HomeMy WebLinkAboutInterlocal Agreements - 2022.10.20 - 38049
Page 1 of 9 ROSE TOWNSHIP REGULAR BOARD MEETING December 14, 2022
December 14, 2022 – REGULAR MEETING
ROSE TOWNSHIP
BOARD OF TRUSTEES
DATE: Wednesday, December 14, 2022
TIME: 7:00 p.m.
PLACE: 9080 Mason St, Holly, MI 48442
PRESENT: Paul Gambka, Treasurer Patricia Walls, Trustee
Debbie Miller, Clerk Dianne Scheib-Snider, Supervisor
Glen Noble, Trustee
OTHER (S) PRESENT: Renee Kraft, Recording Secretary
OTHERS: Roger Plue, Paul Englehart, Dan Johnson, Willard Love, Mark Bolan, F. Wadenstorer, Matt
Weil, Debra Bourdeau, Jim Holton, Derik Jewell, Jacqueline Stenzel, Ron Goovert, Kathi Goovert, Linda
Watson-Call, Jeremy Lintz, Jim and Rochelle Flake, Agnes Meisch, Tom Wirth, Jim Holton, Sr., Gisela Lendle
King, Doug Smith, Julius Stern, Warren Hardie
CALL TO ORDER: Supervisor Scheib-Snider called the meeting to order at 7:01 p.m.
PLEDGE OF ALLEGIANCE:
Motion by Supervisor Scheib-Snider to excuse Trustee Noble. Seconded by Trustee Walls. All said Aye.
VOTE: YES: Walls, Gambka, Miller, Scheib-Snider
NO: None
ABSENT/EXCUSED: Noble
1. Approval of Agenda:
Add I. Interlocal Agreement-Designated Assessor between Oakland County and the Township of Rose
Resolution for the Township Board. Add to F. letter from Clerk Miller regarding NOCFA Board.
Motion by Supervisor Scheib-Snider to approve the agenda with changes. Seconded by Treasurer Gambka.
VOTE: YES: Miller, Walls, Gambka, Scheib-Snider
NO: None
ABSENT/EXCUSED: Noble
2. Approval of Consent Agenda:
HAYA report needs to be removed. Trustee Walls asked to have additions to the wording of the
minutes.
Motion by Trustee Walls to amend the motion of the November 9, 2022 regular meeting minutes of the
Rose Township Board of Trustees, under 2. Approval of Consent Agenda, the motion by Trustee Walls to
approve the consent agenda minus the minutes of October 12, 2022, seconded by Treasurer Gambka. And
the other one is on page 3. Motion at the top of the page; Trustee Walls to approve the regular meeting
minutes from October 12, 2022, Rose Township Board of Trustees with correction to 7E-Bills, to use
second motion, adding the language of the second motion and noting that it was seconded by Clerk Miller,
or seconded by Trustee Noble was the…is that how we corrected that? Because there are two seconds.
Page 2 of 9 ROSE TOWNSHIP REGULAR BOARD MEETING December 14, 2022
(Clerk Miller explained it was Trustee Walls comment stated in the meeting). Seconded by Clerk Miller and
then Glen seconded the motion. That’s very complicated when you do it that way. Well I know, that’s why
I’m trying to straighten it out. And that’s my motion. Approval of the Consent Agenda with this motion.
Seconded by Supervisor Scheib-Snider.
VOTE: YES: Walls, Gambka, Scheib-Snider
NO: Miller
ABSENT/EXCUSED: Noble
3. Presentation: Audit Presentation- for FY ended June 30, 2022, Rana Emmons, CPA.
Rose Township received a clean audit. Revenues are up. Largest review is property taxes: Up 4.6%
from prior year, due to property values increasing. State share review was increased by 8.8%.
Trustee Walls questioned if the notes on page 15 go over how we are doing with our procedures
and policies (what we can do better)? Ms. Emmons stated this board is proactive when it comes to
solving issues. Ms. Emmons thanked Clerk Miller for always being accommodating. Also thanked
Treasurer Gambka, Supervisor Scheib-Snider and the deputies.
4. Brief Public Comments – Agenda items only: (limit comments to 3 minutes)
Dan Johnson: Addressed the board: Questioned if the Trustee position would be filled at this
meeting (Supervisor Scheib-Snider stated no). Regarding Trustee position-there are
hiring policies. Rose Township should adopt a hiring policy and it should be posted in
advance. All applicants should be background checked. A list of townships with hiring
policies were given to the board.
Linda Watson-Call Addressed the board: Praised Trustee Noble. Recommended Debbie Miller be
put on NOCFA Board.
Julius Stern: Addressed the board: Vacancies should be publicized. Debbie Miller has asked to be
on the NOCFA Board and should be put there.
Warren Hardie: Addressed the board: Paul resigned from the NOCFA Board then stayed.
Questioned where his resignation letter was.
Gisela Lendle King: Addressed the board: Praised Glen Noble.
5. Public Hearing:
None
6. Unfinished Business:
None
7. New Business:
A. 2023 NoHaz Agreement and Resolution:
Will probably do four events in 2023, rather than five.
Motion by Treasurer Gambka to accept the NoHaz agreement and resolution for the 2023 season and give
the Supervisor the authority to sign the agreement. Seconded by Trustee Walls.
