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HomeMy WebLinkAboutInterlocal Agreements - 2021.06.17 - 38045AGREEMENT FOR LT.SERVICES BETWEENOAKLANDCOUNTYANDWAYNECOUNTYAIRPORTAUTHORITY
This Agreement(the "Agreement")is made between Oakland County,a Municipal and Constitutional
Corporation,1200 North Telegraph Road,Pontiac,Michigan 48341 ("County"),and Wayne CountyAirportAuthority("Public Body")31399 East Service Drive,Building 610,Detroit,MI 48242.CountyandPublicBodymayalsobereferredtojointlyas"Parties".
OF AGREEMENT.County and Public:Body enter into this Agreement for the purpose ofprovidingInformationTechnologyServices("L:T.Services")for Public Body pursuant to Michigan
law.
In consideration of the mutual promises,obligations,representations,and assurances in this Agreement,the Parties agree to the following:.
1.DEFINITIONS.The following words and expressions used throughout this Agreement,whetherusedinthesingularorplural,shall be defined,read,and interpreted as follows.
1.1.
|
Agreement means the terms and conditions of this Agreement and any other mutuallyagreedtowrittenandexecutedmodification,amendment,Exhibit and attachment.
1.2.Claims mean any alleged losses,claims,complaints,demands forrelief or damages,lawsuits,causes of action,proceedings,judgments,deficiencies,liabilities,penalties,litigation,costs,and expenses,including,but not limited to,reimbursement for reasonableattorneyfees,witness fees,court costs,investigation expenses,litigation expenses,amountspaidinsettlement,and/or other amountsor liabilities of any kind whichare incurred by orassertedagainstCountyorPublicBody,or-for which County or Public Body may becomelegallyand/or contractually obligated to pay or defend against,whetherdirect,indirect orconsequential,whether based upon any alleged violation of the federalor the stateconstitution,any federalor state statute,tule,regulation,or any alleged violation of federalorstatecommonlaw,whether any such claims are broughtin law or equity,tort,contract,orotherwise,and/or whether commenced orthreatened.
1.3.“Confidential Information”means all information and datathat the County is required orpermittedbylawtokeepconfidentialincludingrecordsofCounty’security measures,including security plans,security codes and combinations,passwords,keys,and securityprocedures,to the extent that the records relate to ongoing security of the County as well asrecordsorinformationtoprotectthesecurityorsafetyofpersonsorproperty,whether publicorprivate,including,butnotlimited to,building,public works,and public water supplydesignsrelatingtoongoingsecuritymeasures,capabilities and plans for responding to aviolationofthe’Michigan anti-terrorisms act;emergency response plans,risk planningdocuments,threat assessments and domestic preparedness strategies.
1.4.County means Oakland County,a Municipal and Constitutional Corporation,including,but notlimited to,all of its departments,divisions,the County Board of Commissioners,elected and appointed officials,directors,board members,council members,commissioners,authorities,committees,employees,agents,volunteers,and/or any suchpersons’successors.
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1.5.
1.6.
1.7.
1.8.
19.
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Day meansany calendar day beginning at 12:00 a.m.and ending at 11:59 p.m.
Public Body means the Wayne County Airport Authority which is an entity created bystateorlocalauthorityorwhichisprimarilyfundedbyorthroughstateorlocalauthority,including,but not limited to,its council,its Board,its departments,its divisions,elected andappointedofficials,directors,board members,council members,commissioners,authorities,
committees,employees,agents,subcontractors,attorneys,volunteers,and/or any suchpersons’successors.For purposes of this Agreement,Public Body includes any Michigan
court,when acting in concert with its funding unit,to obtain LT.Services.
Public Body Employee means any employees,officers,directors,members,managers,
trustees,volunteers,attorneys,and représentatives of Public Body,licensees,
concessionaires,contractors,subcontractors,independentcontractors,agents,and/or any
such persons’successors or predecessors (whether such persons act or acted in theirpersonal,representative or official capacities),and/or any persons acting by,through,under,or in concert with any of the above who have access to the LT.Services provided
under this Agreement."Public Body Employee"shall also include any person who was a
Public Body Employee at any time duringthe term of this Agreementbut,for any reason,
is no longer employed,appointed,or elected in-that capacity.
Points of Contact meanthe individuals designated by Public Body and identified toCountytoactasprimaryandsecondarycontactsforcommunicationandotherpurposes asdescribedherein.
[.T.Services means the following individual LT.Services provided by County’s Department
of Information Technology,if applicable:
1.9.1.Online Payments mean the ability to accept payment of monies owed to Public
Bodyinitiated via a website maintained by County using a credit card,a debit cardthatfunctionsasacreditcard,or electronic debit of a checking account.
1.9.2.Over The Counter Payments meansthe ability to accept payment of monies owedtoPublicBodyinitiatedviaacreditcardreaderattachedtoanon-premise computer
with access to a website maintained by County using a credit card or a debit card thatfunctionsasacreditcard.
1.9.3.Pay Local Taxes means theabilitytoLasse paymentof local.property taxes owed toPublicBodyinitiatedviaawebsitemaintainedbyCountyusingacreditcard,a debit
card that functions as a credit card,oran electronic debit of a checking account.(DoesnotapplytoPublicBodiesoutsideofOaklandCounty).
1.9.4.Jury Management System means a subscription based software that facilitates theselectionandcommunicationwithpotentialandselectedindividualswhomayserveasjurors.
1.9.5.Collaborative Asset Management System (“CAMS”)means providing forthecollaborativeuseofinformationrelatedtopublicassets,such as water,sanitarysewer,and/or storm sewerinfrastructure,that is managed by various governmentalentitiesparticipatingintheCAMSwithintheCountyofOaklandinordertopromote
the effective maintenance and care of these assets.
1.9.6.Data Center Use &Services means providing space for Public Body’sequipmentinCounty’s Data Center and access to electrical power and backuppower.,
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1.10.
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1.9.7.
1.9.8.
1.9.9.
1.9.10.
1.9.11,
1.9.12.
1213.
1.9.14.
Remedial Support Services means providing Public Body assistance with
diagnosis and configuration of Public Body owned system components.
Oaknet Connectivity means use of communication lines and network equipment
maintained by County for the transmission of digital information whether leased or
owned by County.
Internet Service meansaccess to the Internet from Public Body's work stations.
Access from the Internet to Public Body's applications,whether at County or at Public
Body (hosting),is not included.
CLEMIS meansthe Court and Law Enforcement Management Information System,
an information management system comprised of specific software applications
(CLEMIS Applications)operated,and maintained by the CLEMIS Division of
County.
ArcGIS Online means the ability to.accessa web based,collaborative Geographic
Information System (GIS)that allows users having an ArcGIS Online (AGO)Named
User accountto create and share maps,applications (apps),layers,analytics,and data
in Environmental Systems Research Institute,Inc.’s (“ESRI”)secure cloud.
Data Sharing meansthe ability for the Public Bodyto utilize Access Oakland
Products and data owned and maintainedby the County on orin relationtoits
Geographic Information System (GIS).
Pictometry Licensed Products means the ability to use a Geographic Information
System (GIS)solution that allows authorized users to access Pictometry-hosted high-resolution,orthogonal and oblique imagery.—
Security Best Practices Advice means providing informationon tools that may be
used to enhance network security posture.
Service Center meansthe location of technical support and information provided by
County's Department of Information Technology..
Exhibits mean the following descriptions of I.T.Services which are governed bythisAgreementonlyiftheyareattachedtothisAgreementandselectedbeloworaddedat a
later date by a formal amendmentto this Agreement:
ExhibitI:Online Payments:
Exhibit I:Over The Counter Payments
Exhibit DJ:Pay Local Taxes
Exhibit IV:Jury Management System.
Exhibit V:Collaborative Asset Management System (CAMS)
Exhibit VI;Remedial Support Services
Exhibit VII:Data Center Use and Services ,InExhibit VII:Oaknet Connectivity ©
Exhibit IX:-Intemet Service
IPExhibit X:|CLEMIS
Exhibit XI:ArcGIS Online
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Bxhibit XU:Data Sharing
Exhibit XII:Pictometry Licensed Products ;
Exhibit XIV:Security Best Practice Advice
2.COUNTYRESPONSIBILITIES.
2.1.
Dads
2.3.
MR 21-258
County,through its Department of jevormiation Technology,shall provide the LT.Services
selected above which are attached and incorporated into this Agreement.
County shall support the LT.Services as follows:
2.2.1.Access.County will provide secure access to LT.Services for use on hardware
provided byPublic Body as part of its own computer system oras otherwise
provided in an Exhibitto this Agreement.
2.2.2.Maintenance and Availability.County all provide maintenanceto its computer
system to ensure that the I.T.Services are functional,operational,and work for
intended purposes.Such maintenance to County’s system will include "bug"fixes,
patches,and upgrades,such as software,hardware,database and network upgrades.
The impact of patches and/or upgrades to the applications will be thoroughly
evaluated by County and communicated to Public Body through their Points of
Contact prior to implementation in Public Body’s production environment.County
will reserve scheduled maintenance windowsto perform these work activities.These
maintenance windowswill be outlined specifically for each application in the
attached Exhibits.
2.2.2.1.If changes to scheduled risinbenariae windowsor if additional
maintenance times are required,County will give as muchlead time as
possible.
2.2.2.2.During maintenance windows,access to the application maybe restricted
by County without specific prior notification.
County may deny access to IT.Services so that critical unscheduled maintenance (i.e.
break-fixes)may be performed.County will make prompt and reasonable efforts to
minimizeunscheduled application downtime.County will notify the Points of Contact
about such interruptions with as muchlead timeas possible.
Backup and Disaster Recovery.©
2.4.1.County will perform periodic backups of I.T.Services hosted on County’s
computer system.Copies of scheduled backups will be placed offsite for disaster
recovery purposes.
2.4.2.County will maintain a disaster recovery process that will be used to recover
applications during a disaster or failure of County’s computer system.
