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Home My WebLink AboutReports - 2023.05.11 - 38205 AGENDA ITEM: Application to the State Court Administrative Office for the FY 2024 Michigan Drug Court Grant Program DEPARTMENT: 52-4 District Court (Troy) MEETING: Board of Commissioners DATE: Thursday, May 11, 2023 6:00 PM - Click to View Agenda ITEM SUMMARY SHEET COMMITTEE REPORT TO BOARD Resolution #2023-2840 Motion to approve the 52-4 District Court’s grant application to the State Court Administrative Office for the FY 2024 Michigan Drug Court Grant Program in the amount of $150,642.43, for the period of October 1, 2023 through September 30, 2024. ITEM CATEGORY SPONSORED BY Grant Penny Luebs INTRODUCTION AND BACKGROUND This grant application requests funding for drug and alcohol testing, counseling, one full- time probation officer position, peer recovery coach, emotional freedom technique program, participant incentives, supplies, MATCP, NADCP conference expense for on-going education and NADCP training. All requested funds are solely to ensure the continued success of the program. The 52nd District Court, Division IV (Troy) is applying to the State Court Administrative Office (SCAO), Michigan Drug Court Grant Program (MDCGP) for the grant period of October 1, 2023, through September 30, 2024. The court intends to continue the Drug Court to assist in addressing the problems of increasing recidivism, increasing use of alcohol and illegal drugs, rising system costs, and an increase in jail days ordered. The application proposes continuation of funding of one (1) SR full time eligible (FTE) Probation Officer position (#3020505-11892) in the Probation Unit. The grant application also provides funding for drug and alcohol testing, participant incentives, counseling services, peer recovery coach and Michigan Association of Treatment Court Professionals (MATCP), National Association of Drug Court Professionals (NADCP) conference and NADCP Judges Training expenses for on-going education. The grant application has completed the Grant Review Process in accordance with the Grants Policyand a budget amendment is not required at this time. BUDGET AMENDMENT REQUIRED: No Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at 248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional information. CONTACT Patricia Bates, District Court Probation Supervisor ITEM REVIEW TRACKING Penny Luebs, Board of Commissioners Created/Initiated - 5/12/2023 AGENDA DEADLINE: 05/11/2023 6:00 PM ATTACHMENTS 1. Grant Review Sign-Off FY23 52-4 2. fy24 grant app 3. 52-4 DC_REPORT_MI DRUG COURT COMMITTEE TRACKING 2023-05-02 Public Health & Safety - Recommend to Board 2023-05-11 Board of Commissioners - Adopted Motioned by: Commissioner Angela Powell Seconded by: Commissioner Robert Hoffman Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Janet Jackson, Gary McGillivray, William Miller III, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay Raman (18) No: None (0) Abstain: None (0) Absent: Marcia Gershenson (1) Passed GRANT REVIEW SIGN-OFF – 52/4 District Court GRANT NAME: FY 2024 Michigan Drug Court Grant Program FUNDING AGENCY: State Court Administrative Office (SCAO) DEPARTMENT CONTACT: Patricia Bates/(248) 528-8584 STATUS: Application (Greater than $50,000) DATE: 4/1/2023 Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The Board of Commissioners’ liaison committee resolution and grant application package (which should include this sign- off and the grant application with related documentation) may be requested to be placed on the agenda(s) of the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Management and Budget: Approved – Sheryl Johnson (04/18/2023) Human Resources: Approved by Human Resources. Continues position with no changes. HR action not needed. – Heather Mason (4/18/2023) Risk Management: Approved – Robert Erlenbeck (04/17/2023) Corporation Counsel: Approved – Heather Lewis (4/18/2023) 32172 - MDGCP FY2432172 - MDGCP FY24 Application De tailsApplication De tails Funding Opportunity: 31902-Fiscal Year 2024 State and Federal Drug/Sobriety Court Grant Programs Application Funding Opportunity Due Date: Jun 2, 2023 11:59 PM Program Area: Michigan Drug Court Grant Program (MDCGP) Status: Editing Stage: Final Application Initial Submit Date: Initially Submitted By: Last Submit Date: Last Submitted By: Contact Information Primary Contact Information Name:Ms. SalutationSalutation Patricia First NameFirst Name Middle NameMiddle Name Bates Last NameLast Name Title: Email*:batesp@oakgov.com Address*:520 W. Big Beaver Troy CityCity Michigan State/ProvinceState/Province 48084 Postal Code/ZipPostal Code/Zip Phone*:(248) 528-8584 PhonePhone ###-###-#######-###-#### Ext.Ext. Fax:(248) 524-6454 ###-###-#######-###-#### To access the WebGrants Access form click To access the WebGrants