract” as used in this document means the Contract between the State Court
Administrative Office, located at the Michigan Hall of Justice, P.O. Box 30048, Lansing,
MI, 48909 and the 6th Circuit Court located at 230 Elizabeth Lake Road, Pontiac, MI 49341,
Contract No. SCAO-2023-019, and includes any subsequent amendments thereto.
1.03 The term “Effective Date” means the date upon which the Contract becomes effective,
which is the date the Contract is signed by both Parties. If the Parties do not sign the
contract on the same date, the latest specified date will become the Contract’s effective
date.
1.04 The term “Employee Benefits” means any and all employee benefits the State Court
Administrative Office provides to its employees, including, but not limited to, workers’
compensation benefits, retirement benefits, pension benefits, insurance benefits, fringe
benefits, educational and/or training benefits, holiday pay, sick pay, vacation pay, or such
other benefits.
1.05 The term “Expenses” means all expenses including, but not limited to, license fees and all
other types of fees, memberships and dues, automobile and fuel expenses, insurance
premiums, copying costs, telephone costs and all other types of costs, and all salary and
expenses incurred by the Provider, and all other compensation paid to the Provider’s
employees or subcontractors that the Provider hires, retains or utilizes for the Provider’s
performance under this Contract. This term also includes Travel Expenses as defined
below.
1.06 The term “Inventions, Patented and/or Copyrighted Materials” means such writings,
inventions, improvements, or discoveries whether or not under an existing copyright,
copyright application, patent, or patent application, trademark or trademark application or
any other third party intellectual property right that were written, conceived, invented,
made, or discovered by the Provider, including its employees and/or subcontractors or
jointly with the SCAO while engaged in Services under this Contract.
1.07 The term “Liabilities” means any and all liabilities, obligations, damages, penalties, claims,
costs, fees, charges, and expenses, including, but not limited to, fees and expenses of
attorneys, expert witnesses, and other consultants.
1.08 The term “Parties” refers to all parties to the Contract, including the State Court
Administrative Office and all other parties.
Contract No. SCAO-2023-019
Page 3
3
1.09 The term “Provider” means the party(ies) with which the State Court Administrative Office
is contracting (here the 6th Circuit Court) and also includes the Provider’s employees and
subcontractors providing the Contract Services.
1.10 The terms “SCAO” and “the SCAO” mean the State Court Administrative Office located
at the Hall of Justice, 925 W. Ottawa Street, Lansing, MI 48915.
1.11 The term “Services” refers to the goods, services, activities, projects and initiatives that the
Provider agrees to provide to SCAO under this Contract as described in more detail in § 5,
Scope of Services.
1.12 The term “Taxes” refers to any and all federal, state, and local taxes, including, but not
limited to, income taxes, social security taxes, unemployment insurance taxes, and any
other taxes or fees for which Provider is responsible.
1.13 The term “Travel Expenses” means expenses Provider incurs for travel located outside the
Lansing, Michigan area, including lodging, mileage and meals that the Provider incurs in
the reasonable fulfillment of the terms of this Contract.
2. GENERAL PROVISIONS
2.01 This Contract is made between the State Court Administrative Office, Lansing, Michigan
(“SCAO”) and 6th Circuit Court, Oakland County Friend of the Court (the “Provider”)
(collectively the “Parties”).
2.02 This Contract is to provide direct services that support and facilitate noncustodial parents’
access to and visitation with their children. Supervised (including monitored and
therapeutic) parenting time and neutral drop-off services are eligible for reimbursement
under this Contract. This program is administered by the Department of Health and Human
Services, Administration for Children and Families, Catalog of Federal Domestic
Assistance Number 93.597.
2.03 In consideration of the mutual promises and covenants in this Contract, and the benefits to
be derived from this Contract, the Parties agree as follows:
Contract No. SCAO-2023-019
Page 4
4
3. TERM OF CONTRACT
3.01 This Contract covers Provider expenditures beginning October 1, 2022 and ending on
September 30, 2023.
3.02 This Contract terminates on September 30, 2023, at 11:59 p.m.
3.03 In the event that an extension of this Contract is desired, the Parties must agree to the
extension in writing.
4. RELATIONSHIP
4.01 No employer/employee relationship exists between the Parties. Further, no employee or
subcontractor of the Provider is an employee of the SCAO. The Provider is an independent
contractor, not an employee of the SCAO.
4.02 SCAO is not obligated either under this Contract or by implication to provide to and is not
liable to the Provider for failure to provide the Provider with Employee Benefits. The
Provider is not eligible for and will not receive any Employee Benefits from the SCAO.
