HomeMy WebLinkAboutReports - 2023.04.20 - 38141
AGENDA ITEM: Application to the U.S. Department of Justice for the FY 2023 DNA Capacity
Enhancement and Backlog Reduction (CEBR) Program
DEPARTMENT: Sheriff’s Office
MEETING: Board of Commissioners
DATE: Thursday, April 20, 2023 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2023-2774
Motion to approve the submission of the FY 2023 DNA Capacity Enhancement and Backlog
Reduction (CEBR) Program Grant application to the U.S. Department of Justice, Bureau of Justice
Assistance in the amount of $462,403 for the period of October 1, 2023 through September 30,
2025.
ITEM CATEGORY SPONSORED BY
Grant Penny Luebs
INTRODUCTION AND BACKGROUND
The Oakland County Sheriff’s Office (OCSO) is applying for FY 2023 DNA Capacity Enhancement
and Backlog Reduction (CEBR) Program Grant funding in the amount of $462,403 from the U.S.
Department of Justice (DOJ), Bureau of Justice Assistance (BJA) for the period of October 1, 2023
through September 30, 2025. The OCSO provides forensic laboratory services to Oakland County
and its neighboring communities. The grant funding is requested to continue three (3) Full-Time
Eligible (FTE) Special Revenue (SR) Forensic Laboratory Analyst positions (#4030901-12173,
12450, and 12451) in the Sheriff's Office Investigative & Forensic Services Division, Forensic
Services Unit. The OCSO expects a minimum of 180 cases to be completed with CERB funding
during FY 2023 award period, above and beyond what the laboratory is capable of analyzing without
continued grant support. The grant funding is also requested to purchase three (3) 96-well PCR
thermocyclers to replace aging instruments that are no longer supported by the vendor. Grant
funding has also been budgeted for staff to attend mandatory DOJ training.
The acceptance of this grant does not obligate the County to any future commitment, and
continuation of the Special Revenue positions in the grant is contingent upon future levels of grant
funding and no budget amendment is required at this time.
BUDGET AMENDMENT REQUIRED: No
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
Curtis Childs
Gaia Piir, Sheriff Fiscal Officer
ITEM REVIEW TRACKING
Penny Luebs, Board of Commissioners Created -
AGENDA DEADLINE: 04/20/2023 6:00 PM
ATTACHMENTS
1. Grant Application Sign-Off FY23 DNA and CEBR
2. O-BJA-2023-171623
3. FY 2023 CEBR_JustGrants Application Printout_DRAFT
4. FY 2023 CEBR_Proposal Narrative_OCSO
5. FY 2023 CEBR Formula_Budget_OCSO
6. FY 2023 CEBR_Baseline Metrics_OCSO
7. FY 2023 CEBR_Financial Capability_OCSO
8. FY 2023 CEBR_Program Income Declaration_OCSO
9. FY 2023 CEBR_Proof of Accreditation_OCSO
10. FY 2023 CEBR_NEPA Checklist_OCSO
11. FY 2023 CEBR_SF-424_OCSO
12. FY 2023 CEBR_SF-LLL_OCSO
13. FY 2023 CEBR_Eligibility Certification _To Be Signed
COMMITTEE TRACKING
2023-04-11 Public Health & Safety - Recommend to Board
2023-04-20 Full Board - Approve
Motioned by: Commissioner Robert Hoffman
Seconded by: Commissioner Michael Gingell
Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen
Nelson, Christine Long, Robert Hoffman, Philip Weipert, Marcia Gershenson, Janet Jackson,
William Miller III, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay Raman (16)
No: None (0)
Abstain: None (0)
Absent: Gary McGillivray, Gwen Markham, Angela Powell (3)
Passed
GRANT REVIEW SIGN-OFF – Sheriff’s Office
GRANT NAME: FY 2023 DNA Capacity Enhancement and Backlog Reduction (CEBR) Program
FUNDING AGENCY: U.S. Department of Justice (US DOJ), Bureau of Justice Assistance Grant
DEPARTMENT CONTACT PERSON: Kent Gardner / (248) 858-5018
STATUS: Grant Application (Greater than $50,000)
DATE: 04/05/2023
Please be advised the captioned grant materials have completed internal grant review. Below are the returned
comments.
The Board of Commissioners’ liaison committee resolution and grant application package (which should
include this sign-off and the grant application with related documentation) may be requested to be placed on the
agenda(s) of the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Sheryl Johnson (04-04-2023)
Human Resources:
Approved – Hailey Matthews on behalf of Heather Mason (03/24/2023)
Risk Management:
Approved. No insurance requirements detailed in the documents – Robert Erlenbeck (03/27/2023)
Corporation Counsel:
Approved– Sharon Kessler (03/28/2023)
OMB No. 1121-0329
Expires 12/31/2023
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
BJA FY 2023 Competitive DNA Capacity Enhancement for Backlog Reduction (CEBR) Program
Assistance Listing Number # 16.741
Grants.gov Opportunity Number: O-BJA-2023-171623
Solicitation Release Date: February 24, 2023 4:00 PM ET
Step 1: Application Grants.gov Deadline: April 19, 2023 8:59 PM ET
Step 2: Application JustGrants Deadline: April 26, 2023 8:59 PM ET
Overview
The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Bureau of Justice
Assistance (BJA) seeks applications for funding for the FY 2023 Competitive DNA Capacity
Enhancement for Backlog Reduction (CEBR) Program. This program furthers the DOJ’s mission
by funding states and units of local government with existing crime laboratories that conduct DNA
analysis to solve crimes and protect public safety by maximizing the effective utilization of DNA
technology to process DNA samples for entry into the Combined DNA Index System (CODIS).
This program is for Competitive funding only. See FY 2023 Formula DNA Capacity
Enhancement for Backlog Reduction (CEBR) Program for formula funding.
This solicitation incorporates guidance provided in the OJP Grant Application Resource Guide which provides additional information for applicants to prepare and submit applications to OJP for funding. If this solicitation expressly modifies any provision in the OJP Grant Application Resource Guide, the applicant is to follow the guidelines in this solicitation as to that provision.
Solicitation Categories
This solicitation does not include Solicitation Categories.
Eligible Applicants:
City or township governments, County governments, Public and State controlled
institutions of higher education, State governments
BJA will consider applications under which two or more entities would carry out the federal award; however, only one entity may be the applicant. Any others must be proposed as
Page 1 of 31
O-BJA-2023-171623
subrecipients (subgrantees). For additional information on subawards, see the OJP Grant Application Resource Guide .
Contact Information
For assistance with the requirements of this solicitation, contact the OJP Response Center at
800-851-3420, 301-240-6310 (TTY for hearing-impaired callers only), or grants@ncjrs.gov. The
OJP Response Center operates from 10:00 a.m. to 6:00 p.m. eastern time (ET) Monday–Friday,
and 10:00 a.m. to 8:00 p.m. ET on the solicitation close date.
Pre-application Information Session
The Bureau of Justice Assistance will hold a solicitation webinar on March 8, 2023 at 3pm ET.
This call will provide a detailed overview of the solicitation and allow an opportunity for interested
applicants to ask questions. Preregistration is required for all participants. Register by clicking
here and following the instructions. To use the time most efficiently, the Bureau of Justice
Assistance encourages participants to review the solicitation and submit any questions they may
have in advance and no later than March 7, 2023. Submit your questions to
Forensic.DNACapacity@ojp.usdoj.gov the subject as “Questions for FY 2023 DNA Capacity
Enhancement for Backlog Reduction (CEBR) Webinar.”
Submission Information
Registration: Before submitting an application, all applicants must register with the System for
Award Management (SAM). You must renew and validate your registration every 12 months. If
you do not renew your SAM registration, it will expire. An expired registration can delay or
prevent application submission in Grants.gov and JustGrants. Registration and renewal can take
up to 10 business days to complete.
Submission: Applications must be submitted to DOJ electronically through a two-step process via
Grants.gov and JustGrants.
Step 1: The applicant must submit by the Grants.gov deadline the required Application for
Federal Assistance standard form (SF-424) and a Disclosure of Lobbying Activities (SF-
LLL) form when they register in Grants.gov at https://www.grants.gov/web/grants/register.html.
Submit the SF-424 and SF-LLL as early as possible, but no later than 48 hours before the
Grants.gov deadline. If an applicant fails to submit in Grants.gov, they will be unable to apply in
JustGrants.
For technical assistance with submitting the SF-424 and a SF-LLL in Grants.gov, contact the
Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035, Grants.gov Customer
Support, or support@grants.gov. The Grants.gov Support Hotline operates 24 hours a day, 7
days a week, except on federal holidays.
Step 2: The applicant must submit the full application, including attachments, in JustGrants at
JustGrants.usdoj.gov by the JustGrants application deadline.
For technical assistance with submitting the full application in JustGrants, contact the
JustGrants Service Desk at 833-872-5175 or JustGrants.Support@usdoj.gov. The JustGrants
Service Desk operates 7 a.m. to 9 p.m. ET Monday–Friday and 9 a.m. to 5 p.m. ET on Saturday,
Sunday, and Federal holidays.
Page 2 of 31
O-BJA-2023-171623
OJP encourages applicants to review the “How To Apply” section in the OJP Grant Application
Resource Guide and the JustGrants website for more information, resources, and training.
Applicants should maintain all receipts and confirmations received from SAM.gov, Grants.gov,
JustGrants systems.
Page 3 of 31
O-BJA-2023-171623
Contents
Overview 1
Contact Information 2
Pre-application Information Session 2
Submission Information 2
Program Description 7
Overview 7
7
7
9
Statutory Authority
Specific Information
Goals, Objectives, and Deliverables
Evidence-Based Programs or Practices 10
Information Regarding Potential Evaluation of Programs and Activities 10
Federal Award Information 10
10
10
11
11
11
11
14
(SF-424) in Grants.gov
Information)
Proposal Abstract
14
15
15
15
Awards, Amounts and Durations
Continuation Funding Intent
Availability of Funds
Type of Award
Financial Management and System of Internal Controls
Budget Information
Expenses That are Not Permitted
Cost Sharing or Matching Requirement
Pre-agreement Costs (also known as Pre-award Costs)
Limitation on Use of Award Funds for Employee Compensation:
Waiver
Prior Approval, Planning, and Reporting of Conference/Meeting/
Training Costs
Costs Associated with Language Assistance (if applicable) 15
Eligibility Information 15
Application and Submission Information 16
Content of Application Submission 16
Information to Complete the Application for Federal Assistance 16
Standard Applicant Information (JustGrants 424 and General Agency 17
17
Page 4 of 31
O-BJA-2023-171623
Proposal Narrative 17
(including applicant disclosure of high-risk status)
Documents
Reduction (CEBR) Program Eligibility Certification Form
Other Responsibility Matters; Drug-Free Workplace Requirements;
Law Enforcement and Community Policing
Goal, Objective and Deliverables 19
Budget and Associated Documentation 19
Budget Worksheet and Budget Narrative (Web-based Form) 19
Pre-agreement Costs (also known as Pre-award Costs) 20
Indirect Cost Rate Agreement (if applicable) 20
Consultant Rate 20
Limitation on Employee Compensation; Waiver 20
Financial Management and System of Internal Controls Questionnaire 20
Disclosure of Process Related to Executive Compensation 20
Memoranda of Understanding (MOUs) and Other Supportive 20
Additional Application Components 21
Curriculum Vitae or Resumes 22
Letters of Support 22
The Competitive DNA Capacity Enhancement for Backlog 22
Disclosures and Assurances 22
Disclosure of Lobbying Activities 22
DOJ Certified Standard Assurances 23
Applicant Disclosure of Duplication in Cost Items 23
DOJ Certifications Regarding Lobbying; Debarment, Suspension and 23
Applicant Disclosure and Justification - DOJ High Risk Grantees 23
How to Apply 23
of an Application
Requirements
Federal Awarding Agency Contact(s)
Submission Dates and Time 24
Experiencing Unforeseen Technical Issues Preventing Submission 24
Application Review Information 25
Review Criteria 25
Review Process 26
Federal Award Administration Information 26
Federal Award Notices 26
Administrative, National Policy, and Other Legal Requirements 27
Information Technology Security Clauses 27
General Information about Post-Federal Award Reporting 27
27
Page 5 of 31
O-BJA-2023-171623
Other Information 27
Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 27
552a)
Provide Feedback to OJP 27
Performance Measures 27
Application Checklist 28
Standard Solicitation Resources 31
Page 6 of 31
O-BJA-2023-171623
Program Description
Overview
OJP is committed to advancing work that promotes civil rights and racial equity, increases access
to justice, supports crime victims and individuals impacted by the justice system, strengthens
community safety and protects the public from crime and evolving threats, and builds trust
between law enforcement and the community.
With this solicitation, BJA seeks to provides funding to states and units of local government with
existing crime laboratories that conduct DNA analysis to solve crimes and protect public safety by
maximizing the effective utilization of DNA technology to process DNA samples for entry into the
Combined DNA Index System (CODIS).
Statutory Authority
Department of Justice Appropriations Act, 2023 (Pub. L. No. 117-328); 136 Stat. 4459,
4536.
Specific Information
Funding under this program is to increase the capacity of publicly funded forensic DNA
laboratories to conduct analysis of crime scene samples for entry into CODIS. The program is
designed to fairly and efficiently prioritize jurisdictions facing challenges in addressing backlogs
by considering key performance measures reported by publicly funded forensic DNA laboratories.
NOTICE: At BJA we recognize the importance of non-CODIS advances in DNA technology for
the criminal justice field; however, since the purpose of the CEBR Program is to process samples
for CODIS and to increase the capacity of labs to process samples for CODIS, forensic genetic
genealogical DNA analysis (FGG) expenses are not allowable under the CEBR Program at this
time. FGG is allowable under many other BJA forensic solicitations (e.g., The Sexual Assault Kit
Initiative (SAKI), Prosecuting Cold Cases Using DNA, and Postconviction Testing of DNA
Evidence) due to the nature of the goals and objectives of those programs. FGG is also allowable
under the Edward Byrne Memorial Justice Assistance Grant Program. Recipients using funds for
FGG under those other programs must adhere to the United States Department of Justice Interim
Policy Forensic Genealogical DNA Analysis and Searching .
