HomeMy WebLinkAboutResolutions - 2022.12.08 - 37788
AGENDA ITEM: Grant Acceptance from the Michigan Fitness Foundation for the FY 2023 SNAP-
Ed Program 22-420
COMMITTEE MEETING: Board of Commissioners
DATE: Thursday, December 8, 2022 9:52 AM - Click to View Agenda
ITEM SUMMARY SHEET
DEPARTMENT SPONSORED BY
Health & Human Services - Health Division Penny Luebs
INTRODUCTION AND BACKGROUND
This is a request to accept FY 2023 funding. This programming addresses community level
changes in nutrition and physical activity practices and supports Pontiac residents.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.858.5115 (office) or andrewsmb@oakgov.com, or the department contact persons listed for
additional information.
CONTACT
Leigh-Anne Stafford, Director Health &
Human Services-APP
staffordl@oakgov.com
ITEM REVIEW TRACKING
Penny Luebs, Created/Initiated - 12/8/2022
David Woodward, Board of Commissioners Approved - 12/8/2022
Hilarie Chambers, Executive's Office Approved - 12/9/2022
Lisa Brown, Clerk/Register of Deeds Final Approval - 12/13/2022
AGENDA DEADLINE: 12/08/2022 11:15 AM
COMMITTEE TRACKING
2022-11-29 Public Health & Safety - Recommend to Board
2022-11-08 Full Board - Adopted
ATTACHMENTS
1. PH&S - Health FY2023 SNAP-ED Grant_Sch.A
2. Grant Review Sign-Off
3. FY23 SNAP-Ed Subrecipient Agreement-v2 - OCHD
4. FY23 SNAP-Ed U and P&O Manual Attestation Subrecipient
5. MFF Single Audit Certification (2 CFR Part 200)
6. Health - FY23 SNAP-ED HR Write up
December 8, 2022
RESOLUTION #2022-2289 _ 22-420
Sponsored By: Penny Luebs
Health & Human Services - Health Division - Grant Acceptance from the Michigan Fitness
Foundation for the FY 2023 SNAP-Ed Program
Chairperson and Members of the Board:
WHEREAS the Michigan Fitness Foundation (MFF) has awarded the Health Division grant funding
for “Supplemental Nutrition Assistance Program Education” (SNAP-ED) to provide nutrition education,
health curriculums and food demonstrations to SNAP recipients in Pontiac to improve the nutrition
and physical activity practices; and
WHEREAS the grant award period is October 1, 2022 through September 30, 2023; and
WHEREAS the Fiscal Year (FY) 2023 award amount of $59,051 reflects a decrease of $550 from FY
2022 award of $59,601; and
WHEREAS this agreement is sufficient to continue funding one (1) Special Revenue (SR) Part-Time
Non-Eligible (PTNE) 1,000 hours per year Public Health Educator II position (#1060241-11822); and
WHEREAS it is requested to delete one (1) vacant SR PTNE 1,000 hours per year Public Health
Educator II Position (#1060241-15080); and
WHEREAS funding will be used to partially offset salary and fringe costs for one (1) SR Full-time
Eligible (FTE) Public Health Nutritionist III position (00007360-1060241) budgeted in the FY2023
Local Health Department Compressive Agreement (MR# 22327); and
WHEREAS the grant acceptance has completed the Grant Review Process in accordance with the
Grants Policy approved by the Board at their January 21, 2021 meeting.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts
the Michigan Fitness Foundation’s agreement in the amount of $59,051 for the grant period October
1, 2022 through September 30, 2023.
BE IT FURTHER RESOLVED to continue funding one (1) Special Revenue (SR) Part-Time Non-
Eligible (PTNE) 1,000 hours per year Public Health Educator II position (#1060241-11822).
BE IT FURTHER RESOLVED to delete one (1) vacant SR PTNE 1,000 hours per year Public Health
Educator II Position (#1060241-15080).
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any
future commitment and continuation of the special revenue positions in the grant is contingent upon
continued future levels of grant funding.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant agreement and to approve any grant extensions or changes within fifteen percent
(15%) of the original award, which is consistent with the agreement as originally approved.
BE IT FURTHER RESOLVED that the FY2023 budget is amended as detailed in the attached
Schedule A.
Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Penny Luebs.
Date: December 08, 2022
David Woodward, Commissioner
Date: December 09, 2022
Hilarie Chambers, Deputy County Executive II
Date: December 13, 2022
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2022-11-29 Public Health & Safety - Recommend to Board
2022-11-08 Full Board - Adopted
VOTE TRACKING
Motioned by Commissioner Penny Luebs seconded by Commissioner Karen Joliat to adopt the
attached Grant Acceptance: from the Michigan Fitness Foundation for the FY 2023 SNAP-Ed
Program.
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen Nelson, Eileen
Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Chuck Moss, Marcia
Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet
Jackson, Gary McGillivray, Robert Hoffman, Adam Kochenderfer (20)
No: None (0)
Abstain: None (0)
Absent: (0)
Passed
ATTACHMENTS
1. PH&S - Health FY2023 SNAP-ED Grant_Sch.A
2. Grant Review Sign-Off
3. FY23 SNAP-Ed Subrecipient Agreement-v2 - OCHD
4. FY23 SNAP-Ed U and P&O Manual Attestation Subrecipient
5. MFF Single Audit Certification (2 CFR Part 200)
6. Health - FY23 SNAP-ED HR Write up
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
December 8, 2022, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at
Pontiac, Michigan on Thursday, December 8, 2022.
Lisa Brown, Oakland County Clerk / Register of Deeds
Oakland County, Michigan
HEALTH AND HUMAN SERVICES DEPARTMENT/HEALTH DIVISION - FY 2023 SNAP-ED GRANT
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)Grant ID (GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2023
Amendment
FY 2024
Amendment
FY 2025
Amendment
R Human Services Grants Health FND11007 CCN1060241 RC610313 PRG133350 GRN-1004002 610000 Federal Operating Grants $59,051 $-$-
Total Revenues $59,051 $-$-
E Human Services Grants Health FND11007 CCN1060241 SC702010 PRG133350 GRN-1004002 702000 Salaries $43,355 $-$-
E Human Services Grants Health FND11007 CCN1060241 SC722740 PRG133350 GRN-1004002 722000 Fringe Benefits 2,282 --
E Human Services Grants Health FND11007 CCN1060241 SC730926 PRG133350 GRN-1004002 730000 Indirect Costs 5,164 --
E Human Services Grants Health FND11007 CCN1060241 SC731388 PRG133350 GRN-1004002 730000 Printing 1,858 --
E Human Services Grants Health FND11007 CCN1060241 SC732018 PRG133350 GRN-1004002 730000 Travel and Conference 2,914 --
E Human Services Grants Health FND11007 CCN1060241 SC750294 PRG133350 GRN-1004002 750000 Materials and Supplies 1,300 --
E Human Services Grants Health FND11007 CCN1060241 SC750448 PRG133350 GRN-1004002 750000 Postage-Standard Mailing 100 --
E Human Services Grants Health FND11007 CCN1060241 SC750462 PRG133350 GRN-1004002 750000 Provisions 1,937 --
E Human Services Grants Health FND11007 CCN1060241 SC774677 PRG133350 GRN-1004002 750000 Insurance 141
Total Expenditures $59,051 $-$-
R Human Services Grants Health FND11007 CCN1060241 RC610313 PRG133350 GRN-0001131 610000 Federal Operating Grants $(59,601)$-$-
Total Revenues $(59,601)$-$-
E Human Services Grants Health FND11007 CCN1060241 SC702010 PRG133350 GRN-0001131 702000 Salaries $(45,699)$-$-
E Human Services Grants Health FND11007 CCN1060241 SC722740 PRG133350 GRN-0001131 722000 Fringe Benefits (2,459)--
E Human Services Grants Health FND11007 CCN1060241 SC730926 PRG133350 GRN-0001131 730000 Indirect Costs (4,440)--
E Human Services Grants Health FND11007 CCN1060241 SC731388 PRG133350 GRN-0001131 730000 Printing (1,750)--
E Human Services Grants Health FND11007 CCN1060241 SC732018 PRG133350 GRN-0001131 730000 Travel and Conference (2,648)--
E Human Services Grants Health FND11007 CCN1060241 SC750294 PRG133350 GRN-0001131 750000 Materials and Supplies (1,255)--
E Human Services Grants Health FND11007 CCN1060241 SC750448 PRG133350 GRN-0001131 750000 Postage-Standard Mailing (100)--
E Human Services Grants Health FND11007 CCN1060241 SC750462 PRG133350 GRN-0001131 750000 Provisions (1,250)--
Total Expenditures $(59,601)$-$-
GRANT REVIEW SIGN-OFF – Health & Human Services/Health
GRANT NAME: FY2023 SNAP-Ed Subrecipient Agreement
FUNDING AGENCY: Michigan Fitness Foundation
DEPARTMENT CONTACT PERSON: Raquel Lewis 248-858-5254
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 11/14/2022
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments.
The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include this sign-
off email and the grant agreement/contract with related documentation) may be requested to be placed on the agenda(s) of
the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Sheryl Johnson (11/09/2022)
Human Resources:
Approved by Human Resources. Deletes and creates positions, so HR action needed. - Heather Mason (11/10/2022)
Risk Management:
Approved. The agreement requires commercial insurance and makes no provision for self-insurance. The County cannot
comply with these provisions as presented and must be allowed to self-insure these exposures. The agreement must be
modified to allow the County to use self-insurance and the additional insured requirement must be removed before
implementation. – Robert Erlenbeck (11/10/2022)
Corporation Counsel:
Approved. CC approves with updated agreement which reflects changes to insurance and indemnification language. The
updated contract was emailed by J. Kirby on 11/10. - Heather Lewis (11/14/2022)
[Revised agreement is attached]
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FY2023 Michigan Fitness Foundation SNAP-Ed Subrecipient Agreement
Institution/Organization ("MFF")
Name: Michigan Fitness Foundation
Address: P.O. Box 27187
Lansing, MI 48909
Institution/Organization ("GRANTEE")
Name: Oakland County Health Division
Address: 1200 N. Telegraph Rd, Bldg. 34E
Pontiac, MI 48341
EIN No: 38-6004876
Prime Contract No. E20231119-00 Subaward No. FY23 OCHD
Awarding Agency (“MDHHS”)
Michigan Department of Health and Human
Services
USDA Food Nutrition Service
CFDA Title and No.
Food Stamp Program 10.561
Subrecipient Period of Performance
10/1/22 to 09/30/23
Maximum Amount Funded
$59,051
Project Title Supplemental Nutrition Assistance Program – Education (SNAP-ED)
A Healthier Pontiac
PART I
1. Period of Agreement
This Agreement will commence on October 1, 2022 and continue through September 30, 2023. If
this Agreement is not fully executed by October 31, 2022, unless a specific limited-time extension is
negotiated, no services shall be provided, and no costs incurred until this Agreement is fully
executed by both parties. This Agreement is in full force and effect for the period specified.
