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HomeMy WebLinkAboutInterlocal Agreements - 2021.06.17 - 37835AGREEMENT FOR LT.SERVICES BETWEEN OAKLAND COUNTY AND CITY OF HUDSON This Agreement(the "Agreement")iis made between Oakland County,a Municipal and Constitutional Corporation,1200 North Telegraph Road,Pontiac,Michigan 48341 ("County"),and the City of Hudson ("Public Body")121 N.Church Street,Hudson,M1 49247.County and Public Body mayalsobereferredtojointlyas"Parties". OFAGREEMENT.County and Public Body enter into this Agreement for the purpose of providing Information Technology Services CLT.Services")for Public Bodypursuant to Michigan law. In consideration of the mutual promises,obligations,representations and assurances in this Agreement, the Parties agree to the following: I.DEFINITIONS.The following words and expressions used throughoutthis Agreement,whether used in the singular or plural,shall be defined,read,and interpreted as follows. L.1. 12s 1.3. 1.4. MR 21258 Agreement means the terms and conditions of this Agreement and any other mutually agreed to written and executed modification,amendment,Exhibit and attachment. Claims mean any alleged losses,claims,complaints,demandsfor relief or damages, lawsuits,causes of action,proceedings,judgments,deficiencies,liabilities,penalties, litigation,costs,and expenses,including,but not limited to,reimbursement for reasonable attorney fees,witness fees,court costs,investigation expenses,litigation expenses,amounts paid in settlement,and/or other amounts or liabilities of any kind which are incurred by or asserted against County or Public Body,or for which County or Public Body may become legally and/or contractually obligated to pay or defend against,whether direct,indirect or consequential,whether based upon any alleged violation of the federal or the’state constitution,any federal or state statute,rule,regulation,or any alleged violation of federal or state commonlaw,whether any such claims are broughtin law or equity,tort,contract,or otherwise,and/or whether commencedor threatened. “Confidential Information”means all information and data that the County is required or permitted by law to keep confidential including records of County’security measures, including security plans,security codes and combinations,passwords,keys,and security procedures,to the extent that the records relate to ongoing security of the County as well asrecordsorinformationtoprotectthesecurityorsafetyofpersonsorproperty,whether public or private,including,but notlimited to,building,public works,and public water supplydesignsrelatingtoongoingsecuritymeasures,capabilities and plans for respondingto aviolationoftheMichigananti-terrorisms act,emergencyresponse plans,risk planningdocuments,threat assessments and domestic preparednessstrategies. County means Oakland County,a Municipal and Constitutional Corporation,including,but notlimited to,all ofits departments,divisions,the County Board of Commissioners,elected and appointed officials,directors;board members,council members, commissioners,authorities,committees,employees,agents,volunteers,and/or any such persons’successors. -Page 1 of 12: LT..SERVICES -INTERLOCAL AGREEMENT 6/17/2021 1.5. 1.6. 1.7. 1.8. LD, MR 21258 Day means any calendar day beginningat 12:00 a.m.and ending at 11:59 p.m. Public Body means the City of Hudson whichis an entity created by state or localauthorityorwhichisprimarilyfundedbyorthroughstateorlocalauthority,including,butnotlimitedto,its council,its Board,its departments,its divisions,elected and appointedofficials,directors,board members,council members,commissioners,authorities,conunittees,employees,agents,subcontractors,attorneys,volunteers,and/or any suchpersons’successors.For purposes of this Agreement,Public Bodyincludes any Michigancourt,when acting in concert with its funding unit,to obtain LT.Services. Public Body Emplovee means any employees,officers,directors,members,managers,trustees,volunteers,attommeys,and representatives of Public Body,licensees,concessionaires,contractors,subcontractors,independentcontractors,agents,and/or anysuchpersons’successors or predecessors (whether such persons actor acted in theirpersonal,representative or official capacities),and/or any persons actingby,through,under,or in concert with any of the above who haveaccess to the LT.Services providedunderthisAgreement.“Public Body Employee"shall also include any person who was aPublicBodyEmployeeatanytimeduringthetermofthisAgreementbut,for any reason,is no longer employed,appointed,or electedin that capacity. Points of Contact mean the individuals designated by Public Body andidentified toCountytoactasprimaryandsecondarycontactsforcommunicationandotherpurposes asdescribedherein. LT.Services means the following individual LT.Services provided by County’s DepartmentofInformationTechnology,if applicable: 1.9.1.Online Payments mean theability to accept payment of monies owed to PublicBodyinitiatedviaawebsitemaintainedbyCountyusingacreditcard,a debit cardthatfunctionsasacreditcard,or electronic debit of a checking account. 1.9.2.Over The Counter Payments means the ability to accept payment of monies owedtoPublicBodyinitiatedviaacreditcardreaderattachedtoanon-premise computerwithaccesstoawebsitemaintainedbyCountyusingacreditcardoradebitcardthatfunctionsasacreditcard. 1.9.3.Pay Local Taxes means theability to accept payment of local property taxes owed toPublicBodyinitiatedviaawebsitemaintainedbyCountyusingacreditcard,a debitcardthatfunctionsasacreditcard;or an electronic debit of a checking account.(DoesnotapplytoPublicBodiesoutsideofOaklandCounty). 1.9.4.Jury Management System means a subscription based softwarethatfacilitates theselectionandcommunicationwithpotentialandselectedindividualswhomayserveasjurors.it 1.9.5.Collaborative Asset Management System (“CAMS”)means providing for thecollaborativeuseofinformationrelatedtopublicassets,such as water,sanitarysewer,and/or storm sewerinfrastructure,thatis managed by various governmentalentitiesparticipatingintheCAMSwithintheCountyofOaklandinordertopromotetheeffectivemaintenanceandcareoftheseassets. 1.9.6.Data Center Use &Services means providing space for Public Body’sequipmentinCounty’s Data Center and access to electrical power and backuppower. ‘Page 2 of 12 - LT.SERVICES -INTERLOCAL AGREEMENT 6/17/2021 1.10. 1.11. MR 21258 1.9.7.Remedial Support Services means providing Public Body assistance withdiagnosisandconfigurationofPublicBodyownedsystemcomponents. 1.9.8.Oaknet Connectivity means use of communication lines and network equipmentmaintainedbyCountyforthetransmissionofdigitalinformationwhetherleasedorownedbyCounty..a 7 1.9.9.Internet Service means access to the Internet from Public Body'swork stations.Access from the Internet to Public Body's applications,whether at County or at PublicBody(hosting),is not included.- 1.9.10.CLEMIS means the Court and Law Enforcement ManagementInformation System,an information managementsystem comprised of specific software applications{CLEMIS Applications)operated and maintained by the CLEMIS Division ofCounty.,‘ail sy * 1.9.11.AreGIS Online meansthe ability to access a web based,collaborative GeographicInformationSystem(GIS)thatallows users having an ArcGIS Online (AGO)NamedUseraccounttocreateandsharemaps,applications (apps),layers,analytics,and datainEnvironmentalSystemsResearchInstitute,Inc.’s (“ESRI’)secure cloud.1.9.12.Data Sharing means theability for the Public Bodyto utilize Access OaklandProductsanddataownedandmaintainedbytheCountyonorinrelationtoitsGeographicInformationSystem(GIS). 19.13,Pictometry Licensed Products means the ability to use a Geographic InformationSystem(GIS)solution that allows authorized users to access Pictometry-hosted high-resolution,orthogonal and oblique imagery. 1.9.14.Security Best Practices Advice means providing information on tools that may beusedtoenhancenetworksecurityposture.‘ Service Center meansthe location of technical support and information provided byCounty's Department of Information Technology. Exhibits mean the following descriptions of LT.Services which are governed bythisAgreementonlyiftheyareattachedtothisAgreementandselectedbeloworaddedat alaterdatebyaformalamendmenttothisAgreement: Exhibit Online Payments Exhibit I:|Over The Counter Payments bm i Exhibit I:Pay Local Taxes ExhibitIV:Jury Management System | Exhibit V:Collaborative Asset Management System (CAMS) Exhibit VE’Remedial Support ServicesExhibitVI:Data Center Use and Services X Exhibit VIM:Oaknet Connectivity. Exhibit IX:Internet Service._X ExhibitX:CLEMIS Exhibit XI:ArcGIS Online . Page 3 of12 © LT.SERVICES -INTERLOCAL AGREEMENT 6/17/2021 Exhibit XI:Data Sharing | Exhibit XI:Pictometry Licensed Products Exhibit XIV:Security Best Practice Advice 2.COUNTYRESPONSIBILITIES. yams Zon 2.3. 2.4. 2ids MR 21258 County,through its Department of Information Technology,shall provide the I.T.Services selected above which are attached and incorporated into this Agreement. County shall support the I.T.Services as follows: 2.2.1,Access.County will provide secure access to LT.Services for use on hardware .provided by Public Body as partof its own computer system or as otherwise provided in an Exhibit to this Agreement. 2.2.2.Maintenance and Availability.County will provide maintenanceto its computer system to ensure that the LT.Services are functional,operational,and work for intended purposes.Such maintenance to County’s system will include "bug"fixes, patches,and upgrades,suchas software,hardware,database and network upgrades. The impactof patches and/or upgrades to the applications will be thoroughly evaluated by County and communicated to Public Body through their Points of Contact prior to implementation in Public Body’s production environment.County will reserve scheduled maintenance windowsto perform these work activities.These maintenance windowswill be outlined specifically for each application in the attached Exhibits. 2.2.2.1.If changes to scheduled ———windowsorif additional maintenance times areTequired,County will give as much lead time as possible. 