Page 3 of 9 ROSE TOWNSHIP REGULAR BOARD MEETING December 14, 2022
ROSE TOWNSHIP RESOLUTION 2022-15
THE NORTH OAKLAND HOUSEHOLD HAZARDOUS WASTE CONSORTIUM
WHEREAS, the northern cities, villages, and townships in Oakland County are committed
to protection of the natural environment and preventing toxic materials from entering our
waterways and landfill resources; and
WHEREAS, the improper handling and disposal of toxic and poisonous household
chemicals also poses a health risk to our citizens; and
WHEREAS, recognizing there is a need to provide regular and easily accessible
household hazardous waste collection services to North Oakland County residents; and
WHEREAS, collection events for household hazardous waste have become widely
accepted as the best way to provide citizens with a safe method of disposal of these toxic
and poisonous household chemicals, and for the communities to realize the economies of
scale, and
WHEREAS, Oakland County, through its Planning and Local Business Development
Division, has joined these northern Oakland County communities in creating the North
Oakland Household Hazardous Waste Consortium (NoHaz), and
WHEREAS, the NoHaz Consortium has developed a household hazardous waste
collection program, and
WHEREAS, a NoHaz Interlocal Agreement has been drafted to address necessary legal,
liability, and responsibility issues for both the County and the participating communities,
and identifies Oakland County’s role in administering and managing the NoHaz program,
and,
WHEREAS, the NoHaz Interlocal agreement establishes a NoHaz advisory board to
assist and advise Oakland County in the development of the NoHaz program.
Now Therefore be it Resolved: That our community, Rose Township, hereby approves
the attached NoHaz Interlocal Agreement and authorizes its signature, and
Be it Further Resolved: That we will not charge residents to participate in NoHaz events
in 2023, and
Be it Further Resolved: That we hereby appoint Dianne Scheib-Snider as our official
representative to the NoHaz Advisory Board, to work with the Oakland County Planning
and Local Business Development Division as needed to plan the NoHaz program for
2023.
VOTE: YES: Miller, Walls, Gambka, Scheib-Snider
NO: None
ABSENT/EXCUSED: Noble
Page 4 of 9 ROSE TOWNSHIP REGULAR BOARD MEETING December 14, 2022
B. Board of Review Member Appointment Resolutions:
A two-year term.
Motion by Trustee Walls to adopt resolution 2022-xx appointing Agnes Miesch, James Holton Sr, and Kaye
Thorsby to the Board of Review to serve a two-year term beginning January, 2023 and expiring December
2024. Seconded by Supervisor Scheib-Snider.
ROSE TOWNSHIP RESOLUTION 2022-16
TO APPOINT MEMBERS TO BOARD OF REVIEW
WHEREAS, members appointed to the Rose Township Board of Review are expiring at the end of December
2022,
NOW THEREFORE BE IT RESOLVED, that the Rose Township Board of Trustees approves the
appointment of Agnes Miesch, James Holton Sr., and Kaye Thorsby to the Board of Review to serve a (2 )
two-year term beginning in January 2023 and expiring at the end of December 2024.
VOTE: YES: Walls, Gambka, Miller, Scheib-Snider
NO: None
ABSENT/EXCUSED: Noble
Motion by Trustee Walls to adopt resolution 2022-xx to appoint Chester Koop as an alternate to the Board
of Review to serve a two-year term expiring December 2024. Seconded by Treasurer Gambka.
ROSE TOWNSHIP RESOLUTION 2022-17
TO APPOINT AN
ALTERNATE MEMBER TO BOARD OF REVIEW
WHEREAS, at times an appointment to the Rose Township Bo ard of Review for business or personal
reasons cannot attend meetings as scheduled,
WHEREAS, in order to have a quorum an alternate member may be called to fill an absent Board of Review
members’ seat.
NOW THEREFORE BE IT RESOLVED, that the Rose Township Board of Trustees approves the
appointment of Chester Koop as an Alternate to the Board of Review to serve a two (2) year term expiring at
the end of December 2024.
VOTE: YES: Walls, Gambka, Miller, Scheib-Snider
NO: None
ABSENT/EXCUSED: Noble
C. Planning Commission Member Appointment Resolution:
Motion by Trustee Walls to adopt the Resolution 2022-xx to appoint to a member of the Planning
Commission. We approve Jason Wayman and Michael Brooks to the planning commission to serve a
three-year term beginning January 2023 and expiring at the end of December 2025. Seconded by
Treasurer Gambka.
Page 5 of 9 ROSE TOWNSHIP REGULAR BOARD MEETING December 14, 2022
ROSE TOWNSHIP RESOLUTION 2022-18
TO APPOINT A MEMBER OF PLANNING COMMISSION
WHEREAS, appointments to the Rose Township Planning Commission will expire at the end of December
2022 and therefore need to be filled.
NOW THEREFORE BE IT RESOLVED, that the Rose Township Board of Trustees approves the
appointment of Jason Wayman and Michael Brooks to the Planning Commission to serve a three (3) year
term beginning in January of 2023 and expiring at the end of December 2025
VOTE: YES: Gambka, Miller, Walls, Scheib-Snider
NO: None
ABSENT/EXCUSED: Noble
D. Zoning Board of Appeals Appointment Resolution:
Motion by Trustee Walls to adopt resolution 2022-xx to appoint a Zoning Board of Appeals member James
Holton, Jr. for a three-year term beginning January 2023 and expiring at the end of December 2025. And
Michael Brooks too. Seconded by Treasurer Gambka.
ROSE TOWNSHIP RESOLUTION 2022-19
TO APPOINT MEMBERS TO ZONING BOARD OF APPEALS
WHEREAS, appointments to the Rose Township Zoning Board of Appeals will soon expire at the end of
December of 2022, and a vacant position needs to be filled,
NOW THEREFORE BE IT RESOLVED, that the Rose Township Board of Trustees approves the
appointment of Michael Brooks and James Holton Jr. to the Zoning Board of Appeals to serve a (3) three -
year term beginning in January of 2023 and expiring at the end of December, 2025.
