HomeMy WebLinkAboutResolutions - 2023.05.11 - 38199
AGENDA ITEM: Grant Acceptance with the State of Michigan Department of Licensing and
Regulatory Affairs for the 2023 Oakland County Survey and Remonumentation Grant
DEPARTMENT: Clerk/Register of Deeds
MEETING: Board of Commissioners
DATE: Thursday, May 11, 2023 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2023-2811 _ 23-82
Motion to adopt the attached suggested resolution.
ITEM CATEGORY SPONSORED BY
Grant Gary McGillivray
INTRODUCTION AND BACKGROUND
The 2023 Survey and Remonumentation Grant allows the county to locate and properly monument
Section and Property Controlling corners as described by the Remonumentation Act. Also, retrieve
GPS data for all monumented corners. This is an ongoing grant from the State of Michigan that
began in 1993.
The grant award of $295,429 consists of $295,429 in current program costs. The grant will provide
partial reimbursement for one (1) existing General Fund/ General Purpose (GF/ GP) Full-Time
Eligible (FTE) Plat and Boundary Review Specialist position (#2010401-09329) that assists with the
monitoring and administration of the program. No additional personnel or local match is required.
Approximately 4,786 corners have been remonumented in Oakland County since the inception of
this program with an additional 280 corners maintained. In accordance with the guidelines set forth
by the Office of Land Survey and Remonumentation and the governing state statute, this grant year
will be the second year that the Oakland County program will focus exclusively on maintenance of
existing corners, with 333 land corners scheduled for maintenance in 2023.
The grant agreement has completed the Grant Review Process and is in compliance with
Miscellaneous Resolution #19006.
POLICY ANALYSIS
This is a request to accept the 2023 Survey and Remonumentation Grant Award from the State of
Michigan, Department of Licensing and Regulatory Affairs (LARA), Bureau of Construction Codes,
Office of Land Survey and Remonumentation in the amount of $295,429 for the period of January 1,
2023, through December 31, 2023. There is no match required. This grant will provide partial
reimbursement for one (1) existing General Fund/General Purpose (GF/GP) Full-Time Eligible (FTE)
Plat & Boundary Review Specialist position that oversees the monitoring and administrative matters
of the program. In addition to this employee, the County subcontracts with several companies to
execute the program.
Public Act 345 of 1990 requires each county to establish a county monumentation and
remonumentation plan and perpetual monument maintenance plan. The purpose of
remonumentation grants is to check the monuments (called “corners”) that underly the
measurement of land (real estate) across the state, in addition to maintaining the necessary
documentation. All legal descriptions of real property are based on these surveys. In other words,
where one person’s property ends and another’s begins is dependent on the placement of these
monuments. Five dollars are collected for every document (deeds, mortgage, liens, etc.) that is filed
in Register of Deeds’ offices across the state to populate the state remonumentation fund, which is
the source of these grants.
In 2021, Oakland County completed the remonumentation phase, or the first pass-through, and in
2022 began what the state terms the maintenance phase of the program. Since then, the surveyors
are starting in the north end with the corners that were monumented first and are double checking.