Definitions:
For purposes of this solicitation, the following are defined:
A. Backlogged forensic biology/DNA case: a forensic biology/DNA case that has not
been completed within 30 days of receipt in the laboratory.
C. Case: an analysis request for examination in one forensic investigation area (forensic
biology/DNA for this purpose).
D. CODIS : the Combined DNA Index System, the generic term used to describe the FBI's
program of support for criminal justice DNA databases, as well as the software used to run
these databases.
Page 7 of 31
O-BJA-2023-171623
E. CODIS hit: CODIS hits are tracked as either an offender hit (where the identity of a
potential suspect is generated) or as a forensic hit (where the DNA profiles obtained from two
or more crime scenes are linked but the source of these profiles remains unknown).
F. DNA Analysis/Analyses: Activities conducted to facilitate processing and entry of
forensic DNA samples into CODIS and include screening (the location, assessment,
identification, and characterization of body fluid(s) and other biological areas of interest),
laboratory processing (e.g., extraction, quantitation, amplification), and/or issuing reports
(e.g., fragment/sequence analysis, DNA profile evaluation and comparison, report writing and
associated technical/administrative reviews of DNA in biological samples).
G. LIMS: Laboratory Information Management System is a software-based system that
collects, creates, and stores all data related to forensic examinations in a crime laboratory.
Key features include, but are not limited to, workflow and data tracking support, flexible
architecture, and data exchange interfaces.
H. LIMS Module: a sample/case tracking component separate from the laboratory’s LIMS
that functions only for the purposes of the forensic biology/DNA unit. NOTE: The module may
be a product of the same vendor as the laboratory’s current LIMS or a different one.
I. NDIS: The National DNA Index System, and one part of CODIS, containing the DNA
profiles contributed by federal, state, and local participating forensic laboratories. All 50
states, the District of Columbia, the federal government, the U.S. Army Criminal Investigation
Laboratory, and Puerto Rico participate in NDIS.
J. Number of CEBR-funded DNA profiles from forensic analyses entered into CODIS
for the DNA laboratory: CEBR grant attribution that contributes to the uploading of a DNA
profile to CODIS as a result of CEBR-funded overtime, CEBR-funded personnel, CEBR-
funded analysis supplies, and/or CEBR-funded outsourcing.
K. Number of CEBR-funded forensic biology/DNA cases completed by the laboratory:
CEBR grant attribution that contributes to the testing of a case as a result of CEBR-funded
overtime, CEBR-funded personnel, CEBR-funded analysis supplies, and/or CEBR-funded
outsourcing.
L. Number of forensic biology/DNA cases submitted to the laboratory : the number of
forensic biology/DNA analysis requests submitted by agencies for testing in the laboratory.
M. Rapid DNA: or Rapid DNA Analysis, describes the fully automated (hands-free) process
of developing a CODIS Core STR profile from a reference sample buccal swab. The “swab in
– profile out” process consists of automated extraction, amplification, separation, detection,
and allele calling without human intervention. Any laboratory seeking to use funding for Rapid
DNA analysis must adhere to the FBI’s Quality Assurance Standards. See Rapid DNA — FBI
and Quality Assurance Standards for Forensic DNA Testing Laboratories — FBI .
N. Ratio of Backlog/Cases Completed per Month: This ratio is one method that can be
used to normalize backlogs across laboratories of various sizes. It is calculated by taking the
backlog of the laboratory and dividing it by the average number of cases the laboratory
completes within a month.
O. Sexual Assault Kit (SAK): A set of items used by medical personnel for the preservation
of physical evidence collected from a person, living or deceased, following an allegation or
Page 8 of 31
O-BJA-2023-171623
suspicion of sexual assault.
P. Total number of CODIS hits from forensic analyses for the DNA laboratory : The
total amount of CODIS hits generated by the laboratory regardless of CEBR, local, or other
agency funds.
Q. Total number of DNA profiles from forensic analyses entered into CODIS for the
DNA laboratory: Laboratory attribution that contributes to the uploading of a DNA profile to
CODIS regardless of CEBR, local, or other agency funds.
R. Total number of forensic DNA samples completed by the laboratory: Total number of
forensic DNA samples tested to completion by the laboratory regardless of CEBR, local, or
other agency funds.
S. Total number of forensic biology/DNA cases completed by the laboratory:
Laboratory resource attribution that contributes to the testing of a case to completion
regardless of CEBR, local, or other agency funds.
T. Turnaround Time : The average number of days from the date a laboratory receives a
case to the date that the laboratory issues a final report for the case.
Goals, Objectives, and Deliverables
Goals
The overarching goal of BJA's FY 2023 Competitive DNA CEBR Program is to maximize the
effective utilization of DNA technology to solve crimes and protect public safety by states and
units of local government with eligible crime laboratories or laboratory systems.
Objectives
An applicant should address all the objectives listed below in the Goals, Objectives, Deliverables
and Timeline web-based form.
The Competitive DNA CEBR Program awards funding to eligible entities with at least one
of the two program objectives:
1. Increase the capacity of laboratories to process CODIS eligible crime scene samples in
accredited, publicly funded forensic DNA laboratories through the use of DNA technology.
2. Increase laboratory efficiency for processing CODIS eligible crime scene samples
analyzed in accredited, publicly funded forensic DNA laboratories through the use of DNA
technology.
Deliverables
Objectives can be achieved by implementing allowable long-term efficiency or capacity
enhancement activities.
Allowable activities include, but are not limited to:
Purchasing/implementing new and more efficient instruments/robotics to automate routine
laboratory processing steps.
Evaluating, validating, and implementing improved workflows for efficient laboratory
Page 9 of 31
O-BJA-2023-171623
processing or improved testing results (e.g. enhanced techniques to recover higher
quantities of DNA).
Purchasing and upgrading software (e.g. LIMS) to more efficiently manage laboratory
operations.
The Goals, Objectives, and Deliverables are directly related to the performance measures that show the completed work's results, as discussed in the "Application and Submission Information" section.
All Competitive CEBR grantees are required to report specific programmatic measures (see the
“Performance Measures” discussion in the Proposal Narrative discussion). In addition, the award
recipients are asked to consider what other measures or metrics may be of use in demonstrating
the successful outcome of the program/project.
Evidence-Based Programs or Practices
OJP strongly encourages the use of data and evidence in policymaking and program
development for criminal justice, juvenile justice, and crime victim services. For additional
information and resources on evidence-based programs or practices, see the OJP Grant
Application Resource Guide .
Information Regarding Potential Evaluation of Programs and Activities
OJP may conduct or support an evaluation of the projects and activities funded under this solicitation. For additional information and applicable documentation to be included in the
application, see the OJP Grant Application Resource Guide section entitled “Information Regarding Potential Evaluation of Programs and Activities.”
Federal Award Information
Solicitation Categories
This solicitation does not include Solicitation Categories.
Awards, Amounts and Durations
Anticipated Number of Awards
10
Anticipated Maximum Dollar Amount of Awards
$1,000,000
Period of Performance Start Date Period of Performance Duration (Months)
10/1/23 24
Anticipated Total Amount to be
Awarded Under Solicitation
$5,000,000
Continuation Funding Intent
Page 10 of 31
O-BJA-2023-171623
BJA may, in certain cases, provide additional funding in future years to awards made under this solicitation through continuation awards. OJP will consider, among other factors, OJP’s strategic priorities, a recipient’s overall management of the award, and the award-funded work’s progress, when making continuation award decisions.
Availability of Funds
This solicitation, and awards under this solicitation, are subject to the availability of appropriated
funds and to any modifications or additional requirements that may be imposed by the agency or
by law. In addition, nothing in this solicitation is intended to, and does not, create any right or
benefit, substantive or procedural, enforceable at law or in equity by any party against the United
States, its departments, agencies, or entities, its officers, employees, or agents, or any other
person.
Type of Award
BJA expects to make awards under this solicitation as grants. See the “Administrative, National
Policy, and Other Legal Requirements” section of the OJP Grant Application Resource Guide for
a brief discussion of important statutes, regulations, and award conditions that apply to many (or
in some cases, all) OJP grants.
Financial Management and System of Internal Controls
Award recipients and subrecipients (including recipients or subrecipients that are pass-through entities) must, as described in the Part 200 Uniform Requirements as set out at 2 C.F.R. 200.303, comply with standards for financial and program management. See the OJP Grant Application Resource Guide for additional information.
Budget Information
A. Permissible Uses of Funds for Forensic DNA Laboratories
1. Salary and benefits for laboratory employees
Funds may be used to hire additional full-time or part-time laboratory employees to
support activities that maximize the effective utilization of DNA technology to solve crime
and protect public safety.
2. Overtime for laboratory staff
Funds may be used to pay overtime for laboratory employees (excluding executive
personnel) to support activities that maximize the effective utilization of DNA
technology to solve crime and protect public safety Any payments for overtime must be
in accordance with the applicable pro
3. Training (Limited)
Funds may be used to train forensic
visions of the DOJ Grants Financial Guide.
DNA laboratory personnel on topics directly
related to activities proposed to maximize the effective utilization of DNA technology
to solve crime and protect public safety. See “Expenses That Are Not Permitted ,”
Page 11 of 31
O-BJA-2023-171623
below, for specific training that is excluded from the FY 2023 program.
4. Travel (Limited)
Funds may also be used for travel associated with DNA training, as described in item 3,
“Training,” above. See “Expenses That Are Not Permitted ” below for specific travel that
is excluded from the FY 2023 program.
Travel expenses must be reasonable and comply with the applicable provisions of the
grant award terms and award conditions, the DOJ Grants Financial Guide, the
recipient’s (and any subrecipient’s) written policies, and DOJ regulations (Part 200
Uniform Requirements). Justification for the number of staff traveling and the benefit of
their attendance at the annual event must be included as well as justification as to why
other forms of travel/training (e.g., webinars or review of journal articles) are not
sufficient.
5. Equipment
In general, funds may be used to upgrade or purchase laboratory equipment,
instrumentation, and associated computer hardware for the forensic DNA laboratory that
maximizes the effective utilization of DNA technology to solve crime and protect public
safety. See “Expenses That Are Not Permitted ” below for specific equipment items
that are excluded from the FY 2023 program.
6. Supplies
Justification for supplies must support activities that maximize the effective utilization of
DNA technology to solve crime and protect public safety.
7. Contracts
a. Contracts for process mapping or other efficiency studies
Contracts may be established for an outside vendor to conduct a process
mapping or efficiency-type study, such as a Lean Six Sigma-type efficiency
study, of the DNA laboratory. One of the potential benefits from such an
approach is highlighted in the report, Increasing Efficiency of Forensic DNA
Casework Using Lean Six Sigma Tools .
b. Warranty, service, or maintenance contracts for equipment
Contracts may be established to provide warranty, service, or maintenance
contracts for laboratory equipment purchased as part of the project proposal.
c. Contracts for temporary laboratory employees
Contracts may be established to hire personnel to support activities that
maximize the effective utilization of DNA technology to solve crime and
protect public safety such as validation or performance check activities.
d. Contracts for validation studies for new DNA analysis technologies
Page 12 of 31
O-BJA-2023-171623
Contracts may be established for an outside vendor to validate new
instruments, processes, procedures, or chemistries that are National DNA
Index System approved within the DNA laboratory.
e. Contracts for in-house training services
Contracts may be established for an outside vendor to provide in-house
training that is directly related to activities that maximize the effective
utilization of DNA technology to solve crime and protect public safety. See
“Training” for more information about allowable training expenses.
8. Direct administrative expenses
Up to three percent of the federal portion of an award under this program may be used
for direct administrative expenses specifically related to grant administration and
management, including travel and training costs related to federal grant management.
9. Software
Allowable software is that which is associated with running the DNA laboratory and will
maximize the effective utilization of DNA technology to solve crime and protect public
safety. Allowable purchases may include, but are not limited to, software and licenses
associated with running DNA instrumentation, software associated with running
temperature monitoring systems and other quality control systems, and software for DNA
mixture interpretation.
10. Laboratory Information Management System
a. New LIMS to upgrade or replace existing systems
Contracts may be established to purchase and install a new LIMS to upgrade or
replace an existing system or to install a LIMS in a laboratory previously without
one. Projects to purchase and install a new LIMS are expected to be completed
by the end of the 2-year award period. Applicants should consider a phased
approach and submit requests for one phase or more, if appropriate, that can be
completed within the 2-year timeframe of the DNA CEBR award.
b. Existing LIMS
Contracts may be established to purchase and add DNA modules to an
existing LIMS or software upgrades for an existing LIMS or DNA module.
NOTE: See the definitions section of the solicitation for additional information.
c. Accessories for LIMS
Accessories for LIMS in the forensic biology and/or DNA section of the laboratory
may be purchased. Allowable accessories include items such as barcode printers
and barcode scanners; however, these do not include hardware items such as
laptops, desktop computers, or computer tablets. A detailed justification for these
items would need to be submitted with the application documents.
d. Annual maintenance and service contracts and licensing agreements for new
Page 13 of 31
O-BJA-2023-171623
and existing LIMS
Contracts may be established for annual maintenance and service contracts,
as well as licensing agreements for users in the forensic biology/DNA section
of the laboratory.
B. Expenses That are Not Permitted
Federal funds awarded under this program may only be used for the permissible uses of
funds outlined above. Among other things, they may not be used for:
1. Salaries and benefits other than as discussed in “Permissible Uses of Funds.”
2. Travel, other than authorized travel expenses associated with appropriate DNA
training and visits to outsourcing laboratories as discussed in “Permissible Uses of
Funds.”
3. Education that is of primary benefit to an individual (e.g., doctoral degree), personal
development training (e.g., general human resources or staff retention trainings), or
other trainings that are not directly related to the operation of a forensic DNA
laboratory.
4.Trial testimony (e.g., hearings, jury/judge trials, depositions) and associated travel
costs.
5. Construction and renovations.
6. Direct administrative expenses that exceed three percent of the federal portion of the
award.