Access form click here.here. WebGrants Authorization Approval Form: Organization Information Name*:52nd District Court Fourth Division - Oakland County (D52-4) Organization Type*:State Court Administrative Office Tax Id: Organization Website: Address*:520 W. Big Beaver Road 1 of 13 Troy CityCity Michigan State/ProvinceState/Province 48084 Postal Code/ZipPostal Code/Zip Phone*:(248) 528-0400 ###-###-#######-###-#### Ext.Ext. Fax:###-###-#######-###-#### FY 24 Application Program InformationProgram Information Select your court*:D52-4 (Troy) Oakland County*:Oakland Is your program multi-jurisdictional or, includes additional counties in the same jurisdiction? If yes, please list all of the participating jurisdictions and/or counties. (e.g. 21st District Court and 23rd District Court (e.g. 21st District Court and 23rd District Court OROR Clare and Gladwin Counties)Clare and Gladwin Counties) : no Please pick your program type*:Hybrid DWI/Drug Court Federal Tax ID *:38-6004876 What is the program's most recent LAO number.What is the program's most recent LAO number. LAO# Planning programs enter 0000-00Planning programs enter 0000-00 *: 2008-15 Chief Judge *:Joseph Fabrizio Program Judge 1 Name*:Kirsten Hartig Number of years as a program judge.*:>2 years Program Judge 1 Email Address*:hartigk@oakgov.com Program Judge 2 Name:Maureen McGinnis Number of years as a program judge.:>2 years Program Judge 2 Email Address:mcginnism@oakgov.com Program Judge 3 Name: Number of years as a program judge.: Program Judge 3 Email Address: Program Judge 4 Name: Program Judge 4 Email Address: Number of years as a program judge.: Court Administrator*:Jennifer Phillips Financial Officer*:Kyle Jen Project Director*:Patricia Bates Project Director E-mail Address*:batesp@oakgov.com 2 of 13 Project Director Phone Number*:248-524-6454 Ext.Ext. Authorizing Official (individual who will sign the grant contract) Name*: David Woodward Authorizing Official E-mail Address*:woodwardd@oakgov.com Authorizing Official Phone Number*:248-858-1572 Ext.Ext. Authorizing Official Title *:BOC Chairman SIGMA Vendor ID #*: CV0048080 This number begins with CV, followed by 7 digits. Review previous payments from the State for this number. If you would like assistance, please contactThis number begins with CV, followed by 7 digits. Review previous payments from the State for this number. If you would like assistance, please contact PSC@courts.mi.gov.PSC@courts.mi.gov. Program OperationsProgram Operations Is the program applying for planning or operational funds? *: Operational Application How many years has the program been operational? : 10 When does your program plan to begin accepting participants? : What is the program's capacity? :50 What is the current number of active participants? : 22 Does the program accept transfers? :Yes Provide a description of your program as it relates to project goals and funding needs: We continue to search for innovative and value-added ways to provide needed services to our participants. Our program is made up of three phases and each phase has different requirements, which can be financially challenging to the participants, especially in the front end of the program and especially with this current economy and increased cost in everyday living. For example, in the first phase, participants are required to test for drugs and/or alcohol 10 or more times per month, which can be anywhere from $25-$100 per test, depending on the panel and drug of choice. With grant funding, we can assist with those costs. Additionally, it has become increasingly necessary to add more panels or change out panels from our standard testing as participants’ use can sometimes evolve when they know what they are consistently tested for. We continue to have random in-house testing during a session and either cover all or part of the test costs as this is an additional test monthly test. These expanded panels can be quite costly. For example, Kratom can be up to $80 at some testing agencies and we are researching if adding a Xylazine panel is available. In our program, we strive to never have finances be the reason for not participating or being unable to comply with the many conditions. We continue to utilize Emotional Freedom Technique or “tapping” as another tool for participants to utilize in regards to mental wellness. This technique for calming anxiety has proven to be a valuable tool in achieving and maintaining sobriety throughout the program and post commencement. We have had discussions about adding a trauma-informed yoga class, as trauma is closely tied to substance use and trauma- informed yoga respects and supports survivors. Additionally, our Peer Recovery Coach has been invaluable and we continue to expand her use. We have had some discussion of adding a male PRC after attending a training