VOTE: YES: Miller, Walls, Gambka, Scheib-Snider
NO: None
ABSENT/EXCUSED: Noble
E. Resignation letter from Trustee Noble:
Supervisor Scheib-Snider read Trustee Noble’s resignation letter. The Board praised Trustee Noble
for his service. Appointments will be needed for Trustee, the Fire Board and the Planning
Commission.
Motion by Supervisor Scheib-Snider to accept Trustee Noble’s resignation letter effective December 15,
2022. Seconded by Trustee Walls.
VOTE: YES: Walls, Gambka, Miller, Scheib-Snider
NO: None
ABSENT/EXCUSED: Noble
F. Discussion to Fill Trustee Position:
Supervisor Scheib-Snider stated the Board has 45 days to fill the Trustee position. Must be a
qualified elector and live in Rose Township for at least 30 days. Trustee Noble’s salary continues
until the position is filled The Trustee salary continues for the person who fills the Trustee
position. Stated we should put an advertisement on the website and in the paper, requesting
Page 6 of 9 ROSE TOWNSHIP REGULAR BOARD MEETING December 14, 2022
applications of qualified residents. Clerk Miller suggested a special meeting to give the residents
more time to get their resumes/letter of intent in. Supervisor Scheib-Snider stated a second
meeting on January 18, 2023 at 7:00 pm with resumes needing to be turned in January 11, 2023.
Have two advertisements before the meeting. Clerk Miller read her letter in the agenda packet.
Motion by Supervisor Scheib-Snider to appoint Clerk Miller to the NOCFA Board to fulfill the term ending
2024. Seconded by Trustee Gambka.
VOTE: YES: Gambka, Miller, Walls, Scheib-Snider
NO: None
ABSENT/EXCUSED: Noble
G. Resolution to Adopt 2023 Park and Recreation Plan:
Supervisor Scheib-Snider stated this is a request from the Planning Commissioners, after they held
a public hearing. Grants like to see references. Funds will come out of General Fund to maintain the
ADA compliance. No ARPA funds will be used. No increases in taxes.
Motion by Supervisor Scheib-Snider to adopt the 2023 Parks and Recreation Plan for Rose Township.
Seconded by Clerk Miller.
ROSE TOWNSHIP BOARD OF TRUSTEES 2022-20
Resolution of Adoption
2023 Parks and Recreation Plan
(December 14, 2022)
WHEREAS, the Township initiated a planning process to review the Parks and Recreation Plan every 5
years; and
WHEREAS, the Plan includes inventories and surveys of the existing recreation resources and assesses
future needs for recreational facilities and services; and
WHEREAS, the required period of public comment on the draft Parks and Recreation Plan has expired
WHEREAS, the Rose Township Parks and Recreation Plan has been completed and a public hearing held
before the Township Planning Commission on December 1, 2022 to hear comments from the public; and
WHEREAS, the Planning Commission reviewed the Parks and Recreation Plan and passed unanimously
endorsing the Plan and recommending adoption by the Township Board at their meeting on December 1,
2022.
NOW, THEREFORE, BE IT RESOLVED, that the Township Board does hereby adopt the 2023 Parks and
Recreation Plan.
VOTE: YES: Miller, Walls, Gambka, Scheib-Snider
NO: None
ABSENT/EXCUSED: Noble
Page 7 of 9 ROSE TOWNSHIP REGULAR BOARD MEETING December 14, 2022
H. Resolution to Reaffirm current Master Plan:
The Commission decided there were no necessary changes needed to the Master Plan.
Motion by Clerk Miller to adopt the current Master Plan. Seconded by Treasurer Gambka.
ROSE TOWNSHIP BOARD OF TRUSTEES 2022-21
RESOLUTION
TO REAFFIRM CURRENT
MASTER PLAN
WHEREAS, In accordance with the Michigan Planning Enabling Act, states that the Planning Commission
and Township Board shall make and approve a Master Plan as a guide for development within the planning
jurisdiction; and,
WHEREAS, development of a future plan for land use within Rose Township is pivotal in accommodating
development in an organized manner while retaining its unique characteristics and protecting fragile natural
resources; and
WHEREAS, the Planning Commission reviewed and discussed the current Plan and reviewed current data in
regards to Plan; and
WHEREAS, the Rose Township Planning Commission Master Plan, dated 2018, that contains
recommendations for management of zoning, natural features, farmland, transportation, and recreation which
can be supported by the community infrastructure, public services and natural environment. The Master Plan
prescribes locations for future residential, commercial and industrial development, strategies for reinvestment
in the Rose Center/Hickory Ridge area, recommendations for management of natural resources and
recommendations for the provision of public services, which includes maps, charts, tables and text to support
and describe recommendations and implementation strategies; and
WHEREAS, Section 45(2) of Public Act 33 of 2008 states that at least every 5 years after adoption of a master
plan, the Planning Commission and Township Board shall review the master plan and determine whether to
commence the procedure to amend the master plan, adopt a new master plan or find existing Plan is current
and not in need of update or amendments. The review and its findings shall be recorded in the minutes of the
relevant meeting or meetings of the Planning Commission and Township Board; and
NOW THEREFORE, BE IT RESOLVED, that the Rose Township Board hereby reaffirm current Master
Plan, dated 2018, adopt the Master Plan by resolution in accordance with Section 45(2) of Michigan Public
Act 33 of 2008, Michigan Planning Enabling Act.
