Loading...
HomeMy WebLinkAboutMinutes - 2023.03.23 - 38099 1200 N. Telegraph Road, Bldg. 12 East, Pontiac, MI 48341 Board of Commissioners David T. Woodward, Chair March 23, 2023 at 9:30 AM MINUTES 1. Call Meeting to Order Chair David T. Woodward called the meeting of the Board of Commissioners to order at 09:41 AM in Commissioners' Auditorium 1200 N. Telegraph Road, 12E, Pontiac, MI 48341. 2. Roll Call MEMBERS PRESENT: Janet Jackson, Brendan Johnson, Charles Cavell, Yolanda Smith Charles, Penny Luebs, Angela Powell, Gwen Markham, Marcia Gershenson, David Woodward, Robert Hoffman, Karen Joliat, Philip Weipert, Christine Long, Michael Gingell, Kristen Nelson (15) MEMBERS ABSENT WITH NOTICE: William Miller III, Michael Spisz, Gary McGillivray, Ajay Raman (4) 3. Invocation - Michael Gingell 4. Pledge of Allegiance to the Flag 5. Approval of Minutes a. Board of Commissioners - dated March 2, 2023 Resolution #2023-2718 _ Michael Gingell moved approval of the Minutes dated March 2, 2023, as presented. Seconded by Penny Luebs. Motion Passed. Vote Summary (15-0-0) Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson No: None Abstain: None 6. Approval of Agenda Chair David Woodward addressed the Board to announce the Finance Committee item entitled: Risk Management - Revised Liability Claims and Workers Compensation Policy and Procedures will be taken off the Consent Agenda and moved to the Regular Agenda. Gwen Markham moved approval of the agenda, as amended. Seconded by Christine Long. Motion Passed. Vote Summary (15-0-0) Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson No: None Abstain: None 7. Presentations a. Board of Commissioners - Proclamation - 60th Anniversary of Gideon v. Wainwright Resolution #2023-2676 _ Commissioners Charles Cavell, Philip Weipert and Yolanda Smith Charles addressed the Board to read a Proclamation honoring the 60th anniversary of Gideon v. Wainwright. Clarence Earl Gideon was imprisoned in 1961 after not being able to afford or be qualified to have a lawyer's representation. Indigent Defense was only appointed for those charged with capital offenses. While in prison, Mr. Gideon sent a petition to the U.S. Supreme Court claiming a Constitutional right to a lawyer. The U.S. Supreme Court ruled in favor of Mr. Gideon and guaranteed all future persons the right to a lawyer. A retrial occurred and on March 18, 1963, Mr. Gideon was acquitted of all charges. Pete Menna, Chief Attorney, Oakland County Indigent Defense, addressed the Board. b. Board of Commissioners - Proclamation - Social Work Month 2023 Resolution #2023-2762 _ Commissioners Penny Luebs, Charles Cavell and Marcia Gershenson addressed the Board to present a Proclamation honoring National Social Work Month. For more than a century, social workers have improved the well-being and basic needs of all people. Social workers are the largest group for providing mental health care in the United States. The profession is currently the fastest growing career in the country. Social workers can be found in schools, hospitals, child welfare agencies, community centers, governments and the military. They advocate equal rights for all, including minority groups. c. Board of Commissioners - Awards - Women's History Month Awards Resolution #2023-2675 _ Commissioners Yolanda Smith Charles, Marcia Gershenson, Janet Jackson, Bob Hoffman, Angela Powell and Penny Luebs addressed the Board to present the 2023 Women's History Month Awards to the following recipients: Mary Alam Debbie Bohm-Rosenman Dorothy J. Dean Merilyn McGee Jeanne Stine Patrice Waterman d. Board of Commissioners - Presentation - Huron-Clinton MetroParks Authority Update Resolution #2023-2472 _ Chair David Woodward addressed the Board to introduce Amy McMillan, Director, Huron-Clinton MetroParks and Jaye Quadrozzi, Oakland County Representative, Huron-Clinton MetroParks. Amy McMillan, Director, Huron-Clinton MetroParks addressed the Board to give a presentation entitled: Meet Your MetroParks. 8. Communications a. Board of Commissioners - Letter of Thanks - Auburn Hills Resolution #2023-2731 _ Lisa Brown, Oakland County Clerk/Register of Deeds, addressed the Board to read a communication from Thomas A. Tanghe, City Manager, City of Auburn Hills thanking the Board of Commissioners for the American Recovery Plan Act (ARPA) funds to the City of Auburn Hills Community Center. b. Board of Commissioners - Letter of Thanks - Oakand County Superintendents Association Resolution #2023-2732 _ Lisa Brown, Oakland County Clerk/Register of Deeds, addressed the Board to read a communication from Dale Steen, Superintendent, Lamphere Public Schools thanking the Board of Commissioners for approving $100,000 in funding to cover the co-pay for breakfast and lunch for 5,500 students in Oakland County for the remainder of the school year. Philip Weipert moved to receive and file the attached Communications. Seconded by Brendan Johnson. Motion Passed. Vote Summary (15-0-0) Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson No: None Abstain: None 9. Public Comment No one addressed the Board during Public Comment #1. Reports of Standing Committees Consent Agenda Chair David Woodward addressed the Board to announce the recognition of June 19th as an official Oakland County holiday