at the MATCP conference. The continued probation officer position is imperative to the success of the program. The small but intensive caseload calls for supervision that is focused and understands the nuances of a problem solving court, as well as reporting to two different judges and their individual programs. Should this position be cut, the caseload would have to be taken on by another probation officer in addition to their current regular caseload, which is much larger and they wouldn’t have the ability to dedicate the time and involvement that this type of program requires. The participants and the program as a whole would suffer as the probation officer would not have the time to dedicate to their caseload to encourage success. The rest of our program runs within the budget of the court. The team members paid by the court funding unit (Oakland County) are the probation 3 of 13 supervisor/DTC coordinator (70% plus), one full-time probation officer (25%) as back up, and assistance from clerical positions (15% in total). Did your program receive SCAO- administered grant funds in the current fiscal year?: Yes Please select all of the grant programs which funded this program in the current fiscal year. : MDCGP What was the total amount of SCAO- administered grant funds the program was awarded in the current fiscal year?: $120,000.00 Will the program likely expend all of its grant award during the current fiscal year? : Yes What are the reasons that the program will likely not spend the entire grant award during the current fiscal year? : Have any of the service(s) and/or good(s) rates increased from the current fiscal year? (e.g. coordinator pay increased from $23/hr to(e.g. coordinator pay increased from $23/hr to $24.50/hr, drug tests increased from $12 to $15)$24.50/hr, drug tests increased from $12 to $15) : Yes List the service(s) and/or good(s), the current fiscal year rate, and the new rate.: One of the testing agencies in the last month increased their EtGs and UA to their pre-Covid rates Salary and fringe is projected to increase 15% from FY22 to FY24, should we receive the same amount as FY23, we would only be left with less than $5000 for testing, treatment, PCR, incentives and travel/training. This is a cost we are unable to control as the probation officer had life changes that affect the fringes. This was reflect in our 4 quarter FY22 spending as we did not know how fringes would be impacted and could not move money from that line item to be spent on other areas. Taking out the fringes from our total, we spend 98% of our grant, an improvement over previous years. In FY23 again fringes were affected and estimated much lower than they actually are and a request has been made for additional funding. The PCR fees will be reviewed in the 4 quarter of FY23 and we may face an increase there as well. Aside from increases covered above, are you requesting more grant funds in this application than the program was awarded during the current fiscal year?: Yes Please explain why more funds are being requested. (e.g. (e.g. program expansion, increase in services, orprogram expansion, increase in services, or operational adjustments)operational adjustments) : We are requesting additional funds for additional training and conferences, on the national level. In FY23 NADCP offered a week long training for the Program Coordinator held in Oklahoma City. Total costs for with the program and travel was almost $3000. Due to unexpected increases in fringes we were not able to move funds around in the grant to cover those costs. We are hoping with an increased travel and training budget we could take advantage of more of these opportunities for any or all of our team members. With the assistance of grant funding, we were able to send 4 members of our team to the MATCP 2023 conference. As previously mentioned, we would like to continue with other services covered by the program that benefiting the participants, such as testing assistance and EFT, without adding more to the participants “already stretched” th th 4 of 13 financial plate. For the upcoming/next fiscal year, will the program receive funding from another source (non-SCAO funding, such as local or federal funding), or has the program applied for funding from another source?*: No Please provide the following information Please provide the following information 1.) Have you received notification of the award? 1.) Have you received notification of the award? 2.) What is the funding source? 2.) What is the funding source? 3.) What is the maximum amount per year? 3.) What is the maximum amount per year? 4.) When will the funds expire? 4.) When will the funds expire? 