2. Program Budget and Agreement Amount
A. Agreement Amount
The total amount of this Agreement is $59,051. MFF under the terms of this Agreement will
provide funding not to exceed $59,051. The source of funding provided by MFF and approved
indirect rate shall be followed as described in Attachment 1 Budget Summary, of this
Agreement, which is part of this Agreement through reference.
This Agreement is designated as a Subrecipient relationship (federal funding) and is not a
research and development project.
B. Equipment Purchases and Title
Any Grantee equipment purchases supported in whole or in part through this Agreement must
be listed in the supporting Equipment Inventory Schedule which should be included with
Grantee’s final progress report. Equipment means tangible, non-expendable, personal property
having a useful life of more than one year and an acquisition cost of $5,000 or more per unit.
Title to items having a unit acquisition cost of less than $5,000 shall vest with Grantee upon
acquisition. MFF reserves the right to retain or transfer the title to all items of equipment having
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a unit acquisition cost of $5,000 or more, to the extent that MFF’s proportionate interest in such
equipment supports such retention or transfer of title.
C. Deviation Allowance
A deviation allowance modifying an established budget category by $5,000 or 10%, whichever is
greater, is permissible without prior written approval of MFF. Any modification or deviations in
excess of this provision, including any adjustment to the total amount of this Agreement, must
be made in writing and executed by all parties through an amendment to this Agreement before
the modifications can be implemented. This deviation allowance does not authorize new
categories, subcontracts, equipment items or positions not shown in Attachment 1 Budget
Summary and supporting detail schedules.
3. Purpose
The focus of the program is to conduct Supplemental Nutrition Assistance Program Education
(SNAP-Ed) as approved and defined in the FY2023 Michigan SNAP-Ed Plan of Work. SNAP-Ed is
nutrition education; physical activity promotion; policy, systems, and environmental change efforts;
and social marketing that improve the likelihood that persons eligible for SNAP will make healthy
food choices within a limited budget and choose physically active lifestyles consistent with the
current Dietary Guidelines for Americans and the USDA food guidance.
4. Statement of Work
Grantee agrees to undertake, perform and complete the services described in Attachment 2
Program Summary Details Workbook and Narrative, which is part of this Agreement.
5. Financial Requirements
The financial requirements shall be followed as described in Part II of this Agreement and
Attachment 1 Budget Summary, which are part of this Agreement.
6. Performance/Progress Report Requirements
The progress reporting methods shall be followed as described in Part II and Attachment 4 Reporting
Due Dates, which are part of this Agreement.
7. General Provisions
Grantee agrees to comply with the General Provisions outlined in Part II and Attachment 3 Contact
List; Attachment 5 Invoice Signature Authorization; and Attachment 6 Personnel Expense
Certification, which are part of this Agreement.
8. Notification
All Notices under this Agreement shall be in writing and shall be effective upon receipt and shall be
sent using either the RMail or Adobe electronic communication platforms (which certify both
sending and receipt of the Notice) to the Grantee or to greilly@michiganfitness.org.
9. Special Conditions
A. This Agreement is valid upon signature by Grantee then approval and execution by MFF.
B. This Agreement is conditionally approved subject to and contingent upon availability of funds.
C. Based on the availability of funding, MFF may specify the amount of funding the Grantee may
expend during a specific time period within the Agreement period.
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D. MFF will not assume any responsibility or liability for costs incurred by Grantee after October 31,
2022, if a fully executed agreement is not in place by that date, unless a specific limited-time
extension is negotiated prior to the signing of this Agreement.
E. Grantee agrees to receive payments by electronic funds transfer (EFT).
10. Special Certification
The individual or officer signing this Agreement certifies by his or her signature that he or she is
authorized to sign this Agreement on behalf of the responsible governing board, official or Grantee.
11. Signature Section
For Grantee
Signature Date
Name Title
For the Michigan Fitness Foundation
Amy Ghannam, President & CEO Date
PART II
GENERAL PROVISIONS
I. RESPONSIBILITIES - GRANTEE
Grantee, in accordance with the general purposes and objectives of this Agreement, shall:
A. Publication Rights
1. Copyright materials only when Grantee exclusively develops books, films, or other such
copyrightable materials through activities supported by this Agreement. The copyrighted
materials cannot include service recipient information or personal identification data.
Grantee grants MFF, MDHHS, and USDA a royalty-free, non-exclusive and irrevocable license
to reproduce, publish and use such materials copyrighted by Grantee and authorizes others
to reproduce and use such materials.
2. Obtain prior written authorization from MFF for any materials copyrighted by Grantee or
modifications bearing acknowledgment of MFF’s and MDHHS’s name prior to reproduction
and use of such materials. MFF or MDHHS may modify the material copyrighted by Grantee
and may combine it with other copyrightable intellectual property to form a derivative
work. MFF and MDHHS will own and hold all copyright and other intellectual property rights
in any such derivative work, excluding any rights or interest granted in this Agreement to
Grantee. If Grantee ceases to conduct business for any reason or ceases to support the
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copyrightable materials developed under this Agreement, MFF and MDHHS have the right to
convert its licenses into transferable licenses to the extent consistent with any applicable
obligations Grantee has.
3. Obtain prior written authorization from MFF, at least 42 days in advance, and give
recognition to MFF and MDHHS in any and all publications, papers and presentations arising
from the Agreement activities.
4. Notify MFF 60 days before applying to register a copyright with the U.S. Copyright Office.
Grantee must submit an annual report for all copyrighted materials developed by Grantee
through activities supported by this Agreement and must submit a final invention statement
and certification within 90 days of the end of the agreement period.
5. Not make any media releases related to this Agreement, without prior written authorization
from MFF.
B. Fees
Guarantee that any claims made to MFF under this Agreement shall not be financed by any
sources other than MFF under the terms of this Agreement. Grantee agrees to submit the scope
of work in the areas of nutrition and physical activity that may overlap with the work outlined in
and for the period of this Agreement. Grantee agrees to submit to MFF within 30 days for
current and future projects, written documentation of: 1) the funding source(s), 2) funding
amount, and 3) brief description that includes anticipated scope of work activities, staff time
and effort, noting any impacts on SNAP-Ed time and effort, and evaluation tools. Grantee also
shall keep Current and Pending forms for key staff up to date at all times. All documents must be
included in the grant records. In addition, Grantee shall amend the budget (Attachment 1) in
the event of duplicative budget contributions and agrees to reflect the source(s) of funding in
the year-end report.
C. Grant Program Operation
Provide the necessary administrative, professional, and technical staff for operation of the grant
program. Obtain and maintain all necessary licenses, permits or other authorizations necessary
for the performance of this Agreement.
Use an accounting system that can identify and account for the funds received from each
separate grant, regardless of funding source, and assure that grant funds are not comingled.
D. Reporting
Utilize all report forms and reporting formats required by MFF.
E. Record Maintenance/Retention
Maintain adequate program and fiscal records and files, including source documentation, to
support program activities and all expenditures made under the terms of this Agreement, as
required. Assure that all terms of this Agreement will be appropriately adhered to and that
records and detailed documentation for the grant project or grant program identified in this
Agreement will be maintained for a period of not less than four (4) years from the date of
termination, the date of submission of the final expenditure report or until litigation and audit
findings have been resolved. This section applies to Grantee, any parent, affiliate, or subsidiary
organization of Grantee, and any subcontractor that performs activities in connection with this
Agreement.
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F. Authorized Access
1. Permit within ten (10) calendar days of providing notification and at reasonable times,
access by authorized representatives of MFF, MDHHS, Federal Grantor Agency, Inspector
Generals, Comptroller General of the United States and State Auditor General, or any of
their duly authorized representatives, to records, papers, files, documentation and
personnel related to this Agreement, to the extent authorized by applicable state or federal
law, rule or regulation.
2. Acknowledge the rights of access in this section are not limited to the required retention
period. The rights of access will last as long as the records are retained.
3. Cooperate and provide reasonable assistance to authorized representatives of MFF and
others when those individuals have access to Grantee’s grant records.
G. Audits
This section only applies to Grantees designated as subrecipients (see Part I, Section 2. A.).
1. Required Audit or Audit Exemption Notice
Submit to MFF a Single Audit Certification form and either a Single Audit, Financial Related
Audit, or Audit Exemption Notice as described below.
A Financial Related Audit is applicable to for-profit Grantees that are designated as
subrecipients. If submitting a Single Audit or Financial Related Audit, Grantees must also
submit a corrective action plan prepared in accordance with Title 2 Code of Federal
Regulations, Section 200.511(c) for any audit findings that impact MFF funded programs,
and management letter (if issued) with a corrective action plan.
a. Single Audit
Grantees that are a state, local government, or non-profit organization that expend
$750,000 or more in federal awards during Grantee’s fiscal year, must submit a Single
Audit to MFF, regardless of the amount of funding received from MFF. The Single Audit
must comply with the requirements of Title 2 Code of Federal Regulations, Subpart F.
The Single Audit reporting package must include all components described in Title 2
Code of Federal Regulations, Section 200.512 (c).
b. Financial Related Audit
Grantees that are for-profit organizations that expend $750,000 or more in federal
awards during Grantee’s fiscal year must submit either a financial related audit
prepared in accordance with Government Auditing Standards relating to all federal
awards; or an audit that meets the requirements contained in Title 2 Code of Federal
Regulations, Subpart F, if required by the federal awarding agency.
c. Audit Exemption Notice
Grantees exempt from the Single Audit and Financial Related Audit requirements (a. and
b. above) must submit an Audit Exemption Notice that certifies these exemptions.
2. Financial Statement Audit
Grantees exempt from the Single Audit and Financial Related Audit requirements (that are
required to submit an Audit Exemption Notice as described above) must also submit to MFF
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a Financial Statement Audit prepared in accordance with generally accepted auditing
standards if the audit includes disclosures that may negatively impact MFF funded programs
including, but not limited to fraud, going concern uncertainties, financial statement
misstatements, and violations of contract and grant provisions. If submitting a Financial
Statement Audit, Grantees must also submit a corrective action plan for any audit findings
that impact MFF funded programs.
3. Due Date and Where to Send
The Single Audit Certification form and most recent required audit and any other required
submissions (i.e., corrective action plan, and management letter with a corrective action
plan), and/or Audit Exemption Notice must be submitted to MFF within the period of this
Agreement and within 30 days of Grantee receiving new Audit notification. Single Audit
reports must be submitted simultaneously to MFF and to Federal Audit Clearinghouse by
grantees that expend $750,000 or more during their fiscal year in Federal funding (in
accordance with Uniform Guidance 2 CFR 200.500). The required submissions must be
assembled in PDF files and compatible with Adobe Acrobat (read only). MFF reserves the
right to request a hard copy of the audit materials if for any reason the electronic
submission process is not successful.