VOTE: YES: Walls, Gambka, Miller, Scheib-Snider
NO: None
ABSENT/EXCUSED: Noble
I. Interlocal Agreement: Designated Assessor between Oakland County and the Township of Rose
Resolution for the Township Board:
Period January 1, 2023 through December 31, 2027.
Motion by Treasurer Gambka to accept the resolution for the Interlocal Agreement for Oakland County
Assessors and to give the supervisor permission to sign the agreement. Seconded by Trustee Walls.
Page 8 of 9 ROSE TOWNSHIP REGULAR BOARD MEETING December 14, 2022
ROSE TOWNSHIP RESOLUTION 2022-22
INTERLOCAL AGREEMENT - DESIGNATED ASSESSOR
BETWEEN OAKLAND COUNTY AND THE TOWNSHIP OF ROSE
RESOLUTION FOR THE TOWNSHIP BOARD
DECEMBER 14, 2022
WHEREAS: Pursuant to Public Act 660 of 2018, each county is required to notify the State
Tax Commission, no later than December 31, 2022, of the individual that will serve as the
county's Designated Assessor; and.
WHEREAS: The Designated Assessor is part of a process to ensure that local units of
government are in compliance with statutory provisions of the Audit of Minimum Assessing
Requirements; and,
WHEREAS: The Designated Assessor is the individual designated by an Interlocal
Agreement executed between the County Board of Commissioners and a majority of the
assessing cities and townships within the county, subject to final approval of the State Tax
Commission; and,
WHEREAS: The Oakland County Board of Commissioners approved Oakland County
Equalization Director, Michael Lohmeier, who is an individual qualified and certified by the
State Tax Commission as a Michigan Master Assessing Officer, to be the Designated
Assessor for Oakland County; and,
NOW THEREFORE, BE IT RESOLVED: That the Rose Township Board of Trustees
enters into an Interlocal Agreement with the County of Oakland appointing Equalization
Director Michael Lohmeier as the Designated Assessor for Oakland County.
I, Debbie Miller, the duly appointed Township Clerk of Rose, County of Oakland, State of
Michigan, do hereby certify that the foregoing resolution was adopted by the Township
Board of Trustees at their December 14, 2022, Regular Board Meeting.
Dated: December 20, 2022
VOTE: YES: Walls, Gambka, Miller, Scheib-Snider
NO: None
ABSENT/EXCUSED: Noble
8. Announcements:
A. Planning Commission Meeting: January 05, 2023 at 7:00 p.m.
B. Zoning Board of Appeals Meeting: January 03, 2023 at 7:00 p.m.
C. N.O.C.F.A. Board Meeting: December 19, 2022 at 7:00 p.m. Rose Township Offices.
D. Assessing Office: M-F, 9:00 a.m.-5:00 p.m. 248-858-2179, doyler@oakgov.com
E. Township Board Regular Meeting: January 11, 2023 at 7:00 p.m.
F. Visit with Santa: Saturday, December 17, 2022 2:00-6:00 pm at the Rose Township Offices.
Page 9 of 9 ROSE TOWNSHIP REGULAR BOARD MEETING December 14, 2022
9. Miscellaneous Reports:
A. N.O.C.F.A.: Treasurer Gambka stated there were items presented, but most were put on hold
because Chief Lintz was on vacation.
B. Planning Commission: None.
C. HAYA: Trustee Walls stated they already did their toy drive.
D. Cemetery Committee: Clerk Miller stated the signs were delivered but can’t be installed until
spring. Elections: after several meetings, we still don’t know how things will work out with the
passing of proposal 22-2.
E. Zoning Board of Appeals: Treasurer Gambka stated there was one case that was tabled until
January because only three out of five board members were there.
F. Parks and Recreation: Supervisor Scheib-Snider stated they will be doing winter mowing with no
charge. Parks will be closed while removing autumn olive. Paths have been mowed. Will probably
put in native trees and plants.
G. Heritage Committee: Supervisor Scheib-Snider stated they will discuss some walks, one possibly
being at Rose Oaks.
H. Supervisor Report: Supervisor Scheib-Snider stated Milford Road was closed on Friday. Not happy
they haven’t taken down the detour signs. The train stopped in Holly yesterday, blocking the road
for one and one-half hours. Also blocking Holly Shores subdivision. The school bus let the kids out
of the bus. The children getting out of the bus chose to cross under the train to get home, so then
the police had to check the whole train before it could take off again. Holly Shores needs an
emergency egress. Transit millage passed. She will be meeting with other municipalities to discuss
how much funding they will get. Rose Township opposed the millage the most at 23.9 % approval.
10. Brief Public Comments: (limit comments to 3 minutes)
Mark Bolan: Addressed the board: Hopes the board has the integrity not to discuss the
candidates before the meeting.
Gisela Lendle King: Addressed the board: Disappointed about the Master Plan update. Suggested
some of the funds go to green infrastructure. We need to understand what the impact is
on the streams and rivers. Parks and Recreation Plan- Speed limit needs to be reduced.