2.2.2.2.During maintenance wmndaws,access to the application maybe restricted by County without specific prior notification. County may deny access to LT.Services so that critical unscheduled maintenance(i.e. break-fixes)may be performed.County will make prompt and reasonable efforts to minimize unscheduled application downtime.County will notify the Points of Contact about such interruptions with as much leadtime as possible. Backup and Disaster Recovery.© 2.4.1.County will perform periodic backups.of LT.Services hosted on County’s computer system.Copiesof scheduled backups will be placed offsite for disaster recovery purposes. 2.4.2,County will maintain a disaster recovery process that will be used to recover applications during a disaster or failure of County’s computer system. Auditing.County may conduct scheduled and unscheduled audits or scans to ensure the integrity of County’s data and County’s compliance with Federal,State and local laws and industry standards,including,but not limited to,the Health Insurance Portability and Accountability Act (HIPAA)and Payment Card Industry Data Security Standard (PCIDSS.) Page 4 of 12 LT.SERVICES - INTERLOCAL AGREEMENT 6/17/2021 2.6. ful. 2.8. 29. 3.P Buds 3.2. 3.3. MR 21258 2.5.1.In orderto limit possibilityof data theft and scope of audit requirements,Countywillnotstorecreditcardaccountnumbers.County is only.responsible for creditcarddataonlyduringthetimeoftransmissiontopaymentprocessor. Training and Information Resources.County may providetraining on use of the LT.Services on an as-needed basis or as set forth in'an Exhibit to this Agreement. Service Center.LT.Service incidents requiring assistance must be reported to the ServiceCenter,by the Points of Contact,to the phone number,e-mail or website provided below.The Service Center is staffed to provide support during County’s normal business hours of8:30 am.to 5:00 p.m.,EST,Monday through Friday,excluding holidays.The ServiceCentercanreceivecallstoreportLT.Service outages 24 hours a day,7 days a week.Outages are defined as unexpected service downtime orerror messages.Depending onseverity,outage reports received outside of County’s normal business hours may not berespondedtountiltheresumptionofCounty’s normal business hours. Service Center Phone Number 248-858-8812 Service Center Email Address servicecenter@oakgov.com Service Center Website —https://sc.ocakgov.com County mayaccess,use and disclose transaction information and any content to comply withtheJawsuchasasubpoena,Court Order or Freedom of Information Act request.CountyshallfirstreferallsuchrequestsforinformationtoPublicBody’s Points of Contact for theirresponsewithintherequiredtimeframe.County shall provide assistance for the responseifrequestedbythePublicBody's Points of Contact,and if able to access the requestedinformation.County shall not distribute,Public Body’s data to other entities for reasonsotherthaninresponsetolegalprocess. LT.service providers require County to pass through to Public Body certain terms andconditionscontainedinlicenseagreements,service agreements,acceptable use policies andsimilartermsofservice,in order to provide L.T.Services to Public Body.The County willprovidePublicBodywithaccesstothesetermsandconditions.County will provide noticewhenitbecomesawareofchangestothetermsandconditionsoftheseagreementsthatareapplicabletoPublicBody.co .LIC BODY RESPO Ss. Public Body shall immediately notify County of any unauthorized use of the LT.ServicesandanybreachofsecurityoftheLT.Services.Public Body shall cooperate with County inallinvestigationsinvolvingthepotentialmisuseofCounty’s computer system or data. Public Bodyis the ownerofall data provided by Public Body andis responsible to provideallinitialdataidentifiedintheattachedExhibits,in a format acceptable to County,and,fortheCLEMISExhibit,as required by applicable statute,regulation,or administrative rule.PublicBodyisresponsibleforensuringtheaccuracyandcurrencyofdatacontainedwithinitsapplications., Public Body shall follow County’s LT.Services requirements as described on County’swebsite.Public Body shall comply with County’s minimum standards for each IntemetbrowserusedbyPublicBodytoaccessLT.Servicesas set forth in an Exhibit(s)to thisAgreement.Public Body shall meet any changes to these minimum standards that Countymayreasonablyupdatefromtimetotime.oo ‘PageS of 12 © LT.SERVICES -INTERLOCAL AGREEMENT 6/17/2021 3.4, 3.5. 3.6. 3.7. MR 21258 Public Body shall not interfere with or disrupt the LT.Services provided herein or networks connected with the LT.Services: Public Body requires that each Public Body Employee with access to IT.Services shall: 3.5.1.Utilize an antivirus software package/system on their equipment and.keep sameupdatedinareasonablemanner,_ 3.5.2.Have a unique User ID and password that will be removed upon termination of PublicBodyEmployee’s employmentor association with Public Body. 3.5.3.Maintain the most reasonably current operating system patcheson all equipment accessing the I.T.Services. If authorized by County,Public Body may extend LT.Services to other entities which arecreatedbyorprimarilyfundedbystateorlocalauthority.If County authorizes Public BodytoprovideaccesstoanyLT.Services to other entities,Public Body shall require thoseentitiestoagreetoutilizeanantivirussoftwarepackage/system on computers accessing theLT.Services and to assign users of the LT.Services a unique User ID and passwordthat willbeterminatedwhenauserisnolongerassociatedwiththeentity.Public Body must requireanentityreceivingI.T.Services under this.Section,to agree in writing to comply with thetermsandconditionsofthisAgreementandtoprovideCountywithacopyofthiswriting. For each LT.Service covered by an Exhibit to this Agreement,Public Body shall designatetworepresentativestoactasaprimaryandsecondaryPointsofContactwithCounty.ThePointsofContactresponsibilitiesshallinclude:- 3.7.1.Direct coordination and interaction with County staff. 3.7.2.Communication with generalpublic supported by Public Body. 3.7.3.Following County’s proceduresto report an application incident. 3.7.4.If required by County,attend training classes provided by County either online oratCounty’s Information Technology Building in Waterford,Michiganor other suitablelocationdeterminedbyCounty.! 3.7.5.Providinginitial support services to Public Body users priorto logging a ServiceCenterincidentwithCounty.so 3.7.6.Requesting security changes and technical support from the Service Center. 3.7.7,Testing Applications in conjunction with County,at the times and locationsmutuallyagreeduponbyCountyandPublicBody. 3.7.8.To report a service incidentto the Service Center,one of Public Body’s Points ofContactshallprovidethefollowinginformation: 3.7.8.1.Contact Name . 3.7.8.2.Telephone Number 3.7.8.3.Email Address 3.7.8.4.Public Body Name ., 3.7.8.5.Application and,if possible,the specific module with which the incident‘is associated, -Page 6 of 12 LT,SERVICES -INTERLOCAL AGREEMENT - 6/17/2021 3.7.8.6.Exact nature ofthe problem or function including any error messagethatappearedonthecomputerscreen. 3.7.8.7.Any action the Points of Contact or user has taken to resolve the matter. 3.8.Public Body maytrack thestatus of the incident by calling the Service Center andprovidingtheIncidentNumber. 3.9.Public Body shall respond to Freedom of Information Act Requests relating to Public Body’sdata. 3.10.LT.service providers require County to pass through to Public Bodycertain terms andconditionscontainedinlicenseagreenients,service agreements,acceptable use policies andsimilartermsofservice,in order'to provide I.T.Services to Public Body.Public Bodyagreestocomplywiththesetermsandconditions.Public Body may follow the terminationprovisionsofthisAgreementifitdeterminesthatitcannotcomplywithanyofthetermsandconditions..a ATION OF INTER aL AGREEMENT.— 41.This Agreement and any amendments shall be effective when executed by both Parties withresolutionspassedbythegovemingbodiesofeachPartyexceptasotherwisespecifiedbelow.The approval and terms of this Abreement and ‘any amendments,except as specified below,shall be enteredin the official minutes of the governing bodies of each Party.An executedcopyofthisAgreementandanyamendnientsshallbefiledbytheCountyClerkwiththeSecretaryofState.If Public Bodyis a Court,a signature from the Chief Judge of the CourtshallevidenceapprovalbythePublicBody,providing a resolution and minutes does notapply.Ifthe Public Bodyis the State ofMichigan,approval and signature shall be as providedbylaw."8 4.2.Notwithstanding Section 4.1,the Chairperson of the Oakland County Board ofCommnissionersisauthorizedtosignamendmentstotheAgreementstoaddExhibitsthatwerepreviouslyapprovedbytheBoardofCommissionersbutarerequestedbyPublicBodyaftertheexecutionoftheAgreement.An amendmentsigned by the BoardChairpersonunderthisSectionmustbesenttotheElectionDivisionintheCountyClerk’s Office to befiled with the,Agreement onceit is signed by both Parties.4.3.Unless extended by an Amendment,this Agreementshall remain in effect for five (5)yearsfromthedatetheAgreementiscompletelyexecutedbyallPartiesoruntilcancelledorterminatedbyanyofthePartiespursuanttothetermsoftheAgreement.5.PAYMENTS.a5.1.LT.Services shall be provided to Public Body atthe rates specified in the Exhibits,ifapplicable:a 5.2.Possible Additional Services and Costs.:If County is legally obligated for any reason,e.g.subpoena,Court Order,or Freedom of Information Request,to search for,identify,produceortestifyregardingPublicBody’s data or information thatis electronically stored by CountyrelatingtoI.T.Services the Public Body receives under this Agreement,then Public BodyshallreimburseCountyforallreasonablecoststheCountyincursin.searchingfor,identifying,producing or testifying regarding such data or information.County may waivethisrequirementinitssolediscretion. 3.3.County shall provide Public Body with a detailed invoice/explanation of County’s costs forLT.Services provided herein and/or a statement describing any amounts owed to County. Page 7 of 12 . LT.SERVICES -INTERLOCAL.AGREEMENT MR21258 =6/17/2021 5.4. 