Auditing.County may conduct scheduled and unscheduled audits or scans to ensure the
integrity of County’s data and County’s:compliance with Federal,State and local laws and
industry standards,including,but not limited to,the Health Insurance Portability and
Accountability Act (HIPAA)and yaynicnt Card|Industry Data Security Standard (PCI
DSS.)
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2.6.
2.
2.5.1.In orderto limit possibility of data theft and scope of audit requirements,County
will not store credit card account numbers.County is only responsible for credit
card data only duringthetimeof transmission to payment processor.
Training and Information Resources.County may provide training on use of the I.T.
Services on an as-needed basis or as set forth in an Exhibit to this Agreement.
Service Center.I.T.Service incidents requiring assistance must be reported to the Service
Center,by the Points of Contact,to the phone number,e-mail or website provided below.
The Service Center is staffed to provide support during County’s normalbusiness hours of
8:30 a.m.to 5:00 p.m.,EST,Monday through Friday,excluding holidays.The Service
Center can receive calls to report I.T:Service outages 24 hours a day,7 days a week.
Outages are defined as unexpected service downtime or error messages.Depending on
severity,outage reports received outside of County’s normal business hours may not be
responded to until the resumption of County’s normal business hours.
Service Center Phone Number 248-858-8812
Service Center Email Address _|servicecenter@oakgov.com
Service Center Website.“by xt https://sc.oakgov.com County may access,use and disclose transaction information and any content to comply withthelawsuchasasubpoena,Court Order or Freedom of Information Act request.CountyshallfirstreferallsuchrequestsforinformationtoPublicBody’s Points of Contact for theirresponsewithintherequiredtimeframe.County shall provide assistance for the response ifrequestedbythePublicBody's Points of Contact,and if able to access the requested
information.County shall not distribute Public Boay’s data to other entities for reasons
other than in response to legal process.
LT.service providers require County to pass through to Public Body certain terms and
conditions contained in license agreements,service agreements,acceptable use policies and
similar termsof service,in order to provide I.T.Services to Public Body.The County willprovidePublicBodywithaccesstothesetermsandconditions.County will provide notice
whenit becomes aware of changesto the terms and conditions of these agreements that
are applicable to Public Body.
3.RESPONSIBILITIES.
3.1.
3.3.
MR 21-258
Public Body shall immediately notify County of any unauthorized use of the I.T.Services
and any breachof security of the I.T.Services.Public Body shall cooperate with County in
all investigations involvingthe potential misuse of County’s computer system ordata.
Public Body is the ownerof all data provided by Public Body andis responsible to provide
all initial data identified in the attached Exhibits,in a format acceptable to County,and,fortheCLEMISExhibit,as required by applicable statute,regulation,or administrative rule.PublicBodyisresponsibleforensuringtheaccuracyandcurrencyofdatacontainedwithinits
applications..
Public Body shall follow County’s.LT.Seivives requirements as described on County’swebsite.Public Body shall comply with County’s minimum standards for each InternetbrowserusedbyPublicBodytoaccessI.T.Services as set forth in an Exhibit(s)to this
Agreement.Public Body shall meet any changes to these minimum standards that County
may reasonably update from time to time.”
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3.4.
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MR 21-258
Public Bodyshall not interfere with or disrupt the I.T.Services provided herein or
networks connected with the LT.Services.
Public Body requires that each Public Body Employee with access to IT.Services shall:
3.5.1.Utilize an antivirus software package/system on their equipment and keep same
updated in a reasonable manner.
3.5.2.Have a unique User ID and password that will be removed upon termination of Public
Body Employee’s employment or association with Public Body.
3.5.3.Maintain the most reasonably current operaiiug system patches on all equipment
accessing the I.T.Services.'
If authorized by County,Public Body may tent L.T.Services to other entities which are
created by or primarily fundedby state or local'authority.If County authorizes Public Body
to provide access to any I.T.Services to otherentities,Public Body shall require those
entities to agree to utilize an antivirus software package/system on computers accessing the
I.T.Services and to assign users of the I.T.Services a unique User ID and passwordthat will
be terminated whena useris no longer associated withthe entity.Public Body must require
an entity receiving I.T.Services underthis Section,to agree in writing to comply with the
terms andconditions of this Agreement and to provide County with a copyof this writing.
For each LT.Service covered by an Exhibit to thisAgreement,Public Body shall designate
two representatives to act as a primary and secondary Points of Contact with County.The
Points of Contact responsibilities shall include:
3.7.1.Direct coordination and interaction with County staff.
3.7.2.Communication with general public supported by Public Body.
3.7.3.Following County’s procedures to report an application incident.
3.7.4.If required by County,attend training classes provided by County either online or at
County’s Information Technology Building in Waterford,Michigan or other suitable
location determined by County.‘
3.7.5.Providinginitial support services to Public Bodyusers prior to>logging a Service
Center incident with County.
3.7.6.Requesting security changes and technical support from the Service Center.
3.7.7.Testing Applications in conjunction with County,at the times and locations
mutually agreed upon by County:and Public Body.
3.7.8.To report a service incident to the Service Center,one of Public Body’s Points of
Contact shall provide the following information:
3.7.8.1.Contact Name
3.7.8.2.Telephone Number
3.7.8.3.Email Address
3.7.8.4.Public Body Name
Sid Ode Application and;if possible,the specie module with which the incident
is associated.
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LT.SERVICES -INTERLOCAL AGREEMENT .
6/17/2021
3.8.
3.10.
3.7.8.6:Exact nature of the problem or function including any error messagethat
appeared on the computer screen.
3.7.8.7.Any action the Points of Contact or user has takento resolve the matter.
Public Body may track the status of the incident by calling the Service Center and
providing the Incident Number.~Ok
Public Body shall respond to Freedom of Information Act Requestsrelating to Public Body’s
data.
LT.service providers require County to-pass through to Public Bodycertain terms and
conditions contained in license agreements,service agreements,acceptable use policies and
similar terms of service,in order to provide I.T.Services to Public Body.Public Body
agrees to.comply with these terms'and conditions.Public Body may follow the termination
provisions of this Agreementifit determines that it cannot comply with any of the terms andconditions.—
4.INTERLOCALAGREEMENT.
4.1.
4.3.
This Agreement and any amendmentsshall be effective when executed by both Parties with
resolutions passed by the governing bodies of each Party except as otherwise specified below.The approvaland terms of this Agreement and any amendments,exceptas specified below,shall be entered in the official minutes of the governing bodies of each Party.An executed
copy of this Agreement and any amendmentsshall be filed by the County Clerk with theSecretaryofState.If Public Body is a Court,a signature from the Chief Judge of the CourtshallevidenceapprovalbythePublicBody,providing.a resolution and minutes does notapply.If the Public Bodyis the State of Michigan,approval and signature shall be as provided
by law.
Notwithstanding Section 4.1,the Chitepaion of the Oakland County Board of
Commissionersis authorized to sign amendments to the Agreements to add Exhibits
that were previously approved by the Board of Commissioners but are requested by
Public Body after the execution of the Agreement.An amendment signed by the Board
Chairperson underthis Section must be sent to the Election Division in the CountyClerk’s Office to be filed with the Agreement once it is signed by both Parties.
Unless extended by an Amendment,this Agreementshall remain in effectfor five (5)years
from the date the Agreementis completely executed by all Parties or until cancelled or
terminated by any of the Parties pursuantto the terms of the Agreement.
5.PAYMENTS.
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52s
5.3.
MR 21-258
LT.Services shall be provided to Public Body aat the rates specified inin the Exhibits,if
applicable.
Possible Additional Services and Costs.If-County iis legally obligated for any reason,e.g.subpoena,Court Order,or Freedom of Information Request,to search for,identify,produceortestifyregardingPublicBody’s data or information thatis electronically stored by CountyrelatingtoI.T.Services the Public Bodyreceives underthis Agreement,then Public BodyshallreimburseCountyforallreasonablecoststhéCountyincursinsearchingfor,identifying,producing or testifying regarding such data or information.County may waivethisrequirementinitssolediscretion.
County shall provide Public Body with a detailed invoice/explanation of County’s costs forLT.Services provided herein and/or a statement describing any amounts owed to County.
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5.4.
Dus
5.6.
Public Body shall pay the full amount shown on any such invoice within sixty (60)calendardaysafterthedateshownonanysuchinvoice.Payment shall be sent along with a copy of theinvoiceto:Oakland County Treasurer —Cash Acctg,Bldg 12 E,1200 N.Telegraph Road,
Pontiac,MI 48341.
If Public Body,for any reason,fails to pay County any monies when and as due underthisAgreement,Public Body agrees that unless expressly prohibited by law,County or theOaklandCountyTreasurer,at their sole option,shall be entitled to set off from any otherPublicBodyfundsthatareinCounty's possession for any reason,including butnot limitedto,the Oakland County Delinquent Tax,Revolving Fund ("DTRE"),if applicable.AnysetofforretentionoffundsbyCountyshallbedeemedavoluntaryassignmentoftheamountbyPublicBodytoCounty.Public Body waives any Claims against County or itsOfficialsforanyactsrelatedspecificallytoCounty's offsetting or retaining of such amounts.This paragraph shall not limit Public Body's legal right to dispute whetherthe underlyingamountretainedbyCountywasactuallydueandowingunderthisAgreement.
If County chooses not to exercise its right to setoff or if any setoff is insufficientto fully payCountyanyamountsdueandowingCountyunderthisAgreement,County shall have therighttochargeuptothethen-maximumlegal interest on any unpaid amount.Interest chargesshallbeinadditiontoanyotheramounts’due to County under this Agreement.Interestchargesshallbecalculatedusingthedailyunpaidbalancemethodandaccumulateuntil all
outstanding amounts and accumulated interestare fully paid.
Nothing in this Section shall operate to limit County’s right to pursue or exercise any otherlegalrightsorremediesunderthisAgreementoratlawagainstPublicBodytosecurepaymentofamountsdueCountyunderthisAgreement.The remedies in this Section shall beavailabletoCountyonanongoingandsuccessivebasisifPublicBodyatanytimebecomesdelinquentinitspayment.Notwithstanding any other term and condition in this Agreement,if County pursues any legal action in any court to secureits payment underthis Agreement,Public Body agreesto payall costs and expenses,includingattorney fees and court costs,
incurred by County in the collection of any amount owed by Public Body.
