HomeMy WebLinkAboutResolutions - 2022.12.08 - 37799
AGENDA ITEM: Grant Application with the U.S. Department of Housing and Urban Developments
for the FY 2021 HOME Investment Partnership - American Rescue Plan (HOME-
ARP) Program 22-428
COMMITTEE MEETING: Board of Commissioners
DATE: Thursday, December 8, 2022 9:52 AM - Click to View Agenda
ITEM SUMMARY SHEET
DEPARTMENT SPONSORED BY
Health & Human Services - Neighborhood and Housing
Development
Penny Luebs
INTRODUCTION AND BACKGROUND
This is a request to approve the submission of the FY 2021 HOME-American Rescue Plan
allocation plan in total amount of $10,396,043 to the U.S. Department of Housing and Urban
Development. The HOME Investment Partnerships American Rescue Plan Program (HOME-ARP)
provides funding to HOME Participating Jurisdictions (PJs) to reduce homelessness and increase
housing stability across the country.
BUDGET AMENDMENT REQUIRED: No
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.858.5115 (office) or andrewsmb@oakgov.com, or the department contact persons listed for
additional information.
CONTACT
Shane Bies, Manager Neighborhood &
Housing Development-UNI
Biess@oakgov.com
ITEM REVIEW TRACKING
Penny Luebs, Created/Initiated - 12/8/2022
David Woodward, Board of Commissioners Approved - 12/8/2022
Hilarie Chambers, Executive's Office Approved - 12/9/2022
Lisa Brown, Clerk/Register of Deeds Final Approval - 12/13/2022
AGENDA DEADLINE: 12/08/2022 11:15 AM
COMMITTEE TRACKING
2022-11-29 Public Health & Safety - Recommend and Forward to Finance
2022-11-30 Finance - Recommend to Board
2022-12-08 Full Board - Adopted
ATTACHMENTS
1. Grant Review Sign-Off
2. 20210921_Oakland County_HOME ARP_2021GrantTransmittalLetter
3. SF-424 HOME-ARP for Signatures
4. HOME-ARP_Allocation_Plan_Oakland 2022-11-15
December 8, 2022
RESOLUTION #2022-2302 _ 22-428
Sponsored By: Penny Luebs
Health & Human Services - Neighborhood and Housing Development - Grant Application with
the U.S. Department of Housing and Urban Developments for the FY 2021 HOME Investment
Partnership - American Rescue Plan (HOME-ARP) Program
Chairperson and Members of the Board:
WHEREAS the United States Department of Housing and Urban Development (HUD), by letter dated
September 21, 2021, transmitted to the Neighborhood & Housing Development Division a FY 2021
allocation of the HOME Investment Partnership - American Rescue Plan (HOME-ARP) Program in
the amount of $10,396,043 for the program year period of September 21, 2021 through September
30, 2030; and
WHEREAS partial HOME-ARP funds for administrative and planning purposes, in the amount of
$519,802, were accepted via MR #22136; and
WHEREAS the HOME-ARP Allocation Plan was unanimously endorsed by the Citizen Advisory
Council on November 10, 2022; and
WHEREAS the grant funds will continue to fund the following six (6) Full-Time Eligible Special
Revenue (SR) positions in the Department of Health and Human Services/Neighborhood & Housing
Development Division (1060701): one (1) Supervisor N&HD Administrative Services position
(#01371), two (2) Supervisor N&HD positions (#00999 and 03182), one (1) N&HD Community Liaison
position (#14811), one (1) Chief N&HD position (#14810), one (1) Manager N&HD position (#14809);
and
WHEREAS the grant application has completed the Grant Review Process in accordance with the
Grants Policy approved by the Board at their January 21, 2021 meeting.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves
the submission of the FY 2021 HOME Investment Partnership - American Rescue Plan allocation
plan in total amount of $10,396,043 to the U.S. Department of Housing and Urban Development.
BE IT FURTHER RESOLVED to continue to fund the following six (6) Full-Time Eligible Special
Revenue (SR) positions in the Department of Health and Human Services/Neighborhood & Housing
Development Division (1060701): one (1) Supervisor N&HD Administrative Services position
(#01371), two (2) Supervisor N&HD positions (# 00999 and 03182), one (1) N&HD Community
Liaison position (#14811), one (1) Chief N&HD position (#14810), one (1) Manager N&HD position
(#14809).
BE IT FURTHER RESOLVED that a budget amendment is not required at this time.
Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Penny Luebs.
Date: December 08, 2022
David Woodward, Commissioner
Date: December 09, 2022
Hilarie Chambers, Deputy County Executive II
Date: December 13, 2022
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2022-11-29 Public Health & Safety - Recommend and Forward to Finance
2022-11-30 Finance - Recommend to Board
2022-12-08 Full Board - Adopted
VOTE TRACKING
Motioned by Commissioner Penny Luebs seconded by Commissioner Charles Cavell to adopt the
attached Grant Application: with the U.S. Department of Housing and Urban Developments for the FY
2021 HOME Investment Partnership - American Rescue Plan (HOME-ARP) Program .
Yes: David Woodward, Kristen Nelson, Philip Weipert, Gwen Markham, Angela Powell, Marcia
Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet
Jackson, Gary McGillivray, Robert Hoffman (13)
No: Michael Gingell, Michael Spisz, Karen Joliat, Eileen Kowall, Christine Long, Chuck Moss,
Adam Kochenderfer (7)
Abstain: None (0)
Absent: (0)
Passed
ATTACHMENTS
1. Grant Review Sign-Off
2. 20210921_Oakland County_HOME ARP_2021GrantTransmittalLetter
3. SF-424 HOME-ARP for Signatures
4. HOME-ARP_Allocation_Plan_Oakland 2022-11-15
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
December 8, 2022, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at
Pontiac, Michigan on Thursday, December 8, 2022.