5.5. 5.0. Public Body shall pay the full amount shown on any such invoice within sixty (60)calendar days after the date shown on any such invoice.Payment shall be sent along with a copy of the invoice to:Oakland County Treasurer ~Cash Acct Bldg 12 E,1200 N.Telegraph Road, Pontiac,MI 48341. If Public Body,for any reason,fails to pay County any monies when and as due under this Agreement,Public Body agrees that unless expressly prohibited by law,County or the Oakland County Treasurer,at their sole option,shall be entitled to set off from any other Public Body funds that are in County's possession for any reason,including but not limited to,the Oakland County Delinquent Tax Revolving Fund ("DTRF"),if applicable.Any setoff or retention of funds by County shall be deemed a voluntary assignmentof the amount by Public Body to County.Public.Body waives any Claims against County orits Officials for any acts related specifically to County's offsetting or retaining of such amounts. This paragraph shall not limit Public Body's legal right to dispute whether the underlying amount retained by County was actually due and owing under this Agreement. If County chooses not to exercise its right to setoff or if any setoff is insufficientto fully pay County any amounts due and owing County under this Agreement,County shall have the right to charge up to the then-maximum legal interest on any unpaid amount.Interest charges shall be in addition to any other amountsdue to County underthis Agreement.Interest charges shall be calculated using the daily unpaid balance method and accumulate until all outstanding amounts and accumulated interest are fully paid. Nothingin this Section shall operate to limit County’s right to pursue or exercise any other legal rights or remedies under this Agreementor at law against Public Body to secure payment of amounts due County under this Agreement.The remedies in this Section shall be available to County on an ongoing and successive basis if Public Body at any time becomesdelinquentinitspayment.Notwithstanding any other term and condition in this Agreement, if County pursues any legal action in any court to secure its payment under this Agreement, Public Body agrees to payall costs and expenses,including attorney fees and court costs, incurred by County in the collection of any amount owed by Public Body. 6.ASSURANCES. 6.1. 6.2. 6.3. 6.4. 6.5. 6.6. MR 21258 Each Party shall be ceopemal for anyClaims made against that Party by a third party,and for the acts of its employees arising under or related to this Agreement. Except as provided for in Section 5.6,in any Claim that may arise from the performance of this Agreement,each Party shall seek its own legal representation andbear the costs associated with such representation,including judgments and attorney fees. Except as otherwise provided for in this Agreement,neither Party shall have any right under this Agreement or under any other legal principle to be indemnified or reimbursed by the other Party or any of its agents in connection with any Claim. Public Body shall be solely responsible for all costs,fines and fees associated with any misuse by its Public Body Employees of the L T.Services provided herein. This Agreement does not,and is not intended to,impair,divest,delegate or contravene anyconstitutional,statutory,and/or other legal right,privilege,power,obligation,duty,orimmunityoftheParties.Nothing in this Agreement shall be construed as a waiver of governmental immunity for either Party... The Parties have taken all actionsand secured all approvals necessary to authorize and complete this Agreement.The persons signing this Agreementon behalf of each Party Page 8 of 12 | LT.SERVICES -INTERLOCAL AGREEMENT 6/17/2021 have legal authority to sign this Agreement and bindthe Parties to the terms andconditionscontainedherein.ss 6.7.Each Party shall comply with all federal,state,and local ordinances,regulations,administrative rules,and requirements applicable to its activities performed underthisAgreement. 7.USE OF CONFIDENTIAL INFORMATION © 7.1.The Parties shall not reproduce,provide,disclose,or give access to ConfidentialInformationtotheCountyortoaPublicBodyEmployeenothavingalegitimate needtoknowtheConfidentialInformation,or to any third-party.County and Public BodyEmployeesshallonlyusetheConfidentialInformationforperformanceofthisAgreement.Notwithstanding the foregoing,the Parties may disclose the ConfidentialInformationifrequiredbylaw,statute,or other legal process provided that the Partyrequiredtodisclosetheinformation:(4)provides prompt written notice of theimpendingdisclosuretotheotherParty,(ii)provides reasonable assistance in opposingorlimitingthedisclosure,and(iii)makes only such disclosure as is compelled orrequired.This Agreement imposesnoobligation uponthe Parties with respect to anyConfidentialInformationwhichcanestablishbylegallysufficientevidence:(i)was inpossessionoforwasknownbypriortoitsreceiptfromtheotherParty,without anyobligationtomaintainits.confidentiality;or (ii)was obtained from athird party havingtherighttodiscloseit,without an obligation to keep such information confidential, 7.2.Within five (5)business days’receipt of a written request from the other Party,or uponterminationofthisAgreement,the receiving Party shall return or destroyall of the disclosingParty’s Confidential Information._ 8. DISCLAIMER ORWARRANTIES.- 8.1.The LT.Services are provided on an "as is"and “as available"basis.County expresslydisclaimsallwarrantiesofanykind,whether express or implied,including,but notlimitedto,the implied warranties of merchantability,fitness for a particular purpose and non-infringement.i. 8.2.County makes no warranty that (i)the LT.Services will meet Public Body’s requirements;(ii)the LT.Services will be uninterrupted,timely,secure or error-free;nor(iii)the results thatmaybeobtainedbytheLT.Services will be accurate orreliable. 8.3.|Any material or data downloaded or otherwise obtained through the use of the LT.Services is accessed at Public Body’s discretion and risk.Public Body will be solelyresponsibleforanydamagetoitscomputersystemorlossofdatathatresultsfromdownloadingofanymaterial.ed . 9. LIMITATION OF LIABILITY.In no event shall either Party be liable to the other Party or anyotherperson,for any consequential,incidental,direct,indirect,special,and punitive or otherdamagesarisingoutofthisAgreement.., 10.DISPUTE RESOLUTION.All disputes relating to the execution,interpretation,performance,ornonperformanceofthisAgreementinvolvingoraffectingthePartiesmayfirstbesubmittedtoCounty's Director of Information Technology and Public Body’s Agreement Administrator forpossibleresolution.County's Director of Information Technology and Public Body’s AgreementAdministratormaypromptlymeetandconferinanefforttoresolvesuchdispute.If they cannottesolvethedisputeinfive(5)business days,the dispute may be submitted to the signatories of this Page 9 of 12 LT.SERVICES -INTERLOCAL AGREEMENT MR 21258 6/17/2021 11. 12. 13. Agreementortheir successors in office.The signatories of this Agreement may meet promptly and confer in an effort to resolve such dispute.— ERMINA R CANCELLATI REEMENT. 11.1.Either Party may terminate or cancel this entire Agreement or any one of the LT.Services described in the attached Exhibits,upon one hundred twenty (120).days written notice,if either Party decided,in its sole discretion,to terminate this Agreement or oneof the Exhibits,for any reason including convenience. 11.2.Early termination fees may apply to Public Body if provided for in the Exhibits. 11.3.The effective date of termination and/or cancellation shall be clearly stated in the written notice.Either the County Executive or the Board of Commissionersis authorized to terminate this Agreement for County underthis provision.A termination of one or more of the Exhibits which does not constitute a termination of the entire Agreement may be accepted on behalf of County by its Director of Information Technology. OFSERVICES.County,through its Director of Information Technology,may immediately suspend LT.Services for any of the following reasons:(i)requests by law enforcement or other governmental agencies;(ii)engagement by Public Body in fraudulentorillegal activities relating to the IT.Services provided herein;(iii)breach of the terms and conditions of this Agreement;or (iv)unexpected technical or security issues.The right to suspend LT.Servicesis in addition to the Tight to terminate or cancel this Agreement accordingto the provisions in Section11. County shall not incur any penalty,expense or liability if 1.T.Services are suspended underthis Section. DELEGATIONORASSIGNMENT.NeitherPanty hall delegate or assign any obligations or rights underthis:Agreement without the prior writtenconsentof the other Party. .Nothingiin this Agreementshall be :construed ¢as creatingannemployes-emalover relationship between County and Public Body. 15. 16. 17. THIRD-PARTYBENEFICIARIES.Except as provided for the benefit of the Parties,this Agreementdoes not and is not intendedto create any obligation,duty,promise,contractual right or benefit,right to indemnification,rightto,subrogation,and/or any other right in favor of any other person or entity. NO]M PLIED WAIVER.Absenta written waiver,no act,failure,or delay by a Party to pursue or enforceany rights or remedies under this Agreementshall constitute a waiverof those rights with regard to any existing or subsequent breach of this Agreement.No waiver of any term,condition,or provision of this Agreement,whether by conduct or otherwise,in one or more instances shall be deemed or construed as a continuing waiver of any term,condition,or provision of this Agreement. No waiver by either patty shall subsequently affectits right to require strict performance of this Agreement. SEVERABILITY.If a court of competent jurisdiction finds a term or condition ofthis Agreementto beillegal or invalid,then the term or condition shall be deemed severed from this Agreement.All other terms,conditions,andProvisions of this —shall remain in full force.: 18.PRECEDENCE OF pOCcUM EN rs.1fa the event of a conflict between the terms of andconditionsofanyofthedocumentsthatcomprisethisAgreement,the terms in the Agreement shall prevail and take precedence over any allegedly conflicting terms in the Exhibits or other documents that comprise this Agreement. ,Page'lO of 12 LT.SERVICES -INTERLOCAL AGREEMENT MR21258 6/17/2021 19. 