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Home My WebLink AboutReports - 2023.04.20 - 38148 AGENDA ITEM: Acceptance from the Michigan Department of Education for the 2022-2023 Child Nutrition Programs DEPARTMENT: Public Services - Children's Village MEETING: Board of Commissioners DATE: Thursday, April 20, 2023 6:00 PM - Click to View Agenda ITEM SUMMARY SHEET COMMITTEE REPORT TO BOARD Resolution #2023-2733 Motion to accept the 2022-2023 Child Nutrition Program Agreement and Certification Statement for meal reimbursements for the period July 1, 2022, through June 30, 2023 and authorize the Chair of the Board of Commissioners to execute the grant agreement. ITEM CATEGORY SPONSORED BY Grant Penny Luebs INTRODUCTION AND BACKGROUND The Oakland County Children’s Village has applied for and been awarded the National School Lunch Program, Afterschool Snack and School Breakfast Program Grant along with the Child and Adult Care Food Program Grant through the CNP Coordinated Application by the Michigan Department of Education (MDE) Office of Health and Nutrition Services, for reimbursement of meals and snacks provided to the residents at Children’s Village for the period July 1, 2022, through June 30, 2023. The MDE, through the Office of Health and Nutrition Services, administers the United States Department of Agriculture National School Lunch Program/Commodity Distribution, Afterschool Snack and Breakfast Programs, along with the Child and Adult Care Food Program. The purpose of the programs is to make nutritionally balanced, free/low-cost meals, snacks, and milk available statewide to children through the completion of high school and to children at emergency shelters. To streamline the USDA funded Child Nutrition Programs application process, the Michigan Department of Education has combined all CN Programs into a single application. Oakland County Children’s Village is licensed as a residential child care institution and Mandy’s Place within Children’s Village is registered as an emergency shelter. The campus residents, except Mandy’s Place residents, qualify for free severe-need breakfasts, free lunches, and free afterschool snacks seven days a week through the National School Lunch, Afterschool Snack and School Breakfast Program and are reimbursed based on rates provided in Administrative Memo No.1 School Year 2022-2023. The Keep Kids Feed Act of 2022 provides for an extra .15 cents per breakfast and .40 cents per lunch served to residents through the NSLP and School Breakfast Programs, which is included in the attached rates. Mandy’s Place residents qualify for free breakfasts, free lunches, and free dinners seven days a week through the CACFP and are reimbursed based on rates provided in the Child And Adult Care Centers Reimbursement Rates from July 1, 2022 through June 30, 2023. The grant amount is unknown at the time of acceptance; however, it is based on the attached per meal reimbursement rates. For the previous grant period of July 1, 2021, through June 30, 2022, the total cost of meals and snacks was approximately $696,390.41, of which Children’s Village was reimbursed $218,475.20 from the Michigan Department of Education for Child Nutrition Programs. Meal provision expenditures are not recorded by program due to cost-efficient bulk purchases that cover food services for the entire campus. There is no grant match requirement and the grant agreement has completed the Grant Review Process in accordance with the Board of Commissioners Grant Acceptance Procedures. The acceptance of this grant does not obligate the County to any future commitment and continuation of this program is contingent upon continued future levels of grant funding and a budget amendment is not required at this time. BUDGET AMENDMENT REQUIRED: No Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at 248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional information. CONTACT Heather Calcaterra, Manager Children's Village-UNI ITEM REVIEW TRACKING Penny Luebs, Board of Commissioners Created - AGENDA DEADLINE: 04/20/2023 6:00 PM ATTACHMENTS 1. Grant Review Sign-Off 2. Nex Sys Application Status History 3. CNP Coordinated Application 2022-2023 (1) COMMITTEE TRACKING 2023-04-11 Public Health & Safety - Recommend to Board 2023-04-20 Full Board - Approve Motioned by: Commissioner Robert Hoffman Seconded by: Commissioner Michael Gingell Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Marcia Gershenson, Janet