HomeMy WebLinkAboutResolutions - 2023.04.20 - 38127
AGENDA ITEM: Fiscal Year 2023 Appropriation with the Charter Township of West
Bloomfield for Tri-Party Road Improvement Program – Project No. 57241
DEPARTMENT: Board of Commissioners
MEETING: Board of Commissioners
DATE: Thursday, April 20, 2023 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2023-2761 _ 23-66
Motion to adopt the attached suggested resolution.
ITEM CATEGORY SPONSORED BY
Road Improvement Marcia Gershenson
INTRODUCTION AND BACKGROUND
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
ITEM REVIEW TRACKING
Yolanda Smith Charles, Board of Commissioners Created/Initiated - 4/20/2023
David Woodward, Board of Commissioners Approved - 4/20/2023
Hilarie Chambers, Executive's Office Approved - 4/24/2023
Lisa Brown, Clerk/Register of Deeds Final Approval - 4/24/2023
AGENDA DEADLINE: 04/20/2023 6:00 PM
ATTACHMENTS
1. 57241 Schedule A-Budget Amendment
2. 57241 Tri-Party_West Bloomfield Twp
COMMITTEE TRACKING
2023-04-12 Economic Development & Infrastructure - Recommend to Board
2023-04-20 Full Board - Adopt
Motioned by: Commissioner Robert Hoffman
Seconded by: Commissioner Michael Gingell
Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen
Nelson, Christine Long, Robert Hoffman, Philip Weipert, Marcia Gershenson, Janet Jackson,
William Miller III, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay Raman (16)
No: None (0)
Abstain: None (0)
Absent: Gary McGillivray, Gwen Markham, Angela Powell (3)
Passed
April 20, 2023
RESOLUTION #2023-2761 _ 23-66
Sponsored By: Marcia Gershenson
Board of Commissioners - Fiscal Year 2023 Appropriation with the Charter Township of West
Bloomfield for Tri-Party Road Improvement Program – Project No. 57241
Chair and Members of the Board:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-
Party Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs)
with the construction, maintenance and repair of roads under the supervision, direction and control of
the Road Commission for Oakland County (RCOC); and
WHEREAS on September 29, 2022, the Oakland County Board of Commissioners approved
Miscellaneous Resolution #22332 which appropriated $2,000,000 for the FY 2023 Tri-Party Road
Improvement Program allocation for projects managed by the RCOC; and
WHEREAS the Charter Township of West Bloomfield, along with the RCOC, has identified a project
and said project is ready to be undertaken immediately; and
WHEREAS the project meets the terms and conditions of the Tri-Party Road Improvement Program
and the local cost participation agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the Charter Township of West Bloomfield and authorizes the
transfer of Tri-Party Road Improvement Program funds in the amount of $67,673 from Non-
Departmental Transfers appropriation (9090101).
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original
agreement, which are consistent with the project as originally approved, will be paid when invoiced
and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement
will require a separate resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services, and the
Charter Township of West Bloomfield.
BE IT FURTHER RESOLVED that the FY 2023 budget shall be amended as described in the
attached Schedule A – Budget Amendment.
Chair, the following Commissioners are sponsoring the foregoing Resolution: Marcia Gershenson.
Date: April 20, 2023
David Woodward, Commissioner
Date: April 24, 2023
Hilarie Chambers, Deputy County Executive II
Date: April 24, 2023
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2023-04-12 Economic Development & Infrastructure - Recommend to Board
2023-04-20 Full Board - Adopt
Motioned by Commissioner Robert Hoffman seconded by Commissioner Michael Gingell to adopt the
attached Road Improvement : Fiscal Year 2023 Appropriation with the Charter Township of West
Bloomfield for Tri-Party Road Improvement Program – Project No. 57241 .
Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson,
Christine Long, Robert Hoffman, Philip Weipert, Marcia Gershenson, Janet Jackson, William Miller
III, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay Raman (16)
No: None (0)
Abstain: None (0)
Absent: Gary McGillivray, Gwen Markham, Angela Powell (3)
Passed
ATTACHMENTS
1. 57241 Schedule A-Budget Amendment
2. 57241 Tri-Party_West Bloomfield Twp
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April
20, 2023, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at
Pontiac, Michigan on Thursday, April 20, 2023.
Lisa Brown, Oakland County Clerk / Register of Deeds
Oakland County, Michigan
Board of Commissioners - Fiscal Year 2023 Appropriation with the Charter Township of West Bloomfield for Tri-Party Road Improvement Program – Project No. 57241
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)
Cost Center
(CCN) #
Account #
(RC/SC)
Program #
(PRG)
Grant ID
(GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2023
Amendment
FY 2024
Amendment
FY 2025
Amendment
E General Fund Non-Department FND10100 CCN9010101 PRG153010 SC740135 740000 Road Commission Tri-Party $67,673.00 $-$-
E General Fund Non-Department FND10100 CCN9090101 PRG196030 SC740135 740000 Road Commission Tri-Party (67,673.00)--
Total Expenditures $-$-$-
Quality Life through Good Roads “We Care”
Inter–Departmental Memorandum
Programming Division
DATE:March 7, 2023
TO:Samuel Fitzer, P.E., Director of Engineering
FROM:Thomas G. Noechel, Programming Supervisor
SUBJECT:PROJECT NO. 57241, MIDDLEBELT ROAD
14 MILE ROAD TO MAPLE ROAD
LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM
CHARTER TOWNSHIP OF WEST BLOOMFIELD
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the Charter Township of West Bloomfield for the resurfacing
of Middlebelt Road from 14 Mile Road to Maple Road. Construction on this project is
expected to begin this summer.
The Charter Township of West Bloomfield has elected to use the Tri-Party Program to
fund the estimated total project cost of $203,019. Our share is estimated to be $67,673
and is in the FY23 budget.
The project is in the district of County Commissioner Marcia Gershenson. The agreement
is in our standard approved format, and I recommend Board approval and authorize the
Managing Director to execute the agreement on behalf of the Board.
TGN/ll
Attachments
Department Review / Approval
MDO Review / Concur
DTW for TN
Samuel Fitzer
Digitally signed by Samuel
Fitzer
DN: CN=Samuel Fitzer,
E=sfitzer@rcoc.org, O=State of
Michigan, C=US
Date: 2023.03.08
08:42:46-05'00'
Gary
Piotrowicz
Digitally signed by
Gary Piotrowicz
Date: 2023.03.08
10:47:16 -05'00'
18F
COST PARTICIPATION AGREEMENT
CONSTRUCTION
Middlebelt Road
14 Mile Road to Maple Road
Charter Township of West Bloomfield
Board Project No. 57241
This Agreement, made and entered into this _____ day of _________________, 2023,
by and between the Board of County Road Commissioners of the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Charter Township of West Bloomfield, hereinafter
referred to as WBLOOMFIELD, provides as follows:
WHEREAS, the BOARD and WBLOOMFIELD have programmed the resurfacing of
Middlebelt Road from 14 Mile Road to Maple Road, as described in Exhibit "A", attached hereto,
and made a part hereof, which improvements involve roads under the jurisdiction of the BOARD
and within WBLOOMFIELD, which improvements are hereinafter referred to as the PROJECT;
and
WHEREAS, the estimated total cost of the PROJECT is $203,019; and
WHEREAS, said PROJECT involves certain designated and approved Tri-Party Program
funding in the amount of $203,019, which amount shall be paid through equal contributions by
the BOARD, WBLOOMFIELD, and the Oakland County Board of Commissioners, hereinafter
referred to as the COUNTY; and
WHEREAS, the BOARD and WBLOOMFIELD have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between WBLOOMFIELD and the BOARD
that:
16th March
Middlebelt Road - 2 -
Charter Township of West Bloomfield
Project No.57241
3/7/2023
1.WBLOOMFIELD approves of the PROJECT, declares its public necessity, and
authorizes the BOARD to perform or cause to be performed, and complete the
PROJECT along with all administration in reference thereto.