and the Parks & Recreation Department will be expanding into the City of Troy to protect undisturbed land. 10. Economic Development and Infrastructure Committee - Yolanda Smith Charles a. Economic Development - Aviation and Transportation - Acceptance of PTK Airport Rescue Grant - American Rescue Plan Act (ARPA) Resolution #2023-2607 _ 23-45 MR #23045 Grant Acceptance of PTK Airport Rescue Grant - American Rescue Plan Act (ARPA) Sponsored By: Yolanda Smith Charles WHEREAS the County of Oakland (“the County”) is in receipt of Michigan Department of Transportation (“MDOT”) Grant Contract No. 3-26-SBGP-132- 2022; Subgrant PTK-13222 for Federal Funds in the amount of $148,000 intended to stabilize airports impacted by the Coronavirus (COVID) pandemic by reimbursing operational costs for which airport funds can traditionally be used per FAA Revenue Use Policy and incurred since January 20, 2020; and WHEREAS the grant reimbursement period is 4 years from the date of acceptance; and WHEREAS there is no local grant match; and WHEREAS the Airport Committee has reviewed the Airport Rescue Grant Agreement – American Rescue Plan Act (ARPA) of 2021 and recommends acceptance. NOW THEREFORE BE IT RESOLVED the Board of Commissioners authorizes the acceptance of the award in the amount of $148,000 from the Michigan Department of Transportation for the Airport Rescue Program which will reimburse Oakland County International Airport for COVID related operational costs. BE IT FURTHER RESOLVED that the acceptance of this Agreement does not obligate the County to any further commitment. BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board of Commissioners is authorized to execute the grant contract. BE IT FURTHER RESOLVED that no budget amendment is required. Michael Gingell moved to adopt the attached Acceptance of PTK Airport Rescue Grant - American Rescue Plan Act (ARPA) . Seconded by Janet Jackson. Motion Passed. Vote Summary (14-0-0) Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson No: None Abstain: None Attachments: 1. Grant Review Sign-Off - ARPA PTK 2. Pontiac-Oakland Co. ARPA (PTK-13222) certified b. Economic Development - Aviation and Transportation - Acceptance of VLL Airport Rescue Grant - American Rescue Plan Act (ARPA) Resolution #2023-2608 _ 23-46 MR #23046 Grant Acceptance of VLL Airport Rescue Grant - American Rescue Plan Act (ARPA) Sponsored By: Yolanda Smith Charles WHEREAS the County of Oakland (“the County”) is in receipt of Michigan Department of Transportation (“MDOT”) Grant Contract No. 3-26-SBGP-132- 2022; Subgrant VLL-13222 for Federal Funds in the amount of $59,000 intended to stabilize airports impacted by the Coronavirus (COVID) pandemic by reimbursing operational costs for which airport funds can traditionally be used per FAA Revenue Use Policy and incurred since January 20, 2020; and WHEREAS the grant reimbursement period is 4 years from the date of acceptance; and WHEREAS there is no local grant match; and WHEREAS the Airport Committee has reviewed the Airport Rescue Grant Agreement – American Rescue Plan Act (ARPA) of 2021 and recommends acceptance. NOW THEREFORE BE IT RESOLVED the Board of Commissioners authorizes the acceptance of the award in the amount of $59,000 from the Michigan Department of Transportation for the Airport Rescue Program which will reimburse Oakland County International Airport for COVID related operational costs. BE IT FURTHER RESOLVED that the acceptance of this Agreement does not obligate the County to any further commitment. BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board of Commissioners is authorized to execute the grant contract. BE IT FURTHER RESOLVED that no budget amendment is required. Michael Gingell moved to adopt the attached Acceptance of VLL Airport Rescue Grant - American Rescue Plan Act (ARPA). Seconded by Janet Jackson. Motion Passed. Vote Summary (14-0-0) Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson No: None Abstain: None Attachments: 1. Grant Review Sign-Off - ARPA VLL 2. Troy-Oakland ARPA (VLL-13222) certified c. Economic Development - Aviation and Transportation - Acceptance of Y47 Airport Rescue Grant - American Rescue Plan Act (ARPA) Resolution #2023-2610 _ 23-47 MR #23047 Grant Acceptance of Y47 Airport Rescue Grant - American Rescue Plan Act (ARPA) Sponsored By: Yolanda Smith Charles WHEREAS the County of Oakland (“the County”) is in receipt of Michigan Department of Transportation (“MDOT”) Grant Contract No. 3-26-SBGP-132- 2022; Subgrant Y47-13222 for Federal Funds in the amount of $32,000 intended to stabilize airports impacted by the Coronavirus (COVID) pandemic by reimbursing operational costs for which airport funds can traditionally be used per FAA Revenue Use Policy and incurred since January 20, 2020; and WHEREAS the grant reimbursement period is 4 years from the date of acceptance; and WHEREAS there is no local grant match; and WHEREAS the Airport Committee has reviewed the Airport Rescue Grant Agreement – American Rescue Plan Act (ARPA) of 2021 and recommends acceptance. NOW THEREFORE BE IT RESOLVED the Board of Commissioners authorizes the acceptance of the award in the amount of $32,000 from the Michigan Department of Transportation for the Airport Rescue Program which will reimburse