5.) Are these funds restricted? If yes, please explain.5.) Are these funds restricted? If yes, please explain. Federal Funding Application (Must be completed if requesting federal funding) Would you like to be considered for SCAO administered federal grants ( OHSP and Byrne JAG)? If no, there is no need to answer further questionsIf no, there is no need to answer further questions on this page. on this page. Please save the form and mark asPlease save the form and mark as complete.complete. *: Yes OHSP and Byrne JAG funds are available to adult programs only.OHSP and Byrne JAG funds are available to adult programs only. I have reviewed the grant information in the blue ribbon (above) and understand the funding requirements for each source. : Yes I understand that by selecting no to the question above, my program will not be considered for OHSP or Byrne JAG funds. : No Prior Funding Has the applicant received a prior State Court Administrative Office grant under Byrne JAG or OHSP funding? : No Has the applicant received a prior State Court Administrative Office grant under Michigan Drug Court Grant Program, Michigan Mental Health Court Grant Program, Michigan Veterans Treatment Court Grant Program, or Swift and Sure Sanctions Probation Program? : Yes Does your county have an Equal Employment Opportunity Plan (EEOP)?: Yes When was the plan formulated? :11/20/2019 Number of Court Employees :37 Total number of the employees that work in the court (not including judges) where the program operates.Total number of the employees that work in the court (not including judges) where the program operates. Please upload a screenshot of the court/county status listed in SAM.gov based on your Federal Unique Entity Identification (UEI) number.: SAM registration.docx Will your program collect program income during the fiscal year? : Yes 5 of 13 Pre-Award Financial Risk Assessment The applicant is required to complete a pre-award financial risk assessment as part of the grant application. The applicant is required to complete a pre-award financial risk assessment as part of the grant application. The questionnaire helps the SCAO assess the financialThe questionnaire helps the SCAO assess the financial management and internal control systems, and the associated potential risks of an applicant. management and internal control systems, and the associated potential risks of an applicant. The pre-award financial risk assessment should only be completed byThe pre-award financial risk assessment should only be completed by program and financial staff most familiar with the applicant?s systems, policies, and procedures to ensure the correct responses. program and financial staff most familiar with the applicant?s systems, policies, and procedures to ensure the correct responses. The responses directly impact the pre-The responses directly impact the pre- award risk assessment and should accurately reflect the applicant?s financial management and internal control system at the time of the application. award risk assessment and should accurately reflect the applicant?s financial management and internal control system at the time of the application. The pre-awardThe pre-award financial risk assessment is an additional factor in determining funding. Applicant risk level may affect the funding decision and/or result in additional reportingfinancial risk assessment is an additional factor in determining funding. Applicant risk level may affect the funding decision and/or result in additional reporting requirements, monitoring, special conditions, or additional award requirements.requirements, monitoring, special conditions, or additional award requirements. Does the applicant have new individuals involved with the grant (less than 1 year)? This includes anyone directly or indirectly involved with the grant operations and financial management, (i.e., coordinator, judge, financial personnel, etc.) New Individuals/SystemsNew Individuals/Systems : No What is the anticipated amount of program income you will collect during the fiscal year?: $5,000.00 If yes, include name and role within the program: Does this person handle any financial aspect of the grant? : If yes, please detail their involvement: Does the applicant have any new system changes within the past 12 months (system means in relation to purchasing an organization's system or systems for purchasing and contracting, including lease-or-buy decisions, the selection of contractors, analysis of quoted prices, negotiation of prices with contractors, placing and administering of orders, and expediting delivery of materials or services). : Yes If yes, please describe : Workday from Peoplesoft Audit For this section, an ?audit? is conducted by an independent, external auditor using generally accepted auditing standards (GAAS) or Generally Accepted GovernmentalFor this section, an ?audit? is conducted by an independent, external auditor using generally accepted auditing standards (GAAS) or Generally