HomeMy WebLinkAboutResolutions - 2023.03.23 - 38082
AGENDA ITEM: Reorganization and Creation of Positions in the Department of Public
Communications
DEPARTMENT: Department of Public Communications
MEETING: Board of Commissioners
DATE: Thursday, March 23, 2023 9:30 AM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2023-2683 _ 23-52
Motion to adopt the attached suggested resolution.
ITEM CATEGORY SPONSORED BY
Resolution Gary McGillivray
INTRODUCTION AND BACKGROUND
It has been determined that a realignment of positions is needed to accurately reflect the duties and
responsibilities of the staff of the Public Communications Department. It is requested to transfer five
(5) positions internally amongst units. Additionally, the Public Communications Department currently
contracts through Entech for two (2) Graphic Designer positions and one (1) Digital Marketing &
Communication Coordinator position. It is requested to create two (2) General Fund/General
Purpose (GF/GP) Full-Time Eligible (FTE) Graphic Designer positions in the Creative Operations
Unit and one (1) GF/GP FTE Digital Marketing & Communication Coordinator position in the
Strategic Communications Unit to bring the contracted services in house.
POLICY ANALYSIS
This is a request to:
1. Transfer 5 positions internally to accurately reflect the duties and responsibilities of staff in
those positions. The transfer of these positions has no financial impact.
2. Bring Graphic Design and Digital Marketing & Communication positions in-house instead of
using an outside contractor. The Department advises that while there is an increase in costs
to bring these services in-house, approximately $44,000 to account for health care and
benefits, that creating these three positions will be budget neutral as all additional costs are
fully offset by existing funds in the department’s budget. Despite the additional expenses, the
Department has determined that due to the ongoing need for the graphic design and digital
marketing services provided by their current contractors, that bringing the positions in-house
will enable the department to recruit and retain people with the skills needed for the long
term.
The Department of Public Communications (previously the Office of Public Communications) was
created to realign the functions related to public communication to a centralized management
structure to provide for increased productivity, efficiency, and improve the overall effectiveness of
public communications functions, as well as address the additional communication and community
engagement needs resulting from the COVID-19 public health emergency and its impact on
residents, businesses, and local communities. The Department is available to support the
operations of all County departments and elected offices.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
Walt Herzig, Deputy County Executive I
ITEM REVIEW TRACKING
Gary McGillivray, Board of Commissioners Created/Initiated - 3/23/2023
David Woodward, Board of Commissioners Approved - 3/23/2023
Hilarie Chambers, Executive's Office Approved - 3/24/2023
Lisa Brown, Clerk/Register of Deeds Final Approval - 3/27/2023
AGENDA DEADLINE: 03/23/2023 9:30 AM
ATTACHMENTS
1. DPC Position Creation Reorg SCHEDULE A - Budget Amendment
2. DPC Position Transfers SCHEDULE B
3. Updated DPC Write Up
COMMITTEE TRACKING
2023-03-14 Legislative Affairs and Government Operations - Recommend to Board
2023-03-23 Full Board - Adopt
Motioned by: Commissioner Michael Gingell
Seconded by: Commissioner Janet Jackson
Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine
Long, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson,
Yolanda Smith Charles, Charles Cavell, Brendan Johnson (14)
No: None (0)
Abstain: None (0)
Absent: William Miller III, Michael Spisz, Gary McGillivray, Ajay Raman (4)
Passed
March 23, 2023
RESOLUTION #2023-2683 _ 23-52
Sponsored By: Gary McGillivray
Department of Public Communications - Reorganization and Creation of Positions in the
Department of Public Communications
Chair and Members of the Board:
WHEREAS the Board of Commissioners authorized the creation of the Department of Public
Communications with the adoption of Miscellaneous Resolution #21323; and
WHEREAS it is requested to transfer five (5) positions internally amongst units; and
WHEREAS it is requested to create two (2) General Fund/General Purpose (GF/GP) Full-Time
Eligible (FTE) Graphic Designer positions in the Creative Operations Unit and one (1) GF/GP FTE
Digital Marketing & Communication Coordinator position in the Strategic Communications Unit to
bring the contracted services in house; and
WHEREAS the cost of position are as follows: FY 2023 $184,016 (prorated), FY 2024-FY 2025
$286,314; offset by the reduction of Public Communications Professional Services Line Item
(SC731458), Advertising (SC730072), and Contracted Services (SC730373) line item budgets.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves
to implement the position transfers as proposed in Schedule B.
BE IT FURTHER RESOLVED to create two (2) GF/GP FTE Graphic Designer positions in the Public
Communications Department, Creative Operations Unit (#1210102).
BE IT FURTHER RESOLVED to create one (1) GF/GP FTE Digital Marketing & Communication
Coordinator position in the Public Communications Department, Strategic Communications Unit
(#1210104).
BE IT FURTHER RESOLVED to amend the FY2023-2025 Budget as detailed in the attached
Schedule A-Budget Amendment.
Chair, the following Commissioners are sponsoring the foregoing Resolution: Gary McGillivray.