4. Other Audits
MFF, MDHHS, or federal agencies may also conduct or arrange for “agreed upon
procedures” or additional audits to meet their needs.
H. Subcontracting
Grantee shall not assign this Agreement or subcontract this Agreement to other parties.
I. Notification of Modifications
Provide timely notification to MFF, in writing, of any action by the Grantee’s governing board or
any other funding source that would require or result in significant modification in the provision
of activities, funding, or compliance with operational procedures.
J. Software Compliance
Ensure software compliance and compatibility with MFF’s data systems for activities provided
under this Agreement, including but not limited to stored data, databases, and interfaces for the
production of work products and reports. All required data under this Agreement shall be
provided in an accurate and timely manner without interruption, failure or errors due to the
inaccuracy of Grantee’s business operations for processing date/time data. All information
systems, electronic or hard copy, that contain state or federal data must be protected from
unauthorized access.
K. Evaluation
1. If research and evaluation is being conducted concurrently in the areas of nutrition and
physical activity that overlaps with the work outlined in and for the period of this
Agreement, as defined in Attachment 2, Grantee agrees to submit to MFF within 30 days for
both current and future projects, written documentation of: 1) the funding source(s), 2)
funding amount, and 3) brief description of activities, staff time and effort, noting any
impacts on SNAP-Ed time and effort, and outlining evaluation tools, materials, and
7
processes, provided such information is not otherwise proprietary to the Grantee or a third
party.
2. Implement a customized, comprehensive evaluation plan developed in collaboration with
MFF Evaluation Services. Should MFF, MDHHS, or USDA determine that additional specific
evaluation or reporting components are required at any point in the Agreement year, the
Grantee shall comply with these requirements within one (1) month of being notified by
MFF.
3. Protection of human subjects is of critical importance, therefore, active Internal Review
Board (IRB) protocols and approvals that include the SNAP-Ed target audience covered by
this Agreement must be submitted to MFF for coordination with MFF IRBs for SNAP-Ed
evaluation.
4. All data collected in support of this Agreement, including evaluation data, must be included
in the grant records and submitted to MFF upon request. Evaluation data must be retained
according to the general record retention requirements in this contract.
L. Mandatory Disclosures
1. Disclose to MFF in writing within 21 days of receiving notice of any litigation, investigation,
arbitration, or other proceeding (collectively, “Proceeding”) potentially affecting this
Agreement involving Grantee, a subcontractor, or an officer or director of Grantee or
subcontract, or that arises during the term of this Agreement including:
a) All violations of federal and state criminal law involving fraud, bribery, or gratuity
violations.
b) A criminal Proceeding;
c) A parole or probation Proceeding;
d) A Proceeding under the Sarbanes-Oxley Act;
e) A civil Proceeding involving;
I. A claim that might reasonably be expected to adversely affect Grantee’s viability or
financial stability; or
ii. A governmental or public entity’s claim or written allegation of fraud; or
iii. Any complaint filed in a legal or administrative proceeding alleging the Grantee or
its subcontractors discriminated against its employees, subcontractors, vendors, or
suppliers during the term of this Agreement; or
f) A Proceeding involving any license that Grantee is required to possess in order to
perform under this Agreement.
2. Notify MFF, at least 90 calendar days before the effective date, of a change in Grantee’s
ownership and/or executive management.
M. Statement of Work Progress Reports
1. Submit monthly program highlights to MFF no later than the fifteenth (15th) of the
following month or as directed by MFF. Program highlights should include a two to three
paragraph summary of the activity defined in Attachment 2 and implemented during that
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monthly period. Further instruction and clarification can be found in the FY2023 SNAP-Ed
Programming and Operations Manual for Subrecipients and on the SNAP-Ed at MFF website.
2. Report at least quarterly in the Partner Update Portal: a) policy, systems, and environmental
change (PSE) progress aligned with Grantee’s evaluation plan and b) SNAP-Ed program
information, including site locations and programming description, that will be displayed on
the Map to Healthy Living website.
3. Submit a mid-year progress report, in narrative form, as directed on the SNAP-Ed at MFF
website, no later than April 15, 2023.
4. Submit a final progress report, including program reach information, as directed on the
SNAP-Ed at MFF website, due no later than November 3, 2023.
N. Conflict of Interest and Code of Conduct Standards
1. Be subject to the provisions of 1968 PA 317, as amended, 1973 PA 196, as amended, and 2
CFR 200.318 (c) (1) and (2).
2. Uphold high ethical standards and be prohibited from:
a. Holding or acquiring an interest that would conflict with this Agreement;
b. Doing anything that creates an appearance of impropriety with respect to the award or
performance of this Agreement;
c. Attempting to influence or appearing to influence any MFF or State employee by the
direct or indirect offer of anything of value; or
d. Paying or agreeing to pay any person, other than employees and consultants working
for Grantee, any consideration contingent upon the award of this Agreement.
3. Immediately notify MFF of any violation or potential violation of these standards. This
Section applies to Grantee, any parent, affiliate, or subsidiary organization of Grantee, and
any subcontractor that performs activities in connection with this Agreement.
O. Travel Costs
Be reimbursed for travel costs (including mileage, meals, and lodging) budgeted and incurred
related to services provided under this Agreement and the FY2023 SNAP-Ed Programming and
Operations Manual for Subrecipients available on the SNAP-Ed at MFF website.
P. Federal Funding Accountability and Transparency Act (FFATA)
Complete and submit the FFATA Executive Compensation report if:
1. Grantee’s federal revenue was 80% or more of its annual gross revenue;
2. Grantee’s gross revenue from federal awards was $25,000,000 or more; AND
3. The public does not have access to the information about executive officer’s compensation
through periodic reports filed under Section 13(a) or 15 (d) of the Securities Exchange Act of
1934 or Section 6104 of the Internal Revenue Code of 1986.
Q. Insurance Requirements
1. Maintain a minimum of the insurances or self-insurance listed below and is responsible for
all deductibles. All required insurance must:
a. Protect the Michigan Fitness Foundation (MFF) and the State of Michigan from claims that may arise out
of, are alleged to arise out of, or result from Grantee’s or a subcontractor’s performance;
9
b. Be primary and non-contributing to any comparable liability insurance (including self-
insurance) carried by MFF and the State; and
c. Be provided by a company with an A.M. Best rating of “A” or better and a financial size
of VII or better, or self-insurance as authorized by applicable self-insurance regulations.
2. Insurance Types
a. Commercial General Liability Insurance or self-insurance: The Grantee shall provide self-insurance
necessary to cover all claims which may arise out of the Grantee’s operations under the terms of this
Agreement. The Grantee shall provide proof to the Foundation of such insurance coverage. If the
Grantee will deal with children, schools, or the cognitively impaired, coverage must not have
exclusions or limitations related to sexual abuse and molestation liability.
b. Workers’ Compensation Insurance or self-insurance: Coverage according to applicable
laws governing work activities. Waiver of subrogation, except where waiver is
prohibited by law.
c. Employers Liability Insurance or Governmental Self-Insurance.
d. Privacy and Security Liability (Cyber Liability) Insurance: cover information security and
privacy liability, privacy notification costs, regulatory defense and penalties, and website
media content liability.
3. Grantees must require that contractors maintain the required insurances contained in this Section.
4. This Section is not intended to and is not to be construed in any manner as waiving,
restricting, or limiting the liability of Grantee from any obligations under this
Agreement.
5. Each Party must promptly notify the other Party of any knowledge regarding an occurrence
which the notifying Party reasonably believes may result in a claim against either Party. The
Parties must cooperate with each other regarding such claim.
R. Criminal Background Check
1. Conduct or cause to be conducted a search that reveals information similar to substantially
similar to information found on an Internet Criminal History Access Tool (ICHAT) check and a
national and state sex offender registry check for each new employee, employee,
contractor, contractor employee, or volunteer who, under this Agreement works directly
with clients or has access to client information.
a. ICHAT: http://apps.michigan.gov/ichat
b. Michigan Public Sex Offender Registry: http://www.mipsor.state.mi.us
c. National Sex Offender Registry: http://www.nsopw.gov
2. Conduct or cause to be conducted a Central Registry (CR) check for each new employee,
employee, contractor, contractor employee, or volunteer who, under this Agreement works
directly with children or vulnerable adults.
a. Central Registry: http://www.michigan.gov/mdhhs/0,5885,7-339-
73971_7119_50648_48330-180331---,00.html
3. Require each new employee, employee, contractor, contractor employee, or volunteer who,
under this Agreement, works directly with clients or who has access to client information to
notify Grantee in writing of criminal convictions (felony or misdemeanor), pending felony
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charges, or placement on the Central Registry as a perpetrator, at hire or within 10 days of
the event after hiring.
4. Determine whether to prohibit each employee, contractor, contractor employee, or
volunteer from performing work directly with clients or accessing information related to
clients under this Agreement, based on the results of a positive ICHAT response or reported
criminal felony conviction or perpetrator identification.
5. Determine whether to prohibit any employee, contractor, contractor employee, or
volunteer from performing work directly with children and/or vulnerable adults under this
Agreement, based on the results of a positive CR response or reported perpetrator.
6. Require any employee, subcontractor, subcontractor employee, or volunteer who may have
access to any databases of information maintained by the federal government that contains
confidential or personal information, including but not limited to federal tax information, to
have a fingerprint background check performed by the Michigan State Police.
II. RESPONSIBILITIES - MFF
MFF, in accordance with the general purposes and objectives of this Agreement, will:
A. Reimbursement
Provide reimbursement in accordance with the terms and conditions of this Agreement based
upon appropriate reports, records, and documentation maintained by Grantee.
B. Report Forms
Provide any report forms and reporting formats required by MFF, MDHHS, or USDA at least 10
days prior to their required usage in order to afford the Grantee an opportunity to review.
III. Assurances
The following assurances are hereby given to MFF:
A. Compliance with Applicable Laws
Grantee will comply with applicable federal and state laws, guidelines, rules, and regulations in
carrying out the terms of this Agreement, including the FY2023 Michigan Fitness Foundation
SNAP-Ed Programming and Operations Manual for Subrecipients, the FY2023 United States
Department of Agriculture (USDA) SNAP-Ed Guidance and included in the Assurances submitted
in association with the grant proposal. Grantee will also comply with all applicable general
administrative requirements, such as 2 CFR 200, covering cost principles, grant/agreement
principles, and audits, in carrying out the terms of this Agreement. Grantee will comply with all
applicable requirements in the original grant awarded to MFF if Grantee is a subgrantee. MFF
may determine that Grantee has not complied with applicable federal or state laws, guidelines,
rules, and regulations in carrying out the terms of this Agreement and may then terminate this
Agreement under Part II Section V.