Also, reports come in of monuments that have gone missing or been destroyed (typically due to
roadwork) and monuments are re-surveyed and replaced as needed.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
Lisa Brown, County Clerk / Register of Deeds
Frederick Miller, Deputy Clerk Register of Deeds-DEO
ITEM REVIEW TRACKING
Gary McGillivray, Board of Commissioners Created/Initiated - 5/11/2023
David Woodward, Board of Commissioners Approved - 5/11/2023
Hilarie Chambers, Executive's Office Approved - 5/16/2023
Lisa Brown, Clerk/Register of Deeds Final Approval - 5/16/2023
AGENDA DEADLINE: 05/11/2023 6:00 PM
ATTACHMENTS
1. Schedule A FY23 Remon Grant
2. 2023-application_signed_12-27-22
3. 2023 Grant Review Sign-Off
4. Copy of Remon Contracts
COMMITTEE TRACKING
2023-05-02 Legislative Affairs & Government Operations - Recommend and Forward to Finance
2023-05-03 Finance - Recommend to Board
2023-05-11 Full Board - Adopted
Motioned by: Commissioner Angela Powell
Seconded by: Commissioner Robert Hoffman
Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen
Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Janet
Jackson, Gary McGillivray, William Miller III, Yolanda Smith Charles, Charles Cavell, Brendan
Johnson, Ajay Raman (18)
No: None (0)
Abstain: None (0)
Absent: Marcia Gershenson (1)
Passed
May 11, 2023
RESOLUTION #2023-2811 _ 23-82
Sponsored By: Gary McGillivray
Clerk/Register of Deeds - Grant Acceptance with the State of Michigan Department of
Licensing and Regulatory Affairs for the 2023 Oakland County Survey and Remonumentation
Grant
Chair and Members of the Board:
WHEREAS the Michigan Department of Licensing and Regulatory Affairs (LARA), Bureau of
Construction Codes, Office of Land Survey and Remonumentation has awarded funding to the
Oakland County Clerk/ Register of Deeds in the amount of $295,429 for the Remonumentation
program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts
the 2023 Survey and Remonumentation Grant for the period of January 1, 2023, through December
31, 2023, in the amount of $295,429.
BE IT FURTHER RESOLVED the grant will provide partial reimbursement for one (1) existing
General Fund/ General Purpose (GF/ GP) Full-Time Eligible (FTE) Plat and Boundary Review
Specialist position (#2010401-09329) that assists with the monitoring and administration of the
program. Also, no additional personnel or local match is required.
BE IT FURTHER RESOLVED that with acceptance of the grant, the Oakland County Board of
Commissioners hereby appoints the County Clerk/Register of Deeds, Lisa Brown, as the Grant
Administrator as required by the State.
BE IT FURTHER RESOLVED that the Chair of the Board of Commissioners is authorized to execute
the contract agreement and that the Chairperson may approve amendments and extensions within
fifteen percent (15%) of the original award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any
future commitment, and continuation of this program is contingent upon future levels of grant funding.
BE IT FURTHER RESOLVED that the budget shall be amended as reflected in the attached
Schedule A – Budget Amendment.
Chair, the following Commissioners are sponsoring the foregoing Resolution: Gary McGillivray.
Date: May 11, 2023
David Woodward, Commissioner
Date: May 16, 2023
Hilarie Chambers, Deputy County Executive II
Date: May 16, 2023
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2023-05-02 Legislative Affairs & Government Operations - Recommend and Forward to Finance
2023-05-03 Finance - Recommend to Board
2023-05-11 Full Board - Adopted
Motioned by Commissioner Angela Powell seconded by Commissioner Robert Hoffman to adopt the
attached Grant: Grant Acceptance with the State of Michigan Department of Licensing and
Regulatory Affairs for the 2023 Oakland County Survey and Remonumentation Grant.
Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson,
Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Janet Jackson,
Gary McGillivray, William Miller III, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay
Raman (18)
No: None (0)
Abstain: None (0)
Absent: Marcia Gershenson (1)
Passed
ATTACHMENTS
1. Schedule A FY23 Remon Grant
2. 2023-application_signed_12-27-22
3. 2023 Grant Review Sign-Off
4. Copy of Remon Contracts
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May
11, 2023, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at
Pontiac, Michigan on Thursday, May 11, 2023.