Lisa Brown, Oakland County Clerk / Register of Deeds
GRANT REVIEW SIGN-OFF –Health & Human Services – Neighborhood Housing &
Development
GRANT NAME: 2021 HOME-American Rescue Plan Program Grant Administrative Funds
FUNDING AGENCY: HUD, CFDA Number 14.239 Home Investment Partnerships Program
DEPARTMENT CONTACT: Shane Bies 248-858-5403
STATUS: Grant Amendment #1 (Greater than or Equal to 15% Variance from Current Award)
DATE: 11/18/2022
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments.
The Board of Commissioners’ liaison committee resolution and grant amendment package (which should include this
sign-off and the grant amendment with related documentation) may be requested to be placed on the agenda(s) of the
appropriate Board of Commissioners’ committee(s) for grant amendment by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Sheryl Johnson (11/18/2022)
Human Resources:
Approved by Human Resources. Continues positions with no changes. – Heather Mason (11/16/2022)
Risk Management:
Approved – Robert Erlenbeck (11/16/2022)
Corporation Counsel:
Approved – Heather Lewis (11/17/2022)
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT
DETROIT FIELD OFFICE
477 MICHIGAN AVENUE, STE. 1600
DETROIT, MI 48226-2592 DetroitCPD@hud.gov
www.hud.gov espanol.hud.gov DetroitCPD@hud.gov
September 21, 2021
Shane Bies, Manager
Neighborhood & Housing Development
County of Oakland
250 Elizabeth Lake Road, Suite 1900
Pontiac, Michigan 48341-0415
Dear Shane Bies:
The American Rescue Plan Act of 2021 appropriated $5 billion to provide housing,
services, and shelter to individuals experiencing homeless and other vulnerable populations, to
be allocated by formula to jurisdictions that qualified for HOME Investment Partnerships
Program allocations in Fiscal Year 2021. On September 13, 2021, the Department published a
notice, titled: Requirements for the Use of Funds in the HOME-American Rescue Plan
Program (the Notice), which you are encouraged to review to assist in developing your
program. Enclosed is the Grant Agreement for the HOME Investment Partnerships – America
Rescue Plan (HOME-ARP) program:
In accordance with the Notice, and the HOME ARP Grant Agreement, a Participating
Jurisdiction (PJ), as of the Federal Award Date, may use up to five percent of its total award for
administrative and planning costs. Once your HOME-ARP Allocation Plan is approved by
HUD, the remaining award will be made available.
HOME Investment Partnerships - American Rescue Plan
(HOME-ARP) $10,396,043.00
Transmittal of this Grant Agreement does not constitute approval of the activities
described in your HOME-ARP Allocation Plan. You are reminded that you, as the PJ, are
responsible for ensuring that all grant funds are used in accordance with all program
requirements. An executed Grant Agreement is a legally binding agreement between the
Department of Housing and Urban Development and Oakland County.
To establish a Line of Credit for the HOME-ARP award, it will be necessary for your
agency to sign, execute and return one (1) copy of the Grant Agreement. If there is a need to add
or remove individuals authorized to access the Integrated Disbursement Information System
(IDIS), please submit an IDIS Online Access Request Form (HUD 27055). Also, please ensure
the IDIS Online Access Request Form is notarized and returned to this office with your Grant
Agreement. Additionally, if there is a need to establish or change the depository account where
these funds are to be wired, a Direct Deposit Sign-Up form (SF-1199A) must be completed by
your financial institution and returned to this office with a copy of a voided check.
You are reminded that certain activities are subject to the provisions of 24 CFR Part 58
(Environmental Review Procedures). Funds for such activities may not be obligated or
expended until HUD has approved the release of funds in writing. A request for release of
funds (RROF) must be accompanied by an environmental certification, and until the RROF is
approved and notification is received, no HUD funds should be committed. If the project or
activity is exempt per 24 CFR 58.34 or categorically excluded (except in extraordinary
circumstances), no RROF is required.
Please execute two (2) copies of the HOME-ARP Grant Agreement with electronic
signatures. In response to COVID-19, HUD authorizes you to electronically execute the grant
agreement with your electronic signature. Return one (1) of the agreements to this office to the
attention of CPD General Correspondence Mailbox, at DetroitCPD@hud.gov. Maintain a copy
of the agreement with your original signature on site in your program files.
HUD congratulates Oakland County on its grant award, and we look forward to assisting
you in accomplishing your programs goals. If you have any questions or need further
information of assistance, please contact Darlene White, Senior CPD Representative at (313)
234-7336 or Darlene.E.White@hud.gov.