20. 21. 22. 23. CAPTIONS.Thesection and subsection numbers,captions,and any index to such sections andsubsectionscontainedinthisAgreementareintendedfortheconvenienceofthereaderandarenotintendedtohaveanysubstantivemeaning.The numbers,captions,and indexes shall not beinterpretedorbeconsideredaspartofthisAgreement.Any use of the singularor plural,anyreferencetogender,and anyuse of the nominative,objective or possessive case in this Agreementshallbedeemedtheappropriateplurality,gender or possession as the context requires. FORCE MAJEURE.Notwithstanding anyother term orprovision of this Agreement,neither PartyshallbeliabletotheotherforanyfailureofperformancehereunderifsuchfailureisduetoanycausebeyondthereasonablecontrolofthatPartyandthatPartycannotreasonablyaccommodateorMitigatetheeffectsofanysuchcause.Such cause shall include,without limitation,acts of God,fire,explosion,vandalism,national emergencies,insurrections,riots,wars,strikes,lockouts,workstoppages,other labordifficulties,or any law,order,regulation,direction,action,or request of theUnitedStatesgovernmentorofanyothergovernment.Reasonable notice shall be given to theaffectedPartyofanysuchevent. NOTICES.Notices given underthis Agreementshall be in writing and shall be personallydelivered,sent by express delivery service,certified mail,or first class U.S.mail postage prepaid,and addressed to the person listed below.Notice will be deemed given on the date when oneof thefollowingfirstoccur:(i)the date of actual receipt;.(ii)the next business day when notice is sentexpressdeliveryserviceorpersonaldelivery;or (uit)three days after mailingfirst class or certifiedU.S.mail.- 21.1.IfNotice is sent to County,it shall be addressed and sent to:Director,Oakland CountyDepartmentofInformationTechnology,1200:North Telegraph Road,Pontiac,Michigan,48341,and the Chairperson of the Oakland County Board of Commissioners,1200 NorthTelegraphRoad,Pontiac,Michigan 48341. 21.2.IfNotice is sent to Public Body,it shall be addressed to:Charles Weir,cweit@ci-hudson.mi.us,121 N.Church Street,Hudson,MI 49247. 21.3.Either Party may changethe individual-to whom Noticeis sent and/or the mailing addressbynotifyingtheotherPartyinwritingofthechange. GOVERNING LAW/CONSENT TO J.RISDICTION AND VENUE.This Agreementshall begoverned,interpreted,and enforced bythe lawsof the State of Michigan.Except as otherwiserequiredbylaworcourtrule,any action broughtto enforce,interpret,or decide any Claim arisingunderorrelatedtothisAgreementshallbebroughtinthe6thJudicialCircuitCourtoftheStateofMichigan,the 50th District Court of the State of Michigan,or the United States District Court for theEasternDistrictofMichigan,Southern Division,asdictated by the applicable jurisdiction of thecourt.Except as otherwise required by law or court rule,venueis properin the courts set forthabove.oe ENTIRE AGREEMENT. 23.1.This Agreement represents the entire agreement and understanding between the PartiesregardingthespecificServicesdescribedintheattachedExhibits.With regard to thoseServices,this Agreement supersedes all other oral or written agreements between theParties.oe 23.2.The languageof this Agreement shall be construed as a whole accordingtoits fairmeaning,and not construed strictly for or against any Party. Page ITof 12 I,T,SERVICES -INTERLOCAL AGREEMENT MR21258 =6/17/2021 IN WITNESS WHEREOEF,Charles Weir hereby acknowledges that he/she has been authorized by a resolution of the City of Hudson,a certified copy of whichis attached,or by approval of the Chief Judge if the Public Body is a Court,to execute this Agreement on behalf of Public Body and hereby accepts and binds Public Body to the terms and conditions of this Agreement. EXECUTED:ECL 3 DATE:(O-S -ZAZZ. Charles Weir City Manager WITNESSED:CfotrmusmAC DATE:16-35-2092 AGREEMENTADMINISTRATOR:co |DATE:(IF APPLICABLE) IN WITNESS WHEREOF,David T.Woodward,‘Guipasn,Oakland County Board of Commissioners,hereby acknowledges that hehas been authorized by a resolution of the Oakland County Board of Commissioners to execute this Agreement on behalf of Oakland County,and hereby accepts and binds Oakland County to the terms and conditions of this Agreement. EXECUTED:by DATE:Feb 1,2023 David T.Woodward,Chairperson , Oakland County Board of Commissioners — WITNESSED:Peeer _.DATE;Feb 1,2023 Oakland County Board of Commissioners County of Oakland .Page 12 of 12 ‘LT.SERVICES-INTERLOCAL AGREEMENT MR 21258 6/17/2021 EXHIBIT VII LT.SERVICES AGREEMENTOAKNETCONNECTIVITY INTRODUCTION The LT.Service described in this Exhibit (OakNet Connectivity)will provide network transportservicestogovernmentagenciesforthepurposeofaccessingapplicationsandISPservicesprovidedbyOaklandCounty. 1.0 COUNTY RESPONSIBILITIES | 1,1 1.2 L3 1.4 1.5 1.6 County shall provide,install,and maintain the network equipment and cablenecessarytodelivertheLT.Service of OakNet Connectivity,which will allowPublicBodytoconnecttotheCounty’s network (OakNet)at Public Body’sfacilitiesandworkstations.OakNet Connectivity permits Public Body to access LT.Services that County has madeavailable to Public Body. County shall provide Public Body-with a private IP address range,subnet mask,and gateway address for use by Public Body in configuringits internal network andtoenableuseofthisLT.Service. County shall provide a single port by which Public Body may connect its internalnetworktoOakNet County shall use reasonable means to provide the LT.Service for the transmissionofinformation24hoursa'day,7 days a week. County and authorized Vendors shall présent identification to Public Body forphysicalaccesstotheOakNetConnectivityequipmentforemergencyserviceandscheduledmaintenance.: To the extent practicable,County.shall notify Public Body sixty (60)days inadvanceofpendingchangesinitscontractwithitsthirdpartyconnectionprovider(s).If the County’s connection provider(s)is increasing costs,County shallprovidePublicBodywithsufficientinformationtodetermineifitwishestocontinuereceivingthisI.T.Service. 2.0 PUBLIC BODY RESPONSIBILITIES 21 22 23 24 2.5 MR 21258 6/17/2021 Public Body shall provide adequate space andelectrical powerfor the County toplaceequipment,an equipinent cabinet,‘and cable.Public Body shall promptly provide County staff and authorized third party withphysicalaccesstoCountyequipmentforemergencyserviceandscheduledmaintenance.. Public Body shall not mount any equipment in the County’s equipment cabinet. Public Bodyshall be responsible for configuring and maintaining Public Bedy’sinternalnetworkequipmentandcabling.Intemal network equipmentshall includecablesconnectingPublicBodyandCountyequipment. Public Body shall configure Public Body workstations and other equipmenttooperateproperlyontheinternalnetwork,including assignment/configuration ofthe 1.T.SERVICES AGREEMENT —EXHIBIT VOI Page 1 3.0 4.0 5.0 MR21258 =6/17/2021 EXHIBIT VOILT,SERVICES AGREEMENTOAKNETCONNECTIVITY local IP addresses,Network Address Translation (NAT),or Domain NameServices (DNS)and as required to access this LT.Service. 2.6 If Public Body terminates this LT.Service,Public Body shall pay any charges related to early termination of third party communication services provided by County on behalf of Public Body. 2.7 Public Body shall be responsible for all costs associated with the relocation, reconfiguration or removal of County equipment and cable,when any of these changes are initiated by or at the request of Public Body,for any reason,including but not limited to relocation of municipal offices,construction,renovation,and discontinuanceof services. 2.8 Public Body shall not attempt to access,configure,powercycle or connect to any County equipment unless specifically directed to do so by authorized County Department of Information Technologgy personnel or third party authorized by County. SUPPORT The LT.Service will be supported by County’s Information Technology (LT) Depatinient as described in the Agreement. SERVICE AND SUPPORT COSTS County will invoice Public Body monthly for the cost of the communication lines.ThesechargeswillbebasedupontheratessetbytheCounty’s connection provider.CountymaychoosetowaiveanyfeesforqualifiedlawenforcementdepartmentsandforPublicBodieslocatedwithinOaklandCounty.. LICENSE USE AND ACCESS ~ S21 County grants to Public Body a Todexchuive license to use the County developedsoftwareapplications,if any,needed to receive this LT.Service.This licensecannotbeprovidedtoanyotherpartywithoutCounty’s consent in writing. LT.SERVICES AGREEMENT —EXHIBIT VII Page 2 EXHIBIT XLT.SERVICES AGREEMENTCLEMIS INTRODUCTION. The Courts and Law Enforcement Management Information System (known as “CLEMIS”)is a roulti-faceted,regional public safety information management system,operated and maintained by theOaklandCountyDepartmentofInformationTechnology,CLEMIS Division.CLEMISis comprised ofmanysoftwareapplications., CLEMIS was created in 1968 to address the inability of criminal justice/public safety agencies toelectronicallysharedatain.a timely manner.The purpose of CLEMIS is to provide innovativetechnologyandrelatedservicestocriminaljustice/public safety agencies to enable them to share dataandtoimprovethedeliveryofcriminaljustice/public safety services.Public Bodies that use CLEMIShaverealizedlowercostsandimprovedefficiencyinprovidingcriminaljustice/public safety services.These benefits allow first responders additional time to serve and protect citizens.The Parties agreeto the following terms and conditions: 1.DEFINITIONS.The following wordsand expressions used throughoutthis Exhibit,whether usedinthesingularorplural,shall be defined and interpreted as follows. 