11. Adjournment: 8:46pm
Approved/Corrected
October 20, 2022
RESOLUTION #2022-2106 _ 22-350
Sponsored By: Gwen Markham
Equalization - Interlocal Agreement Designating Micheal Lohmeier as the Assessor for
Oakland County
Chairperson and Members of the Board:
WHEREAS pursuant to Public Act 660 of 2018, each county is required to notify the State Tax
Commission, no later than December 31, 2020, of the individual that will serve as the County’s
Designated Assessor; and
WHEREAS the Designated Assessor is part of a process to ensure that local units of government are
in compliance with statutory provisions of the Audit of Minimum Assessing Requirements; and
WHEREAS the Designated Assessor is the individual designated by an Interlocal Agreement
executed between the County Board of Commissioners and a majority of the assessing districts
(cities and townships) within the county, subject to final approval of the State Tax Commission; and
WHEREAS the Designated Assessor serves as the assessor of record and assumes all duties and
responsibilities as the assessor of record for an assessing district that is determined to be non-
compliant with an audit; and
WHEREAS each county must also provide the State Tax Commission with the interlocal agreement
executed by the County Board of Commissioners, a majority of the assessing districts within the
county, and the proposed Designated Assessor for the county; and
WHEREAS the interlocal agreement must provide enough detail regarding the assessment
responsibilities for the Designated Assessor including, but not limited to, the following:
1. Information related to the scope of services being provided by the Designated Assessor,
including preparation of assessment rolls, timeline for delivery of documents and execution of
forms, attendance at Boards of Review meetings, duties and responsibilities related to property
tax appeals, both Small Claims and Entire Tribunal, filed with the Michigan Tax Tribunal,
responsibility to meet with local unit officials, and obligations of local unit assessing staff
members,
2. Duties and responsibilities for each local unit within the county, including providing the
Designated Assessor with reasonable access to records, documents and information, and
3. Details relating to cost and compensation for overseeing and administering the annual
assessment and operating the assessing office, including payment terms and cost
reimbursement; and
WHEREAS an Interlocal Agreement was previously entered into between Oakland County and the
participating Assessing Districts under the former Oakland County Equalization Director; and
WHEREAS Oakland County has a new Oakland County Equalization Director, Micheal Lohmeier,
and as a result, a new Interlocal Agreement is required with the Assessing Districts within the County
that approve the Agreement; and
WHEREAS Oakland County Corporation Counsel is developing the Designated Assessor Interlocal
Agreement to be entered into with any and all Assessing Districts within the County that approve the
Agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves
designating Oakland County Equalization Director Micheal Lohmeier, who is an individual qualified
and certified by the State Tax Commission as a Michigan Master Assessing Officer, to be the
Designated Assessor for Oakland County.
BE IT FURTHER RESOLVED that the Board of Commissioners approves and authorizes the
Chairperson of Board to execute the required Interlocal Agreement on behalf of Oakland County upon
final review and approval by Corporation Counsel.
Chairperson, the following Commissioners are sponsoring the foregoing Resolution: Gwen Markham.
Date: October 21, 2022
David Woodward, Commissioner
Date: October 21, 2022
David Coulter, Oakland County Executive
Date: October 26, 2022
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2022-10-12 Finance - Recommend to Board
2022-10-20 Full Board - Adopted
VOTE TRACKING
Motioned by Commissioner Michael Gingell seconded by Commissioner Kristen Nelson to adopt the
attached Interlocal Agreement: Designating Micheal Lohmeier as the Assessor for Oakland County.
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen Nelson, Eileen
Kowall, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Chuck
Moss, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Penny Luebs, Janet Jackson,
Gary McGillivray, Robert Hoffman, Adam Kochenderfer (20)
No: None (0)
Abstain: None (0)
Absent: (0)
Passed
ATTACHMENTS
1. OC Designated Assessor Interlocal Agreement 9.16.22
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
October 20, 2022, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at
Pontiac, Michigan on Thursday, October 20, 2022.
Lisa Brown, Oakland County Clerk / Register of Deeds
INTERLOCAL AGREEMENT FOR OAKLAND COUNTY TO APPROVE
THE DESIGNATED ASSESSOR FOR THE PERIOD January 1, 2023
THROUGH December 31, 2027
Public Act 660 of 2018 requires a county to have a Designated Assessor on file with the State Tax
Commission as of December 31, 2020.On December 29, 2020, Oakland County met this
requirement, having a majority of the Assessing Districts in favor of the Equalization Officer
serving as its Designated Assessor. On August 4, 2022, Oakland County Commissioners voted to
retain Micheal R Lohmeier, MMAO as its new Equalization Officer for its Equalization Division,
and as a result, the interlocal agreements were required to be revised. A majority of the Assessing
Districts are in favor of the Equalization Officer serving as its Designated Assessor.
The following interlocal agreement (hereinafter “Agreement”) has been executed by the Board of
Commissioners for Oakland County, a majority of the Assessing Districts in Oakland County, and
the individual put forth as the proposed Designated Assessor. Oakland County and the Assessing
Districts are collectively referred to throughout this Agreement as the “Parties.”
RECITALS WHEREAS, The Assessing Districts are Municipal Corporations (cities and townships) located
within the County of Oakland, in the State of Michigan;
WHEREAS, The Michigan Constitution of 1963, Article 7, Section 28 permits a political
subdivision to exercise jointly with any other political subdivision any power, privilege
or authority which such political subdivisions share in common with each other and
which each might exercise separately;
WHEREAS, The Urban Cooperation Act of 1967, being MCL 124.505 et seq, and the
Intergovernmental Transfer of Functions and Responsibilities Act, give effect to the
Constitutional provision by providing that public agencies may enter into interlocal
agreements to carry out their respective functions, powers and authority;
WHEREAS, P.A. 660 of 2018 requires each County to enter into an Agreement that designates
the individual who will serve as the County’s Designated Assessor. That interlocal
agreement must be approved by the County Board of Commissioners and a majority of
the Assessing Districts in the County.
WHEREAS, P.A. 660 of 2018 mandates that the Designated Assessor shall be an advanced
assessing officer or a master assessing officer.