Sincerely,
Keith E. Hernández, AICP, PMP
Director
Office of Community Planning and Development
Enclosures
cc:
OMB Number: 4040-0004
Expiration Date: 12/31/2022
* 1. Type of Submission:* 2. Type of Application:
* 3. Date Received: 4. Applicant Identifier:
5a. Federal Entity Identifier:5b. Federal Award Identifier:
6. Date Received by State:7. State Application Identifier:
* a. Legal Name:
* b. Employer/Taxpayer Identification Number (EIN/TIN):* c. UEI:
* Street1:
Street2:
* City:
County/Parish:
* State:
Province:
* Country:
* Zip / Postal Code:
Department Name:Division Name:
Prefix:* First Name:
Middle Name:
* Last Name:
Suffix:
Title:
Organizational Affiliation:
* Telephone Number:Fax Number:
* Email:
* If Revision, select appropriate letter(s):
* Other (Specify):
State Use Only:
8. APPLICANT INFORMATION:
d. Address:
e. Organizational Unit:
f. Name and contact information of person to be contacted on matters involving this application:
Application for Federal Assistance SF-424
Preapplication
Application
Changed/Corrected Application
New
Continuation
Revision
County of Oakland, Michigan
386004876 HZ4EUKDD7AB4
250 Elizabeth Lake Road
Suite 1900
Pontiac
Oakland
MI: Michigan
USA: UNITED STATES
48341-0414
Health and Human Services Neighborhood & Housing Develop
Mr.Shane
Bies
Manager
248 858-5403 248 858-5311
biess@oakgov.com
M-21-DP-26-0210
* 9. Type of Applicant 1: Select Applicant Type:
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
* Other (specify):
* 10. Name of Federal Agency:
11. Catalog of Federal Domestic Assistance Number:
CFDA Title:
* 12. Funding Opportunity Number:
* Title:
13. Competition Identification Number:
Title:
14. Areas Affected by Project (Cities, Counties, States, etc.):
* 15. Descriptive Title of Applicant's Project:
Attach supporting documents as specified in agency instructions.
Application for Federal Assistance SF-424
B: County Government
U.S. Department of Housing and Urban Development
14.239
HOME Investment Partnerships Program
M21-DP260210
Home Investment Partnerships Program
Non-congregate shelter development and/or rehabilitation, supportive services for eligible
households, non-profit operating/capcity building support for eligible non-profits.
View AttachmentsDelete AttachmentsAdd Attachments
View AttachmentDelete AttachmentAdd AttachmentSee attachment
* a. Federal
* b. Applicant
* c. State
* d. Local
* e. Other
* f. Program Income
* g. TOTAL
.
Prefix:* First Name:
Middle Name:
* Last Name:
Suffix:
* Title:
* Telephone Number:
* Email:
Fax Number:
* Signature of Authorized Representative:* Date Signed:
18. Estimated Funding ($):
21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to
comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may
subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 18, Section 1001)
** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency
specific instructions.
Authorized Representative:
Application for Federal Assistance SF-424
* a. Applicant
Attach an additional list of Program/Project Congressional Districts if needed.
* b. Program/Project
* a. Start Date:* b. End Date:
16. Congressional Districts Of:
17. Proposed Project:
MI-008
Add Attachment Delete Attachment View Attachment
10/01/2021 09/30/2030
10,396,043.00
10,396,043.00
a. This application was made available to the State under the Executive Order 12372 Process for review on
b. Program is subject to E.O. 12372 but has not been selected by the State for review.
c. Program is not covered by E.O. 12372.
Yes No
Add Attachment Delete Attachment View Attachment
** I AGREE
Mr.David/David
Coulter/Woodward
County Executive/Chair Board of Commissioners
248 858-0484/248 858-0100
* 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.)
* 19. Is Application Subject to Review By State Under Executive Order 12372 Process?
If "Yes", provide explanation and attach
coulterd@oakgov.com/woodwardd@oakgov.com
MI-009, MI-011, MI-014
1
HOME-ARP Allocation Plan Template with Guidance
Instructions: All guidance in this template, including questions and tables, reflect
requirements for the HOME-ARP allocation plan, as described in Notice CPD-21-10:
Requirements of the Use of Funds in the HOME-American Rescue Plan Program, unless noted
as optional. As the requirements highlighted in this template are not exhaustive, please refer to
the Notice for a full description of the allocation plan requirements as well as instructions for
submitting the plan, the SF-424, SF-424B, SF-424D, and the certifications.
References to “the ARP” mean the HOME-ARP statute at section 3205 of the American Rescue
Plan Act of 2021 (P.L. 117-2).
Consultation
In accordance with Section V.A of the Notice (page 13), before developing its HOME-ARP
allocation plan, at a minimum, a PJ must consult with:
CoC(s) serving the jurisdiction’s geographic area,
homeless service providers,
domestic violence service providers,
veterans’ groups,
public housing agencies (PHAs),
public agencies that address the needs of the qualifying populations, and
public or private organizations that address fair housing, civil rights, and the needs of
persons with disabilities.
State PJs are not required to consult with every PHA or CoC within the state’s boundaries;
however, local PJs must consult with all PHAs (including statewide or regional PHAs) and CoCs
serving the jurisdiction.
Template:
Describe the consultation process including methods used and dates of consultation:
Neighborhood & Housing Development Manager, Shane Bies, hosted and attended meetings that
consisted of a variety of groups representing the stated QPs and adjacent. Information regarding
HOME-ARP allowable activities, spending timeframe and restrictions, and options for how to
give feedback were presented.
