HomeMy WebLinkAboutResolutions - 2023.01.26 - 37842
AGENDA ITEM: Fiscal Year 2023 Appropriation with the City of Novi for Tri-Party Road Improvement
Program – Project No. 55051 23-4
ITEM CATEGORY: Road Improvement
COMMITTEE MEETING: Board of Commissioners
DATE: Thursday, January 26, 2023 6:21 PM - Click to View Agenda
ITEM SUMMARY SHEET
DEPARTMENT SPONSORED BY
Board of Commissioners Gwen Markham
INTRODUCTION AND BACKGROUND
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
ITEM REVIEW TRACKING
Yolanda Smith Charles, Created/Initiated - 1/26/2023
David Woodward, Board of Commissioners Approved - 1/26/2023
Hilarie Chambers, Executive's Office Approved - 1/28/2023
Lisa Brown, Clerk/Register of Deeds Final Approval - 2/2/2023
AGENDA DEADLINE: 01/26/2023 7:06 PM
COMMITTEE TRACKING
2023-01-18 Economic Development & Infrastructure - Recommend to Board
2023-01-26 Full Board - Adopted
ATTACHMENTS
1. 55051 Schedule A - Budget Amendment
2. 55051 Tri-Party_Novi
January 26, 2023
RESOLUTION #2023-2452 _ 23-4
Sponsored By: Gwen Markham
Board of Commissioners - Fiscal Year 2023 Appropriation with the City of Novi for Tri-Party
Road Improvement Program – Project No. 55051
Chair and Members of the Board:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-
Party Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs)
with the construction, maintenance and repair of roads under the supervision, direction and control of
the Road Commission for Oakland County (RCOC); and
WHEREAS on September 29, 2022, the Oakland County Board of Commissioners approved
Miscellaneous Resolution #22332 which appropriated $2,000,000 for the FY 2023 Tri-Party Road
Improvement Program allocation for projects managed by the RCOC; and
WHEREAS the City of Novi, along with the RCOC, has identified a project and said project is ready to
be undertaken immediately; and
WHEREAS the project meets the terms and conditions of the Tri-Party Road Improvement Program
and the local cost participation agreement; and
WHEREAS in the event the FY 2024 Tri-Party Program Funds are not available, the COMMUNITY
shall be responsible for their one-third (1/3) share as well as the COUNTY’S one-third (1/3) share.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the City of Novi and authorizes the transfer of Tri-Party Road
Improvement Program funds in the amount of $98,593 from Non-Departmental Transfers
appropriation (9090101).
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original
agreement, which are consistent with the project as originally approved, will be paid when invoiced
and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement
will require a separate resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services, and the
City of Novi.
BE IT FURTHER RESOLVED that the FY 2023 budget shall be amended as described in the
attached Schedule A – Budget Amendment.
Chair, the following Commissioners are sponsoring the foregoing Resolution: Gwen Markham.
Date: January 26, 2023
David Woodward, Commissioner
Date: January 28, 2023
Hilarie Chambers, Deputy County Executive II
Date: February 02, 2023
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2023-01-18 Economic Development & Infrastructure - Recommend to Board
2023-01-26 Full Board - Adopted
VOTE TRACKING
Motioned by Commissioner Robert Hoffman seconded by Commissioner Yolanda Smith Charles to
adopt the attached Road Improvement : Fiscal Year 2023 Appropriation with the City of Novi for Tri-
Party Road Improvement Program – Project No. 55051 .
Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Christine Long, Robert
Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson,
Gary McGillivray, William Miller III, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay
Raman (17)
No: None (0)
Abstain: None (0)
Absent: (0)
Passed
ATTACHMENTS
1. 55051 Schedule A - Budget Amendment
2. 55051 Tri-Party_Novi
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
January 26, 2023, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at
Pontiac, Michigan on Thursday, January 26, 2023.
Lisa Brown, Oakland County Clerk / Register of Deeds
Oakland County, Michigan
Board of Commissioners - Fiscal Year 2023 Appropriation with the City of Novi for Tri-Party Road Improvement Program – Project No. 55051
Schedule "A" DETAIL
R/E Fund Name Division Name Fund #Division #Program #Account #
Operating
Unit (OU)
Fund
Affiliate
Budget
Reference
Project
Unit Project #Activity Analysis Account Title
FY 2023
Amendment
FY 2024
Amendment
FY 2025
Amendment
E General Fund Non-Department 10100 9010101 153010 740135 Road Commission Tri-Party $98,593 $-$-
E General Fund Non-Department 10100 9090101 196030 740135 Road Commission Tri-Party (98,593)--
Total Expenditures ---
Quality Life through Good Roads “We Care”
Inter–Departmental Memorandum
Programming Division
DATE:December 1, 2022
TO:Samuel Fitzer, P.E., Director of Engineering
FROM:Thomas G. Noechel, Programming Supervisor
SUBJECT:PROJECT NO. 55051, NOVI ROAD
9 MILE ROAD TO 10 MILE ROAD
LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM
CITY OF NOVI
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the City of Novi for the hot mix asphalt, cold milling and
overlay on Novi Road from 9 Mile Road to 10 Mile Road. Construction on this project is
expected to begin next spring.
The City of Novi has elected to use the Tri-Party Program to fund the estimated total
project cost of $591,556. Our share is estimated to be $394,370 and is in the FY22
budget.
The project is in the district of County Commissioner Gwen Markham. The agreement is
in our standard approved format, and I recommend Board approval and authorize the
Managing Director to execute the agreement on behalf of the Board.
TGN/ll
Attachments
Department Review / Approval
MDO Review / Concur
Samuel
Fitzer
Digitally signed by Samuel Fitzer
DN: cn=Samuel Fitzer,
o=Engineering Department,
ou=Director,
email=sfitzer@rcoc.org, c=US
Date: 2022.12.07 11:45:00 -05'00'
Gary
Piotrowicz
Digitally signed by
Gary Piotrowicz
Date: 2022.12.08
10:13:54 -05'00'
QUALITY LIFE THROUGH GOOD ROADS:
ROAD COMMISSION FOR OAKLAND COUNTY
“WE CARE.”
Board of Road Commissioners
Ronald J. Fowkes
Commissioner
Andrea LaLonde
Commissioner
Nancy Quarles
Commissioner
Dennis G. Kolar, P.E.
Managing Director
Gary Piotrowicz, P.E., P.T.O.E.
Deputy Managing Director
County Highway Engineer
31001 Lahser Road
Beverly Hills, MI
48025
248-645-2000
FAX
248-645-1349
www.rcocweb.org
December 16, 2022
Ms. Alyssa Craigie, Administrative Assistant
City of Novi, Clerk’s Office
45175 Ten Mile Road
Novi, MI 48375
Re: Project No. 55051; Novi Road
9 Mile Road to 10 Mile Road
Local Cost Participation Agreement / Tri-Party Program
Dear Ms. Craigie:
A fully signed and executed agreement for the above-mentioned
project is enclosed.
The agreement was approved and subsequently signed by Dennis
G. Kolar, P.E., Managing Director at the regularly scheduled Board
meeting of Thursday, December 15, 2022.
Please contact Thomas G. Noechel, Programming Supervisor at
(248) 645-2000 ext. 2266 to answer questions or for additional
information.
Sincerely,
Shannon J. Miller
Deputy-Secretary /Clerk of the Board
/sm
Enclosure
cc: Finance Department
Legal Department
15th December