Oakland County International Airport for COVID related operational costs. BE IT FURTHER RESOLVED that the acceptance of this Agreement does not obligate the County to any further commitment. BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board of Commissioners is authorized to execute the grant contract. BE IT FURTHER RESOLVED that no budget amendment is required. Michael Gingell moved to adopt the attached Acceptance of Y47 Airport Rescue Grant - American Rescue Plan Act (ARPA). Seconded by Janet Jackson. Motion Passed. Vote Summary (14-0-0) Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson No: None Abstain: None Attachments: 1. Grant Review Sign-Off - ARPA Y47 2. New Hudson ARPA (Y47-13222) certified d. Facilities Management - Intergovernmental Support Agreement (IGSA) with the Army 88th Readiness Division Resolution #2023-2619 _ 23-48 MR #23048 Contract Intergovernmental Support Agreement (IGSA) with the Army 88th Readiness Division Sponsored By: Yolanda Smith Charles WHEREAS the County currently leases 3.8 acres of land at 2650 Watkins Lake Road to the United States of America, commonly known as, the Donald R. Moyer Army Reserve Center, which is managed by the 88th Readiness Division, Fort McCoy, Wisconsin (88th); and WHEREAS the County currently provides landscape services for the property through an Intergovernmental Support Agreement (IGSA) approved by the Oakland Board of Commissioners, MR# 18310; and WHEREAS the 88th is requesting that the County continue landscape services for the property as per attached IGSA and the term of the IGSA shall be for one (1) year from the execution of the IGSA and is renewable for successive one (1) year periods for nine (9) additional years. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the attached Intergovernmental Support Agreement with the 88th Readiness Division Army Reserve Center. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the Board Chair to execute the agreement and other related documents. BE IT FURTHER RESOLVED the FY 2023 Facilities Maintenance and Operations Fund (#63100) Budget includes sufficient funding to maintain the grounds of the Army Reserve Center for the term of the ISGA. Reimbursement of the County’s costs from the 88th Readiness Division for this purpose will be receipted in the External Agencies Revenue account (#635017). BE IT FURTHER RESOLVED no budget amendment is required at this time. Michael Gingell moved to adopt the attached Intergovernmental Support Agreement (IGSA) with the Army 88th Readiness Division. Seconded by Janet Jackson. Motion Passed. Vote Summary (14-0-0) Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson No: None Abstain: None Attachments: 1. Background Army Reserve IGSA landscape services 2. Army Reserve Property 3. IGSA - Waterford_Final_Transaction_agreement.3.13.23 e. Facilities Management - Record Retention System Replacement Resolution #2023-2695 _ 23-49 MR #23049 Resolution Record Retention System Replacement Sponsored By: Yolanda Smith Charles WHEREAS the Facilities Management's record retention system has reached the end-of-life and the Department of Information Technology will replace and modernize the system for Facilities to manage the record retention functions for the County; and WHEREAS the new system will be procured from a new competitively bid contract with Filetrail, Inc., at a projected cost of $45,240; and WHEREAS the first year of annual maintenance has a projected cost of $24,000; and WHEREAS annual maintenance costs of $24,000 for years 2024 and 2025 will be budgeted through the annual budget process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the appropriation and transfer of the amount totaling $69,240 from the General Fund Non-Departmental Transfers (9090101) Technology Projects-One Time (760180) to the Information Technology Fund (#63600) for the Record Retention System Implementation Project. BE IT FURTHER RESOLVED that the FY2023 budget shall be amended as reflected in the attached Schedule A – Budget Amendment. Michael Gingell moved to adopt the attached Record Retention System Replacement. Seconded by Janet Jackson. Motion Passed. Vote Summary (14-0-0) Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson No: None Abstain: None Attachment: 1. FY23 Facilities Management Record Retention System Amendment Schedule A 11. Finance Committee - Gwen Markham a. Information Technology - Amendment to Lease Agreement with K2 Towers II, LLC for Placement of Communications Equipment Resolution #2023-2666 _ Report Contract Amendment to Lease Agreement with K2 Towers II, LLC for Placement of Communications Equipment Sponsored By: Gwen Markham Michael Gingell moved to adopt the attached Amendment to Lease Agreement with K2 Towers II, LLC for Placement of Communications Equipment. Seconded by Janet Jackson. Motion Passed. Vote Summary (14-0-0) Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson No: None Abstain: None Attachments: 1. BOC MR #10259 (Knollwood Lease Approval) 2. MI-9 Knollwood - Oakland County Public Safety First Amendment b. Information Technology - Extension with Windstream Holdings II for Data Center Co-location Services (Contract #9727) Resolution #2023-2686 _ Report Contract Extension with Windstream Holdings II for Data