6.ASSURANCES.
6.1,
6.2.
6.3.
6.4.
6.5.
6.6.
MR 21-258
Each Party shall be responsible for any Claims made against that Party by a third party,andfortheactsofitsemployeesarisingunderorrelatedtothisAgreement.
Except as provided for in Section 5.6,in any Claim that may arise from the performance ofthisAgreement,each Party shall seek its own legal representation and bear the costsassociatedwithsuchrepresentation,including judgments and attorney fees.
Except as otherwise provided for in this Agreement,neither Party shall have any right underthisAgreementorunderanyother,legal principle to be indemnified or reimbursed by theotherPartyoranyofitsagentsinconnectionwithanyClaim.
Public Body shall be solely responsible for all costs,fines and fees associated with anymisusebyitsPublicBodyEmployeesoftheI.T.Services provided herein.
This Agreementdoes not,and is not intended to,impair,divest,delegate or contravene anyconstitutional,statutory,and/or other legal right,privilege,power,obligation,duty,orimmunityoftheParties.Nothingin this Agreement shall be construed as a waiver ofgovernmentalimmunityforeitherParty.;
The Parties have takenall actions and secured all approvals necessary to authorize andcompletethisAgreement.The persons signing this Agreementon behalf of each Party
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Ve
10.
havelegal authority to sign this Agreement and bind the Parties to the terms and
conditions contained herein.
6.7.Each Party shall comply with all federal,state,.and local ordinances,regulations,
administrative rules,and requirements applicable to its activities performed underthis
Agreement.a
USE OF CONFIDENTIAL INFORMATION
7.1.The Parties shall not reproduce,provide,disclose,or give access to Confidential
Information to the County or to a Public Body Employee not having a legitimate need
to know the Confidential Information,or to any third-party..County and Public Body
Employeesshall only use the Confidential Information for performance of this
Agreement.Notwithstanding the foregoing,theParties may disclose the Confidential
Information if required by law,statute,or other legal process provided that the Partyrequiredtodisclosetheinformation:(i)provides prompt written notice of theimpendingdisclosuretotheotherParty,(ii)provides reasonable assistance in opposingorlimitingthedisclosure,and(iii)makes only such disclosure as is compelled orrequired.This Agreement imposes noobligation upon the Parties with respect to anyConfidentialInformationwhichcanestablishbylegallysufficientevidence:(i)was inpossessionoforwasknownbypriortoitsreceiptfromtheotherParty,without anyobligationtomaintainitsconfidentiality;or (ii)was obtained from a third party havingtherighttodiscloseit,without an obligation to keep such information confidential.
7.2.Within five (5)business days'receipt.of a written request from the other Party,or uponterminationofthisAgreement,the receiving Party shall return or destroy all of the disclosingParty’s Confidential Information.oo
DISCLAIMERORWARRANTIES.
8.1.The LT.Services are provided on an "as is"and "as available"basis.County expresslydisclaimsallwarrantiesofanykind,whether express or implied,including,but not limitedto,the implied warranties of merchantability,fitness for a particular purpose and non-infringement..
8.2.County makes no warranty that (i)the LT.Services will meet Public Body’s requirements;(ii)the LT.Services will be uninterrupted,timely,secure or error-free;nor (iii)the results thatmaybeobtainedbytheI.T.Services will be accurate orreliable.
8.3.Any material or data downloaded or otherwise obtained through the use of the LT.Services is accessed at Public Body’s discretion and risk.Public Body will be solelyresponsibleforanydamagetoitscomputersystemorlossofdatathatresultsfromdownloadingofanymaterial.
LIMITATION
OF LIABILITY.In no event shall either Party be liable to the other Party or anyotherperson,for any consequential,incidental,direct,indirect,special,and punitive or otherdamagesarisingoutofthisAgreement.
DISPUTE RESOLUTION.All disputes relating to the execution,interpretation,performance,ornonperformanceofthisAgreementinvolvingoraffectingthePartiesmayfirstbesubmittedtoCounty's Director of Information Technology and'Public Body’s Agreement Administrator forpossibleresolution.County's Director of Information Technolo gy and Public Body’s AgreementAdministratormaypromptlymeetandconferinanefforttoresolvesuchdispute.If they cannotresolvethedisputeinfive(5)business days,the dispute may be submitted to the signatoriesof this
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13.
14.
15.
16.
17.
18.
Agreementor their successors in office.The signatories of this Agreement may meet promptly
and confer in an effort to resolve such dispute.
TE ATION OR CANCELLATION F AGRE MENT.
11.1.Either Party may terminate or cancel this entire Agreement or any one of the LT.Services
described in the attached Exhibits,upon one hundred twenty (120)days written notice,if
either Party decided,in its sole discretion,to terminate this Agreementor one of the
Exhibits, for any reason including convenience.
11.2.Early termination fees may apply to Public Body if provided for in the Exhibits.
11.3.The effective date of termination and/or cancellation shall be clearly stated in the written
notice.Either the County Executiye or the Board of Commissioners is authorized to
terminate this Agreement for County underthis provision.A termination of one or more of
the Exhibits which does not constitute a termination of the entire Agreement may be
accepted on behalf of County by its Director of Information Technology.
OFSERVICES.County,throughits Director of Information Technology,may
immediately suspend IT.Services for any of the following reasons:(i)requests by law enforcement
or other governmental agencies;(ii)engagement by Public Body in fraudulentorillegal activities
relating to the LT.Services provided herein;(iii)breach of the terms and conditionsof this
Agreement;or (iv)unexpected technical or security issues.The right to suspend LT.Services is in
addition to the right to terminate or cancel this Agreement according to the provisions in Section11.
County shall not incur any penalty,expense or liability if 1.T.Services are suspended underthis
Section.
DELEGATIONORASSIGNMENT.Neither Party shal delegate or assign any obligations or
rights under thisAgreement without the prior written consent of the other Party.
EMPLOYEE-EMPLOYERRELATIONSHIP.Nothingin this Agreementshall beconstruedascreatinganemployee-employerrelationship between County and Public Body.
THIRD-PARTYBENEFICIARIES.Except as provided for the benefit of the Parties,this
Agreementdoes not andis not intended to create any obligation,duty,promise,contractualright or
benefit,right to indemnification,right to subro gation,and/or any other right in favor of any other
person or entity.-
IMPLIEDWAIVER.Absent a written walver,no act,failure,or delay by a Party to pursue or
enforce anyrights or remedies under this Agreement shall constitute a waiver of those rights with
regard to any existing or subsequent breach of this Agreement.No waiver of any term,condition,or
provision of this Agreement,whether by conduct or otherwise,in one or moreinstances shall be
deemed or construed as a continuing waiver of any term,condition,or provision of this Agreement.
No waiverby either Party shall supse UCM affectits nant to require strict performance of this
Agreement.
SEVERABILITY.Ifa court of competent jurisdiction finds a term or condition of this
Agreementto be illegal or invalid,then the term or condition shall be deemed severed from thisAgreement.All other terms,conditions,and provisions of this Agreementshall remain in fullforce.
PRECEDENCE OF DOCUMENTS.In the event of a.conflict between the terms of andconditionsofanyofthedocumentsthatcomprisethisAgreement,the terms in the Agreement
shall prevail and take precedence over any allegedly senntiching terms in the Exhibits or other
documents that comprise this Agreement.°
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20.
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CAPTIONS.Thesection and subsection numbers,captions,and any index to such sections and
subsections contained in this Agreement are intendedfor the convenience of the reader and are not
intended to have any substantive meaning.The numbers,captions,and indexes shall not be
interpreted or be considered as part of this Agreement.Anyuse of the singular or plural,any
reference to gender,and anyuse of the nominative,objective or possessive case in this Agreement
shall be deemed the appropriate plurality,gender or possession as the context requires.
FORCE MAJEURE.Notwithstanding anyotherterm or provision of this Agreement,neither Party
shall be liable to the other for any failure of performance hereunderif suchfailure is due to any
cause beyond the reasonable control of that Party and that Party cannot reasonably accommodate or
mitigate the effects of any such cause.Such cause shall include,without limitation,acts of God,fire,
explosion,vandalism,national emergencies,insurrections,riots,wars,strikes,lockouts,work
stoppages,otherlabor difficulties,or any law,order,regulation,direction,action,or Tequest of the
United States governmentor of any other government.Reasonable notice shall be given to the
affected Party of any such event.
NOTICES.Notices given under this Agreement shall be in writing and shall be personally
delivered,sent by express delivery service,certified mail,or first class U.S.mail postage prepaid,
and addressed to the personlisted below.Notice,will be deemed given on the date when oneof the
following first occur:(i)the date of actual'receipt;(ii)the next business day when notice is sent
express delivery service or personal delivery;or (uit three days after mailing first class or certified
U.S.mail.
21.1.IfNotice is sent to County,it shall be addressed and sentto:Director,Oakland County
Department of Information Technology,1200 North Telegraph Road,Pontiac,Michigan,
48341,and the Chairperson of the Oakland County Board ofCommissioners,1200 North
Telegraph Road,Pontiac,Michigan 48341:
21.2.IfNotice is sent to Public Body,it shall be aildieasdd to:Chad Newton,31399 East Service
Drive,Building 610,Detroit,MI 48242.
21.3.Either Party may change the individual to whom Notice is sent and/or the mailing address
by notifying the other Party in writing of the change.
GOVERNING LAW/CONSENT TO JURISDICTION AND VENUE.This Agreementshall be
governed,interpreted,and enforced by the lawsof the State of Michigan.Except as otherwise
required by law or court rule,any action brought to enforce,interpret,or decide any Claim arising
under or related to this Agreement shall be broughtin the 6th Judicial Circuit Court of the State of
Michigan,the 50th District Court of the State of Michigan,or the United States District Court for the
Eastern District of Michigan,Southern Division,as dictated by the applicable jurisdiction of the
court.Except as otherwise required by law or cant rule,venueis properin the courts set forth
above.
ENTIRE AGR EEMENT.