Accepted Governmental Auditing Standards (GAGAS), and results in an audit report with an opinion.Auditing Standards (GAGAS), and results in an audit report with an opinion. Has the applicant undergone any of the following types of audits (check all that apply): On the most recent audit, what was the auditor's opinion?: Were material weaknesses noted in the report?: Were the material weaknesses related to an SCAO grant? : 6 of 13 If the material weaknesses in question are not directly related to an SCAO grant, could the material weaknesses have an impact on SCAO? (e.g., bank reconciliation): Please specify the corrective action: Financial Management System Does the applicant's accounting system have the capability to identify the receipt and expenditure of awards funds separately for each SCAO award? : Yes Does the applicant?s accounting system have the capability to record expenditures for each SCAO award by the budget cost categories shown in the approved budget?: Yes Does the applicant?s accounting system have the capability to accurately track employees actual time spent performing work for each SCAO award, and to accurately allocate charges for employee salaries and wages for each SCAO award, and maintain records to support the actual time spent and specific allocation of charges associated with each applicant employee? : Yes Does the applicant?s accounting system include budgetary controls to preclude the applicant from incurring obligations or costs that exceed the amount of funds available under an SCAO award (the total amount of award as well the amount available in each budget cost category)? : Yes Is the applicant familiar with the ?cost principles? that apply to recent and future Federal awards, including the general and specific principles set out in 2 C. F. R Part 200? : No Procurement Does the applicant maintain written policies and procedures for procurement transactions that (Check all that apply): are designed to avoid unnecessary or duplicative purchases?,include standards of conduct that address conflicts of interest?,provide for analysis of lease verses purchase alternatives?,set out a process for soliciting goods and services? Are the applicant?s procurement policies and procedures designed to ensure that procurements are conducted in a manner that provides full and open competition to the extent practicable, and to avoid practices that restrict competition? : Yes 7 of 13 Do the applicant?s procurement policies and procedures require documentation of the history of a procurement, including the rationale for the method of procurement, selection of contract type, selection or rejections of contractors, and basis for the contract price?: Yes Does the applicant have written policies and procedures designed to prevent the applicant from entering into a procurement contract under an SCAO award with an entity or individual that is suspended or debarred from such contracts, including provisions for checking for suspended or debarred prior to award?: Yes Subrecipient Does the applicant have written policies and procedures, and/or guidance designed to ensure that any subawards made by the applicant under an SCAO award (1) clearly document applicable grant requirements, (2) are appropriately monitored by the applicant, and for Federal Grant Applicants (3) comply with the requirements in 2 C. F. R. Part 200 (see 2 C. F. R. 200.331)?: N/A- Applicant doesn't make subawards Is the applicant aware of the differences between subawards under SCAO awards and procurement contracts under SCAO awards, including the different roles and responsibilities associated with each? : N/A- Applicant doesn't make subawards Does the applicant have written policies and procedures designed to prevent the applicant from making a subaward under an SCAO award to an entity or individual who is suspended or debarred from such subaward, including provisions for checking for suspended or debarred prior to award?: N/A- Applicant doesn't make subawards Other Federal Risk Is the applicant designated ?high risk? by a federal grant-making agency? (High risk includes any status under which a federal awarding agency provides additional oversight due to the applicant?s past performance, or other programmatic or financial concerns with the applicant.): No List the agency and the reasons for : CertificationCertification Certification on behalf of the applicant (Must be made by the chief executive, executive director, chief financial officer, designated authorized representative (?AOR?), or other official with the requisite knowledge(Must be made by the chief executive, executive director, chief financial officer, designated authorized representative (?AOR?), or other official with the requisite knowledge 8 of 13 and authority).and authority). On behalf of the applicant, I certify to the State