B. Program Requirements
1. Grantee agrees to follow the specific eligibility criteria outlined in the USDA 2023 SNAP-Ed
Guidance. Grantee shall provide services targeted to current SNAP participants and eligible
applicants. Eligible clients who have not applied for SNAP may participate in nutrition
education programs administered at food banks; low-income schools and child care centers;
Summer Food Service Program sites; Women, Infants, and Children (WIC) clinics; community
centers participating in CACFP; grocery stores; and farmers markets in low-income areas;
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public housing sites; and other appropriate venues or as otherwise specified in the USDA
2023 SNAP-Ed Guidance or where approval is received by USDA Food and Nutrition Service.
Grantee agrees to reach participants who are pre-established in Grantee's Program
Summary Details Workbook and Narrative (Attachment 2) and included as such in the
FY2023 Michigan SNAP-Ed Plan of Work.
2. Grantee shall have a system in place to account for reach numbers that includes written
documentation of a strategy to reasonably ensure unduplicated reach. The written
documentation must include all agencies substantiating the strategy; ensuring
complementary programming by all agencies and not duplication of effort. The written
documentation must be sent to MFF for approval and inclusion in grant records.
C. Anti-Lobbying Act
Grantee will comply with the Anti-Lobbying Act (31 USC 1352) as revised by the Lobbying
Disclosure Act of 1995 (2 USC 1601 et seq), Federal Acquisition Regulations 52.203.11 and
52.203.12, and Section 503 of the Departments of Labor, Health and Human Services, and
Education, and Related Agencies section of the FY 1997 Omnibus Consolidated Appropriations
Act (PL 104-209). Further, Grantee shall require that the language of this assurance be included
in the award documents of all subawards at all tiers (including subcontracts, subgrants, and
contracts under grants, loans and cooperative agreements) and that all subrecipients shall
certify and disclose accordingly.
D. Non-Discrimination
1. In the performance of any contract or purchase order resulting here from, Grantee agrees
not to discriminate against any individual or group for employment or service delivery and
access, with respect to their hire, tenure, terms, conditions or privileges of employment,
programs and services provided or any matter directly or indirectly related to employment,
because of race, sex, religion, age, national origin, color, height, weight, marital status,
gender identification or expression, sexual orientation, partisan considerations, or a
disability or genetic information that is unrelated to the individual’s ability to perform the
duties of the particular job or position or to receive services. Grantee further agrees that
every subcontract entered into for the performance of any contract or purchase order
resulting therefrom will contain a provision requiring non-discrimination in employment,
activity delivery and access, as herein specified binding upon each subcontractor. This
covenant is required pursuant to the Elliot-Larsen Civil Rights Act (1976 PA 453, as amended,
MCL 37.2101 et seq.) and the Persons with Disabilities Civil Rights Act (1976 PA 220, as
amended, MCL 37.1101 et seq.), and any breach thereof may be regarded as a material
breach of the contract or purchase order.
2. Grantee will comply with all federal statutes relating to nondiscrimination. These include
but are not limited to:
a. Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the
basis of race, color or national origin;
b. Title IX of the Education Amendments of 1972, as amended (20 USC §§1681-1683, and
1685-1686), which prohibits discrimination on the basis of sex;
c. Section 504 of the Rehabilitation Act of 1973, as amended (29 USC §794), which
prohibits discrimination on the basis of disabilities;
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d. The Age Discrimination Act of 1975, as amended (42 USC §§6101- 6107), which prohibits
discrimination on the basis of age;
e. The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse;
f. The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and
Rehabilitation Act of 1970 (PL 91-616) as amended, relating to nondiscrimination on the
basis of alcohol abuse or alcoholism;
g. §§523 and 527 of the Public Health Service Act of 1944 (42 USC 290dd-2), as amended,
relating to confidentiality of alcohol and drug abuse patient records;
h. Any other nondiscrimination provisions in the specific statute(s) under which application
for federal assistance is being made; and,
i. The requirements of any other nondiscrimination statute(s) which may apply to the
application.
3. Additionally, assurance is given to MFF that proactive efforts will be made to identify and
encourage the participation of minority-owned and women- owned businesses, and
businesses owned by persons with disabilities in contract solicitations. Grantee shall include
language in all contracts awarded under this Agreement: (1) prohibiting discrimination
against minority-owned and women-owned businesses and businesses owned by persons
with disabilities in subcontracting; and (2) making discrimination a material breach of
contract. MFF may request Grantee hiring and procurement policies assurances of non-
discrimination.
E. Debarment and Suspension
Grantee will comply with Federal Regulation, 2 CFR Part 180 and certifies to the best of its
knowledge and belief that it, its employees and its contractors:
1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any federal department or contractor;
2. Have not within a three-year period preceding this Agreement been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (federal, state, or
local) transaction or contract under a public transaction; violation of federal or state
antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
3. Are not presently indicted or otherwise criminally or civilly charged by a government entity
(federal, state or local) with commission of any of the offenses enumerated in section 2; and
4. Have not within a three-year period preceding this Agreement had one or more public
transactions (federal, state or local) terminated for cause or default.
5. Have not committed an act of so serious or compelling a nature that it affects Grantee’s
present responsibilities.
F. Federal Requirement: Pro-Children Act
1. Grantee will comply with the Pro- Children Act of 1994 (PL 103-227; 20 USC 6081 et seq.),
which requires that smoking not be permitted in any portion of any indoor facility owned or
13
leased or contracted by and used routinely or regularly for the provision of health, day care,
early childhood development activities, education, or library activities to children under the
age of 18, if the activities are funded by federal programs either directly or through state or
local governments, by federal grant, contract, loan or loan guarantee. The law also applies
to children’s activities that are provided in indoor facilities that are constructed, operated,
or maintained with such federal funds. The law does not apply to children’s activities
provided in private residences; portions of facilities used for inpatient drug or alcohol
treatment; activity providers whose sole source of applicable federal funds is Medicare or
Medicaid; or facilities where Women, Infants, and Children (WIC) coupons are redeemed.
Failure to comply with the provisions of the law may result in the imposition of a civil
monetary penalty of up to $1,000 for each violation and/or the imposition of an
administrative compliance order on the responsible entity. Grantee also assures that this
language will be included in any subawards which contain provisions for children’s activities.
2. Grantee also assures, in addition to compliance with PL 103-227, any activity or activity
funded in whole or in part through this Agreement will be delivered in a smoke-free facility
or environment. Smoking shall not be permitted anywhere in the facility, or those parts of
the facility under the control of Grantee. If activities are delivered in facilities or areas that
are not under the control of Grantee (e.g., a mall, restaurant or private work site), the
activities shall be smoke-free.
G. Hatch Act and Intergovernmental Personnel Act
Grantee will comply with the Hatch Political Activity Act (5 USC 1501-1509 and 7321- 7326), and
the Intergovernmental Personnel Act of 1970 (PL 91-648), as amended by Title VI of the Civil
Service Reform Act (PL 95-454, 42 USC 4728-4763). Federal funds cannot be used for partisan
political purposes of any kind by any person or organization involved in the administration of
federally assisted programs.
H. Employee Whistleblower Protections
The Grantee will comply with 41 USC 4712 and shall insert this clause in all contracts related to
the Agreement.
I. Clean Air Act and Federal Water Pollution Control Act
Grantee will comply with the Clean Air Act (42 USC 7401-7671q.) and the Federal Water
Pollution Control Act (33 USC 1251-1387), as amended.
1. This Agreement and anyone working on this Agreement will be subject to the Clean Air Act
and Federal Water Pollution Control Act and must comply with all applicable standards,
orders or regulations issued pursuant to these Acts. Violations must be reported to MFF.
J. Victims of Trafficking and Violence Protection Act
Grantee will comply with the Victims of Trafficking and Violence Protection Act of 2000 (PL 106-
386), as amended.
1. This Agreement and anyone working on this Agreement will be subject to PL 106-386 and
must comply with all applicable standards, orders or regulations issued pursuant to this Act.
Violations must be reported to MFF.
K. Procurement of Recovered Materials
Grantee will comply with section 6002 of the Solid Waste Disposal Act of 1965 (PL 89-272), as
14
amended.
1. This Agreement and anyone working on this Agreement will be subject to section 6002 of
the Solid Waste Disposal Act and must comply with all applicable standards, orders or
regulations issued pursuant to this act. Violations must be reported to MFF.
L. Contracted Services
For any contracted service, activity or product, Grantee will ensure:
1. If this Agreement is not fully executed by October 31, 2022, unless a specific limited-time
extension is negotiated, no service shall be provided, and no costs incurred until this
Agreement is fully executed by both parties. An exception may be granted by MFF if Grantee
makes a written request of MFF within 30 days of execution of this Agreement.
2. That any executed contract shall require the contractor to comply with all applicable terms
and conditions of this Agreement. In the event of a conflict between this Agreement and the
provisions of the contract, the provisions of this Agreement shall prevail. A conflict between
this Agreement and a contract, however, shall not be deemed to exist where the contract:
contains additional non-conflicting provisions not set forth in this Agreement; restates
provisions of this Agreement to afford Grantee the same or substantially the same rights
and privileges as MFF; or requires the contractor to perform duties and/or services in less
time than that afforded Grantee in this Agreement.
3. That the contract does not affect Grantee’s accountability to MFF for the contracted
activity.
4. That any billing or request for reimbursement for contract costs is supported by a valid
contract and adequate source documentation on costs and services.
5. That Grantee will submit a copy of the executed contract if requested by MFF.
M. Procurement
1. Grantee will ensure that all purchase transactions, whether negotiated or advertised, shall
be conducted openly and competitively in accordance with the principles and requirements
of 2 CFR 200. Funding from this Agreement shall not be used for the purchase of foreign
goods or services. Preference must be given to goods and services that are manufactured or
provided by:
• Michigan businesses, if they are competitively priced and of comparable quality
• Michigan businesses owned and operated by veterans, if they are competitively
priced and of comparable quality
Records shall be sufficient to document the significant history of all purchases and shall be
maintained for a minimum of four years after the end of the Agreement period.
2. Grantee shall be exclusively restricted to purchases of those services and/or commodities
that are reasonable and necessary to the provision of services identified herein. Grantee
shall make purchases, in accordance with 2 CFR Part 200 and Grantee’s agency-wide written
procurement procedures.
N. Health Insurance Portability and Accountability Act
To the extent that the Health Insurance Portability and Accountability Act (HIPAA) is applicable
to Grantee under this Agreement, Grantee assures that it is in compliance with requirements of
15
HIPAA including the following:
1. Grantee must not share any protected health information provided by MFF that is covered
by HIPAA except as permitted or required by applicable law; or to a subcontractor as
appropriate under this Agreement.
