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HomeMy WebLinkAboutResolutions - 2023.02.16 - 37973 AGENDA ITEM: Position Deletion and Creation DEPARTMENT: Health & Human Services - Neighborhood and Housing Development MEETING: Board of Commissioners DATE: Thursday, February 16, 2023 6:00 PM - Click to View Agenda ITEM SUMMARY SHEET COMMITTEE REPORT TO BOARD Resolution #2023-2546 _ 23-28 Motion to adopt the attached suggested resolution. ITEM CATEGORY SPONSORED BY Staffing Modification Penny Luebs INTRODUCTION AND BACKGROUND Oakland County has a need for the creation of 11,582 additional affordable housing units over the next decade and has more than 150,000 renters, of which 41.4% are cost burdened and paying more than 30% of their income on rent. The Neighborhood and Housing Development (N&HD) Division has reviewed the overall operations and determined that the position of N&HD Officer is needed due to increasing responsibilities and funding oversight. This is a request to: 1. delete the position of N&HD Manager at grade salary UNI/129 2. to create a new classification of N&HD Officer at grade salary UNI/131 3. and to create a full time special revenue position of N&HD Officer. BUDGET AMENDMENT REQUIRED: Yes Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at 248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional information. CONTACT Leigh-Anne Stafford, Director Health & Human Services-APP ITEM REVIEW TRACKING Penny Luebs, Created/Initiated - 2/16/2023 David Woodward, Board of Commissioners Approved - 2/16/2023 Hilarie Chambers, Executive's Office Approved - 2/21/2023 Lisa Brown, Clerk/Register of Deeds Final Approval - 2/28/2023 AGENDA DEADLINE: 02/16/2023 6:00 PM ATTACHMENTS 1. PH&S_NHD Staffing Modification - Schedule A 2. NHD - FY 23 Staffing Modification Write up (2) 3. DRAFT - NHD Officer - 2022-12-12 COMMITTEE TRACKING 2023-02-07 Public Health & Safety - Recommend to Board 2023-02-16 Full Board - Adopt Motioned by: Commissioner Michael Gingell Seconded by: Commissioner Penny Luebs Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson, Gary McGillivray, William Miller III, Yolanda Smith Charles, Charles Cavell, Ajay Raman (17) No: None (0) Abstain: None (0) Absent: Christine Long, Brendan Johnson (2) Passed February 16, 2023 RESOLUTION #2023-2546 _ 23-28 Sponsored By: Penny Luebs Health & Human Services - Neighborhood and Housing Development - Position Deletion and Creation Chair and Members of the Board: WHEREAS the Neighborhood & Housing Development Division has reviewed the overall operations and has determined that the budget and responsibilities for the Neighborhood & Housing Development team has greatly increased; and WHEREAS it has been determined that an Officer Neighborhood & Housing Development position is more appropriate due to increasing responsibilities and funding oversight.. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves to delete one (1) Special Revenue FTE Manager Neighborhood & Housing Development position (P00014809) within the Neighborhood & Housing Development Division. BE IT FURTHER RESOLVED to create a new merit system classification titled Neighborhood & Housing Development Officer to be placed at salary grade UNI/131, FLSA Exempt. BE IT FURTHER RESOLVED to create one (1) SR FTE Neighborhood & Housing Development Officer within the Neighborhood & Housing Development Administration unit (#1060701). BE IT FURTHER RESOLVED that the FY2023 – FY2025 budget is amended as detailed in the attached Schedule A. Chair, the following Commissioners are sponsoring the foregoing Resolution: Penny Luebs. Date: February 16, 2023 David Woodward, Commissioner Date: February 21, 2023 Hilarie Chambers, Deputy County Executive II Date: February 28, 2023 Lisa Brown, County Clerk / Register of Deeds COMMITTEE TRACKING 2023-02-07 Public Health & Safety - Recommend to Board 2023-02-16 Full Board - Adopt VOTE TRACKING Motioned by Commissioner Michael Gingell seconded by Commissioner Penny Luebs to adopt the attached Staffing Modification: Position Deletion and Creation . Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson, Gary McGillivray, William Miller III, Yolanda Smith Charles, Charles Cavell, Ajay Raman (17) No: None (0) Abstain: None (0) Absent: Christine Long, Brendan Johnson (2) Passed ATTACHMENTS 1. PH&S_NHD Staffing Modification - Schedule A 2. NHD - FY 23 Staffing Modification Write up (2) 3. DRAFT - NHD Officer - 2022-12-12 STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on February 16, 2023, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan on Thursday, February 16, 2023. Lisa Brown, Oakland County Clerk / Register of Deeds Oakland County, Michigan HEALTH AND HUMAN SERVICES - NEIGHBORHOOD HOUSING AND DEVELOPMENT DIVISION - NEIGHBORHOOD HOUSING DEVELOPMENT STAFFING MODIFICATION Schedule "A" DETAIL R/E Fund Name Division Name Fund # (FND)Cost Center (CCN) # Account # (RC/SC) Program # (PRG)Grant ID (GRN) # Project ID # (PROJ) Region (REG) Budget Fund Affiliate (BFA) Ledger Account Summary Account Title FY 2023 Amendment FY 2024 Amendment FY 2025 Amendment E Housing & Community Development Neighborhood Housing and Dev.FND11006 CCN1060701 SC702010 PRG172130 GRN-0001064 702000 Salaries $(65,868)$(131,736)$(131,736) E Housing & Community Development Neighborhood Housing and Dev.FND11006 CCN1060701 SC722740 PRG172130 GRN-0001064 722000 Fringe Benefits (31,821)(63,641)(63,641) E Housing & Community Development Neighborhood Housing and Dev.FND11006 CCN1060701 SC702010 PRG172130 GRN-0001064 702000 Salaries 56,833 113,666 113,666 E Housing & Community Development Neighborhood Housing and Dev.FND11006 CCN1060701 SC722740 PRG172130 GRN-0001064 722000 Fringe Benefits 26,951 53,903 53,903 E Housing & Community Development Neighborhood Housing and Dev.FND11006 CCN1060701 SC730373 PRG172130 GRN-0001064 730000 Contracted Services 13,904 27,808 27,808 Total Expenditures $-$-$- REQUEST: 1. To delete one (1) Special Revenue (SR) FTE Manager Neighborhood & Housing Development position (1060101-14809) within the Neighborhood & Housing Development Administration. 2.To create a new merit system classification titled Neighborhood & Housing Development Officer to be placed at salary grade UNI/131, FLSA Exempt. 3. Create one (1) Special Revenue (SR) Full-Time Eligible (FTE) Neighborhood & Housing Development Officer position within the Neighborhood & Housing Development Administration unit (#1060701). PROPOSED FUNDING: American Rescue Plan (Home-ARP) Program $10, 396,043 for the program period of September 21, 2021 through September 30, 2030. OVERVIEW: Oakland County has a need for the creation of 11,582 additional affordable housing units - over the next decade and the Neighborhood & Housing Development Division has reviewed the overall operations and has determined that the budget and responsibilities for the Neighborhood & Housing Development team has greatly increased. It has been determined that a Neighborhood & Housing Development Officer position is needed due to increasing responsibilities and funding oversight. It is requested to delete one (1) SR FTE Manager Neighborhood & Housing Development position (#1060701-14809) within the Neighborhood & Housing Development Administration unit (#1060701). It is requested to create a new merit system classification titled Neighborhood & Housing Development Officer to be placed at salary grade UNI/131, FLSA Exempt. It is also requested to create one (1) Special Revenue (SR) Full-Time Eligible (FTE) Neighborhood & Housing Development Officer position within the Neighborhood & Housing Development Administration unit (#1060701). COUNTY EXECUTIVE RECOMMENDATION:Recommended as Requested. PERTINENT SALARIES FY 2023 Class Gr Freq 01 12 24 36 48 60 72 84 N&H Dev. Officer 131 Annual Biweekly 108,403 4,169.34 113,666 4,371.75 118,928 4,574.16 124,190 4,776.53 129,452 4,978.94 134,715 5,181.35 139,978 5,383.76 145,239 5,586.13 N&H Dev. Manager 129 Annual Biweekly 98,325 3,781.73 103,099 3,965.33 107,871 4,148.88 112,644 4,332.48 117,417 4,516.03 122,190 4,699.63 126,964 4,883.22 131,736 5,066.78 *Note: Annual rates are shown for illustrative purposes only. SALARY AND FRINGE BENEFITS **Note: Fringe benefit rates displayed are County averages. Annual costs are shown for illustrative purposes only. Actual costs are reflected in the budget amendment. Delete one (1) FTE Manger Neighborhood & Housing Development Salary at Grade 129 step 12 $ (103,099) Fringe Benefits at 35.48%(36,580) Direct Contract Charge $( 13,574) (153,253) Create one (1) FTE Neighborhood & Housing Development Officer Salary at Grade 131 step 12 $ 113,666 Fringe Benefits at 35.48%40,329 Direct Contract Charge $ 13,574 Total Cost $14,316 DRAFT 12/12/22 OAKLAND COUNTY MICHIGAN Class Title: NEIGHBORHOOD & HOUSING DEVELOPMENT OFFICER Department: Health & Human Services / Neighborhood & Housing Development Reports To: Director – Health and Human Services FLSA Status: Exempt Salary Plan: UNI/131 GENERAL SUMMARY Organizes, plans, and directs the daily operations of the division involving multiple separate activities including, but not limited to: Community Development block grant, a federally funded community assistance program; Emergency Services Grant Program, a federally funded program to assist shelters for the homeless; HOME Investment Partnerships Grant, a federally funded program designed to upgrade affordable housing; Comprehensive Housing Counseling, a federally funded program to assist housing consumer resolve housing issues, Housing Trust Fund, a program established to develop affordable housing in Oakland County, and other one-time funding opportunities. Oversees the six (6) main functions of Neighborhood & Housing Development which include finance, planning and evaluation, compliance, public information, housing administration and field operations, and housing counseling in order to provide effective administration of federal grants and loans to local communities for housing rehabilitation and public works