4.03 The Provider is responsible for payment of any and all Taxes arising out of the Provider’s
Services in accordance with this Contract.
4.04 The Provider shall not direct the work or utilize the working time of any SCAO employee
under this Contract. To the extent that the Provider seeks the assistance of any SCAO
employee to perform the Provider’s responsibilities under this Contract, the Provider must
obtain prior written approval from the State Court Administrator or his/her designee.
4.05 The Provider does not have the authority to enter into contracts on the SCAO’s behalf.
5. SCOPE OF SERVICES
5.01 The Provider will provide the services described in this section (the “Services”). The
Services include supervised (including monitored and therapeutic) parenting time and/or
neutral drop-off and pick-up services. The Services also will include, but not be limited
to, the following projects and initiatives:
5.01.01 Maintain safeguard procedures that assure the confidentiality of service
recipients’ personal information and that ensure that the direct services are
conducted in safe and neutral environments.
Contract No. SCAO-2023-019
Page 5
5
5.01.02 Comply with all monitoring, evaluation, and reporting requirements in
accordance with regulations prescribed by the Federal Secretary of Health
and Human Services, and comply with the SCAO’s financial and reporting
requirements.
5.01.03 Prepare, complete, and submit quarterly “Program Worksheets” and
“Access and Visitation Service Contract Invoices” to the SCAO.
5.01.04 Permit the SCAO or any of its identified agents to inspect, observe, and
monitor the facilities and program operations authorized by this Contract
by conducting site visits, interviewing direct service providers, and
viewing court and service provider case records, receipts, client/user
complaints, and internal statistical service reports.
5.01.05 The Provider agrees that the SCAO, in consultation with the Provider,
may amend this Contract by downwardly adjusting the award amount to
permit redistribution of funds to other currently funded Access and
Visitation Grant Program contracts if it appears that the Provider will
under-spend the original Contract amount.
5.02 The Provider shall, during the Contract term or any extension thereof, use the Provider’s
best efforts to promote the interests of the SCAO. The Provider shall devote such time,
attention, skill, knowledge, and professional ability as is necessary to most effectively and
efficiently perform the Services.
6. PERFORMANCE AND PRICING
6.01 The SCAO agrees to pay the Provider a sum not to exceed $28,000.00 for the Services
performed pursuant to this Contract. This sum includes any and all remuneration to which
the Provider is entitled, for Services rendered from October 1, 2022 through the end of this
Contract term.
6.02 The Provider agrees to abide by all applicable general administrative requirements such as
the Uniform Administrative Requirements, Cost Principles and Audit Requirements found
in 2 CFR Part 200.
6.03 Funding provided by this Contract may not be used to supplant any funding currently spent
on access and visitation programs and may not be utilized for any project already funded
Contract No. SCAO-2023-019
Page 6
6
by the state or the Title IV-D Cooperative Reimbursement Agreements, unless the money
is used to enhance or supplement an established program. Clear distinctions will be made
according to acceptable accounting principles, including documentation of the separation
of tasks between Title IV-D personnel and grant personnel, between projects currently
funded by Title IV-D and enhancements or supplements to projects receiving funding by
this Contract.
6.04 Under no circumstance will Title IV-D funding be utilized to pay Provider for any
Expenses, administrative or otherwise, incurred from direct services provided as part of the
Federal Grants to States for Access and Visitation.
7. ASSIGNMENT
7.01 The Provider may not assign the performance under this Contract to subcontractors, other
than those identified in the Provider’s grant application, except with the prior written
approval of the SCAO.
8. METHOD OF PAYMENT
8.01 All payments for the proper performance of the Contract shall be made by the SCAO
quarterly once SCAO approves payment. The Provider must submit SCAO-approved
invoice forms to the SCAO. The invoices must include a specification of the hours worked
or units of service, and the detailed Services provided by the Provider, and/or by the
Provider’s or approved subcontractor’s staff, during the period for which payment is
sought.
9. CONFIDENTIAL INFORMATION
9.01 In order that the Provider may effectively provide fulfillment of this Contract to the SCAO,
the SCAO may disclose Confidential or Proprietary information pertaining to the SCAO’s
past, present, and future activities to the Provider. The Provider agrees to limit access of
Confidential or Proprietary Information to those of its employees who have a need for such
access and such employees are bound to the Confidentiality provisions in this Contract.
The Provider shall not disclose such Confidential or Proprietary Information to any third
party without prior approval from the SCAO, unless disclosure is required by law or court
order.