NOW, THEREFORE, based on the foregoing Recitals, and in consideration of the terms of this
Agreement, the Parties agree as follows:
DESIGNATED ASSESSOR – INTERLOCAL AGREEMENT
Page 2 of 9
BACKGROUND INFORMATION
Oakland County names MICHEAL R. LOHMEIER (R-6101), in his official capacity as the
Equalization Officer for Oakland County, as the Designated Assessor for all of the Assessing
Districts within Oakland County 1. Included as an addendum to this Agreement are the Oakland
County SEV totals by class, including special act values, those properties deemed unique or
complex by a local Assessing District, and a listing of the total number of parcels, by classification,
including special act rolls, within each Assessing District.
If the State Tax Commission (STC) invokes the Designated Assessor process for any Assessing
District in Oakland County, the Parties agree that the Designated Assessor will perform the duties
associated with being the Assessor of Record for an Assessing District at the Oakland County
Equalization Division offices in the City of Pontiac, County of Oakland, State of Michigan, unless
the duties of the Designated Assessor require on-site visits to the Assessing District’s location.
QUALIFICATIONS OF DESIGNATED ASSESSOR
Micheal R. Lohmeier has been certified as a Michigan Master Assessing Officer since 2012. In his
capacity as the Oakland County Equalization Officer, he is responsible for managing the Oakland
County Equalization Division. Along with its statutory duties, the Equalization Division currently
acts as the contracted Assessor of Record for thirty of the fifty-two Assessing Districts in Oakland
County.
Micheal R. Lohmeier has disclosed any conflicts of interest involving the proposed Designated
Assessor, the County, or any Assessing District, if applicable: [NONE].
It is understood that Micheal R. Lohmeier will, during the length of this agreement, maintain his
assessor certification in good standing with the State Tax Commission and if required to serve as
the Designated Assessor for an Assessing District in Oakland County shall act as the Assessor of
Record for that Assessing District. When acting as the Assessor of Record for an Assessing
District, the Designated Assessor shall meet all the requirements as set forth by the State Tax
Commission’s Supervising Preparation of the Assessment Roll approved by the State Tax
Commission August 21, 2018.
Any additional requirements that are agreed to by the Designated Assessor, the County and the
Assessing Districts may not conflict with the State Tax Commission’s Supervising Preparation of
the Rolls.
1 Oakland County contains 52 Assessing Districts (cities and townships), two of which (City of
Fenton and City of Northville) are not considered to be “in” Oakland County for purposes of MCL
211.10g as the largest share of their state equalized value is located in another county.
A list of the remaining 50 Assessing Districts can be found here:
https://www.oakgov.com/mgtbud/equal/Pages/assessing-offices.aspx
DESIGNATED ASSESSOR – INTERLOCAL AGREEMENT
Page 3 of 9
1.0 DUTIES AND RESPONSIBILITIES OF DESIGNATED ASSESSOR
1.1 The Designated Assessor, while serving as the Assessor of Record for an Assessing District
within Oakland County, shall satisfy all requirements contained State Tax Commission’s
Supervising Preparation of the Assessment Roll approved by the State Tax Commission
August 21, 2018.
1.2 Within 30 (thirty) days of being appointed as the Assessor of Record for the Assessing
District by the STC or the voluntary election by the Assessing District to utilize the
Designated Assessor, the Designated Assessor shall prepare and transmit to the Assessing
District’s supervisor, manager, or chief executive a detailed proposal, including a schedule
for delivery of documents, to correct deficiencies identified by the STC’s audit.
1.3 The Parties agree that the Designated Assessor, while serving as the Assessor of Record
for an Assessing District, shall do the following things, as applicable to bring the Assessing
District into compliance with the Audit of Minimum Assessing Requirements:
1.3.1 Make assessments of real and personal property within the Assessing District;
1.3.2 Appraise all property, process all real and personal property description changes,
and prepare the assessment roll for real and personal property in the Assessing
District;
1.3.3 Attend (or have a designee attend) all March, July, and December Board of Review
meetings;
1.3.4 Be available for consultation on all Michigan Tax Tribunal real and personal
property and special assessment appeals, and assist the Assessing District in the
preparation of both the oral and written defense of appeals;
1.3.5 Prepare all necessary reports for review by the supervisor, manager, chief
executive, board, or council of the Assessing District, as applicable;
1.3.6 Performs any other duties required under PA 660 of 2018.
1.4 For an Assessing District employing assessing staff other than the Assessor of Record,
assessing staff will conduct their duties as under the direction and supervision of the
Designated Assessor, subject to any limitations as may be agreed by the applicable
Assessing District and the Designated Assessor. However, no members of said assessing
staff will become employees or independent contractors of Oakland County.
1.5 While not acting in the capacity as the Designated Assessor for an Assessing District, the
Designated Assessor will have the following duties and responsibilities for Oakland
County and the Assessing Districts within Oakland County: Equalization Officer.
1.6 The parties understand and agree that the duties outlined in this Agreement only apply if
and when the Designated Assessor is required, or the Assessing District chooses to request
the Designated Assessor, to take over the assessing duties for an Assessing District
DESIGNATED ASSESSOR – INTERLOCAL AGREEMENT
Page 4 of 9
pursuant to the terms of PA 660 of 2018. This Agreement will have no effect on any pre-
existing agreements that the parties may have, under which Oakland County performs
contracted assessing services for the Assessing District.
2.0 DUTIES AND RESPONSIBILITIES OF ASSESSING DISTRICTS
2.1 Any Assessing District in Oakland County that is required to utilize the services of the
Designated Assessor will, during the period the Assessing District is required to or chooses
to utilize the services of the Designated Assessor, do the following:
2.1.1 Provide the Designated Assessor with reasonable access to records, documents,
databases and information in order to allow the Designated Assessor to serve as the
Assessor of Record for the Assessing District and satisfy all requirements
Supervising Preparation of the Assessment Roll approved by the State Tax
Commission August 21, 2018.