Lisa Brown, Oakland County Clerk / Register of Deeds
Oakland County, Michigan
CLERK/REGISTER OF DEEDS - 2023 SURVEY AND REMONUMENTATION GRANT AWARD
Schedule "A"
R/E Fund Name Division Name
Fund #
(FND)
Cost Center
(CCN) #
Account #
(RC/SC)
Program #
(PRG)
Grant ID
(GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2023
Amendment
FY 2024
Amendment
FY 2025
Amendment
FY 2026
Amendment
R Clerk Survey Remonumentation Fund Clerk/Register of Deeds FND29220 CCN2010401 RC615571 PRG172180 GRN-0001169 610000 State Operating Grants $(227,996)$(227,996)$(227,996)$(227,996)
Total Revenue $(227,996)$(227,996)$(227,996)$(227,996)
E Clerk Survey Remonumentation Fund Clerk/Register of Deeds FND29220 CCN2010401 SC702010 PRG172180 GRN-0001169 702000 Salaries $(36,000)$(36,000)$(36,000)$(36,000)
E Clerk Survey Remonumentation Fund Clerk/Register of Deeds FND29220 CCN2010401 SC730709 PRG172180 GRN-0001169 730000 Fees - Per Diem (3,000)(3,000)(3,000)(3,000)
E Clerk Survey Remonumentation Fund Clerk/Register of Deeds FND29220 CCN2010401 SC731458 PRG172180 GRN-0001169 730000 Professional Services (188,996)(188,996)(188,996)(188,996)
Total Expenditures $(227,996)$(227,996)$(227,996)$(227,996)
R Clerk Survey Remonumentation Fund Clerk/Register of Deeds FND29220 CCN2010401 RC615571 PRG172180 GRN-0004121 610000 State Operating Grants $295,429 $295,429 $295,429 $295,429
Total Revenue $295,429 $295,429 $295,429 $295,429
E Clerk Survey Remonumentation Fund Clerk/Register of Deeds FND29220 CCN2010401 SC702010 PRG172180 GRN-0004121 702000 Salaries $36,000 $36,000 $36,000 $36,000
E Clerk Survey Remonumentation Fund Clerk/Register of Deeds FND29220 CCN2010401 SC730709 PRG172180 GRN-0004121 730000 Fees - Per Diem 3,000 3,000 3,000 3,000
E Clerk Survey Remonumentation Fund Clerk/Register of Deeds FND29220 CCN2010401 SC731458 PRG172180 GRN-0004121 730000 Professional Services 256,429 256,429 256,429 256,429
Total Expenditures $295,429 $295,429 $295,429 $295,429
GRANT REVIEW SIGN-OFF – Register of Deeds
GRANT NAME: 2023 Survey and Remonumentation Grant
FUNDING AGENCY: State of Michigan, Department of Licensing and Regulatory Affairs (LARA), Bureau of
Construction Codes, Office of Land Survey and Remonumentation
DEPARTMENT CONTACT PERSON: Ronald J. Crank, Jr./(248) 858-1447
STATUS: Grant Application (Greater than $50,000)
DATE: 12/14/2022
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments.
The Board of Commissioners’ liaison committee resolution and grant application package (which should include this sign-
off email and the grant application with related documentation) may be requested to be placed on the agenda(s) of the
appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Sheryl Johnson (12/07/2022)
Human Resources:
Approved by Human Resources. Continues reimbursement of one position, with no changes. – Heather Mason
(12/07/2022)
Risk Management:
Approve. – Robert Erlenbeck (12/12/2022)
Corporation Counsel:
Approved – Heather Lewis (12/09/2022)
Supplier Contract
Number Start Date End Date Contract
Amount
Invoice
Balance
Remaining
Amount to
Add Contract Name
Tri County Surveying LLC CON00009231 12/31/2022 12/31/2023 $155,000.00 $19,850.00 $170,000.00 Remonumentation and Survey - P
Alpine Engineering Inc CON00009235 12/31/2022 12/31/2023 $2,000.00 $2,000.00 $0.00 Remonumentation and Survey - P
David P Smith and Associates CON00009237 12/31/2022 12/31/2023 $50,000.00 $7,500.00 $75,000.00 Remonumentation and Survey--P
Kieft Engineering Inc CON00009238 12/31/2022 12/31/2023 $50,000.00 $50,000.00 $0.00 Remonumentation and Survey - P
Kennedy Surveying Inc CON00009336 12/31/2022 12/31/2023 $50,000.00 $50,000.00 $25,000.00 Remonumentation and Survey --P
$270,000.00