Date: March 23, 2023
David Woodward, Commissioner
Date: March 24, 2023
Hilarie Chambers, Deputy County Executive II
Date: March 27, 2023
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2023-03-14 Legislative Affairs and Government Operations - Recommend to Board
2023-03-23 Full Board - Adopt
Motioned by Commissioner Michael Gingell seconded by Commissioner Janet Jackson to adopt the
attached Resolution: Reorganization and Creation of Positions in the Department of Public
Communications.
Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine
Long, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson,
Yolanda Smith Charles, Charles Cavell, Brendan Johnson (14)
No: None (0)
Abstain: None (0)
Absent: William Miller III, Michael Spisz, Gary McGillivray, Ajay Raman (4)
Passed
ATTACHMENTS
1. DPC Position Creation Reorg SCHEDULE A - Budget Amendment
2. DPC Position Transfers SCHEDULE B
3. Updated DPC Write Up
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on March
23, 2023, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at
Pontiac, Michigan on Thursday, March 23, 2023.
Lisa Brown, Oakland County Clerk / Register of Deeds
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)Grant ID (GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2023
Amendment
FY 2024
Amendment
FY 2025
Amendment
E General Fund Creative Operations FND10100 CCN1210102 SC702010 PRG181000 702000 Salaries Regular 36,807.00 47,117.00 47,117.00
E General Fund Creative Operations FND10100 CCN1210102 SC722750 PRG181000 722000 Workers Compensation 712.00 1,143.00 1,143.00
E General Fund Creative Operations FND10100 CCN1210102 SC722760 PRG181000 722000 Group Life 93.00 151.00 151.00
E General Fund Creative Operations FND10100 CCN1210102 SC722770 PRG181000 722000 Retirement 5,836.00 9,483.00 9,483.00
E General Fund Creative Operations FND10100 CCN1210102 SC722780 PRG181000 722000 Hospitalization 963.00 1,566.00 1,566.00
E General Fund Creative Operations FND10100 CCN1210102 Sc722790 PRG181000 722000 Social Security 2,217.00 3,605.00 3,605.00
E General Fund Creative Operations FND10100 CCN1210102 SC722800 PRG181000 722000 Dental (132.00) (215.00) (215.00)
E General Fund Creative Operations FND10100 CCN1210102 SC722810 PRG181000 722000 Disability 474.00 769.00 769.00
E General Fund Creative Operations FND10100 CCN1210102 SC722820 PRG181000 722000 Unemployment Insurance 30.00 48.00 48.00
E General Fund Creative Operations FND10100 CCN1210102 SC722850 PRG181000 722000 Optical 14.00 22.00 22.00
E General Fund Marketing & Communications FND10100 CCN1210103 SC702010 PRG181000 702000 Salaries Regular (30,726.00) (49,930.00) (49,930.00)
E General Fund Marketing & Communications FND10100 CCN1210103 SC722750 PRG181000 722000 Workers Compensation (34.00) (55.00) (55.00)
E General Fund Marketing & Communications FND10100 CCN1210103 SC722760 PRG181000 722000 Group Life (22.00) (36.00) (36.00)
E General Fund Marketing & Communications FND10100 CCN1210103 SC722770 PRG181000 722000 Retirement (2,837.00) (4,610.00) (4,610.00)
E General Fund Marketing & Communications FND10100 CCN1210103 SC722780 PRG181000 722000 Hospitalization 11,668.00 18,961.00 18,961.00
E General Fund Marketing & Communications FND10100 CCN1210103 Sc722790 PRG181000 722000 Social Security (1,102.00) (1,791.00) (1,791.00)
E General Fund Marketing & Communications FND10100 CCN1210103 SC722800 PRG181000 722000 Dental 899.00 1,461.00 1,461.00
E General Fund Marketing & Communications FND10100 CCN1210103 SC722810 PRG181000 722000 Disability (167.00) (272.00) (272.00)
E General Fund Marketing & Communications FND10100 CCN1210103 SC722820 PRG181000 722000 Unemployment Insurance (31.00) (51.00) (51.00)
E General Fund Marketing & Communications FND10100 CCN1210103 SC722850 PRG181000 722000 Optical 110.00 178.00 178.00
E General Fund Strategic Communications FND10100 CCN1210104 SC702010 PRG181000 702000 Salaries Regular 113,285.00 184,089.00 184,089.00
E General Fund Strategic Communications FND10100 CCN1210104 SC722750 PRG181000 722000 Workers Compensation 513.00 833.00 833.00
E General Fund Strategic Communications FND10100 CCN1210104 SC722760 PRG181000 722000 Group Life 219.00 357.00 357.00
E General Fund Strategic Communications FND10100 CCN1210104 SC722770 PRG181000 722000 Retirement 24,678.00 40,101.00 40,101.00
E General Fund Strategic Communications FND10100 CCN1210104 SC722780 PRG181000 722000 Hospitalization 10,615.00 17,249.00 17,249.00