HOME Consortium – July 8, 2021
CAC – October 26, 2021
CAC – February 2, 2022
CAC – June 23, 2022
CAC – November 10, 2022
2
Shelter Providers – August 4, 2022
Alliance for Housing and Potential Use of CE for NCS – August 30, 2022
Homeless Healthcare Collaboration – August 12, 2022
Meeting with Various Groups – September 21, 2022
Meeting with Public Housing Agencies and others – September 22, 2022
List the organizations consulted:
Agency/Org Consulted Type of Agency/Org Method of
Consultation Feedback
HOME Consortium Citizens of their
municipality
Meeting 7/8/2022 Other partner program jurisdictions
(CDBG grantees that partner within a
HOME Consortium)
Citizens’ Advisory
Council
Advises on CDBG
related funding which
is viewed across all
QPs
Meeting
10/26/2021,
2/2/2022,
6/23/2022,
11/10/2022
Community based group comprised
of commissioners, CVTs, community
orgs, citizens. Includes Alliance,
homeless shelter providers, CHDO,
FQC among others
Lighthouse of MI Homeless, At Risk of
Homelessness, Other
Populations, Food
assistance,
transitional housing
Shelter providers
consultation
meeting 8/4/2022
Alliance for Housing of
Oakland County
Continuum of Care,
across all QPs
Shelter providers
consultation
meeting
8/4/2022; One on
one consultation
as CoC 8/31/2022
Leads the CoC
South Oakland Citizens
for the
Homeless/Welcome Inn
Homeless, Transitional
housing
Shelter providers
consultation
meeting 8/4/2022
HOPE Hospitality Homeless, At Risk of
Homelessness, Other
Populations
Shelter providers
consultation
meeting 8/4/2022
HAVEN, Inc Domestic violence and
human trafficking
Shelter providers
consultation
meeting 8/4/2022
Homeless Healthcare
Collaborative
Homeless, At Risk of
Homelessness,
Transitional Housing,
Other populations
Meeting
8/12/2022
Reps from healthcare, shelters,
service provider agencies, gov
representatives, health division, and
representatives of the lead agencies
Community Housing
Network
Homeless, At Risk of
Homelessness, Other
Populations,
Community
Organization
consultation
3
transitional housing,
disability housing
meeting
9/21/2022
Samaritas At risk of
homelessness, other
populations
Community
Organization
consultation
meeting
9/21/2022
Refugee resettlement agency that
works within rental/affordable
housing including housing choice
voucher holders, also develops
housing for refugees and seniors
Pontiac Housing
Commission
At risk of
homelessness, other
populations
Public Housing
Assistance
Consultation
meeting
9/22/2022
Ferndale Housing
Commission
At risk of
homelessness, other
populations
Public Housing
Assistance
Consultation
meeting
9/22/2022
Invited but did not attend
The ARC of Oakland
County
Disability population
across all QPs
Southfield Public
Housing Authority
At risk of
homelessness, other
populations
Royal Oak Township
Public Housing
Authority
At risk of
homelessness, other
populations
Oakland Livingston
Human Service Agency
(OLHSA)
Human services across
all QPs
Disability Network of
Eastern Michigan
(DNEM)
Disability population
across all QPs
Summarize feedback received and results of upfront consultation with these entities:
Leah McCall, Executive Director, Alliance for Housing
I support the plan to increase non-congregate shelter space but the additional points for this funding is
as important. If possible, we want to prevent homelessness with prevention assistance, if homeless
have open shelter space, then quickly connect to affordable housing.
Marc Craig – President Community Housing Network via email 10/11/2022
I would support the plan to use a portion of the funding for creating de-congregated shelter beds. I
would urge the County to have smaller shelter locations scattered around the county, as opposed to
building more beds in Pontiac.
4
While ideally, I would prefer to reduce our dependance on shelters because I believe that they are
inherently traumatizing, creating viable alternatives is a long-term proposition which will require a
substantial number of resources. Meanwhile, there is a dramatic shortage of shelter capacity, and much
of the existing capacity is more congregated than it could be.
If funds are available, I would also support the use of funds for tenant based rental assistance
specifically targeted to people with disabilities. This population has been particularly hard hit by the
pandemic, along with the dramatic increase in rental costs in the county.
COMMENTS/QUESTIONS FROM ALL THE CONSULTATIONS:
Q: In relation to non-congregate shelter, is there a component that is transitional housing as part of
that? Supply as many shelters as you like but if you don’t offer transition for them, what is the purpose.
Q: How narrowly defined is vulnerable populations?
Q: Can you tell us a little bit about how the homeless veteran community can be supported?
Q: Is there a timeframe that county really wants to see the funding spent, given that it is 9-year
deadline.
Q: Heard that MSHDA was contemplating making some $$ available for non-congregate shelter
development and possibly for other allowable. Haven’t done yet and not anything on horizon that we
know of yet. Has Shane heard anything about it yet?
Public Participation
In accordance with Section V.B of the Notice (page 13), PJs must provide for and encourage
citizen participation in the development of the HOME-ARP allocation plan. Before submission
of the plan, PJs must provide residents with reasonable notice and an opportunity to comment on
the proposed HOME-ARP allocation plan of no less than 15 calendar days. The PJ must
follow its adopted requirements for “reasonable notice and an opportunity to comment” for plan
amendments in its current citizen participation plan. In addition, PJs must hold at least one
public hearing during the development of the HOME-ARP allocation plan and prior to
submission.
PJs are required to make the following information available to the public:
The amount of HOME-ARP the PJ will receive, and
The range of activities the PJ may undertake.
Throughout the HOME-ARP allocation plan public participation process, the PJ must follow its
applicable fair housing and civil rights requirements and procedures for effective
communication, accessibility, and reasonable accommodation for persons with disabilities and
5
providing meaningful access to participation by limited English proficient (LEP) residents that
are in its current citizen participation plan as required by 24 CFR 91.105 and 91.115.
Template:
Describe the public participation process, including information about and the dates of the
public comment period and public hearing(s) held during the development of the plan:
Date(s) of public notice: 10/31/2022
Public comment period: start date - 10/31/2022 end date - 11/15/2022
Date(s) of public hearing: 11/10/2022
Describe the public participation process:
Public hearing notice was posted on oakgov.com/nhd website, shared with partners, announced in the
printed and web editions of the paper of record for Oakland County, meeting of the Citizens’ Advisory
Council, public comment period ran concurrently, community partners were alerted.