Court Administrative Office that the information provided above is complete and correct to the best of my knowledge. I have the requisite authority and information to make this certification on behalf of the applicant.: Yes Name*:Patricia Bates Title*:Program Coordinator Phone*:248 528 8584 Date*:04/17/2023 Budget PersonnelPersonnel PersonnelPersonnel Describe the personnel costs (i.e., wages) associated with the proposed project.Describe the personnel costs (i.e., wages) associated with the proposed project. Erika Saylor – FTE 2080 hours x ($36.32) – this includes estimated raises an employee may be eligible for in FY24. Erika’s time will be spent on DTC case management, 40 hours per week. Our DTC full-time probation officer is supported by the grant funding but other staff funded by Oakland County spend several hours of their week to coordinate, supervise (backup probation officer) and support DTC casework. It is estimated that the probation supervisor, who is also the DTC coordinator, spends approximately 60% of her time working on DTC administration between the two judges. Probation clerical staff also assists in DTC programming in addition to probation needs. In order to maintain our certification and consistently achieve best practices, we are requesting that our current full-time probation officer position be continued. Fringe BenefitsFringe Benefits Fringe BenefitsFringe Benefits Describe in detail each fringe benefit amount. Describe in detail each fringe benefit amount. If you are requesting funds in the ?Other? category, include a detailed description of those expenses.If you are requesting funds in the ?Other? category, include a detailed description of those expenses. Workers Comp $800.90 Group Life $196.45 NameName PositionPosition ComputationComputation RequestRequest Other Grant Or Funding SourceOther Grant Or Funding Source Local Cash ContributionLocal Cash Contribution Local In-Kind ContributionLocal In-Kind Contribution TotalTotal Erika SaylorErika Saylor Probation officerProbation officer 2080x36.322080x36.32 $75,556.88$75,556.88 $0.00$0.00 $0.00$0.00 $0.00$0.00 $75,556.88$75,556.88 $75,556.88 $0.00 $0.00 $0.00 $75,556.88 Types of Fringe Benefits to be ClaimedTypes of Fringe Benefits to be Claimed RequestRequest Other Grant Or FundingOther Grant Or Funding SourceSource Local CashLocal Cash ContributionsContributions In-KindIn-Kind ContributionsContributions TotalTotal Workers Comp, Group Life, Retire, Hospital, Soc Security, Dental, Disability,Workers Comp, Group Life, Retire, Hospital, Soc Security, Dental, Disability, Unemploy, opticalUnemploy, optical $40,381.55$40,381.55 $0.00$0.00 $0.00$0.00 $0.00$0.00$40,381.55$40,381.55 $40,381.55 $0.00 $0.00 $0.00$40,381.55 9 of 13 Retirement $18,745.61 Hospital $12,591.96 Social Security $5,780.09 Dental $857.04 Disability $1,208.91 Unemployment $75.56 Optical $125.04 ContractualContractual ContractualContractual Describe the contractual costs associated with the proposed project.Describe the contractual costs associated with the proposed project. Drug Testing – testing is the corner stone of a sobriety court and essential for monitoring sobriety. It is also very costly with monthly tests costing upwards of $500 per month per participant in the first four months of the program. The probation officer identifies which participants are struggling financially or the participant may request assistance. They must fill out a financial need form and document their monthly expenses. The Program Coordinator then reviews this information, discusses it with the supervising probation officer and authorizes or denies assistance. Those participants that are receiving assistance are reviewed monthly. Participants are also to be working on improving their financial situation and are referred to MiWorks or Kelly Services. Assistance can be for a one time test for those who are just short on cash one day, up to 100% assistance. Service to beService to be ProvidedProvided Contractor(s)Contractor(s)ComputationComputation RequestRequest Other Grant orOther Grant or FundingFunding SourcesSources Local CashLocal Cash ContributionContribution Local In-KindLocal In-Kind ContributionContribution TotalTotalSubrecipient/ContractorSubrecipient/Contractor TestingTesting ADAPT, House Arrest Services,ADAPT, House Arrest Services, Home Confinement, TAP, ResultsHome Confinement, TAP, Results please see narrativeplease see narrative $10,000.00$10,000.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $10,000.00$10,000.00ContractorContractor Peer RecoveryPeer Recovery CoachCoach Oakland County Health NetworkOakland County Health Network $31x225 hrs, plus$31x225 hrs, plus mileage $.50x500mileage $.50x500 milesmiles $7,225.00$7,225.