23.1.This Agreement represents the entire agreement and understanding between the Parties
regarding the specific Services describedin the attached Exhibits.With regard to those
Services,this Agreement supersedesall other oral or written agreements between the
Parties.iw)UoivThe language of this Agreementshall be congenial as a whole accordingto its fair
meaning,and not construed strictly for or against any Party.
Page 11 of 12
LT.SERVICES -INTERLOCAL AGREEMENT
MR 21-258 6/17/2021
IN WITNESS WHEREOF,Chad Newton hereby acknowledges that he/she has been authorized by a
resolution of the Wayne County Airport Authority,a certified copy of which is attached,or by approval
of the ChiefJudge if the Public Body is a Court,to execute this Agreement on behalf of Public Body and
hereby accepts and binds Public Body to the terms and conditions of this Agreement.
Ai}oe aCoAYOp 02/06/2023
EXECUTED:i LO DATE:
Chad Newton
CEO
WITNESSED:Nicole J.Martin =DATE:02/08/2023
AGREEMENT ,
ADMINISTRATOR:DATE:
(IF APPLICABLE),
IN WITNESS WHEREOF,David T.Woodward,Chairperson,Oakland County Board of
Commissioners,hereby acknowledges that he has been ‘authorized by a resolution of the Oakland
County Board of Commissioners to execute this Agreement on behalf of Oakland County,and hereby
accepts and binds Oakland County to the terms and conditions of this Agreement.
EXECUTED :David T.Woodward (Mar 6,2023 13:01 EST)
David T.Woodward,Chairperson _
Oakland County Board of Commissioners-
DATE:Mar 6,2023
WITNES SED 2 JoAnn Stringfellow ae 6,2023 13:17 EST)
Oakland County Board of Commissioners
County of Oakland
DATE:Mar 6,2023
Page 120f12
LT.SERVICES -INTERLOCAL AGREEMENT —
MR 21-258 6/17/2021
EXHIBIT VII
LT.SERVICES AGREEMENT
OAKNET CONNECTIVITY
INTRODUCTION
The LT.Service described in this Exhibit (OakNet Connectivity)will provide network transport
services to government agencies for the purpose of accessing applications and ISP services
provided by Oakland County.
1.0 COUNTY RESPONSIBILITIES
1.1
1.2
1.3
1.4
1.5
1.6
County shall provide,install,and maintain the network eqitipment and cable
necessary to deliver the I.T.Service of OakNet Connectivity,which will allow
Public Body to connect to the County’s network (OakNet)at Public Body’s
facilities and workstations.OakNet Connectivity permits Public Body to access IT.
Services that County has made available to Public Body.
County shall provide Public Body.with a private IP address range,subnet mask,
and gateway address for use by Public Bodyin configuringits internal network and
to enable use of this LT.Service.
County shall provide a single port by which Public Body may connect its internal
network to OakNet
County shall use reasonable means to provide the I.T.Service for the transmission
of information 24 hours a day,7 days a week.
County and authorized Vendors shall present identification to Public Body for
physical access to the OakNet Conneeinity equipment for emergency service and
scheduled maintenance.
To the extent practicable,County shall notify Public Body sixty (60)days in
advance of pending changes in its contract with its third party connection
provider(s).If the County’s connection provider(s)is increasing costs,County shall
provide Public Body with sufficient information to determine if it wishes to
continue receiving this .T.Service.°
2.0 PUBLIC BODY RESPONSIBILITIES
del
Duds
2:3
2.4
2.5
MR 21-258 6/17/2021
Public Body shall provide adequate space and electrical powerfor the County to
place equipment,an equipment cabinet,and cable.
Public Body shall promptly provide County:staff and authorized third party with
physical access to emis equipment for emergency service and scheduled
maintenance.
Public Body shall not mount any equipment in the County’s equipment cabinet.
Public Body shall be responsible for configuring and maintaining Public Body’s
internal network equipmentand cabling.Internal network equipmentshall include
cables connecting Public Body and County equipment.
Public Body shall configure Public Body workstations and other equipment to
operate properly on the internal network,nolading assignment/configuration of the
IT.SERVICES AGREEMENT -EXHIBIT vil
Page 1
EXHIBIT VOI
LT.SERVICES AGREEMENT
OAKNET CONNECTIVITY
local IP addresses,Network Address Translation (NAT),or Domain NameServices
(DNS)and as required to access this I-T.Service.
2.6 If Public Body terminates.this LT Service,Public Body shall pay any charges
related to early termination of third party communication services provided by
County on behalf of Public Body.
2.7 Public Body shall be responsible for all costs associated with the relocation,
reconfiguration or removal of County equipment and cable,when any of these
changesare initiated byor at the request of Public Body,for any reason,including
but not limited to relocation of maunicipal offices,construction,renovation,and
discontinuance of services.
2.8 Public Body shall not attempt to access,configure,power cycle or connect to any
County equipment unless specifically directed to do so by authorized County
Department:of Information Technology pecan or third party authorized by
County.
3.0 SUPPORT
The I.T.Service will be supported by County’s.Information Technology (.T.)
Departmentas described in the Agreement.-
4.0 SERVICE AND SUPPORT COSTS
County will invoice Public Body monthly.for the cost of the communication lines.These
charges will be based upon the rates set by the County’s connection provider.County
may choose to waive any fees for qualified law enforcement departments and for Public
Bodies located within Oakland ounty:
5.0 LICENSE USE AND ACCESS '
5.1 County.grants to Public Body a nonexclusive license to use the County developed
software applications,if any,needed to receive this IT.Service.This license
cannot be provided to any other party without County’s consent in writing.
I.T.SERVICES AGREEMENT —EXHIBIT VII
“Page 2
MR 21-258 6/17/2021 ;
EXHIBIT X _I.T.SERVICES AGREEMENT_CLEMIS:
INTRODUCTION.
The Courts and Law Enforcement Management Information System (known as “CLEMIS”)is a multi-
faceted,regional public safety information management system,operated and maintained by the
Oakland County Department of Information Technology,CLEMIS Division.CLEMIS is comprised of
many software applications.
CLEMIS was created in 1968 to address the inability of criminal justice/public safety agencies to
electronically share data in a timely manner.The purpose of CLEMIS is to provide innovative
technology and related services to criminal justice/public safety agencies to enable them to share data
and to improvethe delivery of criminal justice/public safety services.Public Bodies that use CLEMIS
have realized lower costs and improved efficiency in providing criminal justice/public safety services.
These benefits allow first responders additional time to serve and protectcitizens.
The Parties agree to the following terms and conditions:
1.DEFINITIONS.The following words and expressions used throughout this Exhibit,whether used
in the singular or plural,shall be defined andinterpreted as follows.
1.1.CLEMIS is the Court and Law Enforcement Management Information System,an
information management system,comprised of CLEMIS Applications operated and
maintained by the CLEMIS Division with mpeommendaficns,and counsel from the CLEMIS
Advisory Committee.;
1.2.CLEMIS Advisory Committee formerly known as the CLEMIS Advisory or Policy
Board)is an advisory committee that leads the CLEMIS Consortium and that provides
recommendations and counsel to the CLEMIS Division regarding the operation and
maintenance of CLEMIS.
1.3.CLEMIS Applicationsare the specific software applications that comprise CLEMIS.These
software applications are listed and described on the CLEMIS Website and are included in
the definition of I.T.Services under this Agreement.
1.4.CLEMIS Consortium is a non-legal entity comprised of all CLEMIS Members.Its purpose
is to empowercriminal justice/public safety agencies to maximize the use of collected data,
to enhance daily operations and engage in ena planning.The Consortium is led
by the CLEMIS Advisory Committee.
1.5.CLEMIS Division is the division in the Oakland County Department of Information
Technology responsible for the operation and maintenance of CLEMIS.
1.6.CLEMISFee is the sum of costs for use of CLEMIS,CLEMIS Applications,and services
provided by the CLEMIS.Division.These costs are listed and itemized on the CLEMIS
Website.
1.7.CLEMIS Member means the Public Body that executes this Exhibit and compiles with this
Agreement.‘
IT.SERVICES AGREEMENT-EXHIBIT X
Approved by CLEMIS Strategic Planning Committee 03/11/21
Approved by CLEMIS Advisory Committee —4/15/21
MR 21-258 06/17/2021 is PAGE|1
EXHIBIT XLT.SERVICES AGREEMENT_CLEMIS .—
1.8.CLEMIS Website is the portion of the ‘County’s website dedicated to CLEMIS located at
www.oakgov.com/clemis or www.clemis.org.
1.9.Criminal Justice Information Services (“CJIS”)Security Policy is the effective security
policy approved by the CJIS Advisory Policy Board setting forth security requirements,
guidelines,and agreements for protecting transmission,access,storage,use,generation of,
and sources of Criminal Justice Information (“CJI”)as defined in the CJIS Security Policy.
1.10.Fire Records Management System (“FRMS”)is a CLEMIS Application that provides an
integrated technology system to participating fire departments,which is further described on
the CLEMIS Website.
CLEMIS DIVISION RESPONSIBILITIES.
2.1.Provision of CLEMIS Applications.County shall provide Public Body with access to
CLEMIUS and the specific CLEMIS Applications and services marked on Addendum A,
which may be changed from time to time.Addendum is fully incorporated into this
Agreement.,Notwithstanding any provision in this Agreement,Addendum A and any
changes thereto shall be signed by the CLEMIS Division Manager on behalf of County and
the authorized representative as designated on Addendum A on behalf of Public Body.The
operational descriptions of the ‘CLEMIS epleations and services are set forth on the
CLEMIS Website.
2.2.Compliance with Laws,Rules.Regulations,and Policies.County shall comply with allapplicablelaws,rules,and regulations and the CJIS Security Policy in the delivery,
operation,and maintenance of CLEMISApplications and in the transmission,access,
storage,and use of data through or in CLEMIS Applications.N2.3.No Verification of Data.County does not verify or review data entered into and stored inCLEMISforaccuracy.
PUBLIC BODY RESPONSIBILITIES.