Describe efforts to broaden public participation:
Public hearing notice was posted on oakgov.com/nhd website, shared with partners, announced in the
printed and web editions of the paper of record for Oakland County, meeting of the Citizens’ Advisory
Council, public comment period ran concurrently, community partners were alerted including immigrant
advocacy groups, community foundations, human service organizations, shelter providers, emergency
food providers, sheriff community engagement liaison, and others. The immigrant and community
groups (outside of the shelter providers) have not traditionally been involved in the department efforts
until 2020 under a new County Executive.
Summarize the comments and recommendations received through the public participation
process either in writing, or orally at a public hearing:
No public comments have been received
Summarize any comments or recommendations not accepted and state the reasons why:
N/A
Needs Assessment and Gaps Analysis
In accordance with Section V.C.1 of the Notice (page 14), a PJ must evaluate the size and
demographic composition of all four of the qualifying populations within its boundaries and
assess the unmet needs of each of those populations. If the PJ does not evaluate the needs of one
of the qualifying populations, then the PJ has not completed their Needs Assessment and Gaps
Analysis. In addition, a PJ must identify any gaps within its current shelter and housing
inventory as well as the service delivery system. A PJ should use current data, including point in
time count, housing inventory count, or other data available through CoCs, and consultations
6
with service providers to quantify the individuals and families in the qualifying populations and
their need for additional housing, shelter, or services.
7
Template:
OPTIONAL Homeless Needs Inventory and Gap Analysis Table
Homeless
Current Inventory Homeless Population Gap Analysis
Family Adults Only Vets Family Adults Only
# of
Beds
# of
Units
# of
Beds
# of
Units
# of
Beds
Family
HH (at
least 1
child)
Adult
HH
(w/o
child)
Vets Victims
of DV # of
Beds
# of
Units
# of
Beds
# of
Units
Emergency
Shelter 56 25 120 #4
Transitional
Housing 67 23 25 #0
Permanent
Supportive
Housing
300 84 343 #51
Other Permanent
Housing 207 47 29 #0
Sheltered
Homeless 161 123 6 25
Unsheltered
Homeless 0 32 3 1
Current Gap -38 5 -10 #
Suggested Data Sources: 1. Point in Time Count (PIT); 2. Continuum of Care Housing Inventory Count (HIC); 3. Consultation
8
Describe the size and demographic composition of qualifying populations within the PJ’s
boundaries:
Homeless as defined in 24 CFR 91.5
The most recent Point In Time count conducted by Alliance of Housing and the Continuum of Care
shows over 1,200. These are persons experiencing literal homelessness, residing on the street, in a
shelter, in a safe haven, transitional housing or a place not meant for habitation. This can often be
an undercount given the survey difficulties of the Point in Time count (e.g. enough volunteers to
conduct the count, weather impact, etc.). Persons experiencing homelessness are
disproportionately Black or African American at 61%, compared to 14% for the county overall.
Persons with disabilities are impacted at higher rates by homelessness than the non-disabled
population. Only 14% of all persons experiencing homelessness have a disability, compared to 12%
in the County. However, the data warehouse only counts disabilities if they are identified by
Emergency Shelter, Transitional Housing or Street Outreach projects which is believed to severely
undercount the number of persons with disabilities experiencing homelessness or at risk of
homelessness.
At Risk of Homelessness as defined in 24 CFR 91.5
McKinney Vento for students defines homelessness slightly different from HUD’s standard
definition. The McKinney Vento defines a homeless student as one who lacks a fixed, regular and
adequate nighttime residence, so this includes both Category 1 (literally homeless) and Category 2
(those doubled-up). It is reported that approximately 70-72% of homeless students are Category 2
(doubled-up).
Oakland Schools reports that annually in OC, an estimated 6,000 students are homeless based on
economic insecurity/economic disadvantage.
Also, in the 3 years leading up to COVID, between 2,200-2,600 students annually were identified by
public schools as homeless. The number of identified students decreased during the pandemic, likely
due to challenges identifying students via remote learning platforms as well as a reduction in
evictions due to the moratorium. During the last two years, 1,300 homeless students were
identified with about 935 identified as being doubled up each year. The beginning of the 2022-2023
academic year has seen an increase in identified students likely due to the end of the eviction
moratorium and the increases in rental costs experienced countywide.
According to the most recent CHAS data available (2015-2019), there is an estimate 48,565
households in Oakland County that live at or below 30% of the HUD Area Median Family Income. All
of these households also report at least one housing problem as defined by HUD. Given that the
CHAS data also shows that 24% (121,920) of all Oakland County household are Cost Burdened
(>30%), there are many households that are at risk of homelessness in Oakland County.
Fleeing, or Attempting to Flee, Domestic Violence, Dating Violence, Sexual Assault,
Stalking, or Human Trafficking, as defined by HUD in the Notice
9
Oakland County has one Domestic Violence (DV) Shelter in our community which has 52 beds for
singles and families in a mostly non-congregate setting.
A recent HMIS report identified 36 persons answered Yes to “Are you currently fleeing domestic
violence?” Upon doing the Danger Assessment (DA), case managers are reporting more persons
eligible for Category 4.
One of the CoC providers will be starting their DV-Rapid ReHousing (DV-RRH) project this year. This
will expand an existing RRH project to include 30 year-round scattered site, RRH rental assistance
beds specifically for DV. This will increase housing as assistance for DV survivors within the
community, in addition to rental assistance, with stabilization services, financial coaching and overall
adding more capacity for housing assistance in the community, which is greatly needed.
Other populations requiring services or housing assistance to prevent homelessness and
other populations at greatest risk of housing instability, as defined by HUD in the Notice
On the Alliance for Housing prioritization registry, there are 205 literally homeless individuals who
have been referred, some as early as 2021 to present, who are waiting for a housing opportunity.