7. Equipment:
a. Purchase of equipment or technologies that have not been approved for use by the
National DNA Index System, including personnel and supply costs that would be
needed to validate equipment or technologies not approved for use by NDIS. This
includes Rapid DNA Analysis instruments or supplies proposed to be used in a way
not compatible with the FBI’s Addendum to the QAS for Rapid DNA Analysis (
https://ucr.fbi.gov/lab/biometric-analysis/codis/summary-of-rapid-dna-addenda-
effective-12-1-14) and incorporated into the QAS revision effective 2020 at https://
www.swgdam.org/_files/ugd/4344b0_d73afdd0007c4ed6a0e7e2ffbd6c4eb8.pdf,
Massively Parallel Sequencing (MPS) instruments or supplies proposed to be used
in ways that are not NDIS approved (https://www.fbi.gov/services/laboratory/
biometric-analysis/codis/codis-and-ndis-fact-sheet), or other instruments not
immediately available for purchase through a commercial entity. See definitions
section for additional information about Rapid DNA.
b. Unmanned Aircraft Systems: The use of BJA grant funds for unmanned aircraft
systems (UAS), including unmanned aircraft vehicles (UAV) and all accompanying
accessories to support UAS or UAV, is unallowable.
Supplanting
Federal funds must be used to supplement existing state and local funds for program activities
and must not supplant (replace) those funds that have been appropriated for the same purpose.
Page 14 of 31
O-BJA-2023-171623
Cost Sharing or Matching Requirement
This solicitation does not require a match.
Pre-agreement Costs (also known as Pre-award Costs)
See the OJP Grant Application Resource Guide for information on pre-agreement costs (also
known as pre-award costs).
Limitation on Use of Award Funds for Employee Compensation: Waiver
See the OJP Grant Application Resource Guide for information on the Limitation on Use of
Award Funds for Employee Compensation; Waiver.
Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs
See the OJP Grant Application Resource Guide for in formation on Prior Approval, Planning, and
Reporting of Conference/Meeting/Training Costs.
Costs Associated with Language Assistance (if applicable)
See the OJP Grant Application Resource Guide for inf ormation on Costs Associated with
Language Assistance.
Eligibility Information
For eligibility information, see the solicitation cover page.
For information on cost sharing or match requirements, see the “Federal Award Information”
section.
State governments
City or township governments
Public and State controlled institutions of higher education
County governments
For the purposes of this solicitation, “state” means any state of the United States, the District of
Columbia, the Commonwealth of Puerto Rico, the Virgin Islands, Guam, American Samoa, and
the Commonwealth of the Northern Mariana Islands.
A state or unit of local government (or any department, agency, or instrumentality of the
foregoing) that does not own, control, or operate a crime laboratory or laboratory system is not
an eligible applicant under this program. For example, a state or unit of local government that
receives forensic services only by way of an inter- or intra- governmental arrangement or
contract, but does not own, control, or operate its own crime laboratory within its jurisdiction, is
not eligible under this program.
In order to qualify for funding, an applicant for funds must submit the Competitive DNA Capacity
Page 15 of 31
O-BJA-2023-171623
Enhancement for Backlog Reduction (CEBR) Program Eligibility Certification form. This
certification form is separate and distinct from the Formula DNA CEBR certification form. The
Formula DNA CEBR certification form is not an acceptable replacement and will not satisfy basic
minimum requirements for this program.
Notice regarding law enforcement agencies: State, local, and university or college law enforcement agencies must be certified by an approved independent credentialing body or have started the certification process to be eligible for FY 2023 DOJ discretionary grant funding. To become certified, the law enforcement agency must meet two mandatory conditions: (1) the agency’s use-of-force policies adhere to all applicable federal, state, and local laws, and (2) the agency’s use-of-force policies prohibit chokeholds except in situations where use of deadly force is allowed by law. The certification requirement also applies to law enforcement agencies receiving DOJ discretionary grant funding through a subaward. For detailed information on this certification requirement, please visit https://cops.usdoj.gov/SafePolicingEO to access the Standards for Certification on Safe Policing for Safe Communities, the Implementation Fact Sheet, and the List of Designated Independent Credentialing Bodies.
All recipients and subrecipients (including any for-profit organization) must forgo any profit or
management fee.
Application and Submission Information
Content of Application Submission
The following application elements must be included in the application to meet the basic
minimum requirements to advance to peer review and receive consideration for funding:
Proposal Abstract
Proposal Narrative
Budget Web-Based Form (The web-based form includes the budget details and the
budget narrative.)
Submitted signed FY23 Competitive DNA Capacity Enhancement for Backlog
Reduction (CEBR) Program Eligibility Certification form. (This certification form is
separate and distinct from the Formula DNA CEBR certification form. The
Formula DNA CEBR certification form is not an acceptable replacement and will
not satisfy basic minimum requirements for this program.)
If OJP determines that an application does not include these elements, it will neither proceed to
peer review, nor receive further consideration.
Information to Complete the Application for Federal Assistance (SF-424) in
Grants.gov
The SF-424 must be submitted in Grants.gov. It is a required standard form used as a cover sheet for submission of pre-applications, applications, and related information. See the OJP Grant Application Resource Guide for additional information on completing the SF-424.
In Section 8F of the SF-424, please include the name and contact information of the individual
who will complete the application in JustGrants. JustGrants will use this information (email
address) to assign the application to this user in JustGrants.
Intergovernmental Review: This solicitation (“funding opportunity”) is subject to Executive Order (E.O.) 12372. An applicant may find the names and addresses of State Single Points of
Page 16 of 31
O-BJA-2023-171623
Contact (SPOCs) at the following website: https://www.whitehouse.gov/wp-content/uploads/2020/04/SPOC-4-13-20.pdf. If the applicant’s State appears on the SPOC list, the applicant must contact its SPOC to find out about, and comply with, the State’s process under E.O. 12372. On the SF-424, an applicant whose State appears on the SPOC list is to make the appropriate selection in response to question 19, once the applicant has complied with its State E.O. 12372 process. An applicant whose State does not appear on the SPOC list should answer question 19 by selecting “Program is subject to E.O. 12372 but has not been selected by the State for review.”
Standard Applicant Information (JustGrants 424 and General Agency Information)
The “Standard Applicant Information” section of the JustGrants application is pre-populated with
the SF-424 data submitted in Grants.gov. The applicant will need to review the Standard
Applicant Information in JustGrants and make edits as needed. Within this section, the applicant
will need to add ZIP codes for areas affected by the project; confirm their
Authorized Representative; and verify and confirm the organization’s unique entity identifier, legal
name, and address.
Proposal Abstract
A Proposal Abstract (no more than 400 words) summarizing the proposed project — including its
purpose, primary activities, expected outcomes, the service area, intended beneficiaries, and
subrecipients (if known) — must be completed in the JustGrants web-based form. This abstract
should be in paragraph form without bullets or tables, written in the third person, and exclude
personally identifiable information. Abstracts will be made publicly available on the OJP and
USASpending.gov websites if the project is awarded. See the OJP Grant Application Resource
Guide for an example of a proposal abstract.
Proposal Narrative
The Proposal Narrative should be submitted as an attachment in JustGrants. The attached
document should be double-spaced, using a standard 12-point font; have no less than 1-inch
margins; and should not exceed 10 numbered pages. If the Proposal Narrative fails to comply
with these length restrictions, [Insert PO] may consider such noncompliance in peer review and
in final award decision.
The Proposal Narrative must include the following sections:
a. Description of the Issue
i. Applicants must demonstrate an understanding of how DNA technology has been used
to improve laboratory operations. Applicants should focus on the turnaround time and/or
ratio of backlog/cases completed/month are negatively impacted by a lack of DNA tec
hnology utilized by the laboratory.
ii. Applicants must submit baseline measures for (1) turnaround time and (2) backlog/
cases completed/month to demonstrate the laboratory’s need for additional laboratory
funding to improve these measures. Applicants are to discuss how the proposed DNA
technology will positively impact these baseline measures. Priority consideration will
be given to applicants falling into the highest percentiles of performance
measures (e.g., longest turnaround times) reported by CEBR laboratories in the
preceding year. This data is posted on the BJA website found here.
Baseline Backlog Data Casework Laboratories
Page 17 of 31
O-BJA-2023-171623
1. Total number of forensic biology/DNA cases completed in 2022.
2. Number of untested/not completed forensic biology/DNA cases more than 30
days old (backlogged) on December 31, 2022.
3. The average number of days needed to complete (including peer review and
report) forensic DNA cases for calendar year 2022.
4. Ratio of #2 above (backlogged cases on December 31, 2022) divided by #1
above (total cases completed in 2022) divided by 12 months.
b. Project Design and Implementation
This section should address the goals, objectives, and expected results.
i. The primary objective must be to maximize the effective utilization of DNA
technology to solve crime and protect public safety. A direct correlation should be
drawn from the implementation of the proposed DNA technology to an improvement
in laboratory turnaround time and/or ratio of backlog/cases completed/month. While
it is not unexpected to see a temporary decrease in these two measures of
performance during the time directly surrounding implementation of the new DNA
technology, the applicant should produce a timeline for the expected realization of
gains from the proposed project.
ii. Applicants must describe how funding supplied through the CEBR Formula program
is insufficient to complete the project proposed in this purpose area.
iii. A strategy and plan for project implementation must be included. This plan should
include a detailed timeline for the project (e.g., for the procurement, validation, and
implementation of any new equipment; for the implementation of new procedures;
for when personnel expenses [hiring and/or overtime] will start to accrue; and for the
execution of contracts) to be completed within the project period. A mitigation plan
should be included to outline how the project will still be successful within the period
of performance in the face of any hurdles that may be encountered (e.g. changes in
staffing, legislative changes, increases in case submissions).
c. Capabilities and Competencies
i. The applicant must identify all project staff, including any and all individuals (and
organizations) who will be significantly involved in substantive aspects of the
project and provide their qualifications and experience demonstrating their ability
to manage the effort.
d. Plan for Collecting the Data Required for this Solicitation’s Performance Measures
i. The applicant should describe how the performance measures data will be derived; state
who will be responsible for collecting the data; and state that the data will be available for
review for 3 years from the date of submission of the final federal financial report
(SF-425) under the award, or as otherwise required by law. See 2 C.F.R. 200.333. The
data collection plan should be rigorous to ensure that the performance measures data
provided are accurate, auditable, and correctly measure the impact the federal funds
provided.
ii. The data collection plan should clearly describe the method(s) for the collection,
Page 18 of 31
O-BJA-2023-171623
tracking, and reporting data produced as a result of federal assistance provided under
this solicitation.
iii. The applicant should also provide its policy regarding who is responsible for the
process of collecting and calculating the data, who is responsible for quality control of
the data, and how the data will be stored.
Note: An applicant is not required to submit performance data with the application. Rather,
performance measure information is included as a notification that award recipients will be
required to submit performance data as part of each award’s reporting requirements. Some
measures are presented as examples, while others are the exact measures that every recipient
will be expected to address.
OJP will require each award recipient to submit regular performance data that show the
completed work’s results. The performance data directly relate to the goals, objectives, and
deliverables identified in the “Goals, Objectives, and Deliverables” discussion. Applicants can
visit OJP’s performance measurement page at www.ojp.gov/performance for an overview of
performance measurement activities at OJP.
Applicants can visit OJP’s performance measurement page at www.ojp.gov/performance for an
overview of performance measurement activities at OJP.
BJA will require award recipients to submit semi-annual performance measure data in the
Performance Measurement Tool (PMT), and separately submit a semi-annual performance report
in JustGrants. BJA will provide further guidance on the post-award submission process, if
selected for award. A list of performance measure questions for this program can be found at
https://bja.ojp.gov/funding/performance-measures/cebr-comp-measures.pdf .
Note on Project Evaluations
An applicant that proposes to use award funds through this solicitation to conduct project
evaluations must follow the guidance in the “Note on Project Evaluations” section in the OJP
Grant Application Resource Guide .
Goal, Objective and Deliverables
The applicant will submit the project's goals, objectives, deliverables and timeline in the JustGrants web-based form. The applicant will also enter the projected fiscal year and quarter that each objective and deliverable will be completed. Please refer to the Application Submission Job Aid for step-by-step directions.
Goals. The applicant should describe the project’s intent to change, reduce, or eliminate the problem noted in the previous section and outline the project’s goals.
Program Objectives. The applicant should explain how the program will accomplish its goals. Objectives are specific, quantifiable statements of the project’s desired results. They should be measureable and clearly linked to the goal.
Deliverables. Project deliverables refer to outputs—tangible or intangible—that are submitted within the scope of a project.
Budget and Associated Documentation
Budget Worksheet and Budget Narrative (Web-based Form)
Page 19 of 31
O-BJA-2023-171623
The applicant will complete the JustGrants web-based budget form. For additional information,
see the OJP Grant Application Resource Guide and the Complete the Application in JustGrants –
Budget training.
Pre-agreement Costs (also known as Pre-award Costs)
See the section on Costs Requiring Prior Approval in the DOJ Grants Financial Guide Post
Award Requirements for more information.
Indirect Cost Rate Agreement (if applicable)
If applicable, the applicant will upload their indirect cost rate agreement as an attachment in
JustGrants. See the OJP Grant Application Resource Guide for more information on indirect
costs.
Consultant Rate
See the DOJ Grants Financial Guide for information on the consultant rates which require prior
approval from OJP.
Limitation on Employee Compensation; Waiver
See the OJP Grant Application Resource Guide for information on the Limitation on Use of
Award Funds for Employee Compensation for Awards over $250,000; Waiver.
Financial Management and System of Internal Controls Questionnaire (including
applicant disclosure of high-risk status)
The applicant will download the questionnaire, complete it, and upload it as an attachment in
JustGrants. See the OJP Grant Application Resource Guide for the link to the questionnaire and additional information.
Disclosure of Process Related to Executive Compensation
This solicitation expressly modifies the OJP Grant Application Resource Guide by not
incorporating its “Disclosure of Process Related to Executive Compensation” provisions.
Applicants to this solicitation are not required to provide this disclosure.