2. The PROJECT shall include total payments to the contractor. Any costs incurred by the
BOARD prior to this agreement date shall be allowable.
3. The estimated total PROJECT cost of $203,019 shall be allocated as follows:
a. Tri-Party Program funding in the amount of $203,019.
b. Any PROJECT costs above the Tri-Party Program funding of $203,019 will be
funded 100% by the BOARD.
4. Upon execution of this agreement, the BOARD shall submit an invoice to
WBLOOMFIELD in the amount of $67,673 (being 100% of WBLOOMFIELD’S Tri-Party
contribution).
5. After execution of this agreement and approval by the COUNTY, the BOARD shall
submit an invoice to the COUNTY in the amount of $67,673 (being 100% of the
COUNTY’S Tri-Party contribution).
a. The invoice shall be sent to:
Sheryl Johnson, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. Upon receipt of said invoice(s), WBLOOMFIELD and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
<
<
<5&"</ 2("4<&"1"5.<& 8"<":" 65"!<5&)4<%1"","-5<5&"<! ;< -!<
! 5"<$)145<91)55"-< .8"<
" "
#H "4 WNSH " F"7S "" MF"
!" "
<
<<
<
< <
<
<<
<6 +) <.!;<.1/.1 5"<
;< < <
54<
<
<
<<
;< <
5"8"-< /* -<
54<.9-4')0<70#3)4.1<
Managing Director
Middlebelt Road - 4 -
Charter Township of West Bloomfield
Project No.57241
3/7/2023
Contractor Payments:$203,019
WBLOOMFIELD COUNTY BOARD TOTAL
$67,673 $67,673 $67,673 $203,019
$67,673 $67,673 $67,673
$203,019
EXHIBIT A
T R I - P A R T Y P R O G R A M
Middlebelt Road
14 Mile Road to Maple Road
Charter Townshi p of West Bloomfield
Board Project No. 57241
TOTAL SHARES
COST PARTICIPATION BREAKDOWN
ESTIMATED PROJECT COST
TRI-PARTY PROGRAM
Resurfacing of Middlebelt Road from 14 Mile Road to Maple Road.
Charter Township of West Bloomfield
PPlanningg && Developmentt Services
Engineering , Environmental, Planning & Zoning
4550 Walnut Lake Road
West Bloomfield, MI 48325
Phone: 248.451.4818 - Fax: 248-451-4871
www.wbtownship.org
MEMORANDUM
TO:Township Board
FROM:Amy T. Neary, Planning & Development Services Director
CC: Steve Kaplan, Township Supervisor
DATE:March 1, 2023
RE:Middlebelt Road (14 Mile Road to Maple Road) Resurfacing Project - Road Commission for
Oakland County (RCOC) Tri-Party Project No. 57241
Action:
Approval of participation in the resurfacing project for Middlebelt Road (14 Mile Road to Maple Road) with
RCOC for a total project cost not to exceed $203,019 of which the RCOC to be funded by the Tri-Party Program
($67,673 Township contribution).
Background:
The RCOC is planning to resurface Middlebelt Road from 696 to 14 Mile Road and has asked the Township to
participate in the project and extend the resurfacing north to 14 Mile.
The total project cost for resurfacing in West Bloomfield is $203,019 of which the Township will only be
responsible for $67,673 since we will be using tri-party funds.
The proposed collaboration between the RCOC, Oakland County, and West Bloomfield will enable this small
stretch of road to be improved along with the rest of the subdivision.
Attached Documents:
Tri-Party Cost Participation Agreement for Project No. 57241
APPROVED
By Debbie Binder - Township Clerk
West Bloomfield Township March 6, 2023