HomeMy WebLinkAboutReports - 2023.04.20 - 38137
AGENDA ITEM: Amendment #5 with Oakland County 4-H Fair Association for Improvements to the
Livestock Barn at Springfield Oaks County Park
DEPARTMENT: Parks & Recreation
MEETING: Board of Commissioners
DATE: Thursday, April 20, 2023 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2023-2784
Motion to approve Amendment #5 to the Agreement with the Oakland County 4-H Fair Association
to permit the Association to purchase and install two fans inside the Livestock Barn at Springfield
Oaks County Park.
ITEM CATEGORY SPONSORED BY
Contract Gary McGillivray
INTRODUCTION AND BACKGROUND
The Oakland County Board of Commissioners, via MR# 16177, approved an Agreement with the
Oakland County 4H Fair Association ("the Association") which provides for the following: (1) the
lease of the Springfield Oaks Administrative Building/Building E; (2) the Cooperative Oakland
County 4-H Fair Agreement; (3) the license for indoor vehicle/boat storage; and (4) the license of
Springfield Oaks Activity Center Kitchen ("Original Agreement").
The Oakland County Fair Association has requested installation of (2) high efficiency ceiling fans
inside livestock barn at Springfield Oaks County Park. The fans will improve the user experience at
the Livestock Barn by providing a more comfortable environment for both people and animals. The
Oakland County Fair board will pay for all costs associated with the project, including any permits
and licenses. The approximate total value of the project is $15,905. Per the Fair Agreement and as
in past fair-funded improvements at Springfield Oaks, the project will become part of Springfield
Oaks County Park and incorporated into the OCPRC asset management plan for future
maintenance.
BUDGET AMENDMENT REQUIRED: No
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
Melissa Prowse, Supervisor Parks & Recreation Planning
ITEM REVIEW TRACKING
Gary McGillivray, Board of Commissioners Created -
AGENDA DEADLINE: 04/20/2023 6:00 PM
ATTACHMENTS
1. 5th Amendment (4-H Fair Assn)-Final Version (2-22-23)
2. Fair Association Fan Spec and Quote
COMMITTEE TRACKING
2023-04-11 Legislative Affairs & Government Operations - Recommend to Board
2023-04-20 Full Board - Approve
Motioned by: Commissioner Robert Hoffman
Seconded by: Commissioner Michael Gingell
Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen
Nelson, Christine Long, Robert Hoffman, Philip Weipert, Marcia Gershenson, Janet Jackson,
William Miller III, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay Raman (16)
No: None (0)
Abstain: None (0)
Absent: Gary McGillivray, Gwen Markham, Angela Powell (3)
Passed
Page 1 of 2
5th Amendment
Final Version
FIFTH AMENDMENT TO THE AGREEMENT
BETWEEN
OAKLAND COUNTY PARKS AND RECREATION COMMISSION AND
OAKLAND COUNTY 4-H FAIR ASSOCIATION
This Fifth Amendment (5th Amendment) is entered on April 4th 2023, between the County of
Oakland, by and through its statutory agent the Oakland County Parks and Recreation Commission
(“OCPRC”), located at 2800 Watkins Lake Road, Waterford, MI 48328 and the Oakland County 4-H
Fair Association (“Association”), located at 12451 Andersonville Road, Davisburg, MI 48350.
BACKGROUND
A. The Parties entered into an Agreement on January 1, 2017 that provided for the following: (1)
lease of the Springfield Oaks Administrative Building/Building E; (2) Cooperative Fair
Agreement; (3) license for indoor vehicle/boat storage; and (4) license for use of Springfield Oaks
Activity Center Kitchen (hereinafter “ Original Agreement”).
B. The Parties have entered into three amendments: (1) the 1st Amendment on May 25, 2017 for the
re-paving of certain grounds at the Springfield Oaks Activity Center; (2) the 2nd Amendment on
April 19, 2018 to assist with the costs and labor associated the Springfield Oaks Activity Center
water quality project, which included the following: (a) drilling of a new well; (b) electrical work
to operate the new well; and (c) construction of a new well house; (3) the 3rd Amendment on
December 18, 2020 for improvements to the heating, ventilation, and air conditioning system for
the Springfield Oaks Activity Center; and (4) the 4th Amendment on May 20, 2022 for repair and
improvements to the George M. Hager Memorial Garden on the grounds of Springfield Oaks
County Park.
C. The Original Agreement, 1st Amendment, 2nd Amendment, 3rd Amendment, 4th Amendment, and
5th Amendment shall be collectively referred to as the “Agreement.”
D. The Association and OCPRC desire to install ceiling fans inside Livestock Barn (hereinafter
“Project”).
E. The Association has offered to pay for all costs associated with the Project including any permits
and licenses, with an approximate total value of fifteen thousand nine hundred and five dollars
($15,905).
F. In consideration of the mutual covenants and benefits contained herein, the Parties agree as
follows:
5th AMENDMENT
§1.Background. All statements contained in the “Background” are incorporated into the 5th
Amendment.
§2.Description of Project. The Project shall consist of the following work:
2.1.The installation of ceiling fans inside Livestock Barn as set forth in Exhibit A to this
5th Amendment. Exhibit A is incorporated into this 5th Amendment.
Page 2 of 2
5th Amendment
Final Version
2.2.Once installed, the Project shall become the property of OCPRC.
§3.Project Responsibilities.
3.1.The Association shall perform all work associated with the Project.
3.2.The Association shall have all Project plans approved by OCPRC Staff before work is
started.
3.3.The Association shall pay for all costs associated with the Project. There shall be no
costs to OCPRC for this Project.
3.4.The project will become part of the county facility and incorporated into OCPRC
asset management plan for future maintenance.
§4.Continuation of Agreement Terms and Conditions. All other terms and conditions of
the Agreement shall continue with full force and effect, except as modified herein.
§5.Entire Agreement. The Original Agreement and the 1st, 2nd, 3rd, 4th, and 5th Amendments
constitute the entire agreement and understanding between OCPRC and Association and
supersede all other prior oral or written understandings, communications, or agreements
between OCPRC and Association.
THE COUNTY OF OAKLAND:
_________________________________________________________________________________
David T. Woodward, Chairperson, Date
Oakland County Board of Commissioners
THE OAKLAND COUNTY 4-H FAIR ASSOCIATION:
_________________________________________________________________________________
By:Date
EXHIBIT A
EXHIBIT A
EXHIBIT A
EXHIBIT A
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