15 of those remain on the shelter list, created during COVID for those with lower prioritization
“scores,” who were assisted due to the influx of COVID money into the community. That shelter list
can no longer be used as the money has dwindled and cannot be assisted with further rental
assistance.
The HARA reports receiving 30,901 calls and closed 28,457 since Oct 1, 2021. They received a 50%
increase in calls since CERA portal closed June 30 compared to this time last year.
There are numerous callers in the queue, awaiting a callback to be screened who could be eligible
for housing services across all the HUD defined homeless categories. This information suggests that
the need for assistance is still great. The HARA reports these needs from callers they have screened:
1) Increase in calls stating landlords are evicting since they are no longer receiving CERA funding.
2) Denied CERA and is being evicted
3) Shelters are full and need emergency hotel funding
4) Need affordable housing unit lists
5) Section 8 status
6) Service agency calls wanting to know the housing process
7) Homeless in car or place not meant for human habitation
8) Couch surfing
9) Looking for resources
10) Holiday food gift baskets and presents for kids
Identify and consider the current resources available to assist qualifying populations,
including congregate and non-congregate shelter units, supportive services, TBRA, and
affordable and permanent supportive rental housing (Optional):
10
There are a very limited number of permanent non-congregate shelter beds available in Oakland
County. Most of these beds support persons fleeing domestic violence and smaller number of the beds
support single adults discharged to “home” after hospitalization.
Oakland County Board of Commissioners and the County Executive also recently appropriate $10 million
SLRF-ARPA funds to support affordable housing unit development (rental or homeownership). An
additional $1 million of annual HOME funding goes to support affordable rental unit development.
While the need outstrips the resources, there does currently exist some Permanent Housing and
Transitional Housing funding (supported in part by the Emergency Solutions Grant).
Identify and describe gaps and the unmet housing and service needs of qualifying
populations:
Homeless as defined in 24 CFR 91.5
Oakland County has two existing overnight shelters. One of which, up until now, has served
adult singles (20 beds) and families (10 beds). Going forward, that shelter will focus on
serving families so this creates a new need for sheltering more single adults, with the loss of
20 beds. During COVID, with the influx of additional funding, (79) overflow beds were used
for motel sheltering. With the loss of COVID dollars, those beds are no longer available. The
second existing shelter serves single adults in one location with a congregate setting. It also
has an additional location with beds in its recuperative shelter. Starting in December of 2022,
with newly acquired funding, a new third seasonal overnight shelter (congregate setting as
well) will open to shelter adults only who access the services of their day shelter program.
This overnight shelter will initially provide 20 beds. And while these 20 beds would appear
to make up for the 20 lost, our shelters are generally full, turning away singles and families
most every night. Even if all current shelter space in Oakland County is taken into
consideration (e.g. permanent space, temporary space, congregate, non-congregate, etc.),
there is not nearly enough shelter space to cover the estimated 1,200 literal homelessness
persons in Oakland County. When permanent non-congregate space is considered, there is
practically no units available.
There is currently some ESG funding to support shelter operations and HPRP/TH programs,
but this funding is insufficient to support the need.
At Risk of Homelessness as defined in 24 CFR 91.5
With the influx of COVID dollars, through the Covid Emergency Rental Assistance (CERA)
program, Alliance for Housing and the Continuum of Care were able to help 15,000 persons
with rental assistance payments including arrears who fall under Category 2. That program
has unfortunately ended, and there are few resources to assist those who are doubled up or
are couch-surfing.
11
While there is gap in available affordable rental housing Oakland County has recently
created some programs to support renters. This includes a Housing Trust Fund supported by
$2 million of annual General Funds, $10 million of one-time SLRF-ARPA funds and an
additional annual $1 million of HOME funds to support the gap financing of affordable rental
unit development. An additional $2 million of SLRF-ARPA funds have also been
appropriated to provide legal representation to households facing an eviction or foreclosure
and $315,000 for a landlord mitigation fund to encourage landlords to rent to persons with a
Housing Choice Voucher.
Additional support services, however, can always be beneficial for this population since the
need is so great.
Fleeing, or Attempting to Flee, Domestic Violence, Dating Violence, Sexual Assault,
Stalking, or Human Trafficking, as defined by HUD in the Notice
There currently exists a 52 bed recently developed non-congregate shelter for persons fleeing
domestic violence in Oakland County. Although there appears to be a reasonable amount of
shelter space for persons fleeing domestic violence, additional service support to transition
this population into housing is needed.
Other populations requiring services or housing assistance to prevent homelessness and
other populations at greatest risk of housing instability as defined by HUD in the Notice
Enter narrative response here.
Under Section IV.4.2.ii.G of the HOME-ARP Notice, a PJ may provide additional
characteristics associated with instability and increased risk of homelessness in their HOME-
ARP allocation plan. These characteristics will further refine the definition of “other
populations” that are “At Greatest Risk of Housing Instability,” as established in the HOME-
ARP Notice. If including these characteristics, identify them here:
Enter narrative response here.
Identify priority needs for qualifying populations:
Enter narrative response here.
Explain how the PJ determined the level of need and gaps in the PJ’s shelter and housing
inventory and service delivery systems based on the data presented in the plan:
Enter narrative response here.
HOME-ARP Activities
Template:
12
Describe the method(s)that will be used for soliciting applications for funding and/or selecting
developers, service providers, subrecipients and/or contractors:
Oakland County will solicit Request For Proposals (RFPs) for non-congregate shelter
development in accordance with Oakland County procurement policies and within HOME-ARP
guidelines. RFPs will also be solicited for non-profit operating and capacity building support
funds to all non-profits
Describe whether the PJ will administer eligible activities directly:
Oakland County Neighborhood & Housing Development Division does not intend to directly administer
any services or eligible activities. Oakland County will solicit/select successful RFPs for funding and
establish contracts with third parties to complete the eligible activities.