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $7,225.00$7,225.00ContractorContractor CounselingCounseling RAC, River's Bend, Class ARAC, River's Bend, Class A $75/per session, 10$75/per session, 10 sessionssessions $900.00$900.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $900.00$900.00ContractorContractor EmotionalEmotional FreedomFreedom TechniqueTechnique Jill MassuraJill Massura 20 participants x $50, 220 participants x $50, 2 sessions yearlysessions yearly $2,000.00$2,000.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $2,000.00$2,000.00ContractorContractor Risk/NeedsRisk/Needs assessmentassessment pendingpending $225/used for 6$225/used for 6 users/yearusers/year $1,350.00$1,350.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $1,350.00$1,350.00ContractorContractor $21,475.00 $0.00 $0.00 $0.00 10 of 13 Generally it is 50% assistance for a monitored period of time. In FY23 a larger portion of our testing money is being applied to in-house random testing, above and beyond the participants random schedule.This affords us the opportunity to use more expensive panels that are not in our standard 10 panel tests so the participants do not have to bare the full cost of these more expensive panels. We plan to add Xylazine to the list of special panels and we switch them up with each in house testing session. The listed agencies provide urine drug screens, EtG, special single panel testing (Kratom for example). Drug screens and EtG – $25 to $41 Specific panel testing – $50 to $80 Comprehensive panels – $75 to $100 Electronic Monitoring in the form of transdermal alcohol devices TAD or SCRAM, or hand held Soberlink breath test machines. Some agencies agree to waive their Enrollment, which can be $50 and the fee for electronic monitoring $11/day. GPS $14/day. Peer Recovery Coach: an individual who has lived experience in receiving services and/or supports for a substance use condition. They serve as a guide to initiate, achieve and sustain long-term recovery from addiction including medication assisted, faith based, 12 step and other pathways to recovery. Ways in which they may serve DTC would be attendance at team meetings and sessions, communication with participants by telephone, text or email, taking participants or meeting them at support group meetings. Counseling – listed agencies provide outpatient, IOP or group counseling – $75/per session, 12 sessions. This funding is used for those who do not have insurance but may be in the process of applying for it, so there is no gap in services.. Emotional Freedom Technique or Tapping – 2 – 2 hour sessions per year for 20 participants each session, $50/participant, 2x per year Currently sending out to bid for a risk assessment tool and theses fees are based on costs we have researched to date. SuppliesSupplies SuppliesSupplies Type of SupplyType of Supply ComputationComputation RequestRequest Other Grant or FundingOther Grant or Funding SourcesSources Local CashLocal Cash ContributionContribution Local In-KindLocal In-Kind ContributionContribution TotalTotal Approved graduationApproved graduation itemsitems 4 graduations @$75/ceremony4 graduations @$75/ceremony $300.00$300.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $300.00$300.00 folders, greeting cardsfolders, greeting cards 50 participants, $550 participants, $5 $250.00$250.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $250.00$250.00 IncentivesIncentives phase advancement, All Star phase advancement, All Star up to $15x60, gradup to $15x60, grad gifts $25x30gifts $25x30 $1,650.00$1,650.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $1,650.00$1,650.00 $2,200.00 $0.00 $0.00 $0.00 11 of 13 Describe the supply costs associated with the proposed project.Describe the supply costs associated with the proposed project. Refreshments, and supplies such as cups, plates, napkins, and plastic cutlery, for pre-approved graduation ceremonies (not to exceed $75 per graduation ceremony) Program folders and greeting cards for participants (birthday, words of encouragement etc.) All Star, phase advancement and graduate gifts Travel and TrainingTravel and Training Travel and TrainingTravel and Training Describe the travel and training costs associated with the proposed project.Describe the travel and training costs associated with the proposed project. Registration for five for the MATCP annual conference Lansing MI – $1775, hotel room $85/night for 4 rooms for 2 nights – $680, per diem $64 for 5 people for 2 days – $640, mileage from Troy to Lansing round trip 168 miles x 4 vehicles at $.655 – $440, parking for 4 vehicles for 2 nights at $15/night – $120 Registration for two for the NADCP annual conference Anaheim CA– $1590, 2 round trip flights $1360, hotel $85/night for 2 room over 4 nights – $680, per diem $74 for 2 over 3 days and $55 for two for 1 day and last day of travel – $660, airport transfers $100 to and from total, mileage to and from Detroit Metro Airport 2 vehicles 72 miles round trip $.655 – $94, parking at DTW $12/day for 2 vehicles over 5 days – $120 Registration for two for NADCP Judges training Oklahoma City, OK– $1700, 2 round trip flights $810, hotel $85/night for 3 rooms over 4 nights – $680, per diem $64 for 2 over 3 days and $48 for two for 1 and last day of travel – $576, airport transfers $100 to and from total, mileage to anf from DTW 2 vehicles 72 miles round trip .