1.1.CLEMIS is the Comt and Law Enforcement Management Information System,aninformationmanagementsystem,comprised of CLEMIS Applications operated andmaintainedbytheCLEMISDivisionwithrecommendationsandcounselfromtheCLEMISAdvisoryCommittee.tact 1.2.CLEMIS Advisory Committee (formert known as the CLEMIS Advisory or PolicBoard)is an advisory committee that leads the CLEMIS Consortium and that providesrecommendationsandcounseltotheCLEMISDivisionregardingtheoperationandmaintenanceofCLEMIS.. 1.3._CLEMIS Applicationsare the specific software applications that comprise CLEMIS.ThesesoftwareapplicationsarelistedanddescribedontheCLEMISWebsiteandareincludedinthedefinitionofLT.Services under this Agreement. 1.4.CLEMIS Consortium is a non-legal entity comprised of all CLEMIS Members.Its purposeistoempowercriminaljustice/public safety agencies to maximize the use of collected data,to enhance daily operations and engage in comprehensiveplanning.The Consortium is JedbytheCLEMISAdvisoryCommittee.15.CLEMIS Division is the division in the Oakland County Department of InformationTechnologyresponsiblefortheoperationandmaintenanceofCLEMIS. 1.6.CLEMIS Feeis the sum of costs:for use of CLEMIS,CLEMIS Applications,and servicesprovidedbytheCLEMISDivision.These costs are listed and itemized on the CLEMISWebsite.Tos 1.7.CEEMIS Membermeans the Public Bodythatexecutes this Exhibit and compiles with thisAgreement..= LT.SERVICES AGREEMENT-EXHIBIT XApprovedbyCLEMISStrategicPlanningCommittee03/11/21ApprovedbyCLEMISAdvisoryCommittee~4/15/21 MR 21258 6/17/2021_—C;:-Se .PAGE]1 EXHIBIT XLT.SERVICES AGREEMENTCLEMIS 1,8.CLEMIS Website is the portion of the County s website dedicated to CLEMISlocated at www.oakgov.com/clemis or www.clemis.org. 1.9.Criminal Justice Information Services (“CJIS”)Security Policy is the effective security policy approved by the CJIS Advisory Policy Board setting forth security requirements, guidelines,and agreements for protecting transmission,access,storage,use,generation of, and sources of Criminal Justice Information (“CJI”)as defined in the CJIS Security Policy. 1.10.Fire Records Management System (“FRMS”)is a CLEMIS Application that provides an integrated technology system to participating fire departments,which is further described on the CLEMIS ‘Website. 2.CLEMIS DIVISION RESPONSIBILITIES. 2.1.Provision of CLEMIS Applications.County shall provide Public Body with access to CLEMIS and the specific CLEMIS Applications and services marked on Addendum A, which may be changed from time to time:’Addendum A is fully incorporated into this Agreement.,Notwithstanding any provision in this Agreement,Addendum A and any changes thereto shall be signed by the CLEMIS Division Manager onbehalf of County andtheauthorizedrepresentativeasdesignatedonAddendumAonbehalfofPublicBody.TheoperationaldescriptionsoftheCLEMISApplicationsandservicesaresetforthonthe CLEMIS Website. 2.2.Compliance with Laws,Rules,Regulations,and Policies.County shall comply with allapplicablelaws,rules,and regulations and the CJIS Security Policy in the delivery,operation,and maintenance of CLEMIS Applications and in the transmission,access, storage,and use of data through or in CLEMIS Applications. 2.3.No Verification of Data.County does not verify or review data entered into and stored inCLEMISforaccuracy."tga 3.PUBLIC BODY RESPONSIBILITIES. 3.1.Execution of Exhibit VIM.Unless approved in writing by the CLEMIS Division,PublicBodymustexecuteExhibitVIItothisAgreement(OakNet Connectivity)to provideconnectivityfortheuseandoperationofCLEMISApplications.If Public Body receives approval from the CLEMIS Division not to use OakNet,such apparel will be marked on Addendum A. 3.2.Execution of Management Control Agresinent.Public Body shall execute a Management Control Agreement with County as required by and consistent with the CJIS Security Policy,which may be amended from time to time.The Management Control Agreementshall beexecutedbythepersonsauthorizedtosignAddendumA. 3.3.Compliance with Laws,Rules,Regulations,and Policies.Public Body and Public BodyEmployeesshallcomplywiththeCISSecurityPolicyandallapplicablelaws,rules,and LT.SERVICES AGREEMENT-EXHIBIT X _Approved by CLEMISStrategic Planning Committee 03/11/21 Approved by CLEMIS sowisory Committee —4/15/21 MR 21258 6/17/2021 |=oe |.PAGE|2 3.4. 35. 3.6. 3.7. 3.8. 3.9. 3.10, 3-11. 3.12. MR 21258 EXHIBIT X LT.SERVICES AGREEMENT CLEMIS regulations when using CLEMIS and when generating,entering,and using data thatis storedinCLEMIS.“ Access to CLEMIS.Only Public Body Employees authorized by Public Body may accessanduseCLEMIS.Public Body shall keep a list of Public Body Employees authorized toaccessanduseCLEMIS.Public Body shall review this list at least quarterly to ensureitsaccuracy.Upon written request of County,Public Body shall providethis list to County.Public Body shall not allow any individuals,who are not on this list,to access and useCLEMIS.om Security/Backsround Checks.Public Body shall provide for and pay forsecurity/background checks forall Public Body Employees who access and use CLEMIS,as required by the CJIS Security Policy and any other applicable law,rule,and regulation. Data Entry.Public Body is solely responsible for entering all data that is required by anyCLEMISApplicationsintoCLEMIS.° Data Ownership.All data entered into CLEMIS by Public Body shall be and shall remainthedataofPublicBody.- Data Accuracy.Public Body is solely responsible for ensuring that all data entered intoandstoredinCLEMISisaccurateandcomplete.Accurate and complete meansthat the datadoesnotcontainerroneousinformation...Public Body shall immediately correct erroneousinformationupondiscoveryoferror.To ensure accurate and complete data,Public Bodyshallconductregularandsystemicauditstominimizethepossibilityofgenerating,transmitting,and storing erroneous information..- Data Update/Expuneoment/Redaction.Public Body is solely responsible for updating,expunging,correcting,record locking,or redacting Public Body’s data entered into or storedinCLEMIS,as required by law,tule,regulation,court order,or the CJIS Security Policy. Access to Public Body Facilities.Public Body shall allow County employees access toPublicBody:facilities for maintenance of CLEMIS and to audit Public Body’s use ofCLEMIS. Provision of Hardwar ipment.The hardware/equipment needed to access and useCLEMISshallbepurchased,maintained,repaired and replaced by Public Body,unlessotherwiseagreed,in writing,by the’Parties.The hardware/equipment shall meet thespecificationsandrequirementssetforthbytheCLEMISDivision. Changes or Alternations to Public Body Facilities.If Public Body is required to ordecidestomakechangesoralternationstoitsfacilities/buildings for any reason,then PublicBodyisresponsibleforallcostsandexpensesassociatedwithmovingorrelocatinghardware/equipment used to access CLEMIS or with moving or relocating themedium/connectivity,e.g.,fiber,wireless connections,ISDN Lines,T1 Lines,etc.,used.toaccessCLEMIS..5 LT.SERVICES AGREEMENT-EXHIBIT XApprovedbyCLEMISStrategicPlanningCommittee03/11/21ApprovedbyCLEMISAdvisoryCommittee—4/15/21 6/17/2021 i nad .PAGE]3 EXHIBIT XLT.SERVICES AGREEMENTCLEMIS. 3.13.E-Mail Address.Public Body shall create and monitor a generic CLEMIS email address. The CLEMIS Division will provide Public Body instructions on how to create this email address.This email address will be the main point of contact for scheduled maintenance, outages,alerts,etc. 3.14.Cooperation.Public Body shall fully cooperate with County concerning the performance of this Agréement. 4.PROVISION:OF PUBLIC BODY DATA TO PUBLIC BODY OR THIRD PARTIES. 4.1.Request by Public Body for Public Body Data.Public Body may request in writing that County provide a copy of portions of Public Body’s data to Public Body.County will provide such data in a format and time period determined by County but will use its best efforts to provide the data in the format and time period requested by Public Body. 4.2.Third Party Requests to County for Public Body Data. 42.1.Michigan Freedom of Information Act Requests.County will respond pursuantto applicable law,to Michigan Freedom of Information Act (“FOIA”) requests addressed and received by County,Subject to applicable law,if County receives a request for Public Body’s data possessed by County,County will provide written notice to the requesting person identifying the Public Body and stating that the requesting personshall submit their request to the Public Body. Public Body shall be.responsible for responding to all FOIA requests received by the Public Body. 4.2.2.Other Legal Requests (Excluding FOIA Requests)to County for Public Body Data.County will respond pursuant to applicable law to any subpoena, court order,or other legal request addressed to.and received by County for Public Body’s data possessed by:County.Before responding to said legal request, County will use commercially reasonable efforts to inform Public Body of the request for the purpose of providing Public Body an opportunity to contest the legal request and/or to provide County with information that could impact County’s response to the legal request.For the avoidance of doubt,this paragraph 4.2.2,does not apply to FOIA requests,,which are governed by paragraph 4.2.1. (above). 4.2.3.Section 4.2 only appliesto,Public Body’s data possessed by County for the purposes of providing services under Exhibit X (CLEMIS)and not to any other exhibit.Additionally,this section 4.2 does not apply to the CLEMIS Crash Purchase Application,which is governed by section 6 (below). 4.3.Continuous Access to Public Body Data by Third Parties. 4.3.1...In Addendum A,Public Body may request that County provide continuous access to Public Body’s datato a third party.Addendum A shall identify the LT.SERVICES AGREEMENT-EXHIBIT X Approved by CLEMISStrategic Planning Committee 03/11/21 |Approved by CLEMIS Advisory Committee —4/15/21 MR 21258 6/17/2021 :ar PAGE|4 44. 4.5. 4.6. 