HomeMy WebLinkAboutResolutions - 2023.04.20 - 38129
AGENDA ITEM: Leased Vehicle Operations Unit - Creation of Three Positions
DEPARTMENT: Facilities Management
MEETING: Board of Commissioners
DATE: Thursday, April 20, 2023 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2023-2773 _ 23-68
Motion to adopt the attached suggested resolution.
ITEM CATEGORY SPONSORED BY
Resolution Yolanda Smith Charles
INTRODUCTION AND BACKGROUND
The resolution authorizes the creation of two (2) full-time eligible Proprietary funded Automobile
Mechanic I positions and one (1) full-time eligible Proprietary funded Communication Installer I
position in the Facilities Management/Support Services/Leased Vehicles Operations Unit. Since
2013, 142 vehicles have been added to the County fleet, increasing the total fleet size to 894
vehicles.The Sheriff’s Office has added 91 vehicles, and WRC has added 42 vehicles. These
vehicles require more maintenance, repairs, oil changes and inspections than other standard fleet
vehicles.The number of automobile mechanics in the Leased Vehicle Operations unit was last
increased to nine in FY2013. The positions will be funded by the Leased Vehicle Operations Unit as
there is sufficient revenue to cover the costs.
POLICY ANALYSIS
This is a request for three (3) new positions in the Leased Vehicle Operations Unit. Over the years,
there has been an increase in vehicles and the current staff level has taken on additional workloads
to support the additional maintenance. The Sheriff’s Office (91) and Water Resources
Commissioner (42) have increased their vehicles and additional staff are required to support the
more frequent maintenance of vehicle repairs, oil changes, and inspections due to the extended
periods of time these vehicles are on the road, more than a standard fleet vehicle.
The Facilities Management/Support Services/Leased Vehicle Operations Unit is requesting the
following to support the maintenance of vehicles:
To create the following three (3) Proprietary Fund (PR), FTE, (in the salary plan), FSLA Non-
Exempt in the Leased Vehicle Operations Unit (#1040210):
Two (2) Automobile Mechanic I positions
One (1) Communications Installer I position
The Sheriff’s Office and WRC have contracts with other governmental agencies that pay for these
services. The Sheriff’s Office has approximately 13 sub-stations. The positions will be funded by
the Motor Pool funds as there is sufficient revenue to cover the estimated costs for the three (3)
positions at $226,738. A budget amendment is required as reflected in the Schedule A-Budget
Amendment.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
Todd Birkle, Manager Support Services
ITEM REVIEW TRACKING
Yolanda Smith Charles, Board of Commissioners Created/Initiated - 4/20/2023
David Woodward, Board of Commissioners Approved - 4/20/2023
Hilarie Chambers, Executive's Office Approved - 4/24/2023
Lisa Brown, Clerk/Register of Deeds Final Approval - 4/24/2023
AGENDA DEADLINE: 04/20/2023 6:00 PM
ATTACHMENTS
1. Motor Pool 3 new positions FY23..FY26..Schedule A
2. FY23 Leased Vehicle Operations Writeup
COMMITTEE TRACKING
2023-04-12 Economic Development & Infrastructure - Recommend to Board
2023-04-20 Full Board - Adopt
Motioned by: Commissioner Robert Hoffman
Seconded by: Commissioner Michael Gingell
Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen
Nelson, Christine Long, Robert Hoffman, Philip Weipert, Marcia Gershenson, Janet Jackson,
William Miller III, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay Raman (16)
No: None (0)
Abstain: None (0)
Absent: Gary McGillivray, Gwen Markham, Angela Powell (3)
Passed
April 20, 2023
RESOLUTION #2023-2773 _ 23-68
Sponsored By: Yolanda Smith Charles
Facilities Management - Leased Vehicle Operations Unit - Creation of Three Positions
Chair and Members of the Board:
WHEREAS Facilities Management, Support Services Division is requesting the creation of three
positions to support the increase of workload and maintenance due to additional county vehicles; and
WHEREAS the request is for (2) Proprietary Fund (PR), FTE Automobile Mechanic I positions and
one (1) Proprietary Fund (PR) FTE Communications Installer I position to handle the increase in
maintenance in the Leased Vehicle Operations Unit; and
WHEREAS the increase in vehicles in the Oakland County Sheriff's Office (91) and the Water
Resources Commissioner (42) require more frequent maintenance than a standard fleet vehicle, with
being on the road for extended periods of time this causes a considerable increase in vehicle repairs,
oil changes, and inspections; and
WHEREAS these departments have contracts with other governmental agencies that are paying for
these services; and
WHEREAS the funding for these new positions will be offset by increased revenue in Leased
Equipment (RC631071) and Productive Labor (RC631610); and
WHEREAS the costs for these new positions are as follows: FY 2023 $82,956 (prorated), FY 2024
$246,963, FY 2025 $253,800, and FY 2026 $262,587.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves
the creation of two (2) PR Fund, FLSA Non-Exempt, FTE Automobile Mechanic I positions and one
(1) PR Fund, FLSA Non-Exempt, FTE Communications Installer I position in the Facilities
Management/Support Services/Leased Vehicle Operations Unit (#1040210).
BE IT FURTHER RESOLVED that the FY 2023 – FY 2026 budgets shall be amended as reflected in
the attached Schedule A-Budget Amendment.
Chair, the following Commissioners are sponsoring the foregoing Resolution: Yolanda Smith
Charles.