Memoranda of Understanding (MOUs) and Other Supportive Documents
Applicants should include for each named partner, a signed Memorandum of Understanding (MOU), Letter of Intent, or subcontract that confirms the partner’s agreement to support the project through commitments of staff time, space, services, or other project needs. For applications submitted from two or more entities, applicants are encouraged to develop and submit signed MOUs or signed Letters of Intent that provide a detailed description of how the agencies will work together to meet project requirements.
Each MOU or Letter of Intent should include the following: (1) names of the organizations
Page 20 of 31
O-BJA-2023-171623
involved in the agreement; (2) scope of the direct service(s) and other work to be performed
under the agreement; (3) duration of the agreement. Subcontracts, MOUs, or Letters of Intent
should be submitted as one separate attachment to the application.
Additional Application Components
The applicant will attach the additional requested documentation in JustGrants.
Proof of DNA Laboratory Accreditation
Acceptable types of documentation of current accreditation include an electronic
(scanned) copy of the current accreditation certificate(s), a digital photograph of the
current accreditation certificate(s), or a letter from the accrediting body that includes the
certificate number. Additionally, if a certificate references another document that contains
key information on the type or scope of the accreditation, provide a copy of that
supplemental documentation.
Program Income Declaration
All applications submitted in response to this solicitation are to comply with the
Program Income Policy for the DNA CEBR Program. Applicants should carefully
read the updated policy to complete the FY 2023 DNA CEBR grant application as
well as to ensure compliance with the policy post-award. This policy can be found
at https://bja.ojp.gov/sites/g/files/xyckuh186/files/media/document/dna-program-
income-policy.pdf.
Applicants are to submit a Program Income Declaration with their grant applications. The
declaration should be attached as a separate document in the grant application, and the
electronic file should be labeled as “Program Income Declaration.”
The Program Income Declaration should indicate one of the four statuses for the
applicant in light of any proposed activities to be funded by a grant award.
1. Does not employ a fee-for-service model or otherwise accept compensation
from external organizations or jurisdictions to conduct DNA sample testing.
2. Employs a fee-for-service model or otherwise accepts compensation from external
organizations or jurisdictions to conduct DNA sample testing, but does not plan to
use grant funds for any fee-for-service- related activity.
3. Employs a fee-for-service model or otherwise accepts compensation from external
organizations or jurisdictions to conduct DNA sample testing, and does plan to
accept fees for activities and/or services performed using grant funds, in whole or in
part, from the programs referenced in this policy.
4. Employs a fee-for-service model or otherwise accepts compensation from external organizations or jurisdictions to conduct DNA sample testing, but can claim the exclusion in Section 8 of the Program Income Policy and can produce the required documentation in support of this exclusion.
Potential Environmental Impact Coversheet and Checklist - National Environmental
Policy Act (NEPA)
Each applicant is to submit a BJA Programmatic Coversheet and Checklist with its
application to assist BJA in assessing the potential environmental impacts of the activities
proposed for funding by the applicant. Specifically, the applicant is expected to:
Page 21 of 31
O-BJA-2023-171623
Carefully read the Programmatic Environmental Assessment .
Complete the Cover Sheet and the attached Programmatic Checklist
Attach the completed documents to the grant application.
The applicant should also submit a Cover Sheet and BJA Programmatic Checklist
for any organization identified in the Budget Worksheet that will receive grant
funds through a subaward or procurement contract to perform any of the following
activities: new construction or renovations that change the basic prior use of a
facility or significantly change the size, research and/or technology development
that could be expected to have an effect on the environment, or implementation of
programs involving the use of chemicals. For more information about NEPA and
BJA’s NEPA Process, please go to https://bja.ojp.gov/national-environmental-
policy-act-nepa-guidance.
Curriculum Vitae or Resumes
Provide resumes of key personnel.
Letters of Support
Applicants should include, for each named partner entity, a signed Letter of Support that confirms
the partner’s agreement to support the project through commitments of staff time, space,
services, or other project needs. Applications submitted from two or more entities are encouraged
to submit signed Letters of Support that provide a detailed description of how the agencies will
work together to meet project requirements.
Each Letter of Support should include the following: (1) names of the organizations involved in
the agreement; (2) scope of the direct service(s) and other work to be performed under the
agreement; (3) duration of the agreement. Letters of Support should be signed and then
submitted as one separate attachment to the application.
The Competitive DNA Capacity Enhancement for Backlog Reduction (CEBR) Program Eligibility
Certification Form
In order to qualify for funding, an applicant for funds must submit the Competitive DNA Capacity
Enhancement for Backlog Reduction (CEBR) Program Eligibility Certification form. This
certification form is separate and distinct from the Formula DNA CEBR certification form. The
Formula DNA CEBR certification form is not an acceptable replacement and will not satisfy basic
minimum requirements for this program.
Disclosures and Assurances
The applicant will address the following disclosures and assurances.
Disclosure of Lobbying Activities
Complete and submit the SF-LLL in Grants.gov. Once the applicant submits in Grants.gov, this information will pre-pend into JustGrants. See the OJP Grant Application Resource Guide for
Page 22 of 31
O-BJA-2023-171623
additional information.
DOJ Certified Standard Assurances
Review and accept the DOJ Certified Standard Assurances in JustGrants. See the OJP Grant
Application Resource Guide for additional information.
Applicant Disclosure of Duplication in Cost Items
Complete the JustGrants web-based Applicant Disclosure of Duplication in Cost Items form. See the OJP Grant Application Resource Guide for additional information.
DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other
Responsibility Matters; Drug-Free Workplace Requirements; Law Enforcement and
Community Policing
Review and accept the DOJ Certified Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements; Law Enforcement and Community Policing. See the OJP Grant Application Resource Guide for additional information.
Applicant Disclosure and Justification - DOJ High Risk Grantees
If applicable, submit the DOJ High Risk Disclosure and Justification as an attachment in
JustGrants. A DOJ High Risk Grantee is an award recipient that has received a DOJ High Risk
designation based on a documented history of unsatisfactory performance; financial instability;
management system or other internal control deficiencies; noncompliance with award terms and
conditions on prior awards or is otherwise not responsible. See the OJP Grant Application
Resource Guide for additional information.
How to Apply
Registration : Before submitting an application, all applicants must register with the System for
Award Management (SAM). You must renew and validate your registration every 12 months. If
you do not renew your SAM registration, it will expire. An expired registration can delay or
prevent application submission in Grants.gov and JustGrants. Registration and renewal can take
up to 10 business days to complete.
Submission: Applications must be submitted to DOJ electronically through a two-step process
via Grants.gov and JustGrants.
Step 1: After registering with SAM, the applicant must submit the SF-424 and SF-LLL in
Grants.gov at https://www.grants.gov/web/grants/register.html by the Grants.gov deadline.
Submit the SF-424 and SF-LLL as early as possible, but no later than 48 hours
before the Grants.gov deadline. If an applicant fails to submit in Grants.gov, they will be
unable to apply in JustGrants.
Step 2: The applicant must then submit the full application, including attachments, in
JustGrants at JustGrants.usdoj.gov by the JustGrants deadline.
Within 24 hours after receipt of confirmation emails from Grants.gov, the individual in Section 8F of the SF-424 will receive an email from DIAMD-NoReply@usdoj.gov with instructions on how to
Page 23 of 31
O-BJA-2023-171623
create a JustGrants account. Register the Entity Administrator and the Application Submitter with JustGrants as early as possible but no later than 48-72 hours before the JustGrants deadline. Once registered in JustGrants, the Application Submitter will receive an emailed link to complete the rest of the application in JustGrants. The Entity Administrator also will need to log into JustGrants to review and invite the applicant’s Authorized Representative(s) before an application can be submitted.
Submit the complete application package in JustGrants at least 24 – 48 hours prior to the
JustGrants deadline. Some of the application components will be entered directly into JustGrants,
and others will require uploading attached documents. Therefore, applicants will need to allow
ample time before the JustGrants deadline to prepare each component. Applicants may save
their progress in the system and revise the application as needed prior to hitting the Submit
button at the end of the application in JustGrants.
For additional information, see the “How to Apply” section in the OJP Grant Application
Resource Guide and the DOJ Application Submission Checklist .
Submission Dates and Time
The SF-424 and the SF-LLL must be submitted in Grants.gov by April 19, 2023 8:59 PM ET
The full application must be submitted in JustGrants by April 26, 2023 8:59 PM ET
OJP urges applicants to submit their Grants.gov and JustGrants submissions prior to the due
dates with sufficient time to correct any errors and resubmit by the submission deadlines if a
rejection notification is received. To be considered timely, the full application must be submitted
in JustGrants by the JustGrants application deadline. Failure to begin the SAM.gov, Grants.gov,
or JustGrants registration process in sufficient time (i.e., waiting until the date identified in this
solicitation) is not an acceptable reason for late submission.
Experiencing Unforeseen Technical Issues Preventing Submission of an Application
OJP will only consider requests to submit an application after the deadline when the applicant
can document that a technical issue with a government system prevented application
submission.
If an applicant misses a deadline due to unforeseen technical issues with SAM.gov, Grants.gov,
or JustGrants, the applicant may request a waiver to submit an application after the deadline.
However, the waiver request will not be considered unless it includes a tracking number
generated when the applicant contacts the applicable service desks to report technical difficulties.
Tracking numbers are generated automatically when an applicant emails the applicable service
desks; and for this reason applicants are encouraged to email the appropriate service desk, even
if they also intend to call the service desk for phone support. Experiencing wait times for phone
support does not relieve the applicant of the responsibility of getting a tracking number.
An applicant experiencing technical difficulties must contact the associated service desk
indicated below to report the technical issue and receive a tracking number:
SAM.gov - contact the SAM Help Desk (Federal Service Desk), Monday – Friday from 8
a.m. to 8 p.m. ET at 866-606-8220.
Grants.gov - contact the Grants.gov Customer Support Hotline, 24 hours a day, 7 days a
week, except on federal holidays, at 800-518-4726, 606-545-5035, or support@grants.gov.
JustGrants - contact the JustGrants Service Desk at JustGrants.Support@usdoj.gov or
Page 24 of 31
O-BJA-2023-171623
833-872-5175, Monday – Friday from 7 a.m. to 9 p.m. ET and Saturday, Sunday, and
Federal holidays from 9 a.m. to 5 p.m. ET.
If an applicant has technical issues with SAM.gov or Grants.gov, the applicant must contact the
OJP Response Center at grants@ncjrs.gov within 24 hours of the Grants.gov deadline to
request approval to submit after the deadline.
If an applicant has technical issues with JustGrants that prevent application submission by the
deadline, the applicant must contact the OJP Response Center at grants@ncjrs.gov within 24
hours of the JustGrants deadline to request approval to submit after the deadline.
Waiver requests sent to the OJP Response Center must -
describe the technical difficulties experienced,
include a timeline of the applicant's submission efforts (e.g., date and time the error
occurred, date and time of actions taken to resolve the issue and resubmit; and date and
time support representatives responded),
include an attachment of the complete grant application and all the required documentation
and materials,
include the applicant's Unique Entity Identifier (UEI), and
include any SAM.gov, Grants.gov, and JustGrants Service Desk tracking numbers
documenting the technical issue.
OJP will review each waiver request and the required supporting documentation and notify the
applicant whether the request for late submission has been approved or denied. An
applicant that does not provide documentation of a technical issue or that does not submit a
waiver request within the required time period will be denied.
For more details on the waiver process, OJP encourages applicants to review the “Experiencing
Unforeseen Technical Issues” section in the OJP Grant Application Resource Guide.
Application Review Information
Review Criteria
Merit Review Criteria
Applications that meet the basic minimum requirements will be evaluated by peer reviewers on
how the proposed project/program addresses the following criteria:
1. Statement of the Problem/Description of the Issue (30%) - evaluate the applicant’s
understanding of the program/issue to be addressed.
2. Project Design and Implementation (40%)- evaluate the adequacy of the proposal,
including the goals, objectives, timelines, milestones, and deliverables.
3. Capabilities and Competencies (10%) - evaluate the applicant's administrative and
technical capacity to successfully accomplish the goals and objectives.
4. Plan for Collecting the Data Required for this Solicitation’s Performance Measures (10%) -
evaluate the applicant’s understanding of the performance data reporting requirements and
the plan for collecting the required data.
Page 25 of 31
O-BJA-2023-171623
5. Budget (10%)) - evaluate for completeness, cost effectiveness, and allowability (e.g.,
reasonable, allocable, and necessary for project activities).
Other Review Criteria/Factors
Other important considerations for [insert PO] include geographic diversity, strategic priorities (
specifically including, but not limited to, those priority areas already mentioned, if applicable), available funding, past performance, [insert any additional programmatic review criteria that will be used to make funding decisions], and the extent to which the Budget Web-Based form accurately explains project costs that are reasonable, necessary, and otherwise allowable under federal law and applicable federal cost principles.
Review Process
Applications submitted under this solicitation that meet the basic minimum requirements will be evaluated for technical merit by a peer review panel(s) in accordance with OJP peer review policy and procedures using the review criteria listed above.
OJP screens applications to ensure they meet the basic minimum requirements prior to conducting the peer review. Although specific requirements may vary, the following are common requirements applicable to all OJP solicitations:
The application must be submitted by an eligible type of applicant.
The application must request funding within programmatic funding constraints (if
applicable).
The application must be responsive to the scope of the solicitation.
The application must include all items necessary to meet the basic minimum
requirements.
Pursuant to the Part 200 Uniform Requirements, before award decisions are made, OJP also
reviews information related to the degree of risk posed by the applicant entity. Among other
things to help assess whether an applicant with one or more prior federal awards has a
satisfactory record of performance, integrity, and business ethics, OJP checks whether the
applicant entity is listed in SAM as excluded from receiving a federal award.
In addition, if OJP anticipates that an award will exceed $250,000 in federal funds, OJP also must
review and consider any information about the applicant entity that appears in the non-public
segment of the integrity and performance system accessible through SAM (currently, the Federal
Awardee Performance and Integrity Information System, FAPIIS).
Important Note on FAPIIS: An applicant may review and comment on any information about its
organization that currently appears in FAPIIS and was entered by a federal awarding agency.
OJP will consider such comments by the applicant, in addition to the other information in FAPIIS,
in its assessment of the risk posed by the applicant entity.