Jackson, William Miller III, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay Raman (16) No: None (0) Abstain: None (0) Absent: Gary McGillivray, Gwen Markham, Angela Powell (3) Passed GRANT REVIEW SIGN-OFF – Children’s Village GRANT NAME: FY2022-2023 CNP Coordinated Application FUNDING AGENCY: CFDA# 10.553, CFDA# 10.555, CFDA# 10.558 DEPARTMENT CONTACT: Heather Calcaterra 248-858-1160 / Lori Strong 248-858-1317 STATUS: Grant Acceptance (Greater than $10,000) DATE: 03/08/2023 Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include this sign- off and the grant agreement/contract with related documentation) may be requested to be placed on the agenda(s) of the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Management and Budget: Approved - Sheryl Johnson (03/06/2023) Human Resources: Approved by Human Resources. No position impact. Heather Mason (03/07/2023) Risk Management: Approved – Robert Erlenbeck (03/07/2023) Corporation Counsel: Approved – Heather Lewis (03/06/2023) Document Status History View or export document status history. Template CNP: Coordinated Application Instance CNP: Coordinated Application Process NexSys CNP Applications Document Name COORDAPP-2023-630008006-00735 Document Status Application Approved Organization Oakland County Childrens Village - 630008006 (RCCI) Your Role Application Administrator (4) Period Date 5/26/2022 8:00:00 AM 6/30/2023 11:45:00 PM 1. Application In ProgressComplete 2. Submit ApplicationComplete 3. Review In ProgressComplete 4. Modifications RequiredComplete 5. Modifications In ProgressComplete 6. Submit ModificationsComplete 7. Application ApprovedActive 8. Amendment In ProgressComplete 9. Amendment SubmittedComplete Status Date/Time Person Notes Application In Progress 6/30/2022 12:23 greg alessi Submit Application 8/8/2022 16:06 greg alessi Review In Progress 8/12/2022 9:26 Heather Holland Modifications Required 8/12/2022 9:47 Heather Holland Modifications In Progress 8/17/2022 9:12 greg alessi Submit Modifications 8/17/2022 9:18 greg alessi Review In Progress 8/18/2022 8:05 Heather Holland Application Approved 8/19/2022 11:26 Robert Smith Amendment In Progress 8/23/2022 15:00 Lori Strong Request from Bob Smith to change Type of Institution From "Local Government" to "Educational Institution." Amendment Submitted 8/23/2022 19:29 Lori Strong Per Bob Smith, requested change in Sponsor Details; changing "Local Government" to Educational Institution." Review In Progress 8/29/2022 15:03 Robert Smith Application Approved 8/29/2022 15:06 Robert Smith Force Update SNP 8/30/2022 8:27 Heather Holland Force Update to fix Claim- Add Snack Application Approved 8/30/2022 8:27 Heather Holland Force Update to fix Claim- Add Snack Force Update CACFP 9/26/2022 6:46 Robert Smith Application Approved 9/26/2022 6:46 Robert Smith Force Update SNP 9/29/2022 14:06 Michelle Groothuis Application Approved 9/29/2022 14:06 Michelle Groothuis Force Update CACFP 9/29/2022 14:19 Robert Smith Application Approved 9/29/2022 14:19 Robert Smith CNP: Coordinated Application COORDAPP-202�008006-00735 Sponsor Contacts If you need to add a row, adjust your zoom settings and click ( + ). Sponsor Contacts 1.Main Contact Main Contact Title First Name Last Name Greg Alessi Administrator Financial Financial 2.Contact First Contact Last Title Name Name Lori Strong Contract Analyst Additional .. 3 C t t F t Additional Contact Title · on ac ,rs Last Name Name Heather Calcaterra Manager School Nutrition Program Email Phone Number Date of BirthSNPCACFPSFSP SCSM alessig@oakgov.com(248) 858-1135 Email Phone Number Date of Birth SNPCACFPSFSP SCSM strongl@oakgov.com(248) 858-1317 ✓ ✓ Email Phone Number Date of Birth SNPCACFPSFSP SCSM (248)858-calcaterrac@oakgov.com 1160 ✓ ✓ Food Service Director First Name Food Service Director Last Name Email Phone Number Karla Direct Certification Report/Michigan Student Data System (MSDS) Contact First Name Greg Jensen Direct Certification Report/Michigan Student Data System (MSDS) Contact Last Name Alessi Child and Adult Care Food Program Board of Directors Board of First Name Directors Last Name David Wood11'.Brd Title Chairperson Summer Food Service Program jensenk@oakgov.com Email alessig@oakgov.com Address 1200 N. Telegraph Emergency Disaster Declaration Contact First Name Emergency Disaster Declaration Contact Last Name Title (248)858-1163 Phone Number (248) 858-1135 Phone Number Date of Birth (248)858-0100 Email Phone Number