3.1.Execution of Exhibit VIM.Unless approved in writing by the CLEMIS Division,PublicBodymustexecuteExhibitVIIItothisAgreement(OakNet Connectivity)to provideconnectivityfortheuseandoperationofCLEMISApplications.If Public Body receivesapprovalfromtheCLEMISDivisionnottouse,OakNet,such approval will be marked on
Addendum A.
3.2.Execution of Management Control Agreement.Public Body shall execute a ManagementControlAgreementwithCountyasrequiredbyandconsistentwiththeCJISSecurityPolicy,which may be amended from time to time.The Management Control Agreementshall be
executed by the personsauthorized to sign Addendum A.
3.3.Compliance with Laws,Rules,Regulations,and Policies.Public Body and Public BodyEmployeesshallcomplywiththeCJIS.Security Policy and all applicable laws,rules,andWw
LT.SERVICES AGREEMENT-EXHIBIT X
Approved by CLEMISStrategic Planning Committee 03/11/21
Approved by CLEMIS Advisory Committee —4/15/21
MR 21-258 06/17/2021 —PAGE|2
3.4.
Beds
3.7.
3.8.
3.9.
3.10.
5.11.
5,12.
EXHIBIT X |LT.SERVICES AGREEMENT-CLEMIS
regulations when using CLEMIS and sate,generating,entering,and using datathatis stored
in CLEMIS.|
Access to CLEMIS.Only Public Body Employees authorized by Public Body may access
and use CLEMIS.Public Body shall keep a list of Public Body Employees authorized to
access and use CLEMIS.Public Body shall review this list at least quarterly to ensureits
accuracy.Upon written request of County,Public Body shall provide this list to County.
Public Body shall not allow any individuals,-who are not on this list,to access and use
CLEMIS.
Seeurity/Backeround Checks.Public Body shall provide for and pay for
security/background checksfor all Public Body Employees who access and use CLEMIS,
as required by the CJIS Security Policy and any other applicable law,rule,and regulation.
Data Entry.Public Bodyis solely responsible for entering all data that is required by any
CLEMIS Applications into CLEMIS.
Data Ownership.All data entered into CLEMIS by Public Body shall be and shall remain
the data of Public Body.
Data Accuracy.Public Bodyis solely responsible for ensuring that all data entered into
and stored in CLEMIS is accurate and complete.Accurate and complete means that the data
does not contain erroneous information..Public Body shall immediately correct erroneous
information upon discovery of error.To ensute accurate and complete data,Public Body
shall conduct regular and systemic audits to minimize the possibility of generating,
transmitting,and storing erroneous information.
Data Update/Expungment/Redaction.Public Body is solely responsible for updating,
expunging,correcting,record locking,or redacting Public Body’s data entered into or stored
in CLEMIS,as required by law,rule,regulation,court order,or the CJIS Security Policy.
Access to Public Body Facilities:Public Body shall allow County employees access to
Public Body facilities for maintenance of CLEMIS and to audit Public Body’s use of
CLEMIS.
Provision of Hardware/Equipment.-The hardware/equipment needed to access and use
CLEMIS shall be purchased,maintained,repaired and replaced by Public Body,unless
otherwise agreed,in writing,by the Parties.The hardware/equipment shall meet the
specifications and requirements set forth by the CLEMIS Division.
Changes or Alternations to Public Body Facilities.If Public Body is required to or
decides to make changes or alternationstoits facilities/buildings for any reason,then Public
Body is responsible for all costs and expenses:associated with moving or relocating
hardware/equipment used to access CLEMIS or with moving or relocating the
medium/connectivity,e.g.,fiber,WERE connections,ISDN Lines,T1 Lines,etc.,used to
access CLEMIS.
LT.SERVICES AGREEMENT-EXHIBIT X
Approved by CLEMIS Strategic Planning Committee 03/11/21
Approved by CLEMIS Advisory Committee —4/15/21
MR 21-258 06/17/2021 Bony PAGE |3
EXHIBIT X.LT.SERVICES AGREEMENT-CLEMIS -
3.13.E-Mail Address.Public Body shall create arid monitor a generic CLEMIS email address.
The CLEMIS Division will provide Public Body instructions on how to create this email
address.This email address will be the main pointof contact for scheduled maintenance,
outages,alerts,etc.-
3.14.Cooperation.Public Body shall fully cooperate with County concerning the performance
of this Agreement.
4.PROVISION OF PUBLIC BODY DATA TO PUBLIC BODY OR THIRD PARTIES.
4.1.Request by Public Body for Public Body Data.Public Body may request in writing that
County provide a copy of portions of Public Body’s data to Public Body.County will
provide such data in a format and time period determined by County but will use its best
efforts to provide the data in the.format and time period requested by Public Body.
4.2.Third Party Requests to County for Public Body Data.
4.2.1.Michigan Freedom of Information Act Requests.County will respond
pursuantto applicable law,to Michigan Freedom of Information Act (“FOIA”)
requests addressed and received by County,Subject to applicable law,if County
receives a request for Public Body’s data possessed by County,County will
provide written notice to the requesting person identifying the Public Body and
_Stating that the requesting person shall submit their request to the Public Body.
Public Body shall be responsible for responding to all FOIA requests received
bythe Public Body.
4.2.2.Other Legal Requests (Excluding FOJA Requests)to County for Public
Body Data.County will respond pursuant to applicable law to any subpoena,
court order,or other legal request addressed to and received by County for Public
Body’s data possessed by County.Before responding to said legal request,
County will use cominercially reasonable efforts to inform Public Body of the
request for the purpose of providing Public Body an opportunity to contest the
legal request and/or to provide County with information that could impact
County’s response to the legal request.For the avoidance of doubt,this paragraph
4.2.2.does not apyto FOIA oe which aare governed by paragraph 4.2.1.
(above).
4.2.3.Section 4.2 only artis’to Public,Body’s data possessed by County for the
purposesof providing services under Exhibit X (CLEMIS)and notto any other
exhibit.Additionally,this section 4.2 does not apply to the CLEMIS Crash
Purchase Application,which is governed by section 6 (below).
4.3.Continuous Access to Public Body Data bv Third Parties.
4.3.1.In Addendum A,Public.Body may request that County provide continuous
access to Public Body’s data to a third party.Addendum A shall identify the
LT.SERVICES AGREEMENT-EXHIBIT X
Approved by CLEMIS Strategic Planning Committee 03/11/21
Approved by CLEMIS Advisory Committee —4/15/21
MR 21-258 06/17/2021 "hey ad PAGE|4
4.4.
4.5.
4.6.
4.7.
EXHIBIT X -
L.T.SERVICES AGREEMENT-CLEMIS »
third party and shall set forth any specific instructions regarding the provision of
such data to the third party.The County shall determine the manner in which to
provide access to Public Body’s data..
4.3.2.County shall provide and shall continue to provide access to Public Body’s data
to the third party identified in Addendum A,until Public Body provides written
notice to the CLEMIS Manager to stop or change such access.The written notice
shall contain the date on which access to Public Body’s data shall stop.Upon
receipt of this notice,County shall promptly stop the third party’s access to
Public Body’s data and shall use its best efforts to stop third party access to
Public Body’s data on the date requested by Public Body.
4.3.3.In order to effectuate the third party’s continuous access to Public Body’s data,
County will require the third party to execute an agreement with County to
govern delivery and/or access to Public Body’s data.The CLEMIS Manageris
authorized to sign this agreement on behalf of County.
Providing Public Body Data to Third Parties.Except as otherwise provided in this
Exhibit,the Agreement,or as directed in Addendum A,County will not provide Public
Body’s data to a third party.Notwithstanding any other provision,County shall provide
Public Body’s data to related Mugshots,Livescan,Michigan Incident Crime Reporting,and
Crash/UD-10 traffic crash reports to the Michigan State Police.County may provide Public
Body’s data to County contractors and vendors for the purposes of providing services to
Public Body,the County,and/or for improving CLEMIS Applications and services.
Costs for Providing Public Body Data.If County incurs any costs in providing Public
Body’s data to a third party or to Public Body,then Public Body shall be responsible for
those costs and shall reimburse County for those’costs.The CLEMIS Division shall invoice
Public Body for such costs.Public Body:shall pay the invoice at the location and within the
time period stated in the Agreement.The CLEMIS Division may waive these costs in its
sole discretion.:
Protected Health Information.If the data,to.be provided to a third party,is Protected
Health Information”or “PHI”(defined in 45 CFR 160.103)under the Health Insurance
Portability and Accountability Act of 1996 (“HIPAA”)and under the changes to HIPAA
made by the Health Information Technology for Economic and Clinical Health Act
(“HITECH Amendment”),then County and Public Bodyshall execute a Business Associate
Agreement.
County not Responsible for Third =Use of Data.Public Body acknowledges and
agrees that if it requests County to provide access to Public Body’s data to a third party,
County shall not be responsible for any actions of the third party and the third party’s use of
Public Body’s data.
LT.SERVICES AGREEMENT-EXHIBIT X
Approved by CLEMIS Strategic Planning Committee 03/11/21
Approved by CLEMIS Advisory Committee —4/15/21
MR 21-258 06/17/2021 \Hota PAGE |5
4.8.
EXHIBIT X_LT.SERVICES AGREEMENT-CLEMIS
Sharing Data with other CLEMIS Members.Public Body acknowledges and agrees that
County may share Public Data with other CLEMIS members upon the recommendation and
counsel of the CLEMIS Advisory Committee..
5.FINANCIAL RESPONSIBILITIES—CLEMIS FEE
5.1.
5.2.
53:
5.4.
5.9:
3.6;
5.7.
MR 21-258
Payment of CLEMIS Fee.Public Body shall pay the CLEMIS Fee to County for the
CLEMIS Applications and services,which aremarked on Addendum A.The amountofthe
CLEMIS fee and the costs that comprise the CLEMIS Fee are listed and itemized on the
CLEMIS Website.The CLEMIS Division shall invoice Public Body on a quarterly basis
for the CLEMIS Fee,unless otherwise specified.Public Body shall pay the invoice at the
location and within the time period stated in the Agreement.