Absent explicit statutory authorization or written delegation of authority to the contrary, all final
award decisions will be made by the Assistant Attorney General, who may consider not only peer
review ratings and BJA recommendations, but also other factors as indicated in this section.
Federal Award Administration Information
Federal Award Notices
Generally, award notifications are made by the end of the current Federal fiscal year, September
Page 26 of 31
O-BJA-2023-171623
30th. See the OJP Grant Application Resource Guide for information on award notifications and
instructions.
Administrative, National Policy, and Other Legal Requirements
If selected for funding, in addition to implementing the funded project consistent with the OJP-approved application, the recipient must comply with all award conditions and all applicable requirements of federal statutes and regulations, including the applicable requirements referred to in the assurances and certifications executed in connection with award acceptance. For additional information on these legal requirements, see the “Administrative, National Policy, and Other Legal Requirements” section in the OJP Grant Application Resource Guide.
Information Technology Security Clauses
An application in response to this solicitation may require inclusion of information related to
information technology security. See the OJP Grant Application Resource Guide for more
information.
General Information about Post-Federal Award Reporting Requirements
In addition to the deliverables described in the “Program Description” section, all award recipients
under this solicitation will be required to submit certain reports and data.
Required reports. Award recipients typically must submit quarterly financial reports, semi-annual
performance reports, final financial and performance reports, and, if applicable, an annual audit
report in accordance with the Part 200 Uniform Requirements or specific award conditions. Grantees are required to submit a final report that must, among other things, provide a summary of the activities carried out under the grant and an assessment of whether such activities are meeting the needs identified in the application. Future awards and fund
drawdowns may be withheld if reports are delinquent. (In appropriate cases, OJP may require
additional reports.)
See the OJP Grant Application Resource Guide for additional information on specific post-award reporting requirements, including performance measure data.
Federal Awarding Agency Contact(s)
For OJP contact(s), contact information for Grants.gov, and contact information for JustGrants,
see the solicitation cover page.
Other Information
Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a)
See the OJP Grant Application Resource Guide for information on the Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a).
Provide Feedback to OJP
See the OJP Grant Application Resource Guide for information on how to provide feedback to OJP.
Page 27 of 31
O-BJA-2023-171623
Performance Measures
See the “Performance Measures” discussion in the Proposal Narrative discussion and link here
for a list of measures. https://bja.ojp.gov/funding/performance-measures/cebr-comp-
measures.pdf.
Application Checklist
FY 2023 Competitive DNA Capacity Enhancement for Backlog Reduction (CEBR) Program
This application checklist has been created as an aid in developing an application. For more information, reference the OJP Application Submission Steps in the OJP Grant Application Resource Guide and the DOJ Application Submission Checklist.
Pre-Application
Before Registering in Grants.gov:
Acquire or renew your Entity’s System Award Management (SAM) Registration Information
(see OJP Grant Application Resource Guide)
Register in Grants.gov
Acquire an Authorized Organization Representative (AOR) and a Grants.gov username and password (see OJP Grant Application Resource Guide )
Acquire AOR confirmation from the E-Business Point of Contact (E-Biz POC) (see OJP Grant Application Resource Guide)
Find the Funding Opportunity
Search for the funding opportunity in Grants.gov using the opportunity number, assistance listing number, or keyword(s)
Access the funding opportunity and application package (see Step 7 in the OJP Grant Application Resource Guide )
Sign up for Grants.gov email notifications (optional) (see OJP Grant Application Resource Guide)
Read Important Notice: Applying for Grants in Grants.gov
Read OJP policy and guidance on conference approval, planning, and reporting available
at https://www.ojp.gov/funding/financialguidedoj/iii-postaward-requirements#6g3y8 (see OJP Grant Application Resource Guide )
Review the Overview of Post-Award Legal Requirements
Review the “Overview of Legal Requirements Generally Applicable to OJP Grants and Cooperative Agreements - FY 2023 Awards” in the OJP Funding Resource Center .
Review the Scope Requirement
The federal amount requested is within the allowable limit(s) of $1,000,000.
Page 28 of 31
O-BJA-2023-171623
Review Eligibility Requirement :
Review the Eligibility section on the cover page and Eligibility Information section in the solicitation.
Application Step 1 Submit the SF-424 and SF-LLL in Grants.gov
In Section 8F of the SF-424, include the name and contact information of the individual who will complete the application in JustGrants and the SF-LLL in Grants.gov
Within 48 hours after the SF-424 and SF-LLL submission in Grants.gov, receive four (4)
Grants.gov email notifications:
a submission receipt
a validation receipt
a grantor agency retrieval receipt
an agency tracking number assignment
If no Grants.gov receipt and validation email is received, or if error notifications are received:
Contact Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035, Grants.gov customer support, or support@grants.gov regarding technical difficulties (see OJP Grant Application Resource Guide)
Within 24 hours after receipt of confirmation emails from Grants.gov, the individual in Section 8F of the SF-424 will receive an email from JustGrants with login instructions.
Proceed to Application Step 2 and complete application in JustGrants
Application Step 2
Submit the following information in JustGrants:
Application Components
Standard Applicant information (SF-424 information from Grants.gov)
Proposal Abstract*
Proposal Narrative*
Budget and Associated Documentation
Budget Web-Based form*
Indirect Cost Rate Agreement (if applicable) (see OJP Grant Application Resource Guide)
Financial Management and System of Internal Controls Questionnaire (see OJP Grant Application Resource Guide )
Additional Application Components
Research and Evaluation Independence and Integrity (see OJP Grant Application
Resource Guide
Page 29 of 31
O-BJA-2023-171623
Request and Justification for Employee Compensation; Waiver (if applicable) (see OJP Grant Application Resource Guide)
Timeline
Submitted signed and completed FY23 Competitive DNA Capacity Enhancement for
Backlog Reduction (CEBR) Program Eligibility Certification form*
Program Income Declaration
Potential Environmental Impact Coversheet and Checklist - National Environmental Policy
Act (NEPA)
Proof of DNA Laboratory Accreditation
Memorandum of understanding (if applicable)
Résumés of key personnel (if applicable)
List of procurement contracts (if applicable)
Organizational chart (if applicable)
Disclosures and Assurances
Disclosure of Lobbying Activities (SF-LLL) (see OJP Grant Application Resource Guide)
Applicant Disclosure of Duplication in Cost Items (see OJP Grant Application Resource
Guide)
DOJ Certified Standard Assurances (see OJP Grant Application Resource Guide )
DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility
Matters; and Drug-Free Workplace Requirements (see OJP Grant Application Resource
Guide)
Applicant Disclosure and Justification – DOJ High Risk Grantees (if applicable) (see OJP Grant Application Resource Guide)
*Note: Items designated with an asterisk must be submitted for an application to meet the
basic minimum requirements review. If OJP determines that an application does not
include the designated items, it will neither proceed to peer review, nor receive further
consideration.
Review, Certify and Submit Application in JustGrants
Any validation errors will immediately display on screen after submission.
Correct validation errors, if necessary, and then return to the “Certify and Submit” screen to submit the application. Access the Application Submission Validation Errors Quick Reference Guide for step-by-step instructions to resolve errors prior to submission.
Once the application is submitted and validated, a confirmation message will appear at the top of the page. Users will also receive a notification in the “bell” alerts confirming submission.
If no JustGrants application submission confirmation email or validation is received, or if error
notification is received:
Contact the JustGrants Service Desk at 833-872-5175 or JustGrants.Support@usdoj.gov
Page 30 of 31
O-BJA-2023-171623
regarding technical difficulties. See the OJP Grant Application Resource Guide for additional information.
Standard Solicitation Resources
OJP Grant Application Resource Guide provides guidance to assist OJP grant applicants in
preparing and submitting applications for OJP funding.
DOJ Grants Financial Guide serves as the primary reference manual to assist award recipients in
fulfilling their fiduciary responsibility to safeguard grant funds and to ensure funds are used for
the purposes for which they were awarded. It compiles a variety of laws, rules and regulations
that affect the financial and administrative management of DOJ awards. This guide serves as a
starting point for all award recipients and subrecipients of DOJ grants and cooperative
agreements in ensuring the effective day-to-day management of awards.
JustGrants Resources Website is an entryway into information about JustGrants and the grants
management system itself. Through this portal both award recipients and applicants can access
training resource and user support options, find frequently asked questions and sign-up for the
JustGrants Update e-newsletter.
JustGrants Application Submission Training Page offers helpful information and resources on the
application process. This training page includes e-learning videos, reference guides, checklists
and other resources to help applicants complete an application.
Virtual Q&A Sessions are advertised here and provide opportunities for users to receive topic-
specific training, direct technical assistance and support on JustGrants system functionality.
Page 31 of 31
O-BJA-2023-171623
Agency Name: ______________________________State: ________Application No.: ____________
FY 23 CEBR FORMULA APPLICATION
Bureau of Justice Assistance • 1
Description of the Issue
Applicants should discuss the challenges their laboratory faces that hamper significant improvements in laboratory
processing capacity or decreasing turnaround times for CODIS eligible samples.
Application No.: ____________
FY 23 CEBR FORMULA APPLICATION
Bureau of Justice Assistance • 2
Program Design
This section should address the goals, objectives, and expected results. The 4 templates below reflect the goals of the
program; select all that are applicable to the specific goals of the proposed project (at a minimum, one template must
be selected). The objectives should relate to the budget items being proposed for the project. If a template is not used,
enter “Not Applicable” or “N/A” to denote the section is not relevant to the proposed project.
1. PROCESS CRIME SCENE SAMPLES — A goal of this project is to process crime scene samples for CODIS entry.
This will be achieved through the following objectives:
In a minimum of 3-4 sentences, describe how these objectives meet the goal to process crime scene samples for
CODIS entry.
2. PROCESS DATABASE SAMPLES — A goal of this project is to process database samples for CODIS entry. This will
be achieved through the following objectives.
In a minimum of 3-4 sentences, describe how these objectives meet the goal process database samples for CODIS entry.
Application No.: ____________
FY 23 CEBR FORMULA APPLICATION
Bureau of Justice Assistance • 3
3. INCREASE CAPACITY TO PROCESS CRIME SCENE SAMPLES — A goal of this project is to increase capacity to
process crime scene samples for CODIS entry. This will be achieved through the following objectives:
In a minimum of 3-4 sentences, describe how these objectives meet the goal to increase capacity to process crime scene
samples for CODIS entry.
4. INCREASE CAPACITY TO PROCESS DATABASE SAMPLES — A goal of this project is to increase capacity to
process database samples for CODIS entry. This will be achieved through the following measurable objectives:
In a minimum of 3-4 sentences, describe how these objectives meet the goal to increase capacity to process database
samples for CODIS entry
Application No.: ____________
FY 23 CEBR FORMULA APPLICATION
Bureau of Justice Assistance • 4
The expected timeline for completion of the project is as follows:
Include each objective listed in the goals above in a sequential manner in the table below. Provide realistic steps in the
sub-objectives column to work towards meeting each main objective of the goal.
Timeframe Objectives Sub-objectives
Oct.-Dec.
Jan.-Mar.
Application No.: ____________
FY 23 CEBR FORMULA APPLICATION
Bureau of Justice Assistance • 5
Timeframe Objectives Sub-objectives
April-June
July-Sept.
Oct.-Dec.
Timeline continued
Application No.: ____________
FY 23 CEBR FORMULA APPLICATION
Bureau of Justice Assistance • 6
Timeframe Objectives Sub-objectives
Jan.-Mar.
April-June
July-Sept.
Timeline continued
Application No.: ____________
FY 23 CEBR FORMULA APPLICATION
Bureau of Justice Assistance • 7
Capabilities and Competencies
Provide 1-2 sentences for each main individual who will be involved in (1) grant management including award acceptance
and submission of progress reports, (2) financial management including submission of FFRs and (3) project management
to include completion to technical aspects of the project.
Application No.: ____________
FY 23 CEBR FORMULA APPLICATION
Bureau of Justice Assistance • 8
Plan for Collecting Data
What method is used for data calculation (e.g., LIMS, excel, CODIS terminal, hand counting)?
For each measure, provide the mechanism for reporting/collection of the data.
What is the policy name that governs validation of performance measures? If no formal policy exists, what method was
used to validate accuracy of performance measures that are reported for this award?
Who is responsible for collecting, calculating, quality control and storage of the data?
Confirm that the data will be available for review for 3 years from the date of submission of the final federal financial
report (SF-425) under the award, or as otherwise required by law. See 2 C.F.R. 200.333.
Purpose Area #4
A. Personnel
Name Position
List each name, if known.List each position, if known.
$0 $0
$0 $0 $0
Narrative
B. Fringe Benefits
$0 $0
$0 $0 $0
Does this budget contain conference costs which is defined broadly to include meetings, retreats, seminars, symposia, and training activities? - Y/N
(DOJ Financial Guide, Section 3.10)
Base Federal
Request
N/A
Computation
Show the basis for computation.List each grant-supported position receiving fringe benefits.
Name
Rate
Budget Detail - Year 1
Federal
RequestRateTime Worked
(# of hours, days, months,
years)
Total Cost Non-Federal
Contribution
Show annual salary rate & amount of time devoted to the project for each name/position.
Computation
Salary Percentage of
Time
Total Cost Non-Federal
Contribution
Total(s)
Total(s)
No
1
Purpose Area #4
Narrative
C. Travel
Purpose of Travel Type of Expense Basis
Indicate the purpose of each trip or
type of trip (training, advisory
group meeting)
Lodging, Meals, Etc.Per day, mile,
trip, Etc.
N/A $0 $0
$0 $0 $0
Narrative
Total(s)
Cost Quantity # of Staff Total Cost Non-Federal
Contribution
Indicate the travel destination.
Location
# of
Trips
N/A
Computation
Compute the cost of each type of expense X the number of people traveling.
Federal
Request
2
Purpose Area #4
D. Equipment
$30,825 $0 $30,825
$30,825 $0 $30,825
Narrative
E. Supplies
Supply Items
Unit Cost
3 $10,275.00
Total(s)
FY 2023 CEBR formula funds will be used to purchase three 96-well PCR thermocyclers to replace aging instruments that are no longer supported by the vendor. A total budget of $30,825
is established for this purpose in Year 1.