9.02 The Provider shall not disseminate any Confidential or Proprietary Information obtained
during any term of the Contract, including but not limited to by issuing press releases,
Contract No. SCAO-2023-019
Page 7
7
making public statements about or sharing any of the terms of this Contract with any third
party without doing all of the following: 1) Disclosing to the SCAO the complete content
of the intended communication; 2) obtaining the SCAO’s consent; and 3) obligating the
third party to abide by the terms of the Confidentiality provisions in this Agreement,
including obtaining a written agreement if requested by the SCAO.
9.03 If disclosure of Confidential or Proprietary Information is required by law or court order,
the Provider must notify the SCAO within five (5) business days in the manner set forth in
Section 21 of this Contract before disclosure and shall reasonably cooperate with the SCAO
to narrowly tailor disclosure and obtain protective orders or other relief as appropriate.
9.04 The Provider agrees to return all Confidential or Proprietary Information to the SCAO
immediately upon the termination of this Contract and permanently delete any electronic
copies of the data stored by Provider within thirty (30) calendar days after the conclusion
of this Contract. If requested by the SCAO, the Provider will provide written confirmation
that deletion has been completed.
9.05 Section 9 of this Contract survives termination or expiration of this Contract.
10. INSURANCE
10.01 The Provider shall carry insurance or governmental self-insurance coverage in such
amounts as necessary to cover all claims arising out of the Provider’s Services and/or the
Provider’s failure to provide such Services under the terms of this Contract.
10.02 The SCAO shall be listed as an additional insured except for governmental self-insured
programs on all insurance procured pursuant to this Contract.
10.03 Upon SCAO’s request, the Provider shall provide the SCAO with a Certificate of Insurance
or governmental self-insurance evidencing the required coverage, showing SCAO except
for governmental self-insurance programs as an additional insured, and providing that such
insurance shall not lapse or be canceled or modified unless SCAO has been given at least
thirty (30) days prior written notice of the intended cancellation or modification in the
manner set forth in Section 21 of this Contract. Should such notice of cancellation be
afforded and insurance coverage is cancelled during the terms of this Contract, the
cancellation will constitute a material breach of this Contract by the Provider.
Contract No. SCAO-2023-019
Page 8
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11. INDEMNITY
11.01 Unless Section 11.02 applies, the Provider agrees to indemnify, defend and hold harmless
the SCAO, the Michigan Supreme Court (the “MSC”), and their respective agents, officers,
and employees (the “SCAO, MSC and related entities”) from any Liabilities that may be
imposed upon, incurred by, or asserted against the SCAO, MSC and related entities by
reason of the Provider’s Services provided and/or the Provider’s failure to provide such
Services under this Contract. The Provider’s obligation to indemnify the SCAO, MSC and
related entities is not limited by: (1) failure to procure and/or maintain insurance for
Provider; (2) failure to procure and/or maintain sufficient insurance for Provider; (3) by
operation of insurance deductibles, holdbacks, or minimums; or (4) by any other
circumstances.
11.02 If the Provider is a local unit of government, that is a political subdivision and
instrumentality of the State of Michigan, or an office, department or agency thereof, the
following liability provisions apply:
A. All Liabilities arising solely out of the Provider’s Services provided under this
Contract, shall be the sole responsibility of the Provider, and not the responsibility
of the SCAO. Nothing in this subsection is, nor shall be construed as, a waiver of
governmental immunity.
B. All Liabilities arising solely out of the actions of the SCAO in the performance of
this Contract, shall be the sole responsibility of the SCAO, and not the
responsibility of the Provider. Nothing in this subsection is, nor shall be construed
as, a waiver of governmental immunity.
C. In the event that Liabilities arise as a result of Services jointly engaged in by the
Provider and SCAO in the performance of this Contract, all Liabilities shall be
borne by the Provider and SCAO proportionately with the relative fault of each
party. Nothing in this subsection is, nor shall be construed as, a waiver of
governmental immunity.
D. If the Provider contracts with a private third party(ies) to carry out the Provider’s
responsibilities under this Contract, then in that contract the Provider will require
the private third parties to indemnify SCAO and the Michigan Supreme Court
(“MSC”), including their officers, and employees (the “SCAO, MSC and related
entities”) from any Liabilities that may be imposed upon, incurred by, or asserted
against the SCAO, MSC and related entities arising from the acts or omissions of
the private third-party(ies) under such contract. Any private third party who will
not agree to such provisions may not be utilized by the Provider to perform services
under this Contract. This subsection does not waive governmental immunity as
provided by law.
Contract No. SCAO-2023-019
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11.03 The Provider also agrees to assume responsibility to safeguard the Provider’s property and
materials and that of the Provider’s employees or subcontractors. The SCAO is not
responsible and will not be subject to any liability for any claim related to the loss, damage,
or impairment of Provider’s property and materials or the property and materials of the
Provider’s employees or subcontractors, used by the Provider pursuant to the Provider’s
performance under this contract.