Establishment of CLEMIS Fee.The CLEMIS Division upon the recommendation and
counsel of the CLEMIS Advisory Committee shall establish the CLEMIS Fee.The
CLEMIS Fee shall be posted onthe CLEMIS website and may be obtained from the
CLEMIS Division.
Review of CLEMIS Fee.The CLEMIS Division and the CLEMIS Advisory Committee
shall annually review the CLEMIS FEE.
CLEMIS and FRMS Funds.County has established and shall continue to have separate
enterprise funds within the County budget for revenues,expenses,and operations of
CLEMIS (hereinafter “CLEMIS Fund and FRMS Fund”).
Deposit of CLEMIS Fee.All monies paid by Public Body to County pursuant to this
Exhibit shall be deposited into the CLEMIS Fund or FRMS Fund,as applicable.Only
revenues and expenses stemming from CLEMIS operations and maintenance are recorded
in the CLEMIS Fund and FRMS Fund;no other County revenues and expenses are recorded
in these Funds.Any equity in the CLEMIS Fund and FRMS Fundat the end of the County’s
fiscal year shall be rolled into the CLEMIS Fund and FRMS Fundforthe next fiscal year.
Surplus/equity in the CLEMIS Fund and FRMS Fund can only be used for CLEMIS
operations and maintenance andnotfor the general operations of County or Public Body.
Any County general fund contributions (transfers)to the CLEMIS Fund and FRMS Fund
are strictly based on availability and official appropriation by County and cannot be deemed
permanent on-going contributions.
Financial Statement for CLEMIS antl FRMS Funds.The County Fiscal Services
Division shall prepare financial statements for the CLEMIS Fund and FRMS Fund on a
quarterly basis.These financial statements will be posted on the CLEMIS Website on a
quarterly and year-end basis.The County Director of Management and Budgetor his/her
designee shall report the condition of the CLEMIS Fund and FRMSFundto the CLEMIS
Advisory Committee,on a quarterly basis.-
Refund of CLEMIS Fee for Operational Problems.Subject to Section 18 (Force
Majeure)of the Agreement,if any CLEMIS Applications are not operational for more than
IT.SERVICES AGREEMENT-EXHIBIT X
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Approved by CLEMIS Advisory Committee —4/15/21
06/17/2021 Eg PAGE|6
EXHIBIT X:I.T.SERVICES AGREEMENT-CLEMIS |
fourteen (14)consecutive calendar days,County shall refund the CLEMISFee,already paid
by Public Body,for the days that the CLEMIS Applications were notoperational.
6.COUNTY/PUBLIC BODY RESPONSIBILITIES FOR CLEMIS CITATION PAYMENT
APPLICATION AND CLEMIS CRASH PURCHASE APPLICATION.Ifa Public Body uses
the CLEMIS Citation Payment Application (hereinafter “Payment Application)and/or the CLEMIS
Crash Purchase Application (hereinafter “Purchase Application”),then the following terms and
conditions apply::ay
6.1.
6.2.
6.3.
6.4.
6.5.
6.6.
6.7.
MR 21-258
Placement of URL.Public Body shall be responsible for placing the Payment Application
and the Purchase Application URLs onits website;the URLs shall be provided by County.
Public Body shall include this URL in printed or electronic communications to the general
public regarding the Payment Application and the Purchase Application.
Questions Regarding Payment of Tickets/Citations/Parking Tickets and Purchase of
Crash/Accident Reports.County shall refer all questions that County receives to Public
Body regarding the payment of citations/tickets/parking tickets and the purchase of
crash/accident reports and regarding the amount of monies owed to Public Body.
Security of Data.County shall secure and protect data received through the Payment
Application and Purchase Application (including credit card information)according to law,
County’s contractual obligations,and reasonable business standards andpractices.
No Interference with Contract.Third-party service providers such as PayPal Inc.and
Elavon,Inc.‘are required for the operation of the Payment Application and Purchase
Application.Neither Public Body nor Public Body Employees shall act or fail to act,
either directly or indirectly,in a manner to cause any purported breach in any term or
condition in any agreement between County and such third party.
Enhanced Access Fee.Persons or entities paying citations/tickets/parkingtickets through
the Payment Application or purchasing crash/accident reports through the Purchase
Application shall be charged an Enhanced Access Fee,in addition to the monies owed to
Public Body.
Payment Transaction for Payment Application.When using the Payment Application,a
person or entity paying a citation/ticket/parking ticket will authorize two
transactions,at the time of payment:(1)one transaction for payment of monies owed to
Public Body/Court and (2)one transaction for:payment of the Enhanced Access Fee.The
funds for the payment to Public Body/Court will be directed to the depository account
designated and/or owned by Public Body/Court.The funds for the Enhanced Access Fee
will be directed to a depository account designated and owned by County.
Amount of Enhanced Access Fee for Payment Application.The Enhanced Access Fee
charged to persons/entities paying citations/tickets/parking tickets through the Payment
Application shall be in an amount established by the Oakland County Board of
Commissioners,Miscellaneous Resolution #07121 and as subsequently amended by the
LT.SERVICES AGREEMENT-EXHIBIT X
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Approved by CLEMIS Advisory Committee —4/15/21
06/17/2021 ee PAGE |7
EXHIBIT X
LT.SERVICES AGREEMENT
_CLEMIS
Oakland County Board of Commissioners.Public Body shall receive one dollar ($1.00)of
the Enhanced Access Fee collected for each citation/ticket paid through the Payment
Application.Given the small amount of the Enhanced Access Fee for parking tickets,
Public Body shall receive no portion of the Enhanced Access Fee collected for parking
tickets paid through the Payment Application.-
6.8.Amount of Enhanced Access Kee for Purchase Application.The Enhanced Access Fee
charged to persons/entities purchasing crash/accident reports through the Purchase
Application ‘shall be in an amount .established by the Oakland County Board of
Commissioners,Miscellaneous Resolution #09182 and as subsequently amended by the
Oakland County Board of Commissioners.Public Body shall receive one dollar ($1.00)of
the Enhanced Access Fee collected for the purchaseof each crash/accident report through
the Payment Application.
6.9.Amount of Fee for Crash/Accident Report,Public Bodyshall set the fee for the purchase
of the crash/accidentreport arougs the Purchase Application.The amountof this fee shall
be listed in Addendum A.
6.10.Distribution of Enhanced Access Fees and Fees for Crash/Accident Reports.Public
Body’s portion of the Enhanced Access Fees,set forth in this Exhibit,and the fee for the
crash/accidentreports,set forth in Addendum A,shall be disbursed to Public Body pursuant
to its written instructions.Public Body shall provide the written instructions,required by
this section to CLEMIS Division.|
6.11.Obligations and Responsibilities if Publicc Body iis a Court.
6.11.1.Access to Website.If Public Bodyis a Court,then County shall provide access
to a password protected website where Public Body/Court can issue credits or
refunds and view daily,weekly,and monthly transactions processed through
the Payment Application.
6.11.2.Contract for Credit Card Processing.If Public Body is a Court,then County
shall establish,maintain,and pay for a separate contract for credit card
processing services with the entities currently providing credit card processing
services for County,ie.,PayPal Inc..and Elavon,Inc.
6.11.3.Separate Depository Bank Account.If Public Body is a Court,then it shall
"maintain a corresponding depository bank account,with a depository financial
institution acceptable to County,for the receipt of monies owed to Public
Body/Court.Public Body/Court shall provide County with all necessary bank
account numbers and routing numberto give effect to this requirement.
7.CLEMIS ADVISORY COMMITTEE.|
7.1.Establishment and Purpose of CLEMIS Advisory Committee.The CLEMIS Advisory
Committee was established to obtain advice and guidance from CLEMIS Members
LT.SERVICES AGREEMENT-EXHIBIT X
Approved by CLEMIS Strategic Planning Committee 03/11/21
Approved by CLEMIS Advisory Committee —4/15/21
MR 21-258 06/17/2021.vo et PAGE |8
EXHIBIT XLT.SERVICES AGREEMENTCLEMIS
concerning policy,technical,and operated questions for CLEMIS Applications.ThepurposebehindtheCLEMISAdvisoryCommitteeistoallowCLEMISMemberstoprovideinputregardingtheoperationandmanagementofCLEMIS.The CLEMIS AdvisoryCommitteeleadstheCLEMISConsortiumandprovidesrecommendationsandcounselto
the CLEMIS Division regarding the operation,maintenance,and budget for CLEMIS
(including suggested security policies,.development/operation/modifications to CLEMIS
Applications,and actions regarding misuse of CLEMIS).
7.2.Composition of CLEMIS Advisory:Committee.The composition of the CLEMIS
Advisory Committee is posted on the CLEMIS Website.
7.3.CLEMIS Advisory Committee Meetings..The CLEMIS Advisory Committee meets at
least four (4)times per year.CLEMIS Members are encouraged to attend.
7.4. CLEMIS Advisory Committee Officers.Every July,the CLEMIS Advisory CommitteeshallelectaChairpersonbymajorityvote.The Chairperson shall select and appoint a Co-Chairperson.The CLEMIS Division Manager shall serve as Executive Secretary to theCLEMISAdvisoryCommittee.The Executive Secretary shall prepare the agenda forCLEMISAdvisoryCommitteemeetings.Prior to each meeting,the Chairperson andthe
Executive Secretary shall review the contents of each agenda.
7.5. CLEMIS Advisory Committee—Subcommittees.The CLEMIS Advisory Committeemaycreatesubcommitteesasitdeemsappropriate.The subcommittees and theircomposition‘and responsibilities shall be posted on the CLEMIS Website.The CLEMISAdvisoryCommitteeChairpersonshallappointthechairpersonsofthesubcommittees,except for the Chairperson of the Strategic Planning subcommittee,whose Chairperson isthecurrentPresidentofOaklandCountyChiefsofPoliceAssociationandexceptforthe
Chairperson of Fire Governance whose hatperson is elected by the Fire Governance
Committee members.
8.TRAINING.Public Body shall require all|Public Employees who use or access CLEMIS to attendtrainingclassesrequiredbytheCLEMISDivision..The format of the training classes will be at thediscretionoftheCLEMISDivision,e.g.,train the trainer,classroom training,or on-line/remotetraining.If the training classes are held at County facilities or held in an on-line/remote format,then suchtraining classes are at no cost to Public Body or Public Employees.If the training classes
are held at non-County facilities,there may be a charge to Public Body based on time,materials,and location of trainingclasses.