Computation
Compute the cost (e.g., the number of each item to be purchased X the cost per item)
# of Items Total Cost Non-Federal
Contribution
N/A: FY 2024 travel expenses for mandatory DOJ trainng are budgeted in Year 2 of the laboratory's FY 2022 CEBR award (15PBJA-22-GG-01670-DNAX).
Computation
Federal
Request
List and describe each item of equipment that will be purchased
Item
96-Well PRR Thermocyclers
3
Purpose Area #4
$0 $0
$0 $0 $0
Narrative
F. Construction
Purpose
Provide the purpose of the
construction
$0 $0
$0 $0 $0
Narrative
Provide a list of the types of items to be purchased with grant funds.
Unit Cost
Describe the item and the compute the costs. Computation: The number of each item to be purchased X the cost per item.
Total Cost Non-Federal
Contribution
Federal
Request# of Items
Total(s)
Non-Federal
Contribution
Federal
Request
Total(s)
Description of Work
Describe the construction project(s)
Cost# of Items
N/A
Computation
Compute the costs (e.g., the number of each item to be purchased X the cost per item)
Total Cost
4
Purpose Area #4
$0
$0 $0 $0
Purpose of Travel
Indicate the purpose of each trip or
type of trip (training, advisory
group meeting)
$0 $0
$0 $0 $0
Narrative
Purpose
Describe the purpose of the subaward (subgrant)
Consultant?
Is the subaward for a
consultant? If yes, use
the section below to
explain associated
travel expenses
included in the cost.
Compute the cost of each type of expense X the number of people traveling.
Type of Expense
Hotel, airfare, per diem
Federal
Request
Total(s)
Consultant Travel (if necessary)
Location
Indicate the travel destination.
G. Subawards (Subgrants)
N/A
Non-Federal
Contribution
Computation
Federal
Request
Total
Cost
Duration
or
Distance
# of
Staff
Provide a description of the activities to be carried out by
subrecipients.
Description
Total Cost Non-Federal
Contribution
Total Cost
5
Purpose Area #4
$0
$0 $0 $0
Purpose of Travel
Indicate the purpose of each trip or
type of trip (training, advisory
group meeting)
$0 $0
$0 $0 $0
Federal
Request
H. Procurement Contracts
N/A
Consultant?
Non-Federal
Contribution
Consultant Travel (if necessary)
Total
Description
Provide a description of the products or services to be procured by
contract and an estimate of the costs. Applicants are encouraged to
promote free and open competition in awarding contracts. A
separate justification must be provided for sole source procurements
in excess of the Simplified Acquisition Threshold (currently $150,000).
Purpose
Describe the purpose of the contract
Is the subaward for a
consultant? If yes, use
the section below to
explain associated
travel expenses
included in the cost.
Federal
Request
Total(s)
Total Cost
Location Type of Expense Computation
Indicate the travel destination.Hotel, airfare, per diem Compute the cost of each type of expense X the number of people traveling.
Cost
Duration
or
Distance
# of
Staff Total Cost Non-Federal
Contribution
6
Purpose Area #4
Narrative
I. Other Costs
$0 $0
$0 $0 $0
Narrative
Total(s)
N/A
Computation
Show the basis for computation
List and describe items that will be paid with grants funds (e.g. rent,
reproduction, telephone, janitorial, or security services, and
investigative or confidential funds).
Description
CostQuantityBasis Length of Time Federal
Request
Non-Federal
ContributionTotal Cost
7
Purpose Area #4
J. Indirect Costs
$0 $0
$0 $0 $0
Narrative
Describe what the approved rate is and how it is applied.
Description
N/A
Computation
Compute the indirect costs for those portions of the program which allow such costs.
N/A
Base Total Cost Non-Federal
Contribution
Federal
Request
Total(s)
Indirect Cost Rate
8
Purpose Area #4
A. Personnel
Name Position
List each name, if known.List each position, if known.
Danielle Hankinson Forensic Biologist 14 yearly $97,405 $0 $97,405
Tara Reinholz Forensic Biologist 14 yearly $97,405 $0 $97,405
Andrea Lobsinger Forensic Biologist 14 yearly $92,036 $0 $92,036
$286,846 $0 $286,846
Narrative
B. Fringe Benefits
Budget Detail - Year 2
Does this budget contain conference costs which is defined broadly to include meetings, retreats, seminars, symposia, and training activities? - Y/N No
(DOJ Financial Guide, Section 3.10)
Computation
$92,036.00 1 100%
Show annual salary rate & amount of time devoted to the project for each name/position.
Salary Rate Time Worked
(# of hours, days, months,
years)
Percentage of
Time Total Cost Non-Federal
Contribution
Federal
Request
$97,405.00 1 100%
$97,405.00 1 100%
List each grant-supported position receiving fringe benefits.Show the basis for computation.
Base Rt T t l C t
Non-Federal Federal
Total(s)
The Oakland County Sheriff's Office (OCSO) requests continuation funding for three DNA analyst positions established with prior-year CEBR funding. Adjustments are made to account for
projected FY 2025 cost of living and step increases, as appropriate, for projected salaries of $97,405 (two positions) and $92,036 (one position) during the second year of the award period.
Wages are prorated at these salaries for 12 months (one year), through September of 2025, as accounted for in the Time Worked column.
All positions remain 100% federally funded and fully dedicated to OCSO’s primary objective of processing crime scene samples for CODIS entrry. A total budget of $286,846 is established
for Personnel costs in the second year of the award period.
Name Computation
1
Purpose Area #4
$50,271 $0 $50,271
$42,693 $0 $42,693
$48,246 $0 $48,246
$141,210 $0 $141,210
Narrative
C. Travel
Purpose of Travel Type of Expense Basis
Indicate the purpose of each trip or
type of trip (training, advisory
group meeting)
Lodging, Meals, Etc.Per day, mile,
trip, Etc.
Mandatory DOJ Training Transportation Round-trip $600.00 1 2 1 $1,200 $0 $1,200
Mandatory DOJ Training Lodging Night $258.00 3 2 1 $1,548 $0 $1,548
Base Rate Total Cost
Contribution
Request
Total(s)
Fringe benefits are calculated at a percentage of salary for each position, as follows:
Danielle Hankinson: FICA (7.65%), Unemployment (0.10%), Workers’ Compensation (1.06%), Retirement (27%), Group Life/Accident (0.26%), Disability (1.60%), and Medical/Dental/Vision
Insurance (13.94%) for a total of 51.61%.
Tara Reinholz: FICA (7.65%), Unemployment (0.10%), Workers’ Compensation (1.06%), Retirement (27%), Group Life/Accident (0.26%), Disability (1.60%), and Medical/Dental/Vision
Insurance (6.16%) for a total of 43.83%.
Andrea Lobsinger: FICA (7.65%), Unemployment (0.10%), Workers’ Compensation (1.06%), Retirement (27%), Group Life/Accident (0.26%), Disability (1.60%), and Medical/Dental/Vision
Insurance (14.75%) for a total of 52.42%.
Total Fringe Benefits costs of $141,210 are budgeted for the second year of the award period.
Location Computation
Andrea Lobsinger $92,036.00 52.42%
Tara Reinholz $97,405.00 43.83%
Danielle Hankinson $97,405.00 51.61%
Indicate the travel destination.Compute the cost of each type of expense X the number of people traveling.
Cost Quantity # of Staff # of
Trips Total Cost Non-Federal
Contribution
Federal
Request
Washington, DC Area
Washington, DC Area
2
Purpose Area #4
Mandatory DOJ Training Meals Day $79.00 3 2 1 $474 $0 $474
Mandatory DOJ Training Other N/A $150.00 1 2 1 $300 $0 $300
$3,522 $0 $3,522
Narrative
D. Equipment
$0 $0
$0 $0 $0
Narrative
List and describe each item of equipment that will be purchased Compute the cost (e.g., the number of each item to be purchased X the cost per item)
# of Items Unit Cost Total Cost Non-Federal
Contribution
Federal
Request
Washington, DC Area
Total(s)
A travel budget is established for project personnel to attend mandatory DOJ training in the Washington, D.C. metro area in 2025. Because GSA rates are not yet available for the second
year of the award period, travel costs are estimated at FY 2023 rates for planning purposes. Airfare is budgeted @ $600/person, lodging @ $258/night, meal per diem @ $79/day, and
miscellaneous travel costs (airport parking, baggage fees, taxi/shuttle, etc.) @ $150/person for two attendees. A total budget of $3,522 is budgeted for Travel costs in Year 2.
Item Computation
Washington, DC Area
Total(s)
3
Purpose Area #4
E. Supplies
$0 $0
$0 $0 $0
Narrative
F. Construction
Purpose
Supply Items Computation
Provide a list of the types of items to be purchased with grant funds.Describe the item and the compute the costs. Computation: The number of each item to be purchased X the cost per item.
# of Items Unit Cost Total Cost Non-Federal
Contribution
Federal
Request
Total(s)
Description of Work Computation
4
Purpose Area #4
Provide the purpose of the
construction
$0 $0
$0 $0 $0
Narrative
$0
$0 $0 $0
Purpose of Travel
Indicate the purpose of each trip or
type of trip (training, advisory
group meeting)
Describe the construction project(s)Compute the costs (e.g., the number of each item to be purchased X the cost per item)
# of Items Cost Total Cost Non-Federal
Contribution
Federal
Request
Total(s)
G. Subawards (Subgrants)
Total Cost Non-Federal
Contribution
Federal
Request
Description Purpose Consultant?
Provide a description of the activities to be carried out by
subrecipients.Describe the purpose of the subaward (subgrant)
Is the subaward for a
consultant? If yes, use
the section below to
explain associated
travel expenses
included in the cost.
Total(s)
Consultant Travel (if necessary)
Location Type of Expense Computation
Indicate the travel destination.Hotel, airfare, per diem Compute the cost of each type of expense X the number of people traveling.
F d l
Duration
# f N d l
5
Purpose Area #4
$0 $0
$0 $0 $0
Narrative
$0
$0 $0 $0
Purpose of Travel
Federal
RequestCost
Duration
or
Distance
# of
Staff Total Cost Non-Federal
Contribution
Provide a description of the products or services to be procured by
contract and an estimate of the costs. Applicants are encouraged to
promote free and open competition in awarding contracts. A
separate justification must be provided for sole source procurements
in excess of the Simplified Acquisition Threshold (currently $150,000).
Describe the purpose of the contract
Is the subaward for a
consultant? If yes, use
the section below to
explain associated
travel expenses
included in the cost.
Total Cost Non-Federal
Contribution
Total
H. Procurement Contracts
Description Purpose Consultant?
Total(s)
Consultant Travel (if necessary)
Location Type of Expense Computation
Federal
Request
6
Purpose Area #4
Indicate the purpose of each trip or
type of trip (training, advisory
group meeting)
$0 $0
$0 $0 $0
Narrative
I. Other Costs
$0 $0
$0 $0 $0
Narrative
Indicate the travel destination.Hotel, airfare, per diem Compute the cost of each type of expense X the number of people traveling.
Cost
Duration
or
Distance
# of
Staff Total Cost Non-Federal
Contribution
Federal
Request
Total
Description Computation
List and describe items that will be paid with grants funds (e.g. rent,
reproduction, telephone, janitorial, or security services, and
investigative or confidential funds).
Show the basis for computation
Total(s)
Federal
RequestQuantityBasisCostLength of Time Total Cost Non-Federal
Contribution
7
Purpose Area #4
J. Indirect Costs
$0 $0
$0 $0 $0
Narrative
Description Computation
Describe what the approved rate is and how it is applied.Compute the indirect costs for those portions of the program which allow such costs.
Base Indirect Cost Rate Total Cost Non-Federal
Contribution
Federal
Request
Total(s)
8
Budget Summary
A. Personnel $0 $0 $286,846 $0 $0 $0 $0 $0 $0 $0 $286,846
B. Fringe Benefits $0 $0 $141,210 $0 $0 $0 $0 $0 $0 $0 $141,210
C. Travel $0 $0 $3,522 $0 $0 $0 $0 $0 $0 $0 $3,522
D. Equipment $30,825 $0 $0 $0 $0 $0 $0 $0 $0 $0 $30,825
E. Supplies $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
F. Construction $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
G. Subawards (Subgrants)$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
H. Procurement Contracts $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
I. Other $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
Total Direct Costs $30,825 $0 $431,578 $0 $0 $0 $0 $0 $0 $0 $462,403
J. Indirect Costs $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
Total Project Costs $30,825 $0 $431,578 $0 $0 $0 $0 $0 $0 $0 $462,403
Does this budget contain conference costs which is defined broadly to include meetings, retreats, seminars, symposia, and training activities? - Y/N No
Year 5
(if needed)Federal RequestNon-Federal RequestBudget Category
Budget Summary
Note: Any errors detected on this page should be fixed on the corresponding Budget Detail tab.Non-Federal RequestTotal(s)Federal RequestYear 1 Year 2
(if needed)Federal RequestNon-Federal RequestYear 3
(if needed)Federal RequestNon-Federal RequestYear 4
(if needed)Federal RequestNon-Federal Request1
Number of untested/not completed forensic biology/DNA cases on hand on January 1, 2022: 505Number of untested/not completed forensic biology/DNA cases more than 30 days old (backlogged) on January 1, 2022:457Please estimate percentage of the backlogged cases that were from property crimes: 93.2%Number of new cases for forensic biology/DNA received in 2022:715Please estimate percentage of these cases that were from property crimes 55.1%Total number of forensic biology/DNA cases completed in 2022:769Please estimate percentage of these cases that were property crimes. 57.3%Forensic biology/DNA cases closed by administrative means in 2022:27Number of untested/not completed forensic biology/DNA cases on hand on December 31, 2022:416Number of untested/not completed forensic biology/DNA cases more than 30 days old (backlogged) on December 31, 2022:349The average number of days needed to complete (including peer review and report) nonpriority forensic DNA cases for calendar year 2022. Please indicate violent crime time with a “V” and the nonviolent crime time with “NV.” If the applicant cannot separate violent and nonviolent cases, give the number with no other markings.222.6BASELINE BACKLOG DATA: CaseworkFY 2023 CEBR Formula Application:Oakland County Sheriff’s Office
COUNTY OF OAKLAND
OFFICE OF THE SHERIFF
Michael J. Bouchard
Forensic Science Laboratory
1200 North Telegraph 38 East • Pontiac, Michigan • 48341 • (248) 858-5018
Program Income Declaration
The Oakland County Sheriff’s Office Forensic Science Laboratory does not employ a fee-for-
service model or otherwise accept compensation from external organizations or jurisdictions to
conduct DNA sample testing.