Date: April 20, 2023
David Woodward, Commissioner
Date: April 24, 2023
Hilarie Chambers, Deputy County Executive II
Date: April 24, 2023
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2023-04-12 Economic Development & Infrastructure - Recommend to Board
2023-04-20 Full Board - Adopt
Motioned by Commissioner Robert Hoffman seconded by Commissioner Michael Gingell to adopt the
attached Resolution: Leased Vehicle Operations Unit - Creation of Three Positions.
Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson,
Christine Long, Robert Hoffman, Philip Weipert, Marcia Gershenson, Janet Jackson, William Miller
III, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay Raman (16)
No: None (0)
Abstain: None (0)
Absent: Gary McGillivray, Gwen Markham, Angela Powell (3)
Passed
ATTACHMENTS
1. Motor Pool 3 new positions FY23..FY26..Schedule A
2. FY23 Leased Vehicle Operations Writeup
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April
20, 2023, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at
Pontiac, Michigan on Thursday, April 20, 2023.
Lisa Brown, Oakland County Clerk / Register of Deeds
Oakland County, Michigan
INITIATING DEPARTMENT - TITLE OF RESOLUTION
Schedule "A" DETAIL - Special Revenue/Proprietary Funds
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)Grant ID (GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2023
Amendment
FY 2024
Amendment
FY 2025
Amendment
FY 2026
Amendment
R Motor Pool Support Services Lease Vehicles FND66100 CCN1040210 RC631071 PRG184010 630000 Leased Equipment 56,692 168,917 173,621 179,666
R Motor Pool Support Services Lease Vehicles FND66100 CCN1040210 RC631610 PRG184010 630000 Productive Labor 26,264 78,046 80,179 82,921
Total Revenues $82,956 $246,963 $253,800 $262,587
E Motor Pool Support Services Lease Vehicles FND66100 CCN1040210 SC702010 PRG184010 702000 Salaries 48,056 147,967 153,013 159,499
E Motor Pool Support Services Lease Vehicles FND66100 CCN1040210 SC722740 PRG184010 722000 Fringe Benefits 30,625 93,221 95,012 97,313
E Motor Pool Support Services Lease Vehicles FND66100 CCN1040210 SC731059 PRG184010 730000 Laurndry and Cleaning 2,250 2,250 2,250 2,250
E Motor Pool Support Services Lease Vehicles FND66100 CCN1040210 SC731920 PRG184010 730000 Tool Allowance -1,500 1,500 1,500
E Motor Pool Support Services Lease Vehicles FND66100 CCN1040210 SC750119 PRG184010 750000 Dry Goods and Clothing 1,200 1,200 1,200 1,200
E Motor Pool Support Services Lease Vehicles FND66100 CCN1040210 SC750140 PRG184010 750000 Employee Footwear 825 825 825 825
Total Expenditures $82,956 $246,963 $253,800 $262,587
REQUEST:
1. Create two (2) Proprietary funded (PR) Full-time (FTE) Automobile Mechanic I positions within
Facilities Management/Support Services/Leased Vehicles Operations Unit (#1040210).
2. Create one (1) Proprietary funded (PR) Full-time (FTE) Communications Installer I position within
the Facilities Management/Support Services/Leased Vehicles Operations Unit (#1040210).
PROPOSED FUNDING:
Motor Pool Fund.
OVERVIEW:
Since 2013, 142 vehicles have been added to the County fleet, increasing the total fleet size to 894
vehicles. The Sheriff’s Office has added 91 vehicles, and WRC has added 42 vehicles. These vehicles require
more maintenance, repairs, oil changes and inspections than other standard fleet vehicles. The positions
will be funded by the Motor Pool Fund as there is sufficient revenues to cover the costs. These vehicles
require more frequent maintenance because they are on the road more and need more frequent repairs,
oil changes, and inspections. In order to handle the increased workload in the Leased vehicle Operations
unit, it is requested to create two (2) Proprietary funded (PR) Full-time (FTE) Automobile Mechanic I
positions and create one (1) Proprietary funded (PR) Full-time (FTE) Communications Installer I position
within the Facilities Management/Support Services/Leased Vehicles Operations Unit (#1040210).
COUNTY EXECUTIVE RECOMMENDATION:Recommended as Requested.
PERTINENT SALARIES FY 2023
Class Period Step 01 Step 12 Step 24 Step 36 Step 48 Step 60 Step 72 Step 84
Automobile
Mechanic I
Annual
Bi-wkly
Hourly
45,044
1,732.46
21.66
47,231
1,816.57
22.71
49,417
1,900.64
23.76
51,604
1,984.75
24.81
53,791
2,068.87
25.86
55,976
2,152.94
26.91
58,164
2,237.06
27.96
60,350
2,321.16
29.01
Communications
Installer I
Annual
Bi-wkly
Hourly
40,856
1,571.37
19.64
42,839
1,647.65
20.60
44,822
1,723.93
21.55
46,805
1,800.21
22.50
48,789
1,876.50
23.46
50,772
1,952.78
24.41
52,756
2,029.06
25.36
54,739
2,105.34
26.32
*Note: Annual rates are shown for illustrative purposes only.
SALARY AND FRINGE BENEFIT SAVINGS
**Note: Fringe benefit rates displayed are County averages. Annual costs are shown for illustrative
purposes only. Actual costs are reflected in the budget amendment.
Create Two (2) PR FTE Automobile Mechanic I
positions
Salary @ step 12 $47,231
Fringes @ 35.48% $16,758
Direct Contract Charge $13,574
Cost for 1 $77,563
Cost for 2 $155,126
Create one PR (1) FTE Communications Installer I
position
Salary @ step 12 $42,839
Fringes @ 35.48%$15,199
Direct Contract Charge $13,574
Cost $71,612
Total Cost $226,738