4.7. MR 21258 EXHIBIT X LT.SERVICES AGREEMENT CLEMIS — third party and shall set forth any specific instructions regarding the provision ofsuchdatatothethirdparty.The County shall determine the mannerin which toprovideaccesstoPublicBody’s data. 4.3.2.County shall provide andshall continue to provide access to Public Body’s datatothethirdpartyidentifiedinAddendumA,until Public Body provides writtennoticetotheCLEMISManagertostoporcharigesuchaccess.The written noticeshallcontainthedateonwhichaccesstoPublicBody’s data shall stop.Uponreceiptofthisnotice,County shall promptly stop the third party’s access toPublicBody’s data and shall use its best efforts to stop third party access toPublicBody’s data on the date requested by Public Body. 4.3.3.In order to effectuate the third party’s continuous access to Public Body’s data,County will require the third party to exectite an agreement with County togoverndeliveryand/or access to Public Body’s data.The CLEMIS Manager isauthorizedtosignthisagreementonbehalfofCounty. Providing Public Body Data to Third Parties.Except as otherwise provided in thisExhibit,the Agreement,or as directed in Addendum A,County will not provide PublicBody’s data to a third party.Notwithstanding any other provision,County shall providePublicBody’s data to related Mugshots,Livescan,Michigan Incident Crime Reporting,andCrash/UD-10 trafficcrash reports to the Michigan State Police.County may provide PublicBody’s data to County contractors and vendors for the purposes of providing services toPublicBody,the County,and/or for improving CLEMIS Applications andservices. Costs for Providing Public Body Data,If County incurs any costs in providing PublicBody’s data to a third party or to Public Body,then Public Body shall be responsible forthosecostsandshallreimburseCountyfotthosecosts.The CLEMIS Division shall invoicePublicBodyforsuchcosts.Public Body shall pay the invoice at the location and within thetimeperiodstatedintheAgreement.The CLEMIS Division may waive these costs in itssolediscretion.ee Protected Health Information.If the data,to be provided to a third party,is ProtectedHealthInformation”or “PHY”(defined in 45 CFR 160.103)under the Health InsurancePortabilityandAccountabilityActof1996(“HIPAA”)and underthe changes to HIPAAmadebytheHealthInformationTechnologyforEconomicandClinicalHealthAct(“HITECH Amendment”),then County and Public Bodyshall execute a Business AssociateAgreement.' County not Responsible for Third Party Use of Data.Public Body acknowledges andagreesthatifitrequestsCountytoprovideaccesstoPublicBody’s data to a third party,County shall not be responsible for any actions ofthe third party and thethird party’s use ofPublicBody’s data.pe : LT.SERVICES AGREEMENT-EXHIBIT XApprovedbyCLEMISStrategicPlanningCommittee03/11/21ApprovedbyCLEMISAdyisoryCommittee—4/15/21 6/17/2021 .:PAGE|5 4.3. EXHIBIT XLT.SERVICES AGREEMENTCLEMIS.— Sharing Data with other CLEMIS Members.Public Body acknowledges and agreesthatCountymaysharePublicDatawithotherCLEMISmembersupontherecommendationandcounseloftheCLEMISAdvisoryCommittee. 5.FINANCIAL RESPONSIBILITIES—CLEMIS FEE Stal, Dds Ss 3.4, 5.5. 5.6. 5.7. MR 21258 Payment of CLEMIS Fee.Public Body shall pay the CLEMIS Fee to County for theCLEMISApplicationsandservices,which are marked on Addendum A.The amountof theCLEMISfeeandthecoststhatcomprisetheCLEMISFeearelistedanditemizedontheCLEMISWebsite.The CLEMIS Division shall invoice Public Body on a quarterly basisfortheCLEMISFee,unless otherwise specified.Public Body shall pay the invoice at thelocationandwithinthetimeperiodstatedintheAgreement. Establishment of CLEMIS Fee.The CLEMIS Division upon the recommendation andcounseloftheCLEMISAdvisoryCommitteeshallestablishtheCLEMISFee.TheCLEMISFeeshallbepostedontheCLEMISwebsiteandmaybeobtainedfromtheCLEMISDivision.: Review of CLEMIS Fee.The CLEMIS Division and the CLEMIS Advisory CommitteeshallannuallyreviewtheCLEMISFEE. CLEMIS and FRMS Funds.County has established andshall continue to have separateenterprisefundswithintheCountybudgetforrevenues,expenses,and operations ofCLEMIS(hereinafter “CLEMIS Fund and FRMS Fund”). Deposit of CLEMIS Fee.All monies paid by Public Body to County pursuant to thisExhibitshallbedepositedintotheCLEMISFundorFRMSFund,as applicable.OnlyrevenuesandexpensesstemmingfromCLEMISoperationsandmaintenancearerecordedintheCLEMISFundandFRMSFund;no other County revenues and expenses are recordedintheseFunds.Any equity in the CLEMIS Fund and FRMS Fundatthe end of the County’sfiscalyearshallberolledintotheCLEMISFundandFRMSFundforthenextfiscalyear.Surplus/equity in the CLEMIS Fund:and FRMS Fund can only be used for CLEMISoperationsandmaintenanceandnotforthegeneraloperationsofCountyorPublicBody.Any County general fund contributions (transfers).to the CLEMIS Fund and FRMS FundarestrictlybasedonavailabilityandofficialappropriationbyCountyandcannotbedeemedpermanenton-going contributions.| Financial Statement for CLEMIS and FRMS Funds.The County Fiscal ServicesDivisionshallpreparefinancialstatementsfortheCLEMISFundandFRMSFundonaquarterlybasis.These financial statements will be posted on the CLEMIS Website on aquarterlyandyear-end basis.The County Director of Management and Budget or his/herdesigneeshallreporttheconditionoftheCLEMISFund.and FRMS Fundto the CLEMISAdvisoryCommittee,on a quarterly basis. Refund of CLEMIS Fee for Operational Problems.Subject to Section 18 (ForceMajeure)of the Agreement,if any CLEMIS Applications are not operational for more than LT.SERVICES AGREEMENT-EXHIBIT xApprovedbyCLEMISStrategicPlanningCommittee03/11/21ApprovedbyCLEMISAdvisoryCommittee—4/15/21 6/17/2021 ,PAGE|6 EXHIBIT XLT,SERVICES AGREEMENTCLEMIS.— fourteen (14)consecutive calendar days,County shall refund the CLEMIS Fee,already paidbyPublicBody,for the days that the CLEMIS Applications were not operational. 6.COUNTY/PUBLIC BODY RESPONSIBILITIES FOR CLEMIS CITATION PAYMENTAPPLICATIONANDCLEMISCRASHPURCHASEAPPLICATION.Ifa Public Body usestheCLEMISCitationPaymentApplication(hereinafter “Payment Application)and/or the CLEMISCrashPurchaseApplication(hereinafter “Purchase Application”),then the following terms andconditionsapply: 6.1.Placement of URL.Public Body shall be responsible for placing the Payment Application 6.2. 63. 6.4. 6.5. 6.6. 6.7. MR 21258 and the Purchase Application URLs on its website;the URLsshall be provided by County.Public Body shall include this URL in printedorelectronic communications to the generalpublicregardingthePaymentApplicationandthePurchase.Application. uestions Regarding Payment of Tickets/Citations/Parking Tickets and Purchase ofCrash/Accident Reports.County shallrefer all questions that County receives to PublicBodyregardingthepaymentofcitations/tickets/parking tickets and the purchase ofcrash/accident reports and regarding the amountof monies owed to Public Body. Security of Data.County shall secure and protect data received through the PaymentApplicationandPurchaseApplicationGneludingcreditcardinformation)according to law,County’s contractual obligations,and reasonable business standards and practices. No Interference with Contract.Third-party ‘service providers such as PayPal Inc.andElavon,Inc.‘are required for the operation of the Payment Application and PurchaseApplication.Neither Public Body nor Public Body Employees shall act or fail to act,either directly or indirectly,in a manner to cause any purported breach in any term orconditioninanyagreementbetweenCountyandsuchthirdparty. Enhanced Access Fee.Persons orentities paying citations/tickets/parkingtickets throughthePaymentApplicationorpurchasingcrash/accident reports through the PurchaseApplicationshallbechargedanEnhancedAccessFee,in addition to the monies owed toPublicBody. Payment Transaction for Payment Application.When using the Payment Application,apersonorentitypayingacitation/ticket/parking ticket will authorize twotransactions,at the time of payment:(1)one transaction for payment of monies owed toPublicBody/Court and (2)onetransaction for payment of the Enhanced Access Fee.ThefundsforthepaymenttoPublicBody/Court will be directed to the depository accountdesignatedand/or owned by Public Body/Court.The funds for the Enhanced Access FeewillbedirectedtoadepositoryaccountdesignatedandownedbyCounty. Amount of Enhanced Access Fee for Payment Application.The Enhanced Access Feechargedtopersons/entities paying citations/tickets/parking tickets through the PaymentApplicationshallbeinanamountestablishedbytheOaklandCountyBoardofCommissioners,Miscellaneous Resolution #07121 and as subsequently amended by the LT.SERVICES AGREEMENT-EXHIBIT xApprovedbyCLEMISStrategicPlanningCommittee'03/11/21ApprovedbyCLEMISAdvisoryCommittee—4/15/21 6/17/2021 :PAGE/7 EXHIBIT XIT.SERVICES AGREEMENTCLEMIS. Oakland County Board of Commissioners.Public Body shall receive one dollar ($1.00)of the Enhanced Access Fee collected for each citation/ticket paid through the Payment Application.Given the small amount of the Enhanced Access Fee for parking tickets, Public Body shall receive no portion of the Enhanced Access Fee collected for parking tickets paid through the Payment Application. 6.8.Amount of Enhanced Access Fee for Purchase Application,The Enhanced Access Fee charged to persons/entities purchasing ctash/accident reports through the Purchase Application,shall be in an amount established by the Oakland County Board of Commissioners,Miscellaneous Resolution #09182 and as subsequently amended by the Oakland County Board of Commissioners.Public Body shall receive one dollar ($1.00)of the Enhanced Access Fee collected for the purchase of each crash/accident report through the Payment Application. 6.9.Amount of Fee for Crash/Accident Report,Public Body shall set the fee for the purchase of the crash/accidentreport through the Purchase Application.The amountof this fee shall be listed in Addendum A. 6.10.Distribution of Enhanced Access Fees and Fees for Crash/Accident Reports.Public Body’s portion of the Enhanced Access Fees,set forth in this Exhibit,and the fee for the crash/accidentreports,set forth in Addendum A,shall be disbursed to Public Body pursuant to its written instructions.Public Body shall provide the written instructions,required by this section to CLEMIS Division. 6.11.Obligations and Responsibilities if Public Body is a Court. 