9.SUPPORT AND MAINTENANCE SERVICES.County shall maintain and support theCLEMISApplications.The CLEMIS Fee includes the costs for support and maintenance servicesfortheCLEMISApplicationsandotherservicesprovidedbytheCLEMISDivision,unlessotherwiseindicatedonAddendumA.’When providing support and maintenance services forCLEMUS,County hasthe authority to prioritize its resources,including,but not limited to,the orderinwhichcallsforsupportormaintenancewillberesolvedandallocationoftimeofitsemployees,
agents,subcontractors,and equipment.
LT.SERVICES AGREEMENT-EXHIBIT x
Approved by CLEMISStrategic Planning Committee 03/11/21
Approved by CLEMIS Advisory Committee —4/15/21
MR 21-258 06/17/2021.oo Bog PAGE |9
EXHIBIT XL.T.SERVICES AGREEMENT_CLEMIS-
10.OBLIGATIONS &RESPONSIBITIES UPON.TERMINATION/CANCELLATION.
10.1.Use of CLEMIS &CLEMIS Applications.Upon the effective date of termination or
cancellation of this Exhibit,Public Body shall stop using CLEMIS and CLEMIS
Applications andit shall not have access to CLEMIS and CLEMIS Applications.
10.2.Use and Access to Public Body’s Data.Upon the effective date of termination or
cancellation of this Exhibit,Public Hoys data shall not be useable by or accessible to any
other CLEMIS Member.
10.3.Transition of Data upon Termination/Cancellation.Upon termination or cancellation of
this Agreement,CLEMISshall provide a copy of Public Body’s data to Public Body in an
electronic format and a time period determined by County.Upon written confirmation from
Public Body that it received its data,County will purge Public Body’s data from CLEMIS
and any disaster recovery sites.If County incurs anycosts in copying Public Body’s data,
then Public Body shall be responsible for those costs and shall reimburse County for those
costs.The CLEMIS Division shall invoice Public Body for such costs.Public Body shall
pay the invoice at the location and within the time period stated in the Agreement.The
CLEMIS Division may waive these costs in its sole discretion.
10.4.Obligation to Pay CLEMIJS Fee Upon Termination/Cancellation.Public Body's
obligation to pay the CLEMIS ‘Fee shall stop on the effective date of termination or
cancellation.If the termination or cancellation date is other than the end of a quarter,any
CLEMIS Fee,paid in advance to County,shall be refunded to Public Body on a pro-rated
daily basis for the time period that Public Body paid in advance.
LT.SERVICES AGREEMENT-EXHIBIT X
Approved by CLEMIS Strategic Planning Committee 03/11/21
Approved by CLEMIS Advisory Committee —4/15/21
MR 21-258 06/17/2021 =wf |PAGE |10
ADDENDUM A
CLEMIS CATEGORIES /TIERS
Public Body shall receive the CLEMIS Applications and services associated with the category/tier selected
below.The CLEMIS Website describes each category/tier listed below,describes the CLEMIS Applications
that are received with a particular category/tier,and lists the,cost for the below categories.As used in this
Addendum "FTE"means Full-Time Equivalents (worn Offi cers).
=SooCILI01Page |1
Tier 1
©16 or more FTE's ©6—15 FTE's ©1-5 FTE's
Tier 2
16 or more FTE's C 6-15 FTE's,,©1-5 FTE's
Tier 2.5
C)16 or more FTE's O 6-15 IES |()1-5 FTE's
Tier 3
(e)46 or more FTE's ©6—18 FTE’s °©1-5 FTE's
Tier 4 Rescinded
Tier 5 Rescinded
Tier 6 (eCLEMIS)
C 19 or more FTE's 0 6-18 FTE's ©1-5 FTE’s
Tier7 Public Safety Answering Point (PSAP)/Central Dispatch Center
Tier8 Jail Management (outside Oakland County)
Federal Departments,Offices or Agencies Inquiry Only iin the State of Michigan (does not
contribute any data)
District Court in Oakland County (excluding 52nd District Courts)
CE Pays CLEMIS Fee:receives ticket data ts and CLEMIS Citation Payment Application is
optional.
CQ Does not pay CLEMIS Fee:Teceives ticket data load and must exclusively use CLEMIS
Citation Payment Application.—
District Court outside Oakland County
©Pays CLEMIS Fee:receives ticket date load and GLEMIS Citation PaymentApplication is
optional.
Does not pay CLEMIS Fee:‘receives ticket’data load and must exclusively use CLEMIS
Citation Payment Application.
Circuit Court (outside Oakland County -does not contribute any data)
Prosecutor Office (outside Oakland County,does not contribute any data)
FRMS Participant (Fire Records Management System)
Approved by SP Committee 07-08-15
Approved by CLEMIS Advisory Committee 07-16-15
Approved by BOC 8-13-15
ADDITIONAL CLEMIS APPLICATIONS
Public Body may select and shall receive any of the CLEMIS Applications,selected below,for a separate
cost.The cost for the CLEMIS Applications is set forth on the CLEMIS Website.NNHOUNA[1WNNWNPage |2
Mobile Data Computers (“MDC”)|
(e)WITH County provided wireless ,;©WITHOUT County provided wireless
O CAD Only WITHOUT County provided wireless
Livescan
WITH printer ee (©)wrtrout printer
Mugshot .
(e)Capture Station and Investigative a (©)mestigative Only
JailManagement .'
3 CLEMIS Member located in Oakland County ~
CLEMIS Member located outside Oakland County
OakVideo (CLEMIS Member located outside Oakland County)
Crime Mapping Application .
Vendor name:
Address:
Contact:Phone:
Email:
Pawn Application .‘
Fire Records Management System In Oakland County
©Phase |:oO Phase II
Fire Records Management System:Outside Oakland County
Police,Fire and/or Public Safety Department Data Extract
©In:Oakland County ot (e)Outside Oakland County
Vendor name:ESO Solutions Inc.
Address:11500 Alterra Parkway,Suite 100,Austin,Texas 787598
Contact:Robert Munden —Phone:866-766-9471 ext.1253
Email:Robert.munden@eso.com
Approved by SP Committee 07-08-15
Approved by CLEMIS Advisory Committee 07-16-15
Approved by BOC 8-13-15
C)In Oakland County -(@)outside Oakland County
Vendor name:Benchmark Analytics |
Address:4619 N Ravenswood Ave,Suite.203,Chicago,IL 60640
Contact,Sarah Kremsher Phone:(773)960-8012
Email:Sarah.kremsher@benchmarkanalytics.com
©)In Oakland County /"©outside Oakland County
Vendor name:_.
Address:
Contact::Phone:
Email:
CRASH Report Payment Amount:$7.00
Enhanced Access Fee DisbursementInstructions
©Disbursement when Requested (e)Disbursement Quarterly
iaite Kshectomeabisicc Wayne County Airport AuthorityNIN
OPT-IN of Exhibit Vill (OakNet Connectivity)OakNet connectivity is needed
COUNTY:SS PLOILDPCLEMISDivisionManagerv7Date
PUBLIC BODY:Wayne County Airport Authority
Chad Newton,Chief Executive Officer
Title/Name:
theo ZLSignature:Chad Pa 02/06/2023
.Date
'(to be completed by Public Body)
Page |3 ‘ae Approved by SP Committee 07-08-15
‘Approved by CLEMIS Advisory Committee 07-16-15
Approved by BOC 8-13-15
RESOLUTION
No. 23-04
Oakland County
(Courts and Law Enforcement Software - CLEMIS)
Contract #2300001
By Board Member Marvin Beatty
WHEREAS, the Wayne County Airport Authority, pursuant to the Michigan Public
Airport Authority Act, being MCL 259.108 – 259.125c, operates and manages the
Detroit Metropolitan Wayne County Airport and Willow Run Airport and is vested with
the powers and authority to undertake such management and operation p ursuant to the
Aeronautics Code of the State of Michigan; and
WHEREAS, the Wayne County Airport Authority is governed by the Wayne
County Airport Authority Board; and
WHEREAS, the Wayne County Airport Authority Board desires to approve an
Intergovernmental Agreement with Oakland County, to establish a new contract for
The Courts and Law Enforcement Management Information System (CLEMIS), software
and related services.
NOW THEREFORE, BE IT RESOLVED that the Wayne County Airport Authority
Board hereby approves an Intergovernmental Agreement with Oakland County, to
establish a new contract for The Courts and Law Enforcement Management Information
System (CLEMIS), software and related services. The term of the contract shall be
retroactive to March 1, 2022 (due to discrepancy with contract data in Munis system and
delays getting contract finalized with Oakland County) and terminate on December 31,
2027. The cost of the contract shall not exceed $550,000.00.
This Resolution was supported by Board Member Dennis Archer and carried by
the following vote:
AYES: Ajami, Archer, Beatty, Canada, Haidous, Papas
NAYS: None
DATE: January 18, 2023
WCAA Board Meeting
Minutes – 01/18/2023
Page 1
MINUTES
WAYNE COUNTY AIRPORT AUTHORITY
BOARD MEETING
January 18, 2023
I. Roll Call
Meeting of the Wayne County Airport Authority Board called to order at 2:01 p.m.
at the Michael Berry Administration Building, Kevin Clark Conference Room, 11050
Rogell Drive, Building 602, Detroit, MI 48242:
Present:
Abdul Haidous, Chairperson
Athina Papas, Vice Chairperson
Michael Ajami
Dennis Archer, Jr.
Marvin Beatty
Lisa Canada
Excused: Dr. Curtis Ivery, Secretary
II. Introduction of New Board Member, Lisa Canada
III. Consent Agenda – Items for vote as a group
Motion by Marvin Beatty to approve the Consent Agenda; Supported by Dennis
Archer
Ayes: Ajami, Archer, Beatty, Canada, Haidous, Papas
Nays: None
Motion approved.