$.655, $94 parking at DTW $12/day for 2 vehicles over 5 days = $120 For the Risk Assessment Tool – these sre the costs we are researched to date. Indirect CostIndirect Cost Please upload the documentation that supports your negotiated rate (state and local government rate agreement or general ledger that includes all operating costs for thePlease upload the documentation that supports your negotiated rate (state and local government rate agreement or general ledger that includes all operating costs for the de minimis rate or to request a negotiated a rate).de minimis rate or to request a negotiated a rate). Supporting Documentation: Please upload the certification of indirect cost if you are using the de minimis rate or if you are requesting a negotiated rate from SCAO. (Certificate of Indirect CostPlease upload the certification of indirect cost if you are using the de minimis rate or if you are requesting a negotiated rate from SCAO. (Certificate of Indirect Cost template can be found above).template can be found above). Certificate of Indirect (F&A) Costs: Describe the process for determining your indirect cost including calculations. Describe the process for determining your indirect cost including calculations. Describe all costs that are included in the base for determining the rate.Describe all costs that are included in the base for determining the rate. Type of Travel or TrainingType of Travel or Training ComputationComputation RequestRequest Other Grant orOther Grant or Funding SourcesFunding Sources Local CashLocal Cash ContributionContribution Local In-KindLocal In-Kind ContributionContribution TotalTotal MATCP MATCP 5/8-5/9/24 Lansing MI5/8-5/9/24 Lansing MI registration $355, lodging $85, per diem $64,registration $355, lodging $85, per diem $64, mileage $.65, park $15/nightmileage $.65, park $15/night $3,655.00$3,655.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $3,655.00$3,655.00 NADCP National Conference 5/22-NADCP National Conference 5/22- 5/24/24 Anaheim CA5/24/24 Anaheim CA please see narrativeplease see narrative $4,644.00$4,644.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $4,644.00$4,644.00 NADCP Judge training 11/28-12/1/23NADCP Judge training 11/28-12/1/23 Oklahoma City OKOklahoma City OK please see narrativeplease see narrative $4,080.00$4,080.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $4,080.00$4,080.00 Training to use risk assessment toolTraining to use risk assessment tool 6 users, $500 each6 users, $500 each $3,000.00$3,000.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $3,000.00$3,000.00 $15,379.00 $0.00 $0.00 $0.00 st st 12 of 13 Indirect CostIndirect Cost Total BudgetTotal Budget Type of Indirect CostType of Indirect Cost PercentagePercentage RequestRequest No Data for TableNo Data for Table Budget CategoryBudget Category RequestRequest Other Grant or Funding SourcesOther Grant or Funding Sources Local Cash ContributionsLocal Cash Contributions In-Kind ContributionsIn-Kind Contributions Total CostTotal Cost TotalTotal $154,992.43$154,992.43 $0.00$0.00 $0.00$0.00 $0.00$0.00 $154,992.43$154,992.43 13 of 13 REPORT TO THE CHAIRPERSON, OAKLAND COUNTY BOARD OF COMMISSIONERS BY: Fiscal Services Division IN RE: 52-4 DISTRICT COURT (TROY) - FY 2024 MICHIGAN DRUG COURT GRANT PROGRAM (MDCGP) - APPLICATION The Fiscal Services Division has reviewed the above referenced grant application and finds: 1. Application is made to the State Court Administrative Office (SCAO) for the FY 2024 Michigan Drug Court Grant Program (MDCGP) for the period October 1, 2023 through September 30, 2024. 2. This is the eleventh (11th) year of the application for this grant. 3. The 52-4 District Court’s Drug Therapy Court (DTC) targets high-risk, substance abusing, repeat offenders. The mission of the DTC is to provide a coordinated continuum of care of substance abuse services through judicial supervision, case management, and treatment while improving the safety of the community and supplying offenders with the tools to pursue a life free of crime and substance abuse. 4. The application is requesting total SCAO grant funding of $154,992.43. 5. The application seeks continuation of one (1) SR, FTE, Probation Officer (#3020505-11892). 6. The application is also requesting continuation funding for contractual services in the amount of $21,475.00, supplies in the amount of $2,200.00 as well