projects. Develops, implements, and maintains regulations and procedures which ensure compliance with federal and state requirements. Directs the counseling and assistance on housing matters provided to the general public with emphasis on low-income families. Defines and researches problem areas, prepares annual budget materials, financial analyses, reports and recommendations. Performs liaison activities with federal, state, and local agencies, Oakland County Board of Commissioners, and Citizens' Advisory Council for Neighborhood & Housing Development in administering the federal grants from the Department of Housing and Urban Development Community Planning and Development. Utilizes current Countywide and/or department specific software to complete assignments. SUPERVISION EXERCISED Working through multiple subordinate supervisors, plans, directs, makes staffing decisions, and exercises control over the Neighborhood & Housing Development Division. Exercises managerial authority over professional, administrative, technical, and clerical employees. ESSENTIAL JOB FUNCTIONS Coordinates the collection and analysis of both qualitive and quantitative data pertaining to the needs of community development and housing assistance target groups, recommending program services which address these needs. CLASS TITLE: NEIGHBORHOOD & HOUSING DEVELOPMENT OFFICER Oversees the planning for and efficient and proper use of loan funds for housing and rental rehabilitation projects and ensures that federal and local objectives and guidelines are met. Provides direction to the Housing Trust Fund staff to develop overall affordable housing strategies and to facilitate external partnerships to seek out additional funding and ensure a robust list of affordable housing developers. Actively seeks out funding opportunities that will strengthen and enhance current programs and/or create new programs that will develop affordable housing opportunities within the County. Provides direction to operations staff in contracting and coordinating with community housing development organizations to develop and rehabilitate affordable housing for low-income homebuyers and renters. Monitors County housing counseling services, including equitable resolution of tenants and landlord complaints, pre and post homebuyer counseling, reverse mortgages, foreclosure resolution, rental assistance and housing referrals. Represents the division at public speaking engagements such as the Board of Commissioner and committee meetings, conferences, local governmental units, media interviews, community meetings or partner agencies as required. Promotes social determinants of health within the services of the division and to other community partner agencies. Coordinates with local units of government to ensure the affirmatively furthering provision of the Fair Housing Act is implemented with Community Development Block Grant funding. Meets with staff regularly to determine priorities and improve services. Consults and collaborates with a broad variety of groups (e.g. other governmental units, community representatives, local supportive housing agencies, etc.) to identify and respond to the County's needs for housing. Develops and implements program policies and administrative procedures and directs appropriate reviews to ensure proper delivery of program and administrative services within appropriate County and federal grant funds and scheduling limits. Provides technical expertise and program information to federal, state, and local agencies, municipal officials, Citizens' Advisory Council for Neighborhood & Housing Development, the Board of Commissioners, and County Executive following up with appropriate action as needed. Oversees the development and measurement of Oakland County Key Performance Indicators and communicates progress to County leadership. Oversees the planning for and efficient and proper use of loan funds for housing rehabilitation projects and ensures that federal and local objectives and guidelines are met. CLASS TITLE: NEIGHBORHOOD & HOUSING DEVELOPMENT OFFICER Supervises the planning tasks involved in developing, coordinating, and implementing the Community Development Block Grant, Emergency Services Grant, HOME Investment Partnerships Grant, Comprehensive Counseling Grant, and other community and housing assistance programs. Supervises the financial administration of the division as a recipient of various federal grants including the Community Development Block Grant, Emergency Services Grant, and HOME Investment Partnerships Grant, Comprehensive Counseling Grant. Maintains oversight responsibility for preparation of rehabilitation specification, bidding, awarding and executing of contracts, inspection of project work and materials and payments issued in accordance with contractual requirements. Develops and administers a program designed to monitor and evaluate the quality of subcontractor service delivery to ensure compliance with County, state, and/or federal