CERTIFICATE OF ACCREDITATION
The ANSI National Accreditation Board
Hereby attests that
Oakland County Sheriff’s Office
Forensic Science Laboratory
1200 N. Telegraph Road, Bldg 38 E., Pontiac, Michigan 48341 USA
Fulfills the requirements of
ISO/IEC 17025:2017
ANAB Forensic Testing & Calibration AR 3125:2019
FBI Quality Assurance Standards for Forensic DNA Testing Laboratories:2020
In the field of
Forensic Testing
This certificate is valid only when accompanied by a current scope of accreditation document.
The current scope of accreditation can be verified at www.anab.org.
Pamela L. Sale, Vice President, Forensics
Expiry Date: 31 December 2024
Certificate Number: FT-0344
9HUVLRQ,VVXHG -XO\3DJHRI
5HJHQF\3DUNZD\6XLWH&DU\1&
ZZZDQDERUJ
6&23(2)$&&5(',7$7,2172
,62,(&
$1$%)RUHQVLF7HVWLQJ &DOLEUDWLRQ$5
)%,4XDOLW\$VVXUDQFH6WDQGDUGVIRU)RUHQVLF'1$7HVWLQJ/DERUDWRULHV
2DNODQG&RXQW\6KHULII¶V2IILFH
)RUHQVLF6FLHQFH/DERUDWRU\
17HOHJUDSK5RDG%OGJ(
3RQWLDF0LFKLJDQ86$
)25(16,&7(67,1*
([SLU\'DWH 'HFHPEHU &HUWLILFDWH1XPEHU )7
'LVFLSOLQH %LRORJ\
&RPSRQHQW3DUDPHWHU ,WHP .H\(TXLSPHQW7HFKQRORJ\
'1$3URILOH'HWHUPLQDWLRQ 6KRUW7DQGHP5HSHDW 675 &DSLOODU\(OHFWURSKRUHVLV
,QGLYLGXDO&KDUDFWHULVWLF'DWDEDVH '1$3URILOH 1DWLRQDO'1$,QGH[6\VWHP 1',6
3K\VLFDO&RPSDULVRQ '1$3URILOH 6RIWZDUH3URJUDP
4XDOLWDWLYH'HWHUPLQDWLRQ%RG\)OXLG
(SLWKHOLDO&HOO
&KHPLFDO
*HQHUDO0LFURVFRS\
,PPXQRDVVD\
'LVFLSOLQH )LUHDUPVDQG7RROPDUNV
&RPSRQHQW3DUDPHWHU ,WHP .H\(TXLSPHQW7HFKQRORJ\
)XQFWLRQ(YDOXDWLRQ )LUHDUP
0HDVXULQJ(TXLSPHQW
9LVXDO
,QGLYLGXDO&KDUDFWHULVWLF'DWDEDVH $PPXQLWLRQ
1DWLRQDO,QWHJUDWHG%DOOLVWLF,QIRUPDWLRQ
1HWZRUN 1,%,1
3K\VLFDO&RPSDULVRQ$PPXQLWLRQ
7RRO7RROPDUN
*HQHUDO0LFURVFRS\
9LVXDO
4XDOLWDWLYH'HWHUPLQDWLRQ
$PPXQLWLRQ
)LUHDUP
7RRO
*HQHUDO0LFURVFRS\
0HDVXULQJ(TXLSPHQW
5HIHUHQFH&ROOHFWLRQ
2DNODQG&RXQW\6KHULII¶V2IILFH
)RUHQVLF6FLHQFH/DERUDWRU\
)7
9HUVLRQ,VVXHG -XO\3DJHRI
5HJHQF\3DUNZD\6XLWH&DU\1&
ZZZDQDERUJ
6HULDO1XPEHU5HVWRUDWLRQ3K\VLFDO,WHP
&KHPLFDO
*HQHUDO0LFURVFRS\
0DJQHWLF
9LVXDO
'LVFLSOLQH )ULFWLRQ5LGJH
&RPSRQHQW3DUDPHWHU ,WHP .H\(TXLSPHQW7HFKQRORJ\
(QKDQFHPHQW 5LGJH'HWDLO
&KHPLFDO
3K\VLFDO
6RIWZDUH3URJUDP
,QGLYLGXDO&KDUDFWHULVWLF'DWDEDVH 5LGJH'HWDLO
1H[W*HQHUDWLRQ,GHQWLILFDWLRQ6\VWHP
1*,
3K\VLFDO&RPSDULVRQ 5LGJH'HWDLO 9LVXDO
'LVFLSOLQH 6HL]HG'UXJV
&RPSRQHQW3DUDPHWHU ,WHP .H\(TXLSPHQW7HFKQRORJ\
4XDOLWDWLYH'HWHUPLQDWLRQ
%RWDQLFDO
/LTXLG
6ROLG
&KHPLFDO
*DV&KURPDWRJUDSK\
*HQHUDO0LFURVFRS\
,QIUDUHG6SHFWURVFRS\
0DVV6SHFWURPHWU\
9LVXDO
:HLJKW0HDVXUHPHQW
%RWDQLFDO
/LTXLG
6ROLG
%DODQFH
'LVFLSOLQH 7R[LFRORJ\
&RPSRQHQW3DUDPHWHU ,WHP .H\(TXLSPHQW7HFKQRORJ\
4XDOLWDWLYH'HWHUPLQDWLRQ $QWH0RUWHP%LRORJLFDO,WHP ,PPXQRDVVD\
:KHQSXEOLVKHGRQDIRUHQVLFVHUYLFHSURYLGHU¶V6FRSHRI$FFUHGLWDWLRQ$1$%KDVFRQILUPHGWKHFRPSHWHQFHUHTXLUHGWRGHYHORSDQGYDOLGDWHPHWKRGVDQG
SHUIRUPRQJRLQJTXDOLW\DVVXUDQFHIRUDFFUHGLWHGDFWLYLWLHV)RUDOLVWHGFRPSRQHQWSDUDPHWHUWKHIRUHQVLFVHUYLFHSURYLGHUPD\DGGRUPRGLI\PHWKRGVIRU
DFWLYLWLHVZLWKRXWIRUPDOQRWLFHWR$1$%IRULWHPVDQGNH\HTXLSPHQWWHFKQRORJ\OLVWHG&RQWDFWWKHIRUHQVLFVHUYLFHSURYLGHUIRULQIRUPDWLRQRQWKHPHWKRG
XWLOL]HGIRUDFFUHGLWHGZRUN
BBBBBBBBBBBBBBBBBBBBBBBBB
3DPHOD/6DOH
9LFH3UHVLGHQW)RUHQVLFV
The Bureau of Justice Assistance Grants Programs Checklist
Instructions:
1.Complete the following information below: Applicant Name, Point of
Contact Name, POC signature, Date Submitted, Application/Grant Number,
and Grant Program.
2.Complete the Grants Programs Checklist, starting on page 2.
3.Return this document in electronic format with your application.
Applicant Name:
Point of Contact Name:
POC signature:
Date Submitted:
Application/Grant Number:
Grant Program:
TCG Technical Recommendation:
BJA Approval:
Bureau of Justice Assistance Grants Program Checklist
Resource Concern Yes or No Comments
Air Quality Does the project comply with state air quality standards
for all criteria pollutants?
Is the project located in an area designated by the EPA
as in attainment for the seven criteria pollutants?
Would the action produce minimal emissions (100 tons
per year or less for each of the seven criteria pollutants
and/or does not exceed 10% of an area’s total
emissions)?
Would potential exposure to chemical emissions in a
laboratory be controlled through the use of a biological
hood?
Would the project only produce emissions that do not
impede the area’s conformity with the State
Implementation Plan under the Clean Air Act?
Significance Criteria
An impact would be considered significant if pollutant emissions result in exposure of people, wildlife, or vegetation to ambient air that does
not meet the standards established under the Clean Air Act, or interfere with state ambient air quality standards.
Resource Concern Yes or No Comments
Geology,
Topography,
Soils (includes
Farmland
Protection)
Would there be compliance with local soil erosion
mitigation measures in construction and renovation
projects?
Would the project avoid erosion and deposition,
compacting soils in fragile environments, or altering the
character of soils over a large area?
Would the project comply with the Farmland Protection
Policy Act?
Significance Criteria
An action would cause a significant impact if soil erosion produced gullying, damage to vegetation, or a sustained increase in sedimentation
in streams. This includes a substantial loss of soil, and/or a substantial decrease in soil stability and permeability. Also, significant impacts
can occur when soils are substantially disrupted, displaced, compacted or covered over. An action would also constitute a significant impact
if the action caused ground fracturing, folding, subsidence, or instability. Impacts associated with soil contamination would be significant if
the affected area was no longer able to support its current function or vegetative cover.
Page 2 of 8
Resource Concern Yes or No Comments
Water
Resources
(Water
Quality,
Surface Water,
Wetlands,
Floodplains,
Coastal
Barrier
Resources,
Wild and
Scenic Rivers)
Would project activities avoid contamination,
sedimentation, or otherwise significantly affecting the
water quality or hydrology of a nearby surface water
body?
Would changes to surface water quality or hydrology be
confined to the immediate project area?
Does the project ensure that local and state regulations
concerning stormwater runoff are followed?
During construction activities, would all state, local,
and tribal regulations concerning erosion controls,
runoff abatement, and vegetation removal be followed?
During construction activities, would proper hazardous
spill procedures be in place to minimize impacts of
spills on water quality?
Would the project avoid affecting a designated Wild
and Scenic River in any manner?
Would the project avoid affecting any portion of a 100-
year or 500-year floodplain or jurisdictional wetland?
Significance Criteria
Impacts on water resources would be considered significant if effluent or pollutant emissions result in exposure of people, wildlife, or
vegetation to surface or ground waters that do not meet the standards established under the Clean Water Act, or interfere with state water
quality standards.
An action would cause a significant impact on wetlands and floodplains if the soil structure, hydrology or the vegetation of more than ¼ acre
(1/10 ha) of a wetland would be altered, or a floodplain area is altered enough to present a reasonable flood danger to the area, causes the
degradation or loss of habitat for populations indigenous to the floodplain area, or prohibits farming activities.
Resource Concern Yes or No Comments
Natural
Environment
(Wildlife,
Wildlife
Habitat, and
Vegetation)
Would the project avoid causing more than a short-term
change in the composition, structure, or density of
vegetation?
Would the project avoid causing more than temporary
disturbance or relocation of wildlife?
Would the project avoid impacting current or future
wildlife or vegetation biodiversity or species
composition?
Page 3 of 8
Would the project insure that the potential for the
establishment of non-native plant species within
disturbed areas created by this project would be
minimal?
Would project construction occur in an area other than a
unique or sensitive plant community?
Would the project avoid extirpating any plants or
animals from the project area?
Significance Criteria
An action would cause a significant impact if any changes to native vegetation extend beyond a small area and affect the viability of a plant
species population or vegetation community. Full recovery would not occur in a reasonable time, considering the size of the project and the
affected resource’s natural state.
An action would cause a significant impact if any changes affect a large portion of a wildlife population and the viability of that population.
Full recovery would not occur in a reasonable time, considering the size of the project and the affected species’ natural state.
An action would cause a significant impact if the degradation or loss of habitat is sufficient to cause native wildlife populations to leave or
avoid the area.
Resource Concern Yes or No Comments
Endangered
Species
Would the project avoid impacts on T&E species or
critical habitat?
Is the project area free of any Federal or state listed
T&E species or critical habitat, as determined by
consultation with FWS or NMFS?
Would the project avoid impacting any areas in or
adjacent to habitat for rare, threatened, or endangered
species?
If the project is expected to adversely affect a listed
species, would mitigation measures be employed that
would successfully avoid such effects?
Significance Criteria
Any effect to a federally listed species or its critical habitat would be so small that it would not be of any measurable or perceptible
consequence to the protected individual or its population. This effect would equate to a “no effect” or “not likely to adversely affect”
determination in U.S. Fish and Wildlife Service terms. Anything else would be considered significant.
Page 4 of 8
Resource Concern Yes or No Comments
Historic
Preservation
Is the project site free of any historic structures,
archeological concerns, or other cultural resource
issues, as determined by consultation with the SHPO?
Would the project avoid affecting any NRHP listed
properties, or properties that are eligible for listing?
Would the project occur within an existing facility that
is not considered historic, as determined by consultation
with the SHPO?
If project activities are determined to impact cultural
resources as defined by Section 106, would mitigation
steps as outlined in Section 106 be followed?
Would renovation projects exclude historic buildings?
Significance Criteria
An impact would be significant if an effect occurs that may diminish the integrity of, cause a substantial adverse change in the significance of,
or directly or indirectly destroy a cultural resource. This effect would equate to an “adverse effect” determination for purposes of Section 106.
Resource Concern Yes or No Comments
Land Use Would the project comply with local zoning and
development ordinances (apply for rezoning if needed)?
Would the project comply with local comprehensive
and development plans?
Would the project obtain necessary building and
occupancy permits from local authorities?
Significance Criteria
An impact would be significant if a proposed action conflicts with any Federal, regional, State, or local land use plans. If land use patterns are
changed in the immediate project area due to a proposed action, the impact would also be considered significant.
Resource Concern Yes or No Comments
Human
Population
(Socioeconomics
and
Environmental
Justice)
Would the project avoid appreciably changing the total
population or demographics of the population, housing
demand or employment levels, or property values?
Would the project avoid increasing human
infrastructure requirements (i.e., new workers need
housing and consume additional community resources
such as water, electricity, roadways, open space, etc.)?