2. Grantee will ensure that any subcontractor will have the same obligations as Grantee not to
share any protected health data and information from MFF that falls under HIPAA
requirements in the terms and conditions of the subcontract.
3. Grantee must only use the protected health data and information for the purposes of this
Agreement.
4. Grantee must have written policies and procedures addressing the use of protected health
data and information that falls under the HIPAA requirements. The policies and procedures
must meet all applicable federal and state requirements including the HIPAA regulations.
These policies and procedures must include restricting access to the protected health data
and information by Grantee’s employees.
5. Grantee must have a policy and procedure to immediately report to MFF any suspected or
confirmed unauthorized use or disclosure of protected health information that falls under
the HIPAA requirements of which Grantee becomes aware. Grantee will work with MFF to
mitigate the breach and will provide assurances to MFF of corrective actions to prevent
further unauthorized uses or disclosures. MFF may demand specific corrective actions and
assurances and Grantee must provide the same to MFF.
6. Failure to comply with any of these contractual requirements may result in the termination
of this Agreement in accordance with Part II, Section V, Agreement Termination.
7. In accordance with HIPAA requirements, Grantee is liable for any claim, loss or damage
relating to unauthorized use or disclosure of protected health data and information,
including without limitation MFF’s costs in responding to a breach, received by Grantee
from MFF or any other source.
8. Grantee will enter into a business associate agreement should MFF determine such an
agreement is required under HIPAA.
O. Website Incorporation
MFF is not bound by any content on Grantee’s website unless expressly incorporated directly
into this Agreement. MFF is not bound by any end user license agreement or terms of use unless
specifically incorporated in this Agreement or any other agreement signed by MFF. The Grantee
may not refer to MDHHS or MFF, or use the agencies’ respective logos, on the Grantee’s website
without the prior approval through MFF.
P. Survival
The provisions of this Agreement that impose continuing obligations will survive the expiration
or termination of this Agreement.
Q. Non-Disclosure of Confidential Information
1. Grantee agrees that it will use Confidential Information solely for the purpose of this
Agreement. Grantee agrees to hold all Confidential information in strict confidence and not
to copy, reproduce, sell, transfer or otherwise dispose of, give or disclose such Confidential
Information to third parties other than employees, agents, or subcontractors of a party who
16
have a need to know in connection with this Agreement or to use such Confidential
Information for any purpose whatsoever other than the performance of this Agreement.
Grantee must take all reasonable precautions to safeguard the Confidential Information.
These precautions must be at least as great as the precautions Grantee takes to protect its
own confidential or proprietary information. All MFF and Grantee communications related
to the scope of this Agreement shall be considered confidential.
Meaning of Confidential Information
For the purpose of this Agreement the term “Confidential Information” means all
information and documentation of a part that:
a. Has been marked “confidential” or with words of similar meaning, at the time of
disclosure by such part;
b. If disclosed orally or not marked “confidential” or with words of similar meaning, was
subsequently summarized in writing by the disclosing party and marked “confidential”
or with words of similar meaning;
c. Should reasonably be recognized as confidential information of the disclosing party;
d. Is unpublished or not available to the general public; or
e. Is designated by law as confidential.
The term “Confidential Information” does not include any information or documentation
that was:
a. Subject to disclosure under the Michigan Freedom of Information Act (FOIA);
b. Already in the possession of the receiving party without an obligation of confidentiality;
c. Developed independently by the receiving party, as demonstrated by the receiving
party, without violating the disclosing party’s proprietary rights;
d. Obtained from a source other than the disclosing party without an obligation of
confidentiality; or
e. Publicly available when received or thereafter became publicly available (other than
through an unauthorized disclosure by, through or on behalf of, the receiving part).
2. Grantee must notify MFF within 1 business day after discovering any unauthorized use or
disclosure of Confidential Information. Grantee will cooperate with MFF in every way
possible to assist Grantee in regaining possession of the Confidential Information and
prevent further unauthorized use or disclosure.
R. Cap on Salaries
None of the funds awarded to the Grantee through this Agreement shall be used to pay, either
through a grant or other external mechanism, the salary of an individual at a rate in excess of
Executive Level ll. The current rates of pay for the Executive Schedule are located on the United
States Office of Personnel Management web site, http://www.opm.gov, by navigating to
Policy -- Pay & Leave -- Salaries & Wages. The salary rate limitation does not restrict the salary
that a Grantee may pay an individual under its employment; rather, it merely limits the portion
of that salary that may be paid with funds from this Agreement.
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IV. Financial Requirements
A. Reimbursement Method
As used in this Agreement, "Cost Documentation" refers to the FY2023 SNAP-Ed Budget
Summary attached hereto as Attachment 1. Grantee will be reimbursed as follows: The Actual
Cost Reimbursement Method shall be used in claiming reimbursement under this Agreement.
The Cost Documentation is hereby made a part of this Agreement. Grantee certifies that the
FY2023 SNAP-Ed Budget Summary (“Budget” or “Budget Summary”) has been prepared in
accordance with the Budget Completion Instructions provided by MFF. This document details
the amount and purpose of expenditures for which Grantee shall use funds paid under this
Agreement. Grantee is authorized to expend funds only for those resources indicated in
Attachment 1 that are allowable, properly allocated, reasonable and necessary, and, as
appropriate, pre-approved, as defined in the Budget Summary and outlined in the FY2023
Programming and Operations Manual for Subrecipients and utilized to deliver approved
programming. Reimbursement from MFF is based on the understanding that MFF funds will be
paid up to the total Grantee funding award as agreed to in the approved budget.
B. Financial Report Submission
Grantee shall submit a monthly invoice to MFF. The invoice shall indicate actual expenditures
incurred broken out by category of expense in the performance of this Agreement for the period
being billed and the units of service delivered. The invoice shall be submitted to MFF within
fifteen (15) days from the end of the monthly billing period. Monthly invoices are due to MFF no
later than the fifteenth (15th) of the following month. MFF may not make a payment to Grantee
for billings submitted more than 90 days after the end of a billing period. Obligations incurred
prior to or after the period covered by this Agreement shall be excluded from Grantee’s
Monthly Invoice.
1. Grantee shall submit all supporting documentation to MFF for each monthly invoice through
the Partner Portal. Grantee shall retain all supporting documentation for this Agreement in
their formal grant record.
2. If MDHHS or MFF identifies questioned costs that cannot be substantiated, MFF may, at its
discretion, and after consultation with Grantee, require Grantee to submit a revised
monthly invoice to reflect adjustment for disallowed costs. Submission of revised billings to
MFF shall be made within a time schedule established by MFF and Grantee.
C. Reimbursement Mechanism
MFF shall make payments to Grantee after Grantee’s monthly invoice and program highlights
are reviewed and approved and MFF has subsequently been reimbursed by MDHHS. All
Grantees must sign up to receive all MFF payments as Electronic Funds Transfers (EFT)/Direct
Deposits.
D. Final Obligations and Financial Reporting Requirements
Year-end encumbrance and final invoice due dates will be determined by MDHHS. The due date
for the final invoice for actual costs will be sent out by MFF to Grantee once MFF is notified of
year-end deadlines by MDHHS. A closing statement of cumulative costs incurred and/or
encumbered, must be submitted to MFF by the announced due date. Subsequently final invoice
for actual costs, not to exceed encumbered costs submitted, must be submitted to MFF, by
announced due date, and shall constitute Grantee’s final financial report. In no case may any
18
funds under this Agreement be expended after the end of the period of performance or the
termination of this Agreement’s term.
E. Unobligated Funds
Funds not used within the agreement period and for the explicit purpose outlined in this
Agreement must be returned to MFF.
F. Indirect Costs
Grantee is allowed to use an approved state or federal indirect rate certified by an appropriate
cognizant agency in their budget calculations and financial status reporting. If Grantee does not
have an existing approved state or federal indirect rate, they may use a 10% de minimis rate in
accordance with Title 2 Code of Federal Regulations (CFR) Part 200 to recover their indirect
costs. Grantee must provide indirect rate documentation to MFF for review and approval before
those expenses can be reimbursed. If Grantee is unable to obtain sufficient indirect rate
documentation or receive MFF approval of the provided indirect rate documentation, Grantee is
not permitted indirect cost reimbursement. Rather, Grantee may only be reimbursed for
allowable direct expenses. Provisional indirect rates will appear on Attachment 1 Budget
Summary.
V. Agreement Termination
MFF may cancel this Agreement without further liability or penalty to MFF for any of the following
reasons:
A. This Agreement may be terminated by either party by giving fifteen (15) days written notice to
the other party stating the reasons for termination and the effective date.
B. This Agreement may be terminated on 30 days prior written notice upon the failure of either
party to carry out the terms and conditions of this Agreement, provided the alleged defaulting
party is given notice of the alleged breach and fails to cure the default within the 30-day period.
C. This Agreement may be terminated immediately if Grantee or an official of Grantee or an owner
is convicted of any activity referenced in Section III.E. of this Agreement during the term of this
Agreement or any extension thereof.
VI. Stop Work Order
MFF may suspend any or all activities under this Agreement at any time. MFF will provide Grantee
with a written stop work order detailing the suspension. Grantee must comply with the stop work
order upon receipt. MFF will not pay for activities, Grantee’s incurred expenses or lost profits, or any
additional compensation during a stop work period.
VII. Final Reporting Upon Termination
Should this Agreement be terminated by either party, within fifteen (15) days after the termination,
Grantee shall provide MFF with all financial, performance and other reports required as a condition
of this Agreement. MFF will make payments to Grantee for allowable reimbursable costs not
covered by previous payments or other state or federal programs. Grantee shall immediately refund
to MFF any funds not authorized for use and any payments or funds advanced to Grantee in excess
of allowable reimbursable expenditures.
VIII. Severability
If any part of this Agreement is held invalid or unenforceable, by any court of competent
19
jurisdiction, that part will be deemed deleted from this Agreement and the severed part will be
replaced by agreed upon language that achieves the same or similar objectives. The remaining
Agreement will continue in full force and effect.
IX. Waiver
Failure to enforce any provision of this Agreement will not constitute a waiver to enforce any other
provision of this Agreement.
X. Amendments
Any changes to this Agreement will be valid only if made in writing and executed by all parties to this
Agreement. Any change proposed by Grantee which would affect MFF funding of any project, in
whole or in part in Part I, Section 2.C. of this Agreement, must be submitted in writing to MFF for
approval immediately upon determining the need for such change. Grantee shall, upon request of
MFF and receipt of a proposed amendment, amend this Agreement.