11.04 The Provider warrants that it is not subject to any nondisclosure, noncompetition, or similar
clause with current or prior clients or employers that will interfere with the performance of
this Contract. The SCAO will not be subject to any liability for any such claim.
11.05 Section 11 of this Contract survives termination or expiration of this Contract.
12. TERMINATION
12.01 Each party has the right to immediately terminate this contract for any reason, including
but not limited to, appropriation or budget shortfalls upon written notice to the other party
of such termination. However, the terminating party must provide written notice to the
other party of such termination at least ten (10) business days before the termination will
be effective. Termination notice shall be accomplished in the manner set forth in §21 of
this Contract.
Should this Contract be terminated by the Provider, within 30 business days after the
termination, the Provider shall provide the SCAO with all financial, performance, and other
reports required under this Contract. The SCAO will only make payments to the Provider
after receiving such reports and then only for allowable reimbursable costs not covered by
previous payments or other state or federal programs if the costs are adequately
documented. The Provider shall immediately refund to the SCAO any funds not authorized
for use and any payments or funds advanced to the Provider in excess of allowable
reimbursable expenditures. If this Contract is terminated by the SCAO for the Provider’s
failure to meet the grant management requirements, the Provider shall not be eligible to
seek future grant funding from the SCAO.
Contract No. SCAO-2023-019
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13. COMPLIANCE WITH LAWS
13.01 The Provider shall comply with all applicable laws, ordinances, ethics rules, regulations,
and codes of the federal, state, and local governments, and shall save and hold the SCAO
harmless with respect to any damages arising from any violation of the same by the
Provider.
13.02 In accordance with Public Law 103-227, Title X, Part B, Environmental Tobacco Smoke,
20 USC 6081, also known as the “Pro-Children Act of 1994,” smoking may not be
permitted in any portion of any indoor facility owned or regularly used for the provision of
health, day care, education, or library services to children under the age of 18, if the services
are funded by federal programs whether directly or through state or local governments.
Federal programs include grants, cooperative agreements, loans and loan guarantees, and
contracts. The law does not apply to children’s services provided in private residences,
facilities funded solely by Medicare or Medicaid funds, and portions or facilities and used
for inpatient drug and alcohol treatment.
13.03 The Provider will not discriminate against any employee or applicant for employment with
respect to hire, tenure, terms, conditions, or privileges of employment, because of religion,
race, color, national origin, age, sex, height, weight, familial status or marital status
pursuant to the Elliott-Larsen Civil Rights Act, found at MCL 37.2101 et seq. The Provider
will also comply with the provisions of the Michigan Persons with Disabilities Civil Rights
Act, MCL 37.1101 et seq., and the Federal Rehabilitation Act of 1973, Public Law 93-
112, § 504, as amended, 29 USC §794. The Provider will also comply with the Americans
with Disabilities Act of 1990, 42 USC §12101 et seq., which prohibits discrimination
against individuals with disabilities and provides enforcement standards. Further, the
Provider will comply with all other federal, state or local laws, regulations and standards
as they may apply to the performance of this Contract. These awards are subject to the
requirements of the Trafficking Victims Protection Act of 2000 (22 USC §7104 et seq.).
The full text of this requirement is found at https://www.acf.hhs.gov/grants/award-term-
and-condition-trafficking-persons.
13.04 Because this Contract involves federal grant funds and contracts with governmental
entities, the SCAO and the Provider are subject to the provisions of the federal Freedom of
Information Act, found in 5 U.S.C. 552 et. seq., the Contracts of Public Servants with
Public Entities Act, found in MCL 15.321 et seq., and the Standards of Conduct for Public
Officers and Employees Act, found in MCL 15.341 et seq.
Contract No. SCAO-2023-019
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14. MICHIGAN LAW
This Contract shall be subject to, and shall be enforced and construed under, the laws of
the state of Michigan. Further, the Parties agree to litigate any disputes arising directly or
indirectly from the Contract in the Court of Claims in the state of Michigan, or if the Court
of Claims cannot take jurisdiction over the dispute then by the circuit court determined
appropriate by the SCAO.
15. CONFLICT OF INTEREST
The Provider presently has no personal or financial interest, and shall not acquire any
such interest, direct or indirect, that would conflict in any manner or degree with the
performance of this Contract.
16. DEBT TO STATE OF MICHIGAN
The Provider covenants that it is not, and will not become, in arrears to the state of
Michigan or any of its subdivisions upon contract, debt, or any other obligation to the state
of Michigan or its subdivisions, including real property, personal property, and income
taxes.