A. Approval of Minutes from the December 7, 2022 Board Meeting
B. Resolution No. 23-01 approving Contract No. 2300004 with Genea Energy
Partners, Inc. (Meter Reading and Billing)
C. Resolution No. 23-02 approving Contract No. 2300006 with The Tile Stop, Inc.
(Various Flooring)
D. Resolution No. 23-03 approving Contract No. 2300002 with Motorola Solutions,
Inc (Two-Way Radio Equipment Software and Related Services)
E. Resolution No. 23-04 approving Contract No. 2300001 Oakland County (Courts
and Law Enforcement Software – CLEMIS)
WCAA Board Meeting
Minutes – 01/18/2023
Page 2
F. Resolution No. 23-05 (fka Resolution 22-145) approving Correction to Board
Resolution with Servicetec International, Inc. Contract #2200356
G. Resolution No. 23-06 approving Contract No. 1700298 fka 1700171
(Amendment 2) with the American Society of Employers Educational
Foundation (Leadership and Critical Skills Training)
IV. Monthly Financial Update, Amber Hunt, Chief Financial Officer
V. Upcoming Construction Projects Presentation, Michael O’Sullivan, Vice
President of Planning, Design and Construction
VI. New Business
A. Resolution No. 23-07 approving Contract No. 2300022 with Walsh Construction
Company II LLC (McNamara Terminal Apron Reconstruction – Package 2)
Motion by Marvin Beatty; Supported by Michael Ajami
Ayes: Ajami, Archer, Beatty, Canada, Haidous, Papas
Nays: None
Motion approved.
B. Resolution No. 23-08 approving Contract No. 2300008 with Toebe
Construction, LLC (Reconstruction of Taxiway Y Phase II)
Motion by Athina Papas; Supported by Lisa Canada
Ayes: Ajami, Archer, Beatty, Canada, Haidous, Papas
Nays: None
Motion approved.
C. Resolution No. 23-09 approving Contract No. 2300007 with Aero Bridgeworks,
Inc. (Construction Services for Passenger Jet Bridge Replacements)
Motion by Marvin Beatty; Supported by Michael Ajami
Ayes: Ajami, Archer, Beatty, Canada, Haidous, Papas
Nays: None
Motion approved.
D. Resolution No. 23-10 approving Contract No. 2300024 with LGC Global, Inc.
(Construction Services for Passenger Restrooms in McNamara Terminal)
Motion by Michael Ajami; Supported by Dennis Archer
Ayes: Ajami, Archer, Beatty, Canada, Haidous, Papas
Nays: None
Motion approved.
WCAA Board Meeting
Minutes – 01/18/2023
Page 3
E. Resolution No. 23-11 approving Contract No. 2300010 with G and S Mechanical
USA, Inc. (Construction Services for Domestic and International Baggage Claim
Units in the McNamara Terminal)
Motion by Michael Ajami; Supported by Lisa Canada
Ayes: Ajami, Archer, Beatty, Canada, Haidous, Papas
Nays: None
Motion approved.
F. Resolution No. 23-12 approving Contract Nos. 2300026-2300039 for
Temporary Information Technology Staffing
Motion by Lisa Canada; Supported by Michael Ajami
Ayes: Ajami, Archer, Beatty, Canada, Haidous, Papas
Nays: None
Motion approved.
G. Resolution No. 23-13 approving Contract Nos. 2300011-2300019 for Internal
Audit Services
Motion by Michael Ajami; Supported by Marvin Beatty
Ayes: Ajami, Archer, Beatty, Canada, Haidous, Papas
Nays: None
Motion approved.
H. Resolution No. 23-14 approving Control No. 2200371 for the McNamara
Terminal Concession Transition Plan
Motion by Marvin Beatty; Supported by Michael Ajami
Ayes: Ajami, Archer, Beatty, Canada, Haidous, Papas
Nays: None
Motion approved.
I. Resolution No. 23-15 approving Contract No. 2300020 for the Collective
Bargaining Agreement – Police Officers Association of Michigan (POAM))
Motion by Athina Papas; Supported by Lisa Canada
Ayes: Ajami, Archer, Beatty, Canada, Haidous, Papas
Nays: None
Motion approved.
WCAA Board Meeting
Minutes – 01/18/2023
Page 4
J. Election of Wayne County Airport Authority Board Officers
Abdul Haidous nominated Athina Papas as Chairperson of the Wayne County
Airport Authority Board. There were no other nominations.
Ayes: Ajami, Archer, Beatty, Canada, Haidous, Papas
Nays: None
Motion approved.
Marvin Beatty nominated Dr. Curtis Ivery as Vice Chairperson of the Wayne
County Airport Authority Board. There were no other nominations.
Ayes: Ajami, Archer, Beatty, Canada, Haidous, Papas
Nays: None
Motion approved.
Abdul Haidous nominated Dennis Archer, Jr. as Secretary of the Wayne County
Airport Authority Board. There were no other nominations.
Ayes: Ajami, Archer, Beatty, Canada, Haidous, Papas
Nays: None
Motion approved.
VII. Information Items
A. Report from Chief Executive Officer (CEO), Chad Newton
1. Recognition of Board Chairperson Abdul Haidous for serving as Chairperson
this past year.
2. CEO Monthly Report – pursuant to WCAA Procurement and Contracting
Ordinance, Article VII Section 1
VIII. Public Comment
1. Angela Parsons, Local 24
IX. Next meeting of the Wayne County Airport Authority Board is scheduled for
Wednesday, February 15, 2023 at 2:00 p.m. at the Michael Berry
Administration Building.
WCAA Board Meeting
Minutes – 01/18/2023
Page 5
X. Adjourn
Motion to adjourn by Marvin Beatty; Supported by Michael Ajami
Meeting was adjourned at 3:54 p.m.
DeeAreeetattainaiid itttte teteratbeteneareteet
MISCELLANEOUS RESOLUTION :|#21288 June 17,2021
BY:Commissioner Gwen Markham,Chairperson,Finance Committee
IN RE:INFORMATION TECHNOLOGY —MODIFICATIONS TO COMPREHENSIVE I.T.SERVICES
INTERLOCAL AGREEMENT
To the Oakland County Board of Commissioners
Chairperson,Ladies and Gentlemen:
WHEREASthe Board of Commissioners,pursuant to Miscellaneous Resolution #12153 and #17263,
approved the Department of Information Technology's Comprehensive Information Technology Services
Agreementenabling the Department to make additional technology services available to public bodies;and
WHEREAS the Department of Information Technology has made the following modifications to the
Comprehensive I.T.Services Interlocal Agreement and Exhibits:
e Agreement Updated references to Browser.Standards required to use the services,
Exhibit |-Updated the County’s Cost for Transactional Fees,
Exhibit ll -Updated the County's Cost for Transactional Fees,
Exhibit tll -Updated the County's Cost for Transactional Fees,
Exhibit lV -Remove the third-party vendor that is no longer in use,
Exhibit V —Removed references to the Public List of Contracts that no longer exists,
Exhibit Xl -Removed references to the.Public List of Contracts that no longer exists,
Exhibit XIII -Removed references to the Public List of Contracts that no longer exists,
Exhibit X —Adopt new Exhibit and Addendum as appraved by the CLEMIS Strategic Planning
Committee and CLEMIS Advisory Committee,
All Exhibits -Updated section titles and references for consistency across all exhibits.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
attached Comprehensive Information Technology Services Agreement offering the I.T.Services of Online
Payments,Over the Counter Payments,Pay Local Taxes,Jury Management System,Collaborative Asset
Management System,Remedial Support Services,Data Center Services,Oaknet Connectivity,Internet
Service,CLEMIS,ArcGIS Online,Data Sharing,Pictometry Licensed Products,and Security Best Practice
Advice with fees described in the Exhibits.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the Chairperson of the Board
to execute the Agreements with any Michigan public body that agrees to enter into a Comprehensive
Information Technology Services Agreement.'
Chairperson,on behalf of the Finance Committee,|move the adoption of the foregoing resolution.
ar,ah
‘Commissioner Gwen Markham,District #9
Chairperson,Finance Committeeeeeeeeee#ee®eFINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #21258 :a June 17,2021
Moved by Gingell seconded by Hoffman the resolutions on the amended Consent Agenda be adopted.
AYES:Charles;Gershenson,.Gingell,Hoffman,Jackson,Joliat,Kochenderfer,Kowall,Kuhn,
Long,Luebs,Markham,McGillivray,.Miller,Moss,Nelson,Spisz,Weipert,Woodward,Cavell.(20)
NAYS:None.(0)’
A sufficient majority having votedin favor,the resolutions on the amended Consent Agenda were adopted.
_.HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MGCL 45.559A(7)
STATE OF MICHIGAN):
COUNTY OF OAKLAND)
|,Lisa Brown,Clerk of the County of Oakland,do hereby certify that the foregoing resolution is a true andaccuratecopyofaresolutionadoptedbytheOaklandCountyBoardofCommissionersonJune17,2021,with the original record thereof now remaining in my office.
In Testimony Whereof,|have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,Michigan this 17"day of June,2021,
Lisa Brown,Oakland County
March 9, 2023
Michigan Department of State
Office of the Great Seal
Richard H. Austin Building, 1st Floor
430 W. Allegan
Lansing, MI 48918
Dear Office of the Great Seal:
On June 17, 2021, the Board of Commissioners for Oakland County entered into an agreement per MR #21258 –
Information Technology – Modifications to the Comprehensive I.T. Services Interlocal Agreements.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of
Oakland and the Wayne County Airport Authority, and the authorizing Board of Commissioners Resolution are enclosed
for filing by your office.
Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections
Oakland County Clerk/Register of Deeds
County Service Center, Building #14 East
1200 N. Telegraph Rd.
Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely,
COUNTY OF OAKLAND
Joseph J. Rozell, CERA
Director of Elections
Cc: Donna Dyer, Corporation Counsel, Oakland County
Erika Munoz-Flores, Corporation Counsel, Oakland County
Sharon Cullen, Corporation Counsel, Oakland County
Kim McCabe, IT Project Specialist, Oakland County
Chad Newton, CEO, Wayne County Airport Authority
Enclosures