XI. Liability
All liability to third parties, loss, or damage as a result of claims, demands, costs, or judgments
arising out of activities, such as direct service delivery, to be carried out by Grantee in the
performance of this Agreement shall be the responsibility of Grantee, and not the responsibility of
MFF, if the liability, loss, or damage is caused by, or arises out of, the actions or failure to act on the
part of Grantee, any subcontractor, anyone directly or indirectly employed by Grantee, provided
that nothing herein shall be construed as a waiver of any governmental immunity that has been
provided to Grantee or its employees by statute or court decisions. MFF is not liable for
consequential, incidental, indirect or special damages, regardless of the nature of the action.
XII. State of Michigan Agreement
This Agreement must be exclusively governed by the laws and construed by the laws of Michigan,
excluding Michigan’s choice-of-law principle. All claims related to or arising out of this Agreement,
or its breach, whether sounding in contract, tort, or otherwise, must likewise be governed
exclusively by the laws of Michigan, excluding Michigan’s choice-of-law principles. Any dispute as a
result of this Agreement shall be resolved in the State of Michigan.
XIII. Indemnification
Each party to this Agreement will remain responsible for any claims arising out of that party’s
performance of this Agreement as provided by this Agreement or by law. This Agreement is not
intended to increase or decrease either party’s liability for or immunity from tort claims. This
Agreement is not intended to nor will it be interpreted as giving either party a right of
indemnification, either by Agreement or at law, for claims arising out of the performance of this
agreement. Nothing herein shall be construed as a waiver of any governmental immunity that has
been provided to the Subcontractor or its employees by statute or court decision.
XIV. Compliance
If Grantee fails to comply with requirements as set forth in this Agreement, and within allotted time
frames mutually established, MFF may, at its discretion, invoke sanctions on Grantee, which may
include, but are not limited to, actions to collect disallowed costs and/or cancellation of this
Agreement.
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Oakland County Health Division
FY2023 SNAP-Ed Budget Summary
This worksheet populates automatically when data is entered on subsequent tabs.
Michigan Fitness Foundation FY2023 SNAP-Ed
SNAP-Ed Grant Award (CFDA #10.561)
Salary and Fringe $ 45,637
1 Kelsey Merz $ 21,714
2 TBD $ 23,923
Contracted Staff
Program Expenses
$ -
$ 5,195
1 Postage $ 100
2 Printing $ 1,858
3 Tasting and Food Supplies $ 1,000
4 HSHC subscriptions $ 300
5 Food Provisions $ 1,937
Travel $ 2,914
1 Local Program Travel $ 1,194
2 Conference / Workshop Travel $ 1,720
Administrative / Space / Miscellaneous $ 141
1 Liability insurance $ 141
TOTAL DIRECT EXPENDITURES $ 53,887
Indirect Cost Amount (if not % of Direct Expenditures)
Describe basis (e.g., % of salary and fringe) and enter $ amount
13.82% on salary only $ 5,164
TOTAL GRANT AWARD $ 59,051
Attachment 1
21
FY 2023 SNAP-ED PROGRAM SUMMARY NARRATIVE
SUBRECIPIENT GRANTEE
Oakland County Health Division – A Healthier Pontiac
1. SMART Objectives
We will work with our assigned MFF evaluator to develop an evaluation plan and program SMART Objectives.
2. Programming Table
Programming table information is entered in our FY 2023 Program Summary Details workbook and included as part of Attachment 2.
We estimate a total reach of 4,253
3. Program Description
Youth and older adult participants will receive direct education and reinforce their educational knowledge through PSE changes that make healthy choices
more available in aligned settings and systems such as schools and senior centers.
• Youth strategy:
o Healthy Schools, Healthy Communities (HSHC) Direct Education: We will provide a minimum of 5 series with 6 lessons each at a general frequency of once/week for second and fourth grade children. Sessions will be held in person (or virtually if needed).
o MyGarden Direct Education: Will provide in person (or virtual if necessary) a minimum of 2 series (one for each kindergarten and second grade), with 3 lessons (kindergarten) and 5 lessons (second grade) at a general frequency of once/week.
o PSE: Support school gardening at a minimum of one elementary school where PSE work began in FY22, moving into the planning for
sustainability phase. We will provide technical support in creating a garden maintenance plan that includes recruiting, training, and
sustaining a volunteer base; establishing supportive partnerships. We will also provide guidance on aspects such as securing funding or
in-kind support for supplies and materials, using the National Farm to School Network’s Starting and Maintaining a School Garden tool as
a resource. Additionally, we will offer technical assistance to school staff to improve parent engagement in school health activities using
CDC’s Parent’s for Healthy Schools guide as a resource. We will offer expertise and tools to assess strengths and weaknesses of
policies, programs, and practices related to family and community involvement in school health. Then will assist in creating a policy and
procedure aimed at engaging parents and teachers to actively become involved in decision-making, planning and implementation of
nutrition and physical activity environment improvements within the school. We will also link the school to reputable health
communication, education and community resources, techniques to promote health in school environments and more.
• Older Adult strategy:
o Fresh Conversations: Will be provided in person (or virtually if needed) to older adults for a minimum of 4 series with 10 lessons each at a frequency of one time per week.
o PSE: Explore creation of a new community garden at a minimum of one local senior center/organization. We will provide technical support
to senior center staff or volunteers in assessing feasibility and planning for gardening. This PSE strategy in FY23 will be in the planning
and preparing for implementation stage. We will continue providing technical assistance aimed at implementing new healthy vending,
Attachment 2
22
population appropriate healthy snack/meal planning, point-of-decision prompts, and motivational messages at senior centers who adopted
nutrition standards. We will continue this work with at least one Pontiac senior center that adopted a signed nutrition policy in FY22 with
SNAP-Ed technical assistance.
Digital behavioral nudges aligned with materials from reputable organizations will reinforce nutrition and physical activity messaging targeted in direct
education and PSE activities and will be distributed on social media channels. Facebook will be the primary social media channel used, which was
identified as the primary way Pontiac residents receive their information in the 2021 Pontiac Community Survey. Families and community members will
also be engaged through participating in related community events and social marketing approaches such as newsletter articles, list serve
communications, presentations in community meetings, one-on-one outreach conversations, etc.
Oakland County Health Division’s (OCHD) Healthy Pontiac, We Can! (HPWC!) coalition advances a multi-sector collaborative approach in all SNAP-Ed
work. HPWC represent diverse community sectors who serve SNAP eligible populations, are SNAP-Ed delivery sites and/or have partnered with SNAP-Ed
in the past. These relationships inform planning, implementation, and evaluation of strategies; ensure community needs are addressed; enable culturally
competent approaches and improve outreach opportunities. HPWC partnerships will help OCHD’s SNAP-Ed programming be tailored to target audiences
with cultural relevance. This will be achieved through input opportunities via key informant interviews and planning meetings with stakeholders within priority
audiences and cultural representatives, assessment activities such as surveys, process evaluation throughout programming, client-centered education
techniques and use of materials.
4. Justification of Core Intervention(s)
Selection of core interventions are based on results from OCHD’s Healthy Pontiac, We Can! 2022-2025 Strategic planning process which is implemented
every three years. Community input is assessed through a review of local nutrition and physical activity indicators, examination of available community
assessments, a Pontiac Community Survey, and use of qualitative tools to gain feedback from residents, partners, and key stakeholders.
Youth strategy:
• Healthy Schools, Healthy Communities (DE): The evidence-base for Healthy Schools, Healthy Communities (HSHC) indicates 77% of children
in grades 3-5 in schools and community settings ate more fruits and 52% ate more vegetables (Michigan Fitness Foundation 2018). At the end of
FY21 OCHD HSHC implementation in Pontiac, 100% of youth participants maintained eating some fruit and 25% increased vegetable
consumption (Michigan Fitness Foundation That’s Me, My Choices Survey 2021 report). Nutrition classes have been cited by 2021 Pontiac
Community survey respondents as a preferred method of youth nutrition education. Requests for continued programming to improve healthy
eating behaviors of students has also been voiced through key informant interviews with school staff.
• MyGarden (DE): Garden-based nutrition education has been cited as an effective strategy to promote healthy eating and increased fruit and
vegetable consumption among youth (McAleese, J.D. & Rankin, L. L. 2007) in school settings. Pontiac residents expressed interest in knowledge,
support, and expansion of community, urban, and home gardening classes/opportunities for all ages as determined by the 2021 Healthy Pontiac,
We Can! Coalition Strategic Planning process and in key informant interviews school staff and community members requesting continued support
for school garden and associated learning opportunities. My Garden connects standards-based academic learning, nutrition education, and
gardening skills. Lessons align with Common Core or state science standards using nutrition education where students also have the opportunity
to plant, cared for, harvest, and prepare fruits and vegetables in a school environment.
23
• School Gardening (PSE): The evidence base for school-based gardening interventions increase children’s vegetable consumption in
combination with nutrition education (U.S. HHS Community Preventive Services Task Force 2018). Pontiac residents expressed interest in
knowledge, support, and expansion of community, urban, and home gardening classes/opportunities for all ages as determined by the 2021
Healthy Pontiac, We Can! Coalition Strategic Planning process that included a Pontiac Community Survey. 69% of survey respondents reported
they would be interested in growing fruits and vegetables either at home or in community locations (i.e., schools, libraries, senior centers,
community organizations). This also fulfills requests for continued support for school and community gardens as voiced through key informant
interviews with community members and school staff.
• School Nutrition/Physical Activity Polices and Supports (PSE): Existing evidence recommends meal or fruit and vegetable snack
interventions with physical activity interventions to improve health among elementary school students. This includes school policies, practices and
educational programs that target healthy food and beverages and opportunities for physical activity (U.S. HHS Community Preventive Services
Task Force, The Community Guide, January 2019). Community members and organizational partners who work with school aged children
prioritized work with Pontiac School District schools on implementing local wellness policies (nutrition, physical activity, overall student wellness,
guidelines for school-based foods/beverages) during the 2021 Healthy Pontiac, We Can! Coalition Strategic Plan process. This also fulfills
requests for technical assistance by school staff school in program planning meetings.
Older Adult strategy:
• Fresh Conversations (DE): The evidence base for Fresh Conversations indicates reduced chronic disease burden and promotes healthy aging
including healthy eating, increased physical activity, reduced screen time, and proper food safety techniques among seniors (Michigan Fitness
Foundation 2020). Adult respondents over age 65 who took the Pontiac Community Survey (2021) indicated eating lower than state averages of
fruits and vegetables, 43% wanted to learn more about nutrition through adult nutrition classes and 34% through taste tests or recipes
demonstrations. Further, 89% reported engaging in less than nationally recommended physical activity. Fresh Conversations combines key
nutrition messages, recipe tasting options and physical activity discussions as a method to improve dietary habits and physical activity in older
adults.