If any portion of the PJ’s HOME-ARP administrative funds are provided to a subrecipient or
contractor prior to HUD’s acceptance of the HOME-ARP allocation plan because the
subrecipient or contractor is responsible for the administration of the PJ’s entire HOME-ARP
grant, identify the subrecipient or contractor and describe its role and responsibilities in
administering all of the PJ’s HOME-ARP program:
Oakland County will not be contracting with any third party to directly administer the overall
HOME-ARP program.
In accordance with Section V.C.2. of the Notice (page 4), PJs must indicate the amount of
HOME-ARP funding that is planned for each eligible HOME-ARP activity type and demonstrate
that any planned funding for nonprofit organization operating assistance, nonprofit capacity
building, and administrative costs is within HOME-ARP limits.
13
Template:
Use of HOME-ARP Funding
Funding Amount Percent of the
Grant
Statutory
Limit
Supportive Services $ 500,000
Acquisition and Development of Non-
Congregate Shelters $ 8,396,043
Tenant Based Rental Assistance (TBRA) $ 0
Development of Affordable Rental Housing $ 0
Non-Profit Operating $ 250,000 2.4 %5%
Non-Profit Capacity Building $ 250,000 2.4 %5%
Administration and Planning $ 1,000,000 9.6 %15%
Total HOME ARP Allocation $ #
Describe how the PJ will distribute HOME-ARP funds in accordance with its priority needs
identified in its needs assessment and gap analysis:
Enter narrative response here.
Describe how the characteristics of the shelter and housing inventory, service delivery system,
and the needs identified in the gap analysis provided a rationale for the plan to fund eligible
activities:
Enter narrative response here.
14
Preferences
A preference provides a priority for the selection of applicants who fall into a specific QP or
category (e.g., elderly or persons with disabilities) within a QP (i.e., subpopulation) to receive
assistance. A preference permits an eligible applicant that qualifies for a PJ-adopted preference
to be selected for HOME-ARP assistance before another eligible applicant that does not qualify
for a preference. A method of prioritization is the process by which a PJ determines how two or
more eligible applicants qualifying for the same or different preferences are selected for HOME-
ARP assistance. For example, in a project with a preference for chronically homeless, all
eligible QP applicants are selected in chronological order for a HOME-ARP rental project except
that eligible QP applicants that qualify for the preference of chronically homeless are selected for
occupancy based on length of time they have been homeless before eligible QP applicants who
do not qualify for the preference of chronically homeless.
Please note that HUD has also described a method of prioritization in other HUD guidance.
Section I.C.4 of Notice CPD-17-01 describes Prioritization in CoC CE as follows:
“Prioritization. In the context of the coordinated entry process, HUD uses the term
“Prioritization” to refer to the coordinated entry-specific process by which all persons in need of
assistance who use coordinated entry are ranked in order of priority. The coordinated entry
prioritization policies are established by the CoC with input from all community stakeholders
and must ensure that ESG projects are able to serve clients in accordance with written standards
that are established under 24 CFR 576.400(e). In addition, the coordinated entry process must,
to the maximum extent feasible, ensure that people with more severe service needs and levels of
vulnerability are prioritized for housing and homeless assistance before those with less severe
service needs and lower levels of vulnerability. Regardless of how prioritization decisions are
implemented, the prioritization process must follow the requirements in Section II.B.3. and
Section I.D. of this Notice.”
If a PJ is using a CE that has a method of prioritization described in CPD-17-01, then a PJ has
preferences and a method of prioritizing those preferences. These must be described in the
HOME-ARP allocation plan in order to comply with the requirements of Section IV.C.2 (page
10) of the HOME-ARP Notice.
In accordance with Section V.C.4 of the Notice (page 15), the HOME-ARP allocation plan must
identify whether the PJ intends to give a preference to one or more qualifying populations or a
subpopulation within one or more qualifying populations for any eligible activity or project.
Preferences cannot violate any applicable fair housing, civil rights, and nondiscrimination
requirements, including but not limited to those requirements listed in 24 CFR 5.105(a).
The PJ must comply with all applicable nondiscrimination and equal opportunity laws
and requirements listed in 24 CFR 5.105(a) and any other applicable fair housing and
civil rights laws and requirements when establishing preferences or methods of
prioritization.
15
While PJs are not required to describe specific projects in its HOME-ARP allocation plan to
which the preferences will apply, the PJ must describe the planned use of any preferences in its
HOME-ARP allocation plan. This requirement also applies if the PJ intends to commit HOME-
ARP funds to projects that will utilize preferences or limitations to comply with restrictive
eligibility requirements of another project funding source. If a PJ fails to describe preferences
or limitations in its plan, it cannot commit HOME-ARP funds to a project that will
implement a preference or limitation until the PJ amends its HOME-ARP allocation plan.
For HOME-ARP rental housing projects, Section VI.B.20.a.iii of the HOME-ARP Notice
(page 36) states that owners may only limit eligibility or give a preference to a particular
qualifying population or segment of the qualifying population if the limitation or
preference is described in the PJ’s HOME-ARP allocation plan. Adding a preference or
limitation not previously described in the plan requires a substantial amendment and a public
comment period in accordance with Section V.C.6 of the Notice (page 16).
Template:
Identify whether the PJ intends to give preference to one or more qualifying populations or a
subpopulation within one or more qualifying populations for any eligible activity or project:
Enter narrative response here.