Page 5 of 8
Would the project avoid displacing existing residents or
workers from their homes and communities?
Would the action avoid areas that have a high
proportion of minority residents or residents living
below the poverty level?
If it does occur in such an area, would the grantee
ensure that low-income households are not adversely
impacted by the project?
Would environmentally unsafe, unpleasant, or noxious
conditions for nearby populations, including release of
contaminants into air or water, increased levels of
traffic or noise occur only during the period of
construction?
Significance Criteria
A change of more than 2 percent of the previously projected level of local employment, population, or gross domestic product would be
considered a significant impact on socioeconomics. Also, if school populations decrease by more than 2 percent, revenues decrease by more
than 2 percent, and if vacancy rate increases by more than 2 percent, that would constitute a significant impact.
A significant impact on environmental justice would occur if a disproportionate amount of minority and/or low-income populations were
adversely affected by the project.
Resource Concern Yes or No Comments
Noise Would project activities avoid noise impacts to
sensitive receptors?
If noise levels during construction projects exceed
existing background sounds temporarily, would the
project insure that they do not exceed applicable noise
standards?
Would operation of a newly constructed facility avoid
producing noise levels that would disturb people or
displace wildlife?
Significance Criteria
Sounds levels of 65 dBA are considered annoying to most individuals, while constant or repeated exposure to sounds of 90 dBA or higher can
lead to significant impacts. Noise levels are significant if they exceed ambient noise level standards determined by the federal, state, and/or
local governments. An impact would be considered significant if there is sustained exposure of sensitive receptors to a DNL of greater than 65
dBA.
Page 6 of 8
Resource Concern Yes or No Comments
Energy Would the demand on the region’s energy supply be
negligible (for projects occurring within existing
facilities that may require additional energy)?
Would the project comply with regulations for
electricity and gas provisions?
Would the project avoid the wasteful, inefficient and
unnecessary consumption of energy?
Significance Criteria
Significant impacts to energy would occur if a proposed project were to create a substantial increase in the level of demand for energy supplies
and/or use energy in a wasteful, inefficient, excessive or unnecessary manner.
Resource Concern Yes or No Comments
Solid Waste
Management
Would any solid (or liquid) waste that is created by the
project, including hazardous waste and construction
debris, be disposed of properly?
Would laboratories maintain safe and adequate storage
and disposal procedures for hazardous waste and
chemicals?
Significance Criteria
An action would cause a significant impact if it would increase the generation of solid or hazardous waste beyond the capacity to safely handle
and dispose of that waste.
Resource Concern Yes or No Comments
Transportation Would the project avoid generating new traffic over the
long-term?
Would the project avoid creating an additional need for
parking?
Would the project avoid short-or long-term decreases
in the level of service of a roadway?
Would the project ensure unrestrained movement of
emergency vehicles?
Would the project avoid conflicts with planned
transportation projects or adopted public transportation
policies?
Page 7 of 8
Would the project avoid causing noticeable
deterioration of local roadway surfaces?
Significance Criteria
A significant impact to transportation would be a traffic increase which is predicted to upset the normal flow of traffic, create the need for
major road repair as a result of the action, or generate traffic levels requiring the expansion of existing roadways or facilities.
Resource Concern Yes or No Comments
State
Environmental
Policy Act
Would the project occur in states other than Arkansas,
California, Connecticut, District of Columbia,
Georgia, Guam, Hawaii, Indiana, Maryland,
Massachusetts, Minnesota, Montana, Nevada, New
Jersey, New York, North Carolina, Puerto Rico, South
Dakota, Virginia, Washington, or Wisconsin? If so,
the project would not require compliance with a state
environmental policy act.
Intergovernmental
Review and Other
Federal Agency
Reaction to the
Project
Would grantees partnering with other federal agencies,
or whose project may affect another federal agency
consult and coordinate with that entity and conduct
intergovernmental review as necessary?
Cumulative
Impacts
Would cumulative impacts be less than significant for
all resources affected by the project?
Page 8 of 8
OMB Number: 4040-0004
Expiration Date: 11/30/2025
* 1. Type of Submission:* 2. Type of Application:
* 3. Date Received: 4. Applicant Identifier:
5a. Federal Entity Identifier:5b. Federal Award Identifier:
6. Date Received by State:7. State Application Identifier:
* a. Legal Name:
* b. Employer/Taxpayer Identification Number (EIN/TIN):* c. UEI:
* Street1:
Street2:
* City:
County/Parish:
* State:
Province:
* Country:
* Zip / Postal Code:
Department Name:Division Name:
Prefix:* First Name:
Middle Name:
* Last Name:
Suffix:
Title:
Organizational Affiliation:
* Telephone Number:Fax Number:
* Email:
* If Revision, select appropriate letter(s):
* Other (Specify):
State Use Only:
8. APPLICANT INFORMATION:
d. Address:
e. Organizational Unit:
f. Name and contact information of person to be contacted on matters involving this application:
Application for Federal Assistance SF-424
Preapplication
Application
Changed/Corrected Application
New
Continuation
Revision
03/21/2023
County of Oakland
38-6004876 HZ4EUKDD7AB4
1200 N. Telegraph Rd.
Pontiac
MI: Michigan
USA: UNITED STATES
48341-1032
Sheriff's Office Forensic Science Laboratory
Abby
Meyer
Grant Management Consultant
Oakland County Sheriff's Office
517-325-5307
abby@redmittenllc.com
Funding Opportunity Number:O-BJA-2023-171625 Received Date:Mar 21, 2023 01:42:36 PM EDTTracking Number:GRANT13835931
* 9. Type of Applicant 1: Select Applicant Type:
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
* Other (specify):
* 10. Name of Federal Agency:
11. Catalog of Federal Domestic Assistance Number:
CFDA Title:
* 12. Funding Opportunity Number:
* Title:
13. Competition Identification Number:
Title:
14. Areas Affected by Project (Cities, Counties, States, etc.):
* 15. Descriptive Title of Applicant's Project:
Attach supporting documents as specified in agency instructions.
Application for Federal Assistance SF-424
B: County Government
Bureau of Justice Assistance
16.741
DNA Backlog Reduction Program
O-BJA-2023-171625
BJA FY 23 Formula DNA Capacity Enhancement for Backlog Reduction (CEBR) Program
FY 2023 CEBR Formula: Oakland County
View AttachmentsDelete AttachmentsAdd Attachments
View AttachmentDelete AttachmentAdd Attachment
Funding Opportunity Number:O-BJA-2023-171625 Received Date:Mar 21, 2023 01:42:36 PM EDTTracking Number:GRANT13835931
* a. Federal
* b. Applicant
* c. State
* d. Local
* e. Other
* f. Program Income
* g. TOTAL
.
Prefix:* First Name:
Middle Name:
* Last Name:
Suffix:
* Title:
* Telephone Number:
* Email:
Fax Number:
* Signature of Authorized Representative:* Date Signed:
18. Estimated Funding ($):
21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to
comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may
subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 18, Section 1001)
** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency
specific instructions.
Authorized Representative:
Application for Federal Assistance SF-424
* a. Applicant
Attach an additional list of Program/Project Congressional Districts if needed.
* b. Program/Project
* a. Start Date:* b. End Date:
16. Congressional Districts Of:
17. Proposed Project:
MI-11 MI-11
1234-MI_AllDistricts_byCounty_Oakland.pdf Add Attachment Delete Attachment View Attachment
10/01/2023 09/30/2025
462,403.00
0.00
0.00
0.00
0.00
0.00
462,403.00
a. This application was made available to the State under the Executive Order 12372 Process for review on
b. Program is subject to E.O. 12372 but has not been selected by the State for review.
c. Program is not covered by E.O. 12372.
Yes No
Add Attachment Delete Attachment View Attachment
** I AGREE
David
T.
Woodward
Chairperson, Board of Commissioners
248-858-0100
woodwardd@oakgov.com
Katie West
* 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.)
* 19. Is Application Subject to Review By State Under Executive Order 12372 Process?
03/21/2023
If "Yes", provide explanation and attach
Funding Opportunity Number:O-BJA-2023-171625 Received Date:Mar 21, 2023 01:42:36 PM EDTTracking Number:GRANT13835931
10. a. Name and Address of Lobbying Registrant:
9. Award Amount, if known:
$
* Street 1
* City State Zip
Street 2
* Last Name
Prefix * First Name Middle Name
Suffix
DISCLOSURE OF LOBBYING ACTIVITIES
Complete this form to disclose lobbying activities pursuant to 31 U.S.C.1352 OMB Number: 4040-0013
Expiration Date: 02/28/2025
1. * Type of Federal Action:
a. contract
b. grant
c. cooperative agreement
d. loan
e. loan guarantee
f. loan insurance
2. * Status of Federal Action:
a. bid/offer/application
b. initial award
c. post-award
3. * Report Type:
a. initial filing
b. material change
4. Name and Address of Reporting Entity:
Prime SubAwardee
* Name County of Oakland
* Street 1 1200 N. Telegraph Rd. 38E Street 2
* City Pontiac State MI: Michigan Zip 48341-1032
Congressional District, if known:MI-14
5. If Reporting Entity in No.4 is Subawardee, Enter Name and Address of Prime:
6. * Federal Department/Agency:
DOJ/Bureau of Justice Assistance
7. * Federal Program Name/Description:
DNA Backlog Reduction Program
CFDA Number, if applicable: 16.741
8. Federal Action Number, if known:
N/A
N/A
N/A
N/A
b. Individual Performing Services (including address if different from No. 10a)
Prefix * First Name Middle Name
* Street 1
* City State Zip
Street 2
N/A
N/A
N/A
N/A
11.
* Last Name Suffix
Information requested through this form is authorized by title 31 U.S.C. section 1352. This disclosure of lobbying activities is a material representation of fact upon which
reliance was placed by the tier above when the transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to
the Congress semi-annually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such failure.
* Signature:
03/21/2023
Katie West
*Name:Prefix * First Name David Middle Name T.
* Last Name Woodward Suffix
Title:Chairperson, Board of Commissioners Telephone No.:248-858-0100 Date:
Federal Use Only: Authorized for Local Reproduction
Standard Form - LLL (Rev. 7-97)
Funding Opportunity Number:O-BJA-2023-171625 Received Date:Mar 21, 2023 01:42:36 PM EDTTracking Number:GRANT13835931
Formula DNA Capacity Enhancement for Backlog Reduction (CEBR) Program
Eligibility Certification
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
BUREAU OF JUSTICE ASSISTANCE
FY 2023 Formula DNA CEBR
On behalf of the State named below, I certify the following to the Bureau of Justice Assistance,
Office of Justice Programs, U.S. Department of Justice:
(A)That the applicant entity
a.Is a state1 or unit of local government with an existing crime laboratory or
laboratory systems that conduct forensic DNA and/or DNA database sample
analysis;
b.Participates in external audits, not less than once every 2 years, that
demonstrate compliance with the requirements of the Quality Assurance
Standards established by the Director of the Federal Bureau of Investigation
(FBI);
c.Is accredited by a nonprofit professional organization actively involved in
forensic science that is nationally recognized within the forensic science
community;
d.Participates in the National DNA Index System (NDIS), or have an agreement
with an NDIS participating laboratory to upload their data;
e.Enters all eligible DNA profiles obtained with funding from this program into
the Combined DNA Index System (CODIS) and, where applicable, are
uploaded into the National DNA Index System (NDIS). No profiles generated
with funding from this program may be entered into any nongovernmental
DNA database without prior express written approval from BJA.
f.Ensures that all profiles uploaded to NDIS follow NDIS DNA Data Acceptance
Standards. (See https://www.fbi.gov/services/laboratory/biometric-
analysis/codis/codis-and-ndis-fact-sheet for more information.)
g.Ensures that each DNA analysis conducted and resulting profile generated
under this program is maintained pursuant to all applicable federal privacy
requirements, including those described in 34 U.S.C. § 12592(b)(3);
h.Prioritizes, to the extent practicable consistent with public safety
considerations, DNA testing of samples from rape kits, samples from other
sexual assault evidence, and samples taken in cases without an identified
suspect.
(B)That the state or unit of local government has determined, by statute, rule, or
regulation, those offenses under State law that shall be treated for purposes of this
program as qualifying State offenses;
1 For purposes of this solicitation, the term “state” means any state of the United States, the District of Columbia, the
Commonwealth of Puerto Rico, the Virginia Islands, Guam, American Samoa, and the Commonwealth of the Northern
Mariana Islands.
_______________________________
_______________________________
_______________________________
_______________________________
_______________________________
______________________________
(C)Assures that the State or unit of local government has implemented, or will
implement not later than 120 days after the date of such application, a
comprehensive plan for the expeditious DNA analysis of samples in accordance with
the purposes of this program;
(D)Assures that the DNA section of the laboratory to be used to conduct DNA analyses
has a written policy that prioritizes the analysis of, to the extent practicable consistent
with public safety considerations, samples from homicides and sexual assaults.
(E)That approximately ________% portion of funding shall be used to carry out for
inclusion in CODIS, DNA analyses of samples collected under applicable legal
authority;
(F)That approximately ________% [shall be a minimum of 40% of the award amount]
portion of funding shall be used to carry out, for inclusion in CODIS, DNA analyses of
samples from crime scenes.
(G)That approximately ________% portion of funding shall be used to increase the
capacity of the laboratory to carry out DNA analyses of database and/or crime scene
samples for inclusion in CODIS; [all highlighted sections must be filled in with
numeric values and the sum of all three shall equal 100]
I am the chief executive officer of the State or unit of local government and have authority to
make this certification. I am aware that a false statement in this certification may be the subject
of criminal prosecution, including under 18 U.S.C. § 1001. I also acknowledge that certifications
provided in connection with Office of Justice Programs grants are subject to review by the Office
of Justice Programs or by the Department of Justice’s Office of the Inspector General.
Signature of Certifying Official
Printed Name of Certifying Official
Title of Certifying Official
Name of State or Unit of Local Government
Date
Name of Applicant Agency
2
0
0
100
David Coulter
County Executive
County of Oakland, Michigan
Oakland County Sheriff's Office