2.1.2 Furnish the Designated Assessor with any applicable policies and procedures that
the Designated Assessor may be subject to during the period of time the Designated
Assessor serves as the Assessing District’s Assessor of Record.
2.1.3 Provide, while the Designated Assessor or his designee is physically working on
behalf of the Assessing District and within the geographical boundaries of the
Assessing District, any technology, equipment, and workspace necessary for the
Designated Assessor or his designee to carry out their requirements under this
Agreement.
2.2 The Assessing District shall, at all times and under all circumstances, remain solely liable
for any and all costs, legal obligations, and/or civil liabilities associated with or in any way
related to any Assessing District tax appraisal or assessment functions or any other
Assessing District legal obligation under any applicable State Property Tax Laws. The
Assessing District shall employ and retain its own legal representation, as necessary, to
defend any such claim or challenge before the State Tax Tribunal or any other court or
review body.
2.3 Except for those express statutory and/or regulatory obligations incumbent only upon
licensed Equalization Division Personnel (i.e., State Licensed and Certified Real and/or
Personal Property Tax Assessors) to defend property tax appraisals and assessments that
they either performed, or were otherwise performed under their supervision, before the
Michigan Tax Tribunal, the Parties agree that no other County employees, including any
County attorneys shall be authorized, required and/or otherwise obligated under this
Agreement or pursuant to any other agreement between the Parties to provide any legal
representation to or for the Assessing District and/or otherwise defend, challenge, contest,
appeal, or argue on behalf of the Assessing District before the Michigan Tax Tribunal or
any other review body or court except to the extent the matters have been traditionally and
previously handled by assessing staff, such as, but not limited to, Michigan Tax Tribunal
small claims division hearings and matters before the State Tax Commission.
DESIGNATED ASSESSOR – INTERLOCAL AGREEMENT
Page 5 of 9
2.4 The Assessing District shall, at all times and under all circumstances, remain solely liable
for any and all costs, legal obligations, and/or civil liabilities associated with or in any way
related to any tax appraisal or assessment functions or any other legal obligation. The
Assessing District agrees that under no circumstances shall the County or the Designated
Assessor be responsible for any costs, obligations, and/or civil liabilities or any
responsibility under any State Property Tax Law.
3.0 DESIGNATED ASSESSOR COMPENSATION
3.1 The Designated Assessor may charge an Assessing District that is required to contract with
the Designated Assessor and that Assessing District shall pay for the reasonable costs
incurred by the Designated Assessor in serving as the Assessing District’s Assessor of
Record, including, but not limited to, the costs of overseeing and administering the annual
assessment, preparing and defending the assessment roll, and operating the assessing
office.
3.2 If the Designated Assessor is required to serve as the Assessor of Record for an Assessing
District within Oakland County, the parties understand and agree that he will be serving in
his official capacity as the Oakland County Equalization Officer. Therefore, an Assessing
District will not make any direct payments to the Designated Assessor. Instead, the
Assessing District will be responsible for paying a fee to Oakland County which fee is
intended to compensate Oakland County for the reasonable costs incurred by the
Designated Assessor and his staff. Oakland County will charge the Assessing District a fee
equal to the average rate per parcel that it charges those districts for whom it already
performs contracted assessing services, as of the date the Designated Assessor is required
to serve as the Assessor of Record. The parties agree that should the standard fee not
reasonably reflect the actual cost of the provision of the services required that the standard
fee will be modified to a higher or lower fee, and so the fee is reasonable. The modification
of the standard fee will be dependent upon the complexity of the work to be performed
by the Designated Assessor, the number of staff needed to assist in completing the work
and whether the Assessing District provides its own staff to assist the Designated Assessor.
The Assessing District is not required to pay a retainer fee. In the event that the Designated
Assessor is acting on behalf of an Assessing District for which Oakland County
Equalization Department is currently contracted with to provide assessing services, the
Designated Assessor will provide its Designated Assessor services at no additional cost to
said Assessing District.
3.3 If the Assessing District fails, for any reason, to pay the County any monies when and as
due under this Contract, the Assessing District agrees that unless expressly prohibited by
law, the County or the County Treasurer, at their sole option, shall be entitled to a setoff
from any other Assessing District funds that are in the County’s possession for any reason.
Funds include but are not limited to the Delinquent Tax Revolving Fund (“DTRF”). Any
DESIGNATED ASSESSOR – INTERLOCAL AGREEMENT
Page 6 of 9
setoff or retention of funds by the County shall be deemed a voluntary assignment of the
amount by the Assessing District to the County. The Assessing District waives any claims
against the County or its Officials for any acts related specifically to the County’s offsetting
or retaining such amounts. This paragraph shall not limit the Assessing District’s legal
right to dispute whether the underlying amount retained by the County was actually due
and owing under this Agreement.
3.4 If the County chooses not to exercise its right to setoff or if any setoff is insufficient to
fully pay the County any amounts due and owing the County under this Contract, the
County shall have the right to charge up to the then-maximum legal interest on any unpaid
amount. Interest charges shall be in addition to any other amounts due to the County under
this Agreement. Interest charges shall be calculated using the daily unpaid balance method
and accumulate until all outstanding amounts and accumulated interest are fully paid.