If a preference was identified, explain how the use of a preference or method of prioritization
will address the unmet need or gap in benefits and services received by individuals and
families in the qualifying population or subpopulation of qualifying population, consistent
with the PJ’s needs assessment and gap analysis:
Enter narrative response here.
Referral Methods
PJs are not required to describe referral methods in the plan. However, if a PJ intends to use a
coordinated entry (CE) process for referrals to a HOME-ARP project or activity, the PJ must
ensure compliance with Section IV.C.2 of the Notice (page10).
A PJ may use only the CE for direct referrals to HOME-ARP projects and activities (as opposed
to CE and other referral agencies or a waitlist) if the CE expands to accept all HOME-ARP
qualifying populations and implements the preferences and prioritization established by the PJ in
its HOME-ARP allocation plan. A direct referral is where the CE provides the eligible applicant
directly to the PJ, subrecipient, or owner to receive HOME-ARP TBRA, supportive services,
admittance to a HOME-ARP rental unit, or occupancy of a NCS unit. In comparison, an indirect
referral is where a CE (or other referral source) refers an eligible applicant for placement to a
project or activity waitlist. Eligible applicants are then selected for a HOME-ARP project or
activity from the waitlist.
16
The PJ must require a project or activity to use CE along with other referral methods (as
provided in Section IV.C.2.ii) or to use only a project/activity waiting list (as provided in Section
IV.C.2.iii) if:
1. the CE does not have a sufficient number of qualifying individuals and families to refer
to the PJ for the project or activity;
2. the CE does not include all HOME-ARP qualifying populations; or,
3. the CE fails to provide access and implement uniform referral processes in situations
where a project’s geographic area(s) is broader than the geographic area(s) covered by
the CE
If a PJ uses a CE that prioritizes one or more qualifying populations or segments of qualifying
populations (e.g., prioritizing assistance or units for chronically homeless individuals first, then
prioritizing homeless youth second, followed by any other individuals qualifying as homeless,
etc.) then this constitutes the use of preferences and a method of prioritization. To implement a
CE with these preferences and priorities, the PJ must include the preferences and method of
prioritization that the CE will use in the preferences section of their HOME-ARP allocation plan.
Use of a CE with embedded preferences or methods of prioritization that are not contained in the
PJ’s HOME-ARP allocation does not comply with Section IV.C.2 of the Notice (page10).
Template:
Identify the referral methods that the PJ intends to use for its HOME-ARP projects and
activities. PJ’s may use multiple referral methods in its HOME-ARP program. (Optional):
Enter narrative response here.
If the PJ intends to use the coordinated entry (CE) process established by the CoC, describe
whether all qualifying populations eligible for a project or activity will be included in the CE
process, or the method by which all qualifying populations eligible for the project or activity
will be covered. (Optional):
Enter narrative response here.
If the PJ intends to use the CE process established by the CoC, describe the method of
prioritization to be used by the CE. (Optional):
Enter narrative response here.
If the PJ intends to use both a CE process established by the CoC and another referral method
for a project or activity, describe any method of prioritization between the two referral
methods, if any. (Optional):
Enter narrative response here.
Limitations in a HOME-ARP rental housing or NCS project
Limiting eligibility for a HOME-ARP rental housing or NCS project is only permitted under
certain circumstances.
17
PJs must follow all applicable fair housing, civil rights, and nondiscrimination
requirements, including but not limited to those requirements listed in 24 CFR 5.105(a).
This includes, but is not limited to, the Fair Housing Act, Title VI of the Civil Rights Act,
section 504 of Rehabilitation Act, HUD’s Equal Access Rule, and the Americans with
Disabilities Act, as applicable.
A PJ may not exclude otherwise eligible qualifying populations from its overall HOME-
ARP program.
Within the qualifying populations, participation in a project or activity may be limited to
persons with a specific disability only, if necessary, to provide effective housing, aid,
benefit, or services that would be as effective as those provided to others in accordance
with 24 CFR 8.4(b)(1)(iv). A PJ must describe why such a limitation for a project or
activity is necessary in its HOME-ARP allocation plan (based on the needs and gap
identified by the PJ in its plan) to meet some greater need and to provide a specific
benefit that cannot be provided through the provision of a preference.
For HOME-ARP rental housing, section VI.B.20.a.iii of the Notice (page 36) states that
owners may only limit eligibility to a particular qualifying population or segment of the
qualifying population if the limitation is described in the PJ’s HOME-ARP allocation
plan.
PJs may limit admission to HOME-ARP rental housing or NCS to households who need
the specialized supportive services that are provided in such housing or NCS. However,
no otherwise eligible individuals with disabilities or families including an individual with
a disability who may benefit from the services provided may be excluded on the grounds
that they do not have a particular disability.
Template
Describe whether the PJ intends to limit eligibility for a HOME-ARP rental housing or NCS
project to a particular qualifying population or specific subpopulation of a qualifying
population identified in section IV.A of the Notice:
The PJ does not intend to limit eligibility. While NCS projects may focus more on serving some
populations (e.g. single adults, families, etc.), all will be capable of accepting all qualifying populations
initially assuming space is available. Thereafter the various shelters will work within the Continuum of
Care to ensure transfer of shelter guests to the most appropriate shelter location.
If a PJ intends to implement a limitation, explain why the use of a limitation is necessary to
address the unmet need or gap in benefits and services received by individuals and families in
the qualifying population or subpopulation of qualifying population, consistent with the PJ’s
needs assessment and gap analysis:
The PJ does not intend to implement a limitation.
If a limitation was identified, describe how the PJ will address the unmet needs or gaps in
benefits and services of the other qualifying populations that are not included in the limitation
through the use of HOME-ARP funds (i.e., through another of the PJ’s HOME-ARP projects
or activities):
18
Not applicable