17. MEDIA INTERVIEWS AND ADVERTISEMENTS
The Provider shall not participate in any media interviews or advertisements, including,
but not limited to, the issuance of press releases, or statements relating to the duties
performed in this Contract, without prior SCAO approval.
18. DISPUTES AND REMEDIES FOR BREACH OF OBLIGATION OF
CONFIDENTIALITY
18.01 The Provider shall notify the SCAO in writing of the Provider’s intent to pursue a claim
against the SCAO for breach of any term of this Contract within ten (10) business days of
discovery of the alleged breach. Notice must be provided by both electronic mail and by
an overnight delivery service that can track and confirm delivery as provided in §21 below.
The Parties acknowledge that breach of their respective obligations of confidentiality may
give rise to irreparable injury to the non-breaching party, which damage may be
inadequately compensable by monetary damages. As such, should SCAO or the Provider
violate the terms of this Contract by disclosing Confidential and Proprietary Information,
the non-breaching party may seek and obtain immediate injunctive relief against the breach
Contract No. SCAO-2023-019
Page 12
12
or threatened breach of the foregoing undertakings, which may be granted without the
necessity of posting a bond or other surety with the court. In addition to injunctive relief,
the non-breaching party may seek any and all other legal remedies which may be available
to it. These remedies include monetary damages. Also, at the sole election of the
nonbreaching party, the non-breaching party may immediately terminate this Contract or
any Proposal or Statement of Work corresponding to the breach or threatened breach,
without any liability to the nonbreaching party and seek any other available remedy.
18.02 The Provider and the SCAO agree that with regard to any and all disputes, controversies,
or claims arising out of or in connection with or relating to this contract; or any claim that
the SCAO violated any local, state, or federal ordinance, statute, regulation, law, or
common-law doctrine (including discrimination or civil rights claims); or committed any
tort; the Parties shall first attempt to resolve the dispute through mediation. Selection of a
mediator will be by mutual agreement of the Parties.
19. ENTIRE AGREEMENT
This Contract contains the entire agreement between the Parties and supersedes any prior
written or oral promises and representations. No other understanding, oral or otherwise,
regarding the subject matter of this Contract exists to bind either of the Parties.
20. AMENDMENT
This Contract may be amended only upon written agreement of the Parties.
21. DELIVERY OF NOTICE
21.01 Unless otherwise specified in this Contract, written notices and communications required
under this Contract shall be delivered in two forms: 1) by electronic mail effective as of
the date of the confirmation of delivery receipt; and 2) by DocuSign, TrueSign or another
reliable electronic document signature method or by overnight delivery sent by a nationally
recognized overnight delivery service effective as of the date of the confirmation of
delivery receipt to all the contact addresses specified below. Failure to notify all
individuals mentioned means that notice is defective and does not meet the requirements
of this paragraph.
Contract No. SCAO-2023-019
Page 13
13
A. Provider’s Contact Information.
The Provider’s contact person is: Suzanne Hollyer
The Provider’s mailing address is: Oakland County Friend of the Court
230 Elizabeth Lake Road, Pontiac, MI, 49341
The Provider’s email address is: hollyers@oakgov.com
The Provider’s phone number is: 248-858-0431
B. SCAO’s Contact Information.
The SCAO’s contact person is (both must be contacted)
Michelle Hilliker, ODR Manager
Cami Pendell, General Counsel
Mailing address for both: Ms. Michelle Hilliker and Ms. Cami Pendell, State
Court Administrative Office, Michigan Hall of Justice, P.O. Box 30048, Lansing,
MI, 48909
Email addresses (both must be used): hillikerm@courts.mi.gov and
pendellc@courts.mi.gov
Phone number for Ms. Hilliker: 517-373-4844
Phone number for Ms. Pendell: 517-373-0128
22. SIGNATURE OF PARTIES
22.01 The person signing this Contract must be a person authorized to enter into a binding
Contract for the Provider and SCAO. The Provider might have more than one individual
who is authorized to enter into binding contracts for the Provider that is receiving funds,
or the Provider’s local rules might provide that multiple people must sign contracts.
However, only one person may sign this Contract as the Provider’s authorized signatory.
The undersigned’s signature on this Contract represents the mutual agreement and
acceptance of this Contract by all persons who are authorized to enter into binding contracts
for the Provider. The undersigned may not be a judge or other state employee. The
Provider’s authorized signatory might be from the Executive or Legislative Branch of the
Provider’s funding unit. For example, the Authorizing Official for a circuit court might be
the County Administrator or Chair of the Board of Commissioners, while the Authorizing
Official for a district court might be its Court Administrator, the City Manager, Legal
Counsel, Finance Director, or Mayor.