policies and procedures. Supervises the collection of statistical data pertaining to the needs of community development and housing assistance target groups, recommending program services which address these needs. Monitors County housing counseling services, including equitable resolution of tenants and landlord complaints, pre and post homebuyer counseling, reverse mortgages, foreclosure resolution and housing referrals. Provides direction to operations staff in contracting with community housing development organizations to develop affordable housing for low-income homebuyers. Develops and administers a program designed to provide emergency shelter and services to the homeless. Attends and makes presentations at Board of Commissioners' Committee meetings and various community meetings. Utilizes current Countywide and/or department specific software to complete assignments. ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS Ability to communicate to accurately convey information. Ability to operate a motor vehicle or be a passenger. WORKING CONDITIONS Work is performed in a typical office environment. IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range CLASS TITLE: NEIGHBORHOOD & HOUSING DEVELOPMENT OFFICER for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor. EXPERIENCE, TRAINING, KNOWLEDGE, SKILLS & ABILITIES A. REQUIRED MINIMUM QUALIFICATIONS 1. Possess a Master’s degree from an accredited college or university with a major in Planning, Community Development, Business Administration, Public Administration, Economics, Public Health, Sociology, or a related field. NOTE: Applicants possessing transcripts from a college or university outside of the United States will be required to provide documentation of degree equivalency from a member of the National Association of Credential Evaluation Services (http://naces.org/members.html). The degree evaluation will be required for application processing. 2. Have had at least six (6) years of full-time work experience in an increasingly responsible administrative position in a public or private agency, at least three (3) years of which involved the administration of social service programs, real estate management, or the application of and management of federal and/or state grant funds. 3. Possess a valid United States motor vehicle operator’s or chauffeur’s license. Out of country driver’s license holders will be required to obtain the appropriate valid State of Michigan driver’s license before the hire date. 4. Pass the complete examination, including the employment medical, established for this classification. 5. Successfully complete the six (6) month probationary period. B. ADDITIONAL DESIRABLE QUALIFICATIONS 1. Considerable knowledge of federal and state sources of financial support for community development and housing programs and of the qualifications and procedures for receiving such financial support. 2. Considerable knowledge of the practices and procedures related to real estate purchasing and management. 3. Considerable knowledge of US Department of Housing and Urban Development (HUD) expectations and practices. 4. Considerable knowledge of federal and state housing assistance programs. CLASS TITLE: NEIGHBORHOOD & HOUSING DEVELOPMENT OFFICER 5. Considerable knowledge of practices of government administration at the local level and the functions and interrelationships of the federal, state, and local governments. 6. Considerable knowledge of how affordable and stable housing influences and affects health. 7. Considerable ability to promote social determinants of health in both oral and written formats to a broad array of community stakeholders including other governmental units, community representatives, local supportive housing agencies, etc. 8. Considerable ability to compile statistics, decipher pertinent information, and present oral and written financial, operations, and other types of divisional reports to officials and other interested groups or individuals. 9. Considerable ability to establish and maintain effective working relationships with administrators, other employees, the general public, and both officials and staffs of private and local governmental organizations. 10. Considerable ability to cope with difficult and/or emergency situations requiring immediate decisions in accordance with federal, state, local, and departmental policies and procedures. 11. Reasonable knowledge of land and building values in Oakland County. 12. Reasonable ability to read and interpret land property maps and land descriptions. 13. Reasonable ability to apply the principles of personnel administration to the selection, placement, and supervision of employees. 14. Reasonable knowledge of operating personal computers and software packages. 15. Reasonable ability to utilize current word processing, spreadsheet, database, e-mail and Internet software. C. SPECIAL REQUIREMENTS 1. Must maintain a valid United States motor vehicle operator's or chauffeur's license.