6.11.1.Access to Website.If Public Body is a Court,then County shall provide access to a password protected website where Public Body/Court can issue credits or refunds and view daily,weekly,and monthly transactions processed through the Payment Application. 6.11.2.Contract for Credit Card Processing.If Public Bodyis a Court,then County shall establish,maintain,and pay for a separate contract for credit card processing services with the entities currently providing credit card processing services for County,i.e.,PayPal Inc.and Elavon,Inc. 6.11.3.Separate Depository Bank Account.If Public Bodyis a Court,then it shall maintain a corresponding depository bank account,with a depository financial institution acceptable to County,for the receipt of monies owed to Public Body/Court.Public Body/Court shall provide County with all necessary bank account numbers and routing anor to give effect to this requirement. 7,CLEMIS ADVISORY COMMITTEE. 7.1.Establishment and Purpose of CLEMIS Advisory Committee.The CLEMIS Advisory Committee was established to obtain advice and guidance from CLEMIS Members LT.SERVICES AGREEMENT-EXHIBITX Approved by CLEMIS Strategic Planning Committee 03/11/21 Approved by CLEMIS Advisory Committee —4/15/21 MR 21258 6/17/2021 PAGE|8 LT.SERVICES AGREEMENTCLEMIS. concerning policy,technical,and operatiorial questions for CLEMIS Applications.ThepurposebehindtheCLEMISAdvisoryCommitteeistoallowCLEMISMemberstoprovideinputregardingtheoperationandmanagementofCLEMIS.The CLEMIS AdvisoryCommitteeleadstheCLEMISConsortiumandprovidesrecommendationsandcounseltotheCLEMISDivisionregardingtheoperation,maintenance,and budget for CLEMIS(including suggested security policies,development/operation/modifications to CLEMISApplications,and actions regarding misuse of CLEMIS). 7.2.Composition of CLEMIS Adviso y Committee.The composition of the CLEMISAdvisoryCommitteeispostedontheLEMISWebsite. 7.3.CLEMIS Advisory Committee Meetings.The CLEMIS Advisory Committee meets atleastfour(4)times per year.CLEMIS Members are encouraged to attend. 74.CLEMIS Advisory Committee Officers.Every July,the CLEMIS Advisory CommitteeshallelectaChairpersonbymajorityvote.The Chairperson shall select and appoint a Co-Chairperson.The CLEMIS Division ‘Manager shall serve as Executive Secretary to theCLEMISAdvisoryCommittee.The Executive Secretary shall prepare the agenda forCLEMISAdvisoryCommitteemeetings.Prior to each meeting,the Chairperson and theExecutiveSecretaryshallreviewthecontentsofeachagenda. 7.5.CLEMIS Advisory Committee—Subcommittees.The CLEMIS Advisory Committeemaycreatesubcommitteesasitdeemsappropriate.The subcommittees and theircompositionandresponsibilitiesshallbepostedontheCLEMISWebsite.The CLEMISAdvisoryCommitteeChairpersonshallappointthechairpersonsofthesubcommittees,except for the Chairperson of the Strategic Planning subcommittee,whose Chairperson isthecurrentPresidentofOaklandCountyChiefsofPoliceAssociationandexceptfortheChairpersonofFireGovernancewhoseChairpersoniselectedbytheFireGovernanceCommitteemembers.: 8.TRAINING.Public Body shall require all Public Employees whouse or access CLEMISto attendtrainingclassesrequiredbytheCLEMISDivision.The formatofthe training classes will be at thediscretionoftheCLEMISDivision,e.g.,train the trainer,classroom training,or on-line/remotetraining.If the training classes are held at County facilities or held in an on-line/remote format,then such training classes are at no cost to Public Body or Public Employees.Ifthe training classes.are held at non-County facilities,there may be a'chatge to Public Body based on time,materials,and location oftraining classes.. 9.SUPPORT AND MAINTENANCE SERVICES..County shall maintain and support theCLEMISApplications.The CLEMIS Fee includes the costs for support and maintenance servicesfortheCLEMISApplicationsandotherservicesprovidedbytheCLEMISDivision,unlessotherwiseindicatedonAddendumA.When providing support and maintenance services forCLEMIS,County has the authority to prioritize its Tesources,including,but notlimited to,the orderinwhichcallsforsupportormaintenancewillberesolvedandallocationoftimeofitsemployees,agents,subcontractors,and equipment.. LT.SERVICES AGREEMENT-EXHIBIT XApprovedbyCLEMISStrategicPlanningCommittee03/11/21ApprovedbyCLEMISAdvisoryCommittee—4/15/21 MR21258 6/17/2021 ,PAGE|9 EXHIBIT XLT.SERVICES AGREEMENTCLEMIS: 10.OBLIGATIONS &RESPONSIBITIES UPON TERMINATION/CANCELLATION. 10.1. 10.2. 10.3. 10.4, MR 21258 Use of CLEMIS &CLEMIS Applications.Upon the effective date of termination or cancellation of this Exhibit,Public Body shall stop using CLEMIS and CLEMIS Applications andit shall not have access to CLEMIS and CLEMIS Applications. Use_and Access to Public Body’s Data.Upon the effective date of termination or cancellation of this Exhibit,Public Body’s ae shall not be useable by or accessible to any other CLEMIS Member. Transition of Dataupon Termiinatiin/Cancellation,Upon termination or cancellation of this Agreement,CLEMISshall provide a copy ofPublic Body’s data to Public Body in an electronic format and a time period determined by County.Upon written confirmation from Public Body that it received its data,County will purge Public Body’s data from CLEMIS and any disaster recovery sites:If County incurs any costs in copying Public Body’s data, then Public Body shall be responsible for those costs and shall reimburse County for those costs.The CLEMIS Division shall invoice Public Body for such costs.Public Body shall pay the invoice at the location and within the time period stated in the Agreement.The CLEMISDivision may waive these costs inits sole discretion. Obligation to Pay CLEMIS Fee Upon Termination/Cancellation.Public Body's obligation to pay the CLEMIS Fee shall stop on the effective date of termination or cancellation.If the termination or cancellation date is other than the end of a quarter,any CLEMISFee,paid in advance to County,shall be refunded to Public Body on a pro-rated daily basis for the time period that Public Body paid in advance, LT.SERVICES AGREEMENT-EXHIBIT X Approved by CLEMISStrategic Planning Committee 03/11/21 Approved by CLEMIS Advisory Committee —4/15/21 6/17/2021 aA PAGE|10 ‘ADDENDUM A I.CLEMIS CATEGORIES/TIERS _ Public Body shall receive the CLEMIS Applications and services associated with the category/tier selectedbelow.The CLEMIS Website describes each category/tier listed below,describes the CLEMIS ApplicationsthatarereceivedwithaparticularCategory/tier,and lists the cost for the below categories.As usedin thisAddendum"FTE"means Full-Time Equivalents (Sworn Officers). ~©)16 or more FTE's CE 6-15 FTE's ©)1-5 FTE's q ©te ormore FTE's ©6-15FTEs =)1-5 FTEs 16 or more FTE's 6—15 FTE's 1-5 FTE'sO7Tier3 C)16 ecmors FTE's ‘o.6-15 FTE's ©)1-5 FTEsTier4Rescinded Tier 5 Rescinded Tier 6 (eCLEMIS) 19 or more FTE's C)6-18 FTE's -1-5 FTE'sTier7PublicSafetyAnsweringPoint(PSAP)/Central Dispatch Center CIO&Tier 8 Jail Management(outside Oakland County) Federal Departments,Offices or Ag encies Inquiry Onlyin the State of Michigan (does notcontributeanydata) District Court in Oakland County (excluding 52nd District Courts) O Pays CLEMIS Fee:receivesticket dataload and CLEMIS Citation PaymentApplication isoptional. ©Does not pay CLEMIS Fee:receives ticket data load and must exclusively use CLEMISCitationPaymentApplication.a ry]District Court outside Oakland County QO Pays CLEMISFee:receives ticket data load and CLEMISCitation PaymentApplication isoptional.i C)Does not pay CLEMIS Fee:receives ticket data load and must exclusively use CLEMISCitationPaymentApplication., ry]Circuit Court (outside Oakland County -does not contribute any data) i |Prosecutor Office (outside Oakland County,doés not contribute any data) ‘Z|FRMS Participant (Fire Records Management System) Page [1 ,:Approved bySP Committee 07-08-15ApprovedbyCLEMISAdvisoryCommittee07-16-15:’Approved by BOC 8-13-15 ADDITIONAL CLEMIS APPLICATIONS Public Body may select and shall receive any of the ‘CLEMIS Applications,selected below,for a separate cost.The cost for the CLEMIS Applications isset forth on the CLEMIS Website. | [I Page |2 Mobile Bata Computers (“MDC”). - O WITH County provided wireless -(e)WITHOUT County provided wireless C)CAD Only WITHOUTCounty provided wireless Livescan ©WITH printer .©)witHout printer Mugshot ; ©Capture Station and Investigative .=_C)investigative Only Jail Management )CLEMIS Member located in Oakland County )CLEMIS Memberlocated outside Oakland County OakVideo (CLEMIS Member located outside Oakland County) Crime Mapping Application Vendor name: Address: Contact::Phone: Email:| Pawn Application Fire Records Management System In Oakland County O Phase |os O PhaseII Fire Records Management System Outside Oakland County Police,Fire and/or Public Safety Department Data Extract €In Oakland County.CQ Outside Oakland County Vendor name: Address: Contact:2 _Phone: Email: Approved by SP Committee 07-08-15 Approved by CLEMIS Advisory Committee 07-16-15 Approved by BOC 8-13-15 CRASH Report Payment Amount;$10.00 AccessDisbursementInstructions CO Disbursement when Requested -@&Disbursement Quarterly Make Check Payable to:City of Hu dson- [S/S OPT-IN of Exhibit Vill (OakNet Connectivity)OakNet connectivityis needed :4} COUNTY:Pham ZeZo L832 2‘CLEMISDivision Manager-"Date PUBLIC _—EE,LY LE Lows rientame C2¢Moaamece Chesson btlblene Signature:LE2 fO-S-QzZZ Date '(to be completed by Public Body) Page [3 Approved by SP-Committee 07-08-15ApprovedByCLEMISAdvisoryCommittee07-16-15 Approved by BOC 8-13-15 2414 CITY COUNCIL 121 N CHURCH STREET,HUDSON,MI REGULAR MEETING October.4,2022 747691::The regular meeting was called to order by Mayor Carmel Camp at 7:00 pm.in the CouncilChambers.me ROLL CALL:PRESENT:Carmel Camp,Lee Daugherty,Natalie Loop,Rick Moreno,BruceVanWierenandCarlSword ABSENT:Pam Ely ALSO PRESENT:Barb Ireland-Hudson Post Gazette,Mission Square —Nicholas Rea &MaraFessler,Lisa Enerson,Ann Daugherty,DPW Superintendent JayBest,Candi Best,Fire Chief Jerry Tanner Jr.,Police Chief Ronald Keck,City Manager Charles Weir,and City Clerk Jeaniene McClellan ORDERSOF THE DAY: Excuse Absent Members: 747692: Motion by Rick Moreno,seconded by Carl Sword to excuse Pam Ely from the meeting.CARRIED 6-0 by roll call Approval of Minutes of September 20,2022:°747693: Motion by Natalie Loop,seconded by Rick Moreno to approve the minutes from September20,2022 and place on file.CARRIED 6-0 by roll call » PUBLIC COMMENT:;“HE | Barb Ireland —Stated for the record that Halloween is on the 31%not the 29%, PRESENTATION: Mission Square —Nicholas Rea &Mara Fessler —Presented what Mission Square does fortheCity’s employees retirement and answered.any questions Council had. 2415 NEW BUSINESS: Service Award:James Stevens:as Se On behalf of the citizens of Hudson,the Hudson City Council extends its appreciation for JamesStevens’40 (forty)years of dedicated service in the City of Hudson from August 3,1982 to August 3,2022. The City’s policy has never given any recognition to any part time employees.We would like tochangethatstartingwiththetwodepartmentheadsthathasbeenhereforalongtime.747694::ot Motion by Carl Sword,seconded by Natalie Loop Present 40-Year Service Award to James Stevens CARRIED 6-0 byroll call vote.