Contract No. SCAO-2023-019
Page 14
14
23. COUNTERPARTS
23.01 This Contract may be executed by electronic signature in any number of counterparts, each
of which when so executed will be deemed an original, and all of which together, will
constitute one and the same agreement. Signatures sent electronically, by DocuSign, or by
similar means (including scanned images of signatures forwarded by e-mail) will have the
same binding effect as original signatures.
IN WITNESS WHEREOF, the SCAO and the 6th Circuit Court have executed this Contract:
6th CIRCUIT COURT
By: ____________________________ Date: ________________
Signature of Authorized Signatory
_____________________________________
Printed or typed name of Authorized Signatory
Authorized Signatory’s Title: _______________________________________
SIGMA Vendor Self-Service Customer Number: CV0048080
STATE COURT ADMINISTRATIVE OFFICE
By: ____________________________ Date: ________________
Elizabeth Rios-Jones
Deputy State Court Administrator
Overview
Summary
Prime Grantor United States Department of Health and Human Services
Grantor Michigan State Court Administrative Office
Grantor Direct Cost / Grantor Indirect Cost 28,000.00 / 0.00
Award Contract Dates 10/01/2022 - 09/30/2023
CFDA Number 93.597 - Grants to State for Access and Visitation Programs
Company Oakland County
Name FOC Access-Visitation FY2023
Award Lifecycle Status Open
Grantor Award Reference Number
Award Date 10/01/2022
Award Signed Date
Award Type Other Awards
Award Tier 2 - $10,001 - $250,000
Award Status Approved
Version 0
Version Status Award In Effect
Billing Schedule Schedule Status
Federal Award Id Number
CFDA Number 93.597 - Grants to State for Access and Visitation Programs
CFDA Description Grants to State for Access and Visitation Programs
Institutional Id
Award Group 03 - Tammy
Award Contract Owner
Award Calendar
Award Schedule FOC Access and Visitation - FY2023
Start Date 10/01/2022
End Date 09/30/2023
Contract Start Date 10/01/2022
Contract End Date 09/30/2023
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Grantor
Funding Details
Grant Review Information
Period Name Period
Number Start Date Contract Start
Date End Date Contract End Date Award Posting
Interval Name Posting Interval Start Date End Date
FY2023 1 1 10/01/2022 Yes 09/30/2023 Yes Budget Period 10/01/2022 09/30/2023
Is Subaward Yes
Prime Grantor United States Department of Health and Human Services
Grantor Michigan State Court Administrative Office
Bill-To Grantor Michigan State Court Administrative Office
Letter Of Credit
Document ID
Currency USD
Grantor Direct Cost 28,000.00
Grantor Indirect Cost 0.00
Grantor Total 28,000.00
Match Total 0.00
Match Required by Grantor No
Award Total 28,000.00
Zero Amount Award No
Entered Line Amount 28,000.00
Authorized Amount 28,000.00
Billing Limit Override 0.00
Billed To Date 0.00
Anticipated Grantor Direct Cost 0.00
Anticipated Indirect Cost 0.00
Anticipated Grantor Total 0.00
Grant Review Information
Grant Review Information Type Comment
01. Due Date for Reviewer Comments:10/17/2022
07. Contract - Indicate Contractor(s) and Service/Product(s):Impact Consulting - Supervised Parenting Time
16. Grantor Submission Due Date:as soon as possible
15. Match/Source (if applicable):No requirement for matching funds
14. Total Budget:28,000.00
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Proposal
Notes
Attachments
Award Lines
Grant Review Information Type Comment
13. Grantor Funds:28,000.00
12. New Grant Funded Position(s) Request:Zero
11. Prior Year Total Funding:28,000.00
10. Funding Continuation:Continuation
09. IT Resources (New Computer Hardware/Software Needs or Purchases):None
08. New Facility/Office Space Needs:None
06. Will you issue subaward(s) – Indicate Agency(ies):Yes, Impact Consulting
05. Original Source of Funding:Federal, Department of Health and Human Services, Administration for Child and
Families, CFDA 93.597
04. Document Identification Number:SCAO-2023-XXX
03. Department Contact Name/Number:Suzanne Hollyer, 248-858-0431
02. Operating Department:Friend of the Court
Proposal ID
Proposal Version
Related Proposals
Award Proposal APP00031: FOC Access-Visitation FY2023 10/01/2022
Award Notes
Notes
The Supervised Parenting Time Program goal is to provide safety for children and victims of violence while court-ordered parenting time is facilitated. We have contracted with Impact Consulting, Inc. to provide this
service for the county. The funds we receive allow Impact to provide reduced fee and sometimes free services to very low-income parents who might not otherwise be able to see their children due to issues of domestic
violence, substance abuse and mental health. Additional funding often becomes available when certain counties cannot spend their entire grant. No county money is committed to this project.