• Community Gardens (PSE): Community gardens improve access to and consumption of fruits and vegetables and increase physical activity for
gardeners, are a suggested strategy to improve food security and increase fruit and vegetable availability, promote healthy eating, reduce obesity,
and improve participants’ mental health and social connectedness (County Health Rankings/Roadmaps- University of Wisconsin Population
Health Institute 2019). Pontiac residents expressed interest in knowledge, support, and expansion of community, urban, and home gardening
classes/opportunities for all ages as determined by the 2021 Healthy Pontiac, We Can! Coalition Strategic Planning process that included a
Pontiac Community Survey. 69% of survey respondents reported they would be interested in growing fruits and vegetables either at home or in
community locations (i.e., schools, libraries, senior centers, community organizations). This also fulfills requests for continued support for school
and community gardens as voiced through key informant interviews with community members and school staff.
• Healthy Food Guidelines and Supports (PSE): Evidence demonstrates that adopting healthy food service guidelines and associated
implementation strategies can change the food environment in institutions (such as schools, universities, healthcare facilities, shelters, correctional
facilities, community-based organizations, and congregate meal sites) and improve some measures of diet quality and health for the target
population (Center for Science of Public Interest, January 2021). Community members and organizational partners who work with older adults
identified a community priority to increase accessibility to healthy food for seniors (support mobile food service delivery, fresh produce, healthy
vending machines, environmental changes in senior centers, etc.). This also fulfills requests for technical assistance by senior center partners in
program planning meetings.
24
Education Materials
Title & Author/Source or
Social Media Activity Description Core (C) or
Supplemental (S)
Associated
Intervention(s)
Healthy Schools Healthy Communities- MFF Nutrition education with lesson plans, activities, food
tastings, physical activities, and handouts C n/a
Fresh Conversations- MFF Fresh Conversations (FC) is a direct education,
newsletter-based intervention for seniors
C n/a
MyGarden- MFF MyGarden is a garden-based nutrition education program
that connects standards-based academic learning,
nutrition education, and gardening.
C n/a
CDC’s Parent’s for Healthy Schools guide Resources to assist schools, groups, and parents with
establishing school wellness committees and activities. S School
Nutrition/Physical
Activity Polices and
Supports
Starting and Maintaining a School Garden -
National Farm to School Network
A guide for starting and maintaining a school garden, with
information on how to sustain throughout the year. S School Gardening
Community Gardening Toolkit-University of
Missouri Extension
Resource for gardeners, garden organizers and other
professionals who want to start a new community garden
or enhance an existing garden.
S Community Gardens
Digital behavioral nudges aligned with
USDA, FDA, and U.S.HHS
Customized messages that are locally and culturally
relevant to reach target audiences and encourage healthy
eating habits and regular physical activity
S HSHC, MyGarden,
Fresh Conversations
25
DE Detail - Oakland County Health Division
Complete the table below for your program. Enter a new row for each intervention and community.
DE Focus Audience (mark all that apply with an 'x')
DE Intervention
Sort by
intervention
Community
(enter one
community per
row)
Sort by
community
Supplemental
materials
(separate
multiple items
with a comma)
Under 5
yr
Ages
5-7
(grades
K-2)
Ages
8-10
(3rd-5th
grade)
Ages
11-13 (6th-
8th
grade)
Ages
14-17
(grades 9-
12)
Adults
18-59
Ages 60-
75
Ages
75+
Special
considerations
Settings
(enter the
setting id for
each setting;
separate
multiple
settings with
a comma)
Indirect
channel(s)
(separate
multiple
items with a
comma)
Indirect
channel
audience(s)
(separate
multiple items
with a
comma)
# of
returning
sites
# of new
sites
Total DE
reach
Total IC
reach
from DE
Fresh Conversations
Pontiac
N/A
x
x
N/A
20, 23, 31
hard copy
materials (H),
social media
(S)
Residents of
housing
complex,
senior center
members
2
2
120
200
Healthy Schools, Healthy Communities
Pontiac
NERI
x
x
N/A
8, 14
NERI (N),
hard copy
materials (H),
social media
(S)
parents of
participants
2
1
180
252
MyGarden
Pontiac
N/A
x
N/A
14
hard copy
materials (H),
social media
(S)
parents of
participants
1
0
120
168
26
PSE Detail - Oakland County Health Division
Complete the table below for your program. Enter a new row for each PSE strategy and community.
PSE Focus Audience (mark all that apply with an 'x')
PSE Strategy Other PSE Strategy Community Supplemental Under 5 Ages Ages Ages Ages Adults Ages 60- Ages Special Settings Indirect Indirect channel # of # of new Total PSE Total IC
(enter one materials yr 5-7 8-10 11-13 (6th 14-17 18-59 75 75+ Considerations (enter the channel(s) audience(s) returning sites reach reach from
community per (separate multiple (grades (3rd-5th 8th (grades 9- setting id for (separate (separate sites PSE
Sort by strategy row) items with a K-2) grade) grade) 12) each setting; multiple items multiple items
Sort by
community
comma) separate
multiple
with a comma) with a comma)
settings with
a comma)
PSE strategies at community gardens
Pontiac
Community
Gardening Toolkit-
University of
Missouri Extension
x
x
31
electronic
materials (E),
social media (S)
additional senior
center members,
community
members
1
0
1486
0
PSE strategies to support school wellness
Pontiac
CDC's Parents for
Healthy Schools
Guide
x
x
14
electronic
materials (E),
hard copy
materials (H),
social media (S)
parents
1
0
508
0
PSE strategies to increase healthy food options
PSE strategy
implementation and
effectiveness
Pontiac
N/A
x
x
31
electronic
materials (E),
hard copy
materials (H),
social media (S),
point-of-sale
prompts (P)
additional senior
center members
1
0
0
0
PSE strategies in schools using farm to school approaches
Pontiac
Starting and
Maintaining a
School Garden
National Farm to
School Network
guide
x
x
14
electronic
materials (E),
social media (S)
parents
1
0
508
711
27
ATTACHMENT 3
FY2023 SNAP-Ed Subrecipient Agreement
Contact List for the Foundation and Grantee
Michigan Fitness Foundation Oakland County Health Division
Authorized Official
Name: Amy Ghannam
Address: Michigan Fitness Foundation
PO Box 27187
Lansing, MI 48909
Telephone: (517) 908-3802
Fax: (517) 347-8145
Email: aghannam@michiganfitness.org
Authorized Official
Name: David Woodward
Address: 1200 N. Telegraph Rd, Bldg. 34E
Pontiac, MI 48341
Telephone: 248-858-0100
Fax:
Email: woodwardd@oakgov.com
Programming Contact
Name: Sarah Panken
Address: Michigan Fitness Foundation
PO Box 27187
Lansing, MI 48909
Telephone: (517) 908-3822
Email: slpanken@michiganfitness.org
Programming Contact
Name: Jennifer Kirby
Address: 1200 N. Telegraph Rd, Bldg. 34E
Pontiac, MI 48341
Telephone:
Email: kirbyj@oakgov.com
Financial Contact
Name: George Reilly
Address: Michigan Fitness Foundation
PO Box 27187
Lansing, MI 48909
Telephone: (517) 908-3808
Email: greilly@michiganfitness.org
Financial Contact
Name: Sheryl Johnson
Address: 1200 N. Telegraph Rd, Bldg. 34E
Pontiac, MI 48341
Telephone: 248-858-0940
Email: johnsonsh@oakgov.com
Administrative Contact
Name: Marci Scott
Address: Michigan Fitness Foundation
PO Box 27187
Lansing, MI 48909
Telephone: (517) 908-3862
Email: mscott@michiganfitness.org
PSE Contact
Name: Jessica Williams
Address: 1200 N. Telegraph Rd, Bldg. 34E
Pontiac, MI 48341
Telephone: (248) 563-7792
Email: williamsjr@oakgov.com
28
ATTACHMENT 4
FY2023 REPORTING DUE DATES
ITEM DUE DATE
Invoice – October Program Highlights – October November 15, 2022
M2HL Update Portal
Program & location updates November 30, 2022
Invoice – November
Program Highlights – November December 15, 2022
Invoice – December
Program Highlights – December January 17, 2023
M2HL Update Portal
PSE progress; program & location updates January 17, 2023
Invoice – January
Program Highlights – January February 15, 2023
Invoice – February
Program Highlights – February March 15, 2023
Invoice – March
Expanded Mid-Year Program Highlights
Summative in nature, covering October 1–March 31
April 17, 2023
M2HL Update Portal
PSE progress; program & location updates April 17, 2023
Invoice – April
Program Highlights – April May 16, 2023
Invoice – May
Program Highlights – May June 15, 2023
Invoice – June
Program Highlights – June July 17, 2023
M2HL Update Portal
PSE progress; program & location updates July 17, 2023
Invoice – July
Program Highlights – July August 15, 2023
All Program Evaluations Completed and Submitted
Unless programming is provided in September August 31, 2023
Invoice – August
Program Highlights – August September 15, 2023*
Invoice – September
No Program Highlights Due – September
Information is captured in the Year-End Report
Invoice TBD*
FY 2023 Year-End Report November 3, 2023**
Equipment Inventory November 3, 2023**
*Date subject to change based on year-end calendar established by MDHHS and MFF. Notification of the
August and September due dates will be sent closer to the reporting dates.
**Year-End reporting may consist of multiple components and the due dates for each may be staggered from
mid-October into early November. Details will be provided closer to the reporting dates.
29
ATTACHMENT 5
FY 2023 Invoice Signature Authorization Form
Please identify two individuals from your organization who are authorized to sign the monthly Michigan
Fitness Foundation SNAP-Ed Invoices sent to the Foundation on behalf of the organization contracted in
FY23 SNAP-Ed Subrecipient Agreement attached hereto.
* Please note that in many cases, the people who sign monthly invoices may be different from the Authorized
Organization Representative who sign contracts. These individuals can be program or finance staff authorized
to sign invoices.
Name Name
Title Title
Organization Organization
30
ATTACHMENT 6
FY2023 SNAP-Ed Personnel Expense Certification
A. Standards for documentation of personnel expenses as defined in OMB Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards §200.430.
1. SNAP-Ed personnel expenses must:
a) Be supported by a system of internal controls: accurate, allowable and allocable
charges.
b) Be incorporated into agency’s official records.
c) Reflect total activity for which employee is compensated.
d) Encompass federally assisted and all other activity for which employee is
compensated.
e) Comply with established accounting practices.
f) Support distribution of salary and wages across all activities and cost objective.
2. Budget estimates do not qualify as charges but may be used for interim accounting purposes.
3. Practices for constituting a full workload vary for Institutes for Higher Education (IHE), and
records may reflect categories of activity expressed as a percentage distribution of total.
4. When recoding salary and wages for IHE to federal awards, a precise assessment is not always
feasible nor is it expected (see §200.430 for more detail).