Center Co- location Services (Contract #9727) Sponsored By: Gwen Markham Michael Gingell moved to adopt the attached Extension with Windstream Holdings II for Data Center Co-location Services (Contract #9727). Seconded by Janet Jackson. Motion Passed. Vote Summary (14-0-0) Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson No: None Abstain: None Attachments: 1. Windstream 2 4315 2. Windstream 009727_11 - signed (2) 3. Windstream 009727_CO_12 - signed 4. Windstream Colocation Renewal Proposal 60 Mth 1.18.2023 c. Management and Budget - Fiscal Year 2023 First Quarter Forecast Resolution #2023-2721 _ 23-50 MR #23050 Budget Amendment Fiscal Year 2023 First Quarter Forecast Sponsored By: Gwen Markham WHEREAS Public Act 621 of 1978, the Uniform Budgeting and Accounting Act for Local Units of Government, provides for adjustments to the adopted budget; and WHEREAS in accordance with Oakland County General Appropriations Act Section 22, which authorizes budget amendments for variances between the budgeted revenue and actual revenue, and Section 23, which authorizes budget amendments for variances between estimated revenue and projected expenditures, amendments are required; and WHEREAS the Fiscal Year (FY) 2023 First Quarter Financial Forecast Report has identified several variances and budget amendments are recommended as detailed in the attached Schedule A and B budget amendment; and WHEREAS Department of Public Services, Animal Shelter and Pet Adoption Center received donations for the period of October 2022 through December 2022 totaling $20,016.32; and WHEREAS Children’s Village Division received donations for the period of October 2022 through December 2022 totaling $18,326 of which $180 were cash donations; and NOW THEREFORE BE IT RESOLVED that the Board of Commissioners accepts the Fiscal Year 2023 First Quarter Financial Report. BE IT FURTHER RESOLVED that the donations be recognized in the Children’s Village Division and Animal Shelter and Pet Adoption Center. BE IT FURTHER RESOLVED that the uncollectible debts, as recommended by the Department of Management and Budget and detailed in the attached schedules are authorized to be written off. BE IT FURTHER RESOLVED that the Fiscal Year 2023 – FY 2025 Budgets are amended pursuant to Schedules A and B. Michael Gingell moved to adopt the attached Fiscal Year 2023 First Quarter Forecast. Seconded by Janet Jackson. Motion Passed. Vote Summary (14-0-0) Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson No: None Abstain: None Attachments: 1. Fiscal Year 2023 First Quarter Forecast 2. ARP Carryforward FY 2022 12. Legislative Affairs and Government Operations Committee - Gary R. McGillivray a. Parks & Recreation - Grant Application to the Michigan Natural Resources Trust Fund for the Acquisition of 71.17 Acres of Land in Troy Resolution #2023-2672 _ 23-51 MR #23051 Grant Grant Application to the Michigan Natural Resources Trust Fund for the Acquisition of 71.17 Acres of Land in Troy Sponsored By: Gary McGillivray WHEREAS Oakland County Parks and Recreation Commission requests to apply for a grant in the amount of $3,247,500 from the Michigan Natural Resources Trust Fund, titled "Acquisition of 71.17 Acres in Troy (Turtle Woods); and WHEREAS the 71.17 acres includes 69.5 acres of undeveloped land commonly referred to as "Turtle Woods" as well as an adjacent 1.67 acre residential parcel to be used for access and parking; and WHEREAS Oakland County is hereby making a financial commitment to the project in the amount of $290,000 in cash matching funds; and WHEREAS the sale of the property is being discounted by 25% or a match donated value of $937,500 by Troy School District in their purchase agreement with Six Rivers Land Conservancy, which will be assigned to Oakland County if/when a grant is awarded. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners supports and approves the grant application to the Michigan Natural Resources Trust Fund for $3,247,500 to purchase 71.17 acres of land in Troy for the creation of a nature preserve. BE IT FURTHER RESOLVED that staff is authorized to submit the electronic application on behalf of the Oakland County Board of Commissioners. Michael Gingell moved to adopt the attached Grant Application to the Michigan Natural Resources Trust Fund for the Acquisition of 71.17 Acres of Land in Troy. Seconded by Janet Jackson. Motion Passed. Vote Summary (14-0-0) Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson No: None Abstain: None Attachments: 1. Turtle Woods Acquisition Estimated Acquisition Costs and Match Breakdown 2. MNRTF Turtle Woods App for OCPRC Approval 3. Turtle Woods PowerPoint Presentation b. Department of Public Communications - Reorganization and Creation of Positions in the Department of Public Communications Resolution #2023-2683 _ 23-52 MR #23052 Resolution Reorganization and Creation of Positions in the Department of Public Communications Sponsored By: Gary McGillivray WHEREAS the Board of Commissioners authorized the creation of the Department of Public Communications with the adoption of Miscellaneous Resolution #21323; and WHEREAS it is requested to transfer five (5) positions internally amongst units; and WHEREAS it is requested to create two (2) General Fund/General Purpose (GF/GP) Full-Time Eligible (FTE) Graphic Designer positions in the Creative Operations Unit and one (1) GF/GP FTE Digital Marketing & Communication Coordinator position in the Strategic Communications Unit to bring the contracted services in house; and WHEREAS the cost of position are as follows: FY 2023 $184,016 (prorated), FY 2024-FY 2025 $286,314; offset by the reduction of Public Communications Professional Services Line Item (SC731458), Advertising (SC730072), and Contracted Services (SC730373) line item budgets. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves to implement the position transfers as proposed in Schedule B. BE IT FURTHER RESOLVED to create two (2) GF/GP FTE Graphic Designer positions in the Public Communications Department, Creative Operations Unit (#1210102). BE IT FURTHER RESOLVED to create one (1) GF/GP FTE Digital Marketing & Communication Coordinator position in the Public Communications Department, Strategic Communications Unit (#1210104). BE IT FURTHER RESOLVED to amend the FY2023-2025 Budget as detailed in the attached Schedule A-Budget Amendment. Michael Gingell moved to adopt the attached Reorganization and Creation of Positions in the Department of Public Communications. Seconded by Janet Jackson. Motion Passed. Vote Summary (14-0-0) Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson No: None Abstain: None Attachments: 1. DPC Position Creation Reorg SCHEDULE A - Budget Amendment 2. DPC Position Transfers SCHEDULE B 3. Updated DPC Write Up c. Executive's Office - Adopting Juneteenth (June 19th) as an Official Oakland County Government Holiday Resolution #2023-2687 _ 23-53 MR #23053 Resolution Adopting Juneteenth (June 19th) as an Official Oakland County Government Holiday Sponsored By: Gary McGillivray WHEREAS the Oakland County Board of Commissioners and County Executive recognize the significance of Juneteenth and supports Juneteenth as a monumental date in the history of our nation; and WHEREAS Oakland County proposes to authorize Juneteenth as a holiday for all County employees and promotes County employees to support and celebrate Juneteenth, and to accordingly amend Merit Rule # 26; and WHEREAS the County budgets for full employment of all authorized positions, whereby, there would be no change to the individual position budgeting process; and WHEREAS 24 hours, seven (7) days per week operations will incur additional overtime as a result of the proposed Juneteenth Day holiday, estimated at $370,000 which includes estimated salaries of $273,000 and estimated related fringe benefits of $97,000; and WHEREAS the estimated impact by fund type is $322,000 for General Fund/General Purpose funds, $40,000 for Proprietary funds and $8,000 for Special Revenue funds; and WHEREAS there is an amount in the non-departmental General Fund Overtime Reserve line item that can be used in the future if needed. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the closing of all applicable Oakland County Government facilities and operations on June 19th each year to allow represented and non-represented County employees to have the day off with pay, in order to provide Oakland County employees the opportunity to support and celebrate Juneteenth. BE IT FURTHER RESOLVED to amend Merit Rule # 26 as proposed in the attached Schedule B. BE IT FURTHER RESOLVED that no budget amendment is required at this time. Michael Gingell moved to adopt the attached Adopting Juneteenth (June 19th) as an Official Oakland County Government Holiday. Seconded by Janet Jackson. Motion Passed. Vote Summary (14-0-0) Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson No: None Abstain: None Attachments: 1. Merit Rule 26-update 2023-Juneteenth.PROPOSED 2. Merit Rule 26-update 2023 Juneteenth.CLEAN d. Human Resources - Fiscal Years 2022, 2023, and 2024 Supplemental Collective Bargaining Agreement for Employees Represented by the United Auto Workers, Local 889 (UAW), Representing Water Resources Commissioner Non-Supervisory Employees Resolution #2023-2690 _ 23-54 MR #23054 Collective Bargaining Agreement Fiscal Years 2022, 2023, and 2024 Supplemental Collective Bargaining Agreement for Employees Represented by the United Auto Workers, Local 889 (UAW), Representing Water Resources Commissioner Non-Supervisory Employees Sponsored By: Gary McGillivray WHEREAS the County of Oakland and the United Auto Workers, Local 889 (UAW), entered into a Collective Bargaining Agreement covering approximately fourteen (14) Clerk/Register of Deeds supervisory employees (M.R. #20637); and WHEREAS the County of Oakland and the United Auto Workers, Local 889 (UAW) have negotiated a supplemental Agreement for non-supervisory employees in the Water Resources Commissioner's Office; and WHEREAS a two (2) year Supplemental Agreement has been reached for the period October 20, 2022, through September 30, 2024. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the proposed Supplemental Agreement between the County of Oakland and the United Auto Workers, Local 889, covering the period of February 24, 2023, through September 30, 2024, for non- supervisory employees in the Water Resources Commissioner's Office. BE IT FURTHER RESOLVED the Board Chairperson, on behalf of the County of Oakland, is authorized to execute said supplemental agreements as attached. BE IT FURTHER RESOLVED the FY 2023 – FY 2025 budgets are amended as detailed in the attached Schedule A. Michael Gingell moved to adopt the attached Fiscal Years 2022, 2023, and 2024 Supplemental Collective Bargaining Agreement for Employees Represented by the United Auto Workers, Local 889 (UAW), Representing Water Resources Commissioner Non-Supervisory Employees. Seconded by Janet Jackson. Motion Passed. Vote Summary (14-0-0) Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson No: None Abstain: None Attachments: 1. 2023-02-27 UAW Non-Supervisory CBA re Construction Inspectors and SPS 2. Schedule A - WRC Non-Supervisory UAW e. Human Resources - Amendment to the Supplemental Collective Bargaining Agreement with the United Auto Workers, Local 889 (UAW), Representing Supervisory and Non-Supervisory Classifications of the Circuit Court Jury Office Resolution #2023-2691 _ 23-55 MR #23055 Collective Bargaining Agreement Amendment to the Supplemental Collective Bargaining Agreement with the United Auto Workers, Local 889 (UAW), Representing Supervisory and Non-Supervisory Classifications of the Circuit Court Jury Office Sponsored By: Gary McGillivray WHEREAS Miscellaneous Resolution #22396 adopted the supplemental agreement with the United Auto Workers, Local 889 (UAW), for collective bargaining representation of supervisory and non-supervisory employees within the Circuit Court Jury Office; and WHEREAS the County of Oakland and the UAW have agreed to an amendment to this supplemental agreement to clarify language pertaining to the Employer, and the number of stewards assigned to this bargaining unit; and WHEREAS this amendment does not result in a financial impact to the FY 2023-FY 2025 Adopted Budget. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the attached amendment to the Supplemental Agreement between the County of Oakland and the UAW representing supervisory and non-supervisory employees within the Circuit Court Jury Office. Michael Gingell moved to adopt the attached Amendment to the Supplemental Collective Bargaining Agreement with the United Auto Workers, Local 889 (UAW), Representing Supervisory and Non- Supervisory Classifications of the Circuit Court Jury Office. Seconded by Janet Jackson. Motion Passed. Vote Summary (14-0-0) Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson No: None Abstain: None Attachments: 1. Proposed Modification to Article 18 2. Supplement Jury Office Non-Supervisory 3. Supplement Jury Office Supervisory 4. LOA 1 5. LOA on #5 f. Human Resources - Amendment to the Supplemental Collective Bargaining Agreement with the United Auto Workers, Local 889 (UAW), Representing Supervisory and Non-Supervisory Employees of the Probate Court Resolution #2023-2692 _ 23-56 MR #23056 Collective Bargaining Agreement Amendment to the Supplemental Collective Bargaining Agreement with the United Auto Workers, Local 889 (UAW), Representing Supervisory and Non-Supervisory Employees of the Probate Court Sponsored By: Gary McGillivray WHEREAS Miscellaneous Resolution #21452 adopted the supplemental agreement with the United Auto Workers, Local 889 (UAW), for collective bargaining representation of supervisory and non-supervisory employees within the Probate Court; and WHEREAS the County of Oakland and the UAW have agreed to an amendment to this supplemental agreement to clarify language pertaining to the Employer, and the number of stewards assigned to this bargaining unit; and WHEREAS this amendment does not result in a financial impact to the FY 2023-FY 2025 Adopted Budget. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the attached amendment to the Supplemental Agreement between the County of Oakland and the UAW representing supervisory and non-supervisory employees within the Probate Court. Michael Gingell moved to adopt the attached Amendment to the Supplemental Collective Bargaining Agreement with the United Auto Workers, Local 889 (UAW), Representing Supervisory and Non- Supervisory Employees of the Probate Court. Seconded by Janet Jackson. Motion Passed. Vote Summary (14-0-0) Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson No: None Abstain: None Attachments: 1. LOA 2. LOA - item 12 3. Agreement -probate Supervisory 4. Supplement - probate Non Supv 13. Public Health and Safety Committee - Penny Luebs a. Sheriff’s Office - Application to the U.S. Department of Justice, Bureau of Justice Assistance for the FY 2023 Byrne Discretionary Community Project Resolution #2023-2659 _ Report Grant Application to the U.S. Department of Justice, Bureau of Justice Assistance for the FY 2023 Byrne Discretionary Community Project Sponsored By: Penny Luebs Michael Gingell moved to adopt the attached Application to the U.S. Department of Justice, Bureau of Justice Assistance for the FY 2023 Byrne Discretionary Community Project. Seconded by Janet Jackson. Motion Passed. Vote Summary (14-0-0) Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson No: None Abstain: None Attachments: 1. GRANT REVIEW SIGN-OFF – Sheriff’s Office-FY2023 Bryne Discretionary Community Project Funding-Application (Greater than $50,000) 2. BJA FY 23 Invited to Apply — Byrne Discretionary Community Project Funding_Byrne Discretionary Grants Program 3. Grant Package - FY23 Byrne Discretionary Community Project Funding 4. FY23 Byrne Discretionary Community Project - Proposal Narrative 5. Financial Capability Questionaire b. Sheriff’s Office - Acceptance from the Michigan Commission on Law Enforcement Standards (MCOLES) for the Public Safety Academy Assistance Program Resolution #2023-2661 _ Report Grant Acceptance from the Michigan Commission on Law Enforcement Standards (MCOLES) for the Public Safety Academy Assistance Program Sponsored By: Penny Luebs Michael Gingell moved to adopt the attached Acceptance from the Michigan Commission on Law Enforcement Standards (MCOLES) for the Public Safety Academy Assistance Program. Seconded by Janet Jackson. Motion Passed. Vote Summary (14-0-0) Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson No: None Abstain: None Attachments: 1. FY23 MCOLES Public Safety Academy Assistance Grant Schedule A 2. Grant Review Sign-Off 3. OaklandCSO.Smith, Root, Richardson, Babiak, Denmark, and Ashley Stipend c. Sheriff’s Office - Amendment #4 to the Interlocal Agreement with Oakland Community Health Network (OCHN) for Medicated-Assisted Treatment (MAT) and Jail Alliance with Support (JAWS) at the Oakland County Jail Resolution #2023-2671 _ Report Contract Amendment #4 to the Interlocal Agreement with Oakland Community Health Network (OCHN) for Medicated-Assisted Treatment (MAT) and Jail Alliance with Support (JAWS) at the Oakland County Jail Sponsored By: Penny Luebs Michael Gingell moved to adopt the attached Amendment #4 to the Interlocal Agreement with Oakland Community Health Network (OCHN) for Medicated-Assisted Treatment (MAT) and Jail Alliance with Support (JAWS) at the Oakland County Jail. Seconded by Janet Jackson. Motion Passed. Vote Summary (14-0-0) Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson No: None Abstain: None Attachments: 1. FY23 OCHN MAT & JAWS Amend #4 Schedule A 2. FY2023_MAT_JAWS Combined_Amend #4_Amend Ex III_Added Ex V_Final Draft_OCHN CLO 2-9-2023_maj 02.23.2023 d. Health & Human Services - Application with the Michigan Department of Environment, Great Lakes, and Energy, Water Resources Division for the Rapid Methods and Microbial Source Tracking for Beaches Program Resolution #2023-2652 _ Report Grant Application with the Michigan Department of Environment, Great Lakes, and Energy, Water Resources Division for the Rapid Methods and Microbial Source Tracking for Beaches Program Sponsored By: Penny Luebs Michael Gingell moved to adopt the attached Application with the Michigan Department of Environment, Great Lakes, and Energy, Water Resources Division for the Rapid Methods and Microbial Source Tracking for Beaches Program. Seconded by Janet Jackson. Motion Passed. Vote Summary (14-0-0) Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson No: None Abstain: None Attachments: 1. Grant Review Sign-Off 2. Timetable 2024(002) 3. RFP INSTRUCTIONS - RAPID METHOD AND MST FOR BEACHES - 2023 4. qPCR Grant application cover sheet 5. Proposed budget qPCR 2024 6. qPCR Budget 2024. 7. Project Description qPCR 2024 8. PCR Grant Work Plan 2024 (002) 9. LETTER - LOCAL HEALTH DEPARTMENTS - INLAND LAKE BEACHES AND RAPID METHODS GRANTS - 2023 10. Audit 2022 11. final audit 2022 e. Health & Human Services - Application to the Michigan Department of Environment, Great Lakes and Energy (EGLE), Water Resources Division for the 2023-2024 Inland Lake Beach Monitoring Program Resolution #2023-2658 _ Report Grant Application to the Michigan Department of Environment, Great Lakes and Energy (EGLE), Water Resources Division for the 2023-2024 Inland Lake Beach Monitoring Program Sponsored By: Penny Luebs Michael Gingell moved to adopt the attached Application to the Michigan Department of Environment, Great Lakes and Energy (EGLE), Water Resources Division for the 2023-2024 Inland Lake Beach Monitoring Program. Seconded by Janet Jackson. Motion Passed. Vote Summary (14-0-0) Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson No: None Abstain: None Attachments: 1. Grant Application Sign Off 2. 2-9-23Coversheet Oakland Inland Lakes Grant 3. 2-9-23Inland Lakes Budget 2024 (1) 4. 2-9-23Oakland Inland Lakes Proposal 2024 5. 60106 - Oakland County-0921-SA - Final 6. EXTENSION FOR RFP INSTRUCTIONS - INLAND LAKE BEACH MONITORING - APRIL 5 2023 (1) 7. LETTER - EXTENSION TO APRIL 5 FOR INLAND LAKE BEACHES AND RAPID METHODS GRANTS - 2023 f. Health & Human Services - Subrecipient Agreement between Oakland County and Oakland University Resolution #2023-2668 _ Report Contract Subrecipient Agreement between Oakland County and Oakland University Sponsored By: Penny Luebs Michael Gingell moved to adopt the attached Subrecipient Agreement between Oakland County and Oakland University. Seconded by Janet Jackson. Motion Passed. Vote Summary (14-0-0) Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson No: None Abstain: None Attachments: 1. Grant Review Sign-Off 2. FY23 GUS SCHUMACHER NUTRITION INCENTIVE GRANT PROGRAM sub grant (OU Legal Approved) (1) g. Health & Human Services - Amendment #1 to the Michigan Department of Environment, Great Lakes, and Energy for the Non-Community (Type II) Public Water Programs Grant Agreement Resolution #2023-2677 _ Report Grant Amendment #1 to the Michigan Department of Environment, Great Lakes, and