- Service Award:Jerry Tanner:oe On behalf of the citizens of Hudson,the Hudson City Council extends its appreciation for JerryTannerJr’s 32 (thirty-two)years of dedicated service in the City of Hudson from March 1990 toMarch2022..PS ae The City’s policy has never given any recognition to any part time employees.We would like tochangethatstartingwiththetwodepartmentheadsthathasbeenhereforalongtime.just a .747695:seMotionbyBruceVanWieren,seconded by Natalie Loop present 32-Year Service Award toJerryTannerJr.CARRIED 6-0 by roll call vote. Authorize:No Parking on Main Street —Homecoming Parade:The Hudson High School Homecoming Parade will be held on Friday,October 7th.The paradeline-up will originate on Tiffin Street at approximately.5:45 p.m.The parade will commencewestonM-34 to US-127 turning north on US-127,and continue north to Tiger Drive atThompsonField.ae An advanced notice of permitted activity will be sent to MDOT for permission to close MainStreetforthedurationoftheparade.Werequest that Council authorize “no parking”in the 200and300BlockofW.Main Street from approximately 5:30 p.m.to 6:30 p.m.for the parade.Thiswillallowforasaferenvironmentforthechildrenandothersattendingtheparade.AllowingparkingonMainStreetcausespeopletostandin-betweenthe cars and/or on the inside of the carsintheparaderoute. If Council authorizes “no parking”in the 200 and 300 block of W.Main Street for the parade,DPW and HPD will take care of setting up and removing the appropriate barricades.In the eventthatparkingcanbeopenedupsoonerthan6:30 p.m.,they will do so. 2416 747696: Motion by Natalie Loop,seconded by Rick Moreno authorize “No Parking”in the 200 and 300 Block of W.Main Street from 5:30 p.m.until 6:30 p.m.on Friday,October 7,2022 for the Hudson High School Homecoming Parade:CARRIED 6-0 byroll call vote. Approve:Oakland County CLEMIS Agreement: In 2017 the city entered into an agreement with Oakland County for the use of the Courts and Law Enforcement Management Information System (CLEMIS)to provide law enforcement reporting and information software and maintenance on Hudson PD office and mobile data computers.CLEMIS is used county wide,here in Lenawee County. The agreementis up for renewal and will remain in effect for five years.Mr Weir has reviewed the new agreement andfind it to be acceptable without any major differences compared to the original agreement reviewed and approved by Council ames the City Attorney in 2017. 747697: Motion by Carl Sword,seconded by Natalie Loop approve the five year agreement with Oakland County for I.T.services for CLEMIS,and authorize the City Manager to sign the agreement.CARRIED6-0 by roll call vote. Approve:Computer IT.Services for HPD with Sonit Systems LLC: The Hudson Police Department is currently having’issues with the firewall which is causing issues with the computers at the PD.The firewall at the PD is used for the protection of criminal justice records and information and requires I.T.services that are beyond what our current I.T. provider’s expertise. Chief Keck contacted Sonit Systems LLC which is also used by other law enforcementagencies. Sonit Systems requires a signed agreement before they provide any equipment and services. Chief Keck was advised that the hourly rate for their services is $135.00 an hour.Chief Keck will only be using Sonit Systems when’he has firewall issues.All other LT.needs will be addressed by the city’s regular I.T.provider. 747698: Motion|by Bruce VanWieren,seconded by Lee Daugherty approve the agreementwith Sonit Systems LLC for I.T.services and authorize the ‘City.Manager to sign the agreement. CARRIED6-0 byroll call vote. 2417 UNFINISHED BUSINESS: Bills: Bills to Council October4,2022 Bills to be Approve ||Total|“..$0.00] Bills to be Confirmed First Bankcard $1,895.84 .ALS Credit Card ChargesQuadrient|+,-$1,112.48 Monthly Postage and Supply ‘ete Purchase Modern Waste --$9,741.64 Refuse Contract October 2022 Renius &Renius .$1,512.50 Monthly Assessing Service |Fee Total |.$14,262.46 747699: Motion by Lee Daugherty,seconded by Rick Morend to pay the bills.CARRIED 6-0 by roll call vote Account Balances &Check Register: Account Balances:| General Fund 8 8549.416.97 Cemetery TrustFund «©|...$2,262.45 Major Street Fund :*$149,380.75 Local Street Fund .$114,278.00 Fire Department Fund ~-$90,035.41 747700: Recreation Fund Cemetery Foundation Ambulance Community Center Thompson Museum Fund Library Fund Thompson Library Fund © Museum Fund Downtown Development Industrial Park Fund LDFA 2021 Capital Improvement Sidewalk Fund Utilities Fund Motor Veh and Equip Fund Property Tax Collection , Income Tax Fund Payroll Fund Bond Fund $4,612.81 ~$40,259.57 $68,030.73 $13,690.03 $57,662.33 $0.00 $0.00 $40,979.50 $44,170.76 $11,726.97 $0.00 $112,082.42 $2,565.98 ~.$266,010.41 $208,454.91 $17,892.43 $51,337.29 $808.02 2418 Motion by Lee Daugherty,seconded by Rick Moreno to accept the Account Balances &CheckRegisterandplaceonfile.CARRIED 6-0 by rall call vote Revenue Expenditure Report: 747701: Motion by Carl Sword,seconded by Lee Daugherty to accept the Revenue ExpenditureReportandplaceonfile.CARRIED 6-0 by roll call-vote — MANAGER’S REPORT:© e The Washington /Aldrich Street chip and seal project is expected to be completedSaturdayOctober1.There is a 26%increase of cost for the project due to additionalundercuttingandpavingattheintersectionofWashingtonandOakStreets,and theadditionalmillingrequiredduetodiscoveringconcreteunderthestreetsurface.There are sufficient funds in the major an of $2,454.66 in the funds. e TheState of Michigan Department of Treasury Uniform Chart of Accounts is beingupdatedandallLocalUnitsofGovernmentarerequiredtocomply.This update was dlocal streets line items but will only leave a balance ‘finalized November 2020.Manylocal governments are not in compliance yet the City ofHudsonbeingoneofthem.City Treasurer Megan Thompson is working on the update.Manylocalunits have contracted this work out due to the extensive work required.Duethedeadlinebeforetheendofourcurrentbudgetyear,it is likely that Mr Weir will berequestingCounciltocontractthisworktobedone. 2419 At the September Council meeting the Woods was on the agenda to do a presentation abouttheir retail business of marijuana but they did not show up for the meeting.Mr Weir hastried to call and left emails with no response back. City Clerk and City Manager met with the city medical insurance provider (Ibex)and a Blue Cross Blue,Shield representative about the upcoming renewal.There is going to be a 12.62%increase in the premium.We discussed options to try and control costs.The Blue Cross representative did advise that they expect a reduction in cost some time over the next year.Thecity is currently paying $384,477.96 annually to insure the full-time employees andtheir families.The renewalcost will be $433,009.44. Dixon Engineering will be cleaning and inspecting the Webster Park water tower onThursdayOctober20%. Mr Weir spoke with Tim Evans of Monroe Valuation about the commercial property appraisal for 458 Cross Street and they are tentatively going to be onsite FridaySeptember30°. Accepting online payments for Property Takes and Utility Bills thru the City’s Website. Michigan Departmentof Treasury’returned-$17.,111.00 to the City.These funds were part of the Coronavirus Relief Fund from theState. DPW had an emergency waterline service repair at 139 Lafayette Street,the service line was lead/galvanize pipe.The repair was $7,500.00,aa portion of the expense will be covered by the homeowner. COUNCIL COMMENTS: ADJOURNMENT: 747702: MotionMotionby Rick Moreno,seconded by Bruce VanWieren to adjourn the meeting at 8:08 pm APPROVED: Carmel Camp,Mayor ATTEST: Jeaniene McClellan,City Clerk February 2, 2023 Michigan Department of State Office of the Great Seal Richard H. Austin Building, 1st Floor 430 W. Allegan Lansing, MI 48918 Dear Office of the Great Seal: On June 17, 2021, the Board of Commissioners for Oakland County entered into an agreement per MR #21258 – Information Technology – Modifications to the Comprehensive I.T. Services Interlocal Agreements. As required by Urban Cooperation Act 7 of 19 67 - MCL 124.510(4), a copy of the signed agreement with the County of Oakland and the City of Hudson, and the authorizing Board of Commissioners Resolution are enclosed for filing by your office. Send confirmation of receipt of this agreement to: Mr. Joseph Rozell, Director of Elections Oakland County Clerk/Register of Deeds County Service Center, Building #14 East 1200 N. Telegraph Rd. Pontiac, MI 48341 (Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.) Contact our office at (248) 858-0564 if you have any questions regarding this matter. Sincerely, COUNTY OF OAKLAND Joseph J. Rozell, CERA Director of Elections Cc: Donna Dyer, Corporation Counsel, Oakland County Erika Munoz-Flores, Corporation Counsel, Oakland County Sharon Cullen, Corporation Counsel, Oakland County Kim McCabe, IT Project Specialist, Oakland County Jeaniene McClellan, Clerk, City of Hudson Enclosures