5. Charges for salaries and wages of nonexempt employees must be supported by records
indicating the total number of hours worked each day.
B. Hourly Rate and Fringe Benefit Calculations
Submit, for each person contributing time and effort to SNAP-Ed as noted in Attachment 1 Budget
Summary, an Hourly Rate and Fringe Benefit Calculation form showing how their respective hourly
rate and fringe benefits are calculated. Each staff member should be listed separately denoting all
variables used for hourly rate and fringe benefit calculations. One document can be submitted
itemizing all staff.
C. Certification
I am a representative of my organization, qualified to certify by my signature below, that 1) my
agency has the above standards for documenting personnel expenses in place, which align with the
OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards §200.430, and 2) any additional documentation provided to substantiate employee hourly
rates and fringe benefits is accurate and aligns with our agency’s payroll records.
Signature Date
Name Title
Organization
If you have questions, please contact
George Reilly, Director of Grant Operations
(517) 908-3808 or greilly@michiganfitness.org
Programming & Operations Manual and SNAP-Ed University Attestation
Local Implementing Agency (LIA) – Subrecipients
SNAP-Ed at Michigan Fitness Foundation (MFF)
Fiscal Year 2023 (October 1, 2022 – September 30, 2023)
Local SNAP-Ed Program, Finance, and PSE Leads must complete this form to confirm their receipt of the
FY 2023 Programming and Operations (P&O) Manual for Subrecipients and/or participation in the SNAP-
Ed University (U) training. The form must be signed and submitted to MFF before the FY 2023
subrecipient contract can be fully executed.
FY 2023 Programming & Operations Manual
The FY 2023 P&O Manual for Subrecipients is a key resource for managing your SNAP-Ed program and
was distributed electronically during SNAP-Ed U. The Manual can also be accessed and downloaded at
https://snap-ed.michiganfitness.org/programming-operations-manual.
By signing below, you confirm your receipt of the FY 2023 P&O Manual.
Program Lead Finance Lead
Title Title
Date Date
SNAP-Ed University
SNAP-Ed U is a required training for all FY 2023 SNAP-Ed at MFF LIAs. SNAP-Ed Local Program, PSE, and
Finance Leads must have attended the August 2022 SNAP-Ed U training and participated in their
respective required sessions (see list below).
If unable to attend the live training, Leads must view the recordings of their required sessions (which
can be found on Connect Space: https://mff.connect.space/snap-ed-university-2022/details) prior to the
FY 2023 contract execution. Any new Program, PSE, and Finance Leads during the program year need to
view the required recorded sessions upon onboarding into the SNAP-Ed program.
Required SNAP-Ed U Sessions:
Program Leads
• Welcome and Opening Remarks
• What’s on the Horizon: The Future of SNAP-Ed
• Foundations for SNAP-Ed Programming
o Gathering and Understanding Community Data
o Figuring Out Fidelity
o New Considerations in Qualifying SNAP-Ed Audiences
• What’s New in Grant Operations in FY 2023 for Subrecipients
• All Things Training: Calendar & Connect Space Tips & Tricks
• PSE Building Blocks
o PSE Change Adopted: Now What?
– OR –
o Optimizing the Community PSE Exploration Process
NOTE: Which session you should attend was assigned by your MFF Program Manager. Please reach
out to them for any clarifications needed on which session was required for you.
• All Things Evaluation
o What to Expect for FY23 Evaluation
o Using Evaluation Findings for Program Improvement
o Tips for Real World Data Collection
• Dynamics of PSE Scope & Sequence
• All About Data
o SNAP-Ed Data What???
o A Primer on SMART Objective A
o Navigating Social Media Metrics
• Ask a Nutritionist Sneak Peek
• Celebrating 30 Years of SNAP-Ed: The SNAPPY Awards
• Closing Remarks
By signing below, you confirm your participation in the required SNAP-Ed U sessions.
Program Lead
Title
Date
Finance Leads
• What’s New in Grant Operations in FY 2023 for Subrecipients
By signing below, you confirm your participation in the required SNAP-Ed U sessions.
Finance Lead
Title
Date
PSE Leads
• PSE Building Blocks
o PSE Change Adopted: Now What?
– OR –
o Optimizing the Community PSE Exploration Process
NOTE: Which session you should attend was assigned by your MFF Program Manager. Please reach
out to them for any clarifications needed on which session was required for you.
• Dynamics of PSE Scope & Sequence
By signing below, you confirm your participation in the required SNAP-Ed U sessions.
PSE Lead
Title
Date
This institution is an equal opportunity provider
Subrecipient Single Audit Certification Request
The Federal Office of Management and Budget (OMB) Part 200 - UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND
AUDIT REQUIREMENTS FOR FEDERAL AWARDS requires that recipients of Federal awards, who are subject to the provisions of this
guidance, ensure that Subrecipients that receive greater than $750,000 in total Federal support during a fiscal year comply with the audit
requirements in §200.501.
For Michigan Fitness Foundation (MFF) to satisfy its own Federal requirements, we need a certification from your institution, as a Subrecipient,
that you are in compliance with these requirements for your most recent fiscal year. Accordingly, please check the appropriate box(es) and
provide any required documents:
Check one-> We are:
an educational institution and subject to OMB Part §200.501 please complete part A
a not-for-profit organization and subject to OMB Part §200.501 please complete part A
an educational institution and not subject to OMB Part §200.501 please complete part B
a not-for-profit organization and not subject to OMB Part §200.501 please complete part B
a US for-profit organization and not subject to OMB Part §200.501 please complete part B
a foreign (non-U.S.) entity and not subject to OMB Part §200.501 please complete part B
Part A We are subject to the OMB Part §200.501 (Complete one of the sections below):
1.Our single audit for fiscal year ended has not yet been completed. We expect the audit to be completed by
. Within thirty (30) days of completion, we will provide a certification of either §2 or §3 as stated below.
OR
2.Our single audit for fiscal year ended has been completed. The administration of our Federal projects has been
audited in accordance with OMB Subpart F and there were no material instances of noncompliance with Federal laws and
regulations or reportable conditions, and no findings in the single audit report that are specifically related to subaward(s) from
Michigan Fitness Foundation. DOCUMENTATION REQUIRED: The single audit report will be submitted to the Federal Audit
Clearinghouse in accordance with 2 CFR 200.512(a), and enclosed is a copy of the audit report.
OR
3.Our single audit for fiscal year ended has been completed, and material noncompliance issues and/or
reportable conditions were noted. DOCUMENTATION REQUIRED: The single audit report will be submitted to the Federal Audit
Clearinghouse in accordance with 2 CFR 200.512(a), and enclosed is a copy of the audit report and our response:
And, there findings in the single audit report that are specifically related to a subaward(s) from MFF. (Please
provide a listing of subaward(s) as well as an explanation of the finding(s) as they relate to each subaward(s) if there are material
findings).
Part B We are NOT subject to the OMB Part §200.501 (Complete one of the sections below):
1.We receive less than $750,000 in total Federal support during a fiscal year.
DOCUMENTATION REQUIRED: Therefore, in lieu of a single audit we have enclosed:
An audited financial statement
An independent auditor’s management letter
Other (explain):
OR
2.We receive greater than $750,000 in total Federal support during a fiscal year.
Therefore, our “yellow-book” compliant copy of the audit for fiscal year ended has been completed, and there were
no material instances of noncompliance and/or reportable conditions, and no findings in the audit report that are specifically
related to subaward(s) from Michigan Fitness Foundation. DOCUMENTATION REQUIRED: Enclosed is a copy of the audit report.
OR
3.We receive greater than $750,000 in total Federal support during a fiscal year.
Therefore, our “yellow-book” compliant copy of the audit for fiscal year ended has been completed, and material
noncompliance issues and/or reportable conditions were noted. DOCUMENTATION REQUIRED: Enclosed is a copy of the
audit report and our response:
And, there findings in the audit report that are specifically related to a subaward(s) from MFF. (Please provide a
listing of subaward(s) as well as an explanation of the finding(s) as they relate to each subaward(s) if there are material findings).
CERTIFICATION:
I certify, as an authorized representative for the institution, that the boxes checked above are appropriate and accurate:
Signature: Date:
Name and Title:
Organization: Tax Identification No:
E-mail:Phone Number:
REQUEST:
1. To accept the FY23 Supplemental Nutrition Assistance Program Education effective October 1,
2022, through September 30, 2023.
2. To continue funding one (1) Special Revenue (SR) Part-Time Non-Eligible (PTNE) 1,000 hours per
year Public Health Educator II position (#1060241-11822).
3. To delete one (1) vacant SR PTNE 1,000 hour per year Public Health Educator II Position
(#1060241-15080).
PROPOSED FUNDING:
The Michigan Fitness Foundation (MFF).
OVERVIEW:
The Michigan Fitness Foundation (MFF) has awarded the Health Division grant funding for “Supplemental
Nutrition Assistance Program Education” (SNAP-ED) to provide nutrition education, health curriculums and
food demonstrations to SNAP recipients in Pontiac to improve the nutrition and physical activity practices
from October 1, 2022, through September 30, 2023. The Fiscal Year (FY) 2023 award amount of $59,051
reflects a decrease of $550 from FY2022 award of $59,601. This agreement is sufficient to continue funding
one (1) Special Revenue (SR) Part-Time Non-Eligible (PTNE) 1,000 hours per year Public Health Educator
II position (#1060241-11822). It is requested to delete one (1) vacant SR PTNE 1,000 hour per year Public
Health Educator II Position (#1060241-15080) and the funding will be used to partially offset salary and
fringe costs for one (1) SR Full-time Eligible (FTE) Public Health Nutritionist III position (00007360-1060241)
budgeted in the FY2023 Local Health Department Compressive Agreement (MR# 22327).
COUNTY EXECUTIVE RECOMMENDATION:Recommended as Requested
PROJECTED PERTINENT SALARIES 2023
*Note: Annual rates are shown for illustrative purposes only.
SALARY AND FRINGE BENEFIT COST:
**Note: Fringe benefit rates displayed are County averages. Annual costs are shown for illustrative purposes only.
Class Period Step 01 Step 12 Step 24 Step 36 Step 48 Step 60
Public
Health
Educator II
Hourly 23.88 25.03 26.19 27.35 28.51 29.67
Public
Health
Nutritionist
III
Annual
Biweekly
Hourly
60,363
2,321.66
29.02
63,293
2,434.33
30.43
66,224
2,547.06
31.83
69,153
2,659.73
33.25
72,084
2,772.46
34.66
75,014
2,885.15
36.06
Actual costs are reflected in the budget amendment.
Delete one (1) SR PTNE 1,000 hour per year Public Health Educator II Position (#1060241-
15080)
Salary at 1 year step $ (25,030)
Fringes @ 5.49% $ ( 1,374)
Total Savings $ (26,404)