Attachments
Attachment
Attachment B - FOC Service Contract Application (002).pdf
S-FOC-AV Contract No SCAO-2023-019 (C6 Oakland).pdf
MR Cir Ct FOC FY 2023 Access Visitation Grant Acceptance.doc
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Award Lines Overview
Award Line Summary
Award Lines
Contract Line Line
Number Status
Award Line
Lifecycle
Status
Company From Date To Date Current
Amount
Billed
Amount Grant Billing
Schedule
Contract
Line Type
Current
Rate Rate Agreement Basis
Type
Cost Rate
Type
AWD00242
RC610313 -
Federal Operating
Grants (Line 1)
1 Active Open Oakland
County
10/01/2022 09/30/2023 $28,000.00 $0.00 GRN-1003985
FY2023 FOC
Access and
Visitation
Fixed
Amount
0.00%0% Rate
(01/01/1900)
Total
Direct
Costs
Oakland
County
Award Line Summary
Line Line
Number Grant Revenue
Category Line Type Line Status Line Amount Billing
Schedule
Scheduled, In
Progress, and
Ready To Bill
Amount
Billed
Amount From Date To Date
AWD00242 RC610313 -
Federal Operating Grants
(Line 1)
1 GRN-1003985
FY2023 FOC Access
and Visitation
RC610313 -
Federal
Operating Grants
Fixed
Amount
Active 28,000.00 0.00 0.00 10/01/2022 09/30/2023
Authorized Amount 28,000.00
Entered Line Amount 28,000.00
Award Lines
Award Line AWD00242 RC610313 - Federal Operating Grants (Line 1)
Line Number 1
Billed Amount 0.00
Line Status Active
Line Item Details
Company Oakland County
Line Type Fixed Amount
Primary Yes
Grant GRN-1003985 FY2023 FOC Access and Visitation
Line Amount 28,000.00
Revenue Category RC610313 - Federal Operating Grants
Award Line Lifecycle Status Open
Spend Restriction
Line Item Description
Deferred Revenue No
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Budget
Budget Details
Line CFDA Number
Line CFDA Description
Indirect Cost
Current Rate 0.00%
Rate Agreement 0% Rate (01/01/1900)
Basis Type Total Direct Costs
Object Class Set Standard
Cost Rate Type Oakland County
Exception
Revenue Allocation Profile Non-Departmental General Fund & Finance Program
Basis Limit
Additional Information
From Date 10/01/2022
To Date 09/30/2023
Memo
Cost Center CCN3010404 Circuit Court Family Court Friend of the Court
Program
*Fund FND11011 Other Grants
Additional Worktags
Subrecipient
Line Federal Award Id Number
Award Line Notes
Line Notes
Impact Consulting bills us quarterly and we pay from SC731458.
Billing Line Notes
Revenue Recognition Line Notes
Details
Budget Template Award - Total Expense by Grant : AWD00242: FOC Access-Visitation FY2023 10/01/2022 (version 0)
Budget AWD00242: FOC Access-Visitation FY2023 10/01/2022 (version 0)
Edit Budget Check Enabled Yes
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Award Tasks
Award Tasks Due Next 90 Days
Award Tasks
Budget Check Options
Include Reserved Journal Lines Yes
Allow Credit Transactions to Pass Yes
Budget Check Option Warn
Evaluation Date Budget Date
Cumulative Control Periods Yes
Budget Check Control Periods Control by Duration
Ledger Types for Budget Check Actuals
Commitments
Obligations
Allow Budget Check Override No
Budget Information
Company Oakland County
Budget Structure Award - Total Expense by Grant
Years FY2023 1
Entry Type Project and Award
Currency USD
AWD00242: FOC Access-Visitation FY2023 10/01/2022 (version 0)
Award Amount
28,000.00
Budget Period
28,000.00
Budget Lines
*Ledger Account/Summary *Grant
Budget Period
Amount
Master Account Set: Expense GRN-1003985 FY2023 FOC Access and Visitation 28,000.00
Subtotals
Budget Period 28,000.00
Status Tasks Due in Next 90 Days
Total 0
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Award Tasks Due Next 90 Days or Overdue
Billing & Receivables
Schedules
View Grantor Invoices for Award
Award Prepayment Summary
OCM - Cost Reimbursable Unbilled Transactions
Additional Reports
Award Header Roles
Grant Roles
Award Tasks
Line Number Grant Start Date End Date Due Date Role Assigned Workers Status Billing Milestone Used by Schedules / Installments