E General Fund Strategic Communications FND10100 CCN1210104 Sc722790 PRG181000 722000 Social Security 7,418.00 12,054.00 12,054.00
E General Fund Strategic Communications FND10100 CCN1210104 SC722800 PRG181000 722000 Dental 815.00 1,325.00 1,325.00
E General Fund Strategic Communications FND10100 CCN1210104 SC722810 PRG181000 722000 Disability 1,479.00 2,403.00 2,403.00
E General Fund Strategic Communications FND10100 CCN1210104 SC722820 PRG181000 722000 Unemployment Insurance 114.00 184.00 184.00
E General Fund Strategic Communications FND10100 CCN1210104 SC722850 PRG181000 722000 Optical 108.00 175.00 175.00
E General Fund Public Communications Admin FND10100 CCN1210101 SC731458 PRG181000 730000 Professional Services (125,000) (125,000) (125,000)
E General Fund Public Communications Admin FND10100 CCN1210101 SC730072 PRG181000 730000 Advertising (50,000) (50,000) (50,000)
E General Fund Public Communications Admin FND10100 CCN1210101 SC730373 PRG181000 730000 Contracted Services (9,016) (111,314) (111,314)
Total Expenditures - - -
Oakland County, Michigan
PUBLIC COMMUNICATIONS DEPT - REORGANIZATION OF POSITIONS AND POSITION CREATIONS
Schedule "A" DETAIL
SCHEDULE B - Position Transfers
Current Location Position Number Classification Action New Location
1210102 - Creative
Operations P00010241 Technical Office Specialist-UNI Transfer Position 1210103 - Marketing &
Communications
1210102 - Creative
Operations P00002622 Digital Marketing &
Communications Coordinator-UNI Transfer Position 1210103 - Marketing &
Communications
1210103 - Marketing &
Communications P00003328 Digital Marketing &
Communications Coordinator-UNI Transfer Position 1210104 - Strategic Communications
1210103 - Marketing &
Communications P00013218 Graphic Designer-HRL Transfer Position 1210104 - Strategic Communications
1210103 - Marketing &
Communications P00015292 Digital Marketing &
Communications Coordinator-UNI Transfer Position 1210102 - Creative Operations
REQUEST:
1. That the Oakland County Board of Commissioners approves to create two (2) GF/GP FTE Graphic Designer
positions in the Public Communications Department, Creative Operations Unit (#1210102).
2. To create one (1) GF/GP FTE Digital Marketing & Communication Coordinator position in the Public
Communications Department, Strategic Communications Unit (#1210104).
PROPOSED FUNDING:
The cost of position are as follows: FY 2023 $184,016 (prorated), FY 2024-FY 2025 $286,314; offset by the reduction
of Public Communications Professional Services Line Item (SC731458), Advertising (SC730072), and Contracted
Services (SC730373) line item budgets.
OVERVIEW:
It has been determined that a realignment of positions is needed to accurately reflect the duties and
responsibilities of the staff of the Public Communications Department. It is requested to transfer five (5) positions
internally amongst units. The Public Communications Department currently contracts through Entech for two (2)
Graphic Designer positions and one (1) Digital Marketing & Communication Coordinator position. It is requested to
create two (2) General Fund/General Purpose (GF/GP) Full-Time Eligible (FTE) Graphic Designer positions in the
Creative Operations Unit and one (1) GF/GP FTE Digital Marketing & Communication Coordinator position in the
Strategic Communications Unit to bring the contracted services in house.
COUNTY EXECUTIVE RECOMMENDATION:Recommended as Requested.
PERTINENT SALARIES FY 2023
*Note: Annual rates are shown for illustrative purposes only.
Class Gr Period 01 Step 12 Step 24 Step 36 Step 48 Step 60 Step 72 Step 84 Step
Graphic
Designer 117 Annual
Bi-wkly
54,751
2,105.80
57,409
2,208.03
60,067
2,310.26
62,724
2,412.48
65,383
2,514.72
68,041
2,616.95
70,697
2,719.13
73,356
2,821.37
Digital
Marketing
& Comm.
Coordinator
120 Annual
Bi-wkly
63,381
2,437.74
66,458
2,556.08
69,535
2,674.41
72,612
2,792.76
75,688
2,911.09
78,765
3,029.44
81,842
3,147.77
84,919
3,266.12
SALARY AND FRINGE BENEFIT SAVINGS
**Note: Fringe benefit rates displayed are County averages. Annual costs are shown for illustrative purposes only.
Actual costs are reflected in the budget amendment.
Create Two (2) GF/GP FTE Graphic Designer position
(#1210102)
Salary @ Step 12 $57,409
Fringes @ 35.48%$20,369
Total Health Care Based Fringes $13,574
Cost for 1 $91,352
Cost for 2 $182,704
Create One (1) GF/GP FTE Digital Marketing &
Communication Coordinator position (#1210104)
Salary @ Step 12 $66,458
Fringes @ 35.48%$23,579
Total Health Care Based Fringes $13,574
Cost $103,611
Total Cost $286,315