3.5 Nothing in this Section shall operate to limit the County’s right to pursue or exercise any
other legal rights or remedies under this Contract against the Assessing District to secure
reimbursement of amounts due the County under this Agreement. The remedies in this
Section shall be available to the County on an ongoing and successive basis if Assessing
District at any time becomes delinquent in its payment. Notwithstanding any other term
and condition in this Contract, if the County pursues any legal action in any court to secure
its payment under this Contract, the Assessing District agrees to pay all costs and expenses,
including attorney’s fees and court costs, incurred by the County in the collection of any
amount owed by the Assessing District.
4.0 EFFECTIVE DATE AND TERM OF AGREEMENT
This Agreement shall become effective when it is executed by the Oakland County Board
of Commissioners, Micheal R. Lohmeier, and the governing bodies of a majority of the
Assessing Districts within Oakland County, and shall expire on December 31, 2027. The
terms and conditions in Section 3.0 (Compensation) shall survive and continue in full force
beyond the termination of this Agreement if the Assessing District owes money to the
County under this Agreement.
5.0 DESIGNATED ASSESSOR EMPLOYMENT STATUS
It is understood by the parties that Micheal R. Lohmeier is appointed as the Designated
Assessor based on his employment status as Oakland County Equalization Officer and that
if his employment status materially changes, the parties will request that the State Tax
Commission designate and approve an interim Designated Assessor until the parties are
able to amend this Agreement.
6.0 ENTIRE AGREEMENT
This Agreement sets forth all covenants, promises, agreements, conditions and
understandings between the parties and there are no covenants, promises, agreements,
conditions, or understandings, either oral or written, between the Parties other than are set
forth in this Agreement.
DESIGNATED ASSESSOR – INTERLOCAL AGREEMENT
Page 7 of 9
7.0 AMENDMENTS
This Agreement cannot be modified unless reduced to writing and signed by both Parties.
8.0 SEVERABILITY
If a court of competent jurisdiction finds a term or condition of this Agreement to be illegal
or invalid, then the term or condition shall be deemed severed from this Agreement. All
other terms or conditions shall remain in full force and effect.
9.0 GOVERNING LAW
This Agreement shall be governed, interpreted, and enforced by the laws of the State of
Michigan.
10.0 COUNTERPARTS
This Agreement may be executed in one or more counterparts, including facsimile copies,
each of which shall be deemed an original, but all of which shall together constitute one
instrument.
IN WITNESS WHEREOF, ________________________________________ [name and title of
assessing district official] hereby acknowledges that he/she has been authorized by a resolution of
the _______________________________________ [name of assessing district], a certified
copy of which is attached, to execute this Agreement on behalf of Public Body and hereby accepts
and binds Public Body to the terms and conditions of this Agreement.
[Signatures contained on following page]
DESIGNATED ASSESSOR – INTERLOCAL AGREEMENT
Page 8 of 9
EXECUTED: ____________________________________ DATE: _______________
Name and Title:
WITNESSED: ___________________________________ DATE: _______________
Name and Title:
IN WITNESS WHEREOF, David Woodward, Chairperson, Oakland County Board of
Commissioners, hereby acknowledges that he has been authorized by a resolution of the Oakland
County Board of Commissioners to execute this Agreement on behalf of Oakland County, and
hereby accepts and binds Oakland County to the terms and conditions of this Agreement.
EXECUTED: ____________________________________ DATE: _______________
David Woodward, Chairperson
Oakland County Board of Commissioners
WITNESSED: ___________________________________ DATE: _______________
Name and Title:
MICHEAL R. LOHMEIER, in his official capacity as Equalization Officer for Oakland County,
hereby accepts the role of Designated Assessor as outlined in this Agreement.
EXECUTED: ____________________________________ DATE: _______________
Micheal R. Lohmeier
Oakland County Equalization Officer
DESIGNATED ASSESSOR – INTERLOCAL AGREEMENT
Page 9 of 9
ADDENDUM – SEV TOTALS
OAKLAND COUNTY SEV TOTALS BY
CLASS
Class
Parcel
Counts
State Equalized
Values
Agricultural
392
87,150,370
Commercial
20,907
14,614,165,290
Industrial
4,441
2,896,770,040
Residential
448,068
68,274,369,769
Personal
Property
52,372
3,863,299,665
Special Acts
650 507,403,698
David T. Woodward (Feb 9, 2023 18:58 EST)Feb 9, 2023
JoAnn Stringfellow (Feb 10, 2023 08:43 EST)Feb 10, 2023
Micheal Lohmeier (Feb 13, 2023 12:14 EST)
Micheal Lohmeier Feb 13, 2023
March 13, 2023
Michigan Department of State
Office of the Great Seal
Richard H. Austin Building, 1st Floor
430 W. Allegan
Lansing, MI 48918
Dear Office of the Great Seal:
On October 20, 2022 the Board of Commissioners for Oakland County entered into an agreement per MR #22350 –
Equalization – Interlocal Agreement Designating Michael Lohmeier as the Assessor for Oakland County
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of
Oakland and the Township of Rose, and the authorizing Board of Commissioners Resolution are enclosed for filing by your
office.
Send confirmation of receipt of this a greement to:
Mr. Joseph Rozell, Director of Elections
Oakland County Clerk/Register of Deeds
County Service Center, Building #14 East
1200 N. Telegraph Rd.
Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely,
COUNTY OF OAKLAND
Joseph J. Rozell, CERA
Director of Elections
Cc: Donna Dyer, Corporation Counsel, Oakland County
Erika Munoz-Flores, Corporation Counsel, Oakland County
Debbie Miller, Clerk, Township of Rose
Kimberly Hampton, Technical Specialist, Equalization Division
Enclosures