Energy for the Non-Community (Type II) Public Water Programs Grant Agreement Sponsored By: Penny Luebs Michael Gingell moved to adopt the attached Amendment #1 to the Michigan Department of Environment, Great Lakes, and Energy for the Non- Community (Type II) Public Water Programs Grant Agreement. Seconded by Janet Jackson. Motion Passed. Vote Summary (14-0-0) Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson No: None Abstain: None Attachments: 1. FY2023 EGLE Type II Public Water Programs_Sch.A 2. Grant Review Sign-Off FY23 EGLE 3. Oakland County Health Division Noncommunity Amendment (002) h. Circuit Court - Acceptance from the State Court Administrative Office for the FY 2023 Virtual Backlog Response Docket Program Resolution #2023-2723 _ Report Grant Acceptance from the State Court Administrative Office for the FY 2023 Virtual Backlog Response Docket Program Sponsored By: Penny Luebs Michael Gingell moved to adopt the attached Acceptance from the State Court Administrative Office for the FY 2023 Virtual Backlog Response Docket Program. Seconded by Janet Jackson. Motion Passed. Vote Summary (14-0-0) Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson No: None Abstain: None Attachments: 1. CC FY 2023 Virtual Backlog Response Docket Grant Schedule A 2. Grant Agreement 3. Grant Review Sign-Off 4. Award Letter 3.8.23 5. FY23 SCAO Virtual Backlog Response Docket Grant Award Write Up Regular Agenda 14. Economic Development and Infrastructure Committee - Yolanda Smith Charles 15. Finance Committee - Gwen Markham a. Risk Management - Revised Liability Claims and Workers Compensation Policy and Procedures Resolution #2023-2697 _ Gwen Markham moved to adopt the attached Revised Liability Claims and Workers Compensation Policy and Procedures. Seconded by Christine Long. Board of Commissioners - Woodward Amendment #1 Resolution #2023-2771 _ Gwen Markham moved to adopt the attached Woodward Amendment #1. Seconded by Christine Long. Amendment Woodward Amendment #1 Sponsored By: David Woodward Motion to strike the wording "to the full Board of Commissioners", and amend to the Finance Committee of the Board of Commissioners and/or the Full Board of Commissioners upon discretion of the Chair of the Board. Motion Passed. Vote Summary (15-0-0) Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson No: None Abstain: None Attachment: 1. Amendment #1 Main Motion, as Amended. Motion Passed. Vote Summary (15-0-0) Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson No: None Abstain: None 16. Legislative Affairs and Government Operations Committee - Gary R. McGillivray a. Board of Commissioners - Job Evaluation Review Panel Resolution #2023-2702 _ Report Appointment Job Evaluation Review Panel Sponsored By: Gary McGillivray Brendan Johnson moved to adopt the attached Job Evaluation Review Panel. Seconded by Karen Joliat. Motion Passed. Vote Summary (15-0-0) Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson No: None Abstain: None Attachments: 1. 2023 JERP Elected Official Appts 2. Job Evaluation Review Panel Circuit Court Appointment 2023 3. Job Evaluation Review Panel County Executive appointment BOC 17. Public Health and Safety Committee - Penny Luebs 18. Reports of Special Committees 19. Special Order of Business 20. Unfinished Business 21. New & Miscellaneous Business a. Board of Commissioners - Support for the Expansion of the Compassionate Access to Medical Cannabis Act or Ryan’s Law Resolution #2023-2770 _ 23-57 MR #23057 Resolution Support for the Expansion of the Compassionate Access to Medical Cannabis Act or Ryan’s Law Sponsored By: Charles Cavell WHEREAS On September 28, 2021, the State of California adopted Senate Bill 311 Compassionate Access to Medical Cannabis Act, also known as “Ryan’s Law”, requiring healthcare facilities to allow the use of medical cannabis on their premises for terminally ill patients with a valid medical cannabis card or/ recommendation from their physician; and WHEREAS the law went into effect on January 1, 2022, and applies to all California health care facilities including acute care hospitals, special hospitals, skilled nursing facilities, congregate living health facilities, or hospice providers; and WHEREAS under this law only terminally ill patients are defined as a patient with a medical condition resulting in a prognosis of life of one year or less if the disease follows its natural course; and WHEREAS physicians with terminally ill patients need only to provide a written recommendation to their patients for the patients to utilize the rights created in the Compassionate Access to Medical Cannabis Act. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners supports the efforts to expand the Compassionate Access to Medical Cannabis to Michigan. BE IT FURTHER RESOLVED that the Oakland County Clerk/Register of Deeds is requested to forward copies of this adopted resolution to the Governor of the State of Michigan, the Attorney General of Michigan, and Oakland County Legislative Representatives. The Chair referred the resolution to the Legislative Affairs and Government Operations Committee. There were no objections. 22. Announcements 23. Public Comment No one addressed the Board during Public Comment #2. 24. Adjournment The meeting adjourned at 11:04 AM.