Grantor Billing
Bill-To Grantor Michigan State Court Administrative Office
Letter Of Credit
Document ID
Invoice Invoice
Status
Award
Billing
Sequence
Number
Adjustment
Reason
Invoice
Type
Invoice
Date
Invoice
Amount
Amount
Due Currency Due
Date
Invoice
Followup
Date
Is On
Hold Collection Code Dispute
Reason
Payment
Status
Payment
Type Memo
Schedule Total Prepayment Amount Applied Remaining Prepaid Balance Prepayment Consumed
Award Grantor
Billing Status
Cost Reimbursable
Spend Line
Transaction Source
Initiating Spend
Transaction of
Indirect Cost or
Award Revenue
Operational Journal
Accounting Date Budget
Date
Spend Category for
Billable Transactions Grant Cost
Center Fund Program Region Grant
Unit
Billable
Amount
Assigned Roles
Assignable Role Assigned To
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Set Up & History
Set Up
Process History
Line Number Grant
Assignable Role Assigned To Role From
1 GRN-1003985 FY2023 FOC Access and
Visitation
Grant Accountant - Grant Tammy Metrick (18258)Inherited
Grant Budget Specialist - Grant Antonio Pisacreta (19638)Inherited
Grant Financial Analyst Sarah Bogues (19443)Inherited
Grant Manager Jeanette Miracle-Leshan (11912)Inherited
Budget
Default Budget Structure Award - Total Expense by Grant
Default Entry Type Project and Award
Default Balanced Amendment Yes
Spend Restriction
Spend Restriction Default
Award Billing Sequence
Award Billing Sequence Active No
Process History
Process Step Status Completed On Due Date Person (Up to 5)All Persons Comment
Award Event Award Event Submitted 09/22/2022 12:27:02
PM
09/24/2022 Jeanette Miracle-Leshan (11912)1
Award Budget Hub Event Award Budget Hub Event Withdrawn 0
Award Event Award Event Submitted 10/13/2022 09:27:35
AM
09/24/2022 Jeanette Miracle-Leshan (11912)1
Award Budget Hub Event Award Budget Hub Event Step Completed 10/13/2022 09:47:22
AM
Jeanette Miracle-Leshan (11912)
(Initiator)
1
Budget Event Budget Event Approved 10/13/2022 09:47:58
AM
Jeanette Miracle-Leshan (11912)
(Initiator)
1
Budget Event To Do: Financial Budget
Approval Confirmation
Not Required 0
Budget Event Approval by Budget Manager Not Required 0
Award Event Review Award Approved 10/13/2022 01:14:02 09/24/2022 Antonio Pisacreta (19638) (Grant 1
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Process Step Status Completed On Due Date Person (Up to 5)All Persons Comment
PM Budget Specialist)
Award Event Review Award Approved 10/14/2022 10:24:37
AM
09/24/2022 Tifanny Keyes-Bowie (12452)
(Sponsored Programs Manager)
1
Award Event Review Award Approvers Added 10/14/2022 02:03:26
PM
09/24/2022 Tifanny Keyes-Bowie (12452)
(Sponsored Programs Manager)
1
Award Event Review Award Approved 10/14/2022 02:03:26
PM
09/24/2022 Tifanny Keyes-Bowie (12452)
(Sponsored Programs Manager)
1
Award Event Review Award Approved 10/14/2022 05:08:26
PM
09/24/2022 Sheryl Johnson (41706) (Grant
Review Departments)
1 Sheryl Johnson: Thanks for
filling out the CFDA number!!
Award Event Review Award Approved 10/17/2022 01:03:40
PM
Heather Lewis (28550)1
Award Event Approval by Grant Review
Departments (All)
Approved 10/18/2022 01:18:44
PM
10/24/2022 Heather Mason (14906) (Grant
Review Departments)
1 Heather Mason: Approved by
Human Resources. No position
implications.
Award Event Approval by Grant Review
Departments (All)
Approved 10/18/2022 09:04:59
PM
10/24/2022 Robert Erlenbeck (27643) (Grant
Review Departments)
1
Budget Event To Do: Enable Budget Check Not Required 0
Budget Event To Do: Enable Budget Check
- Financial Budget
Not Required 0
Budget Event To Do: Project Budget has
been entered and approved
Not Required 0
Award Billing Schedule
Event
Award Billing Schedule
Event
Awaiting Action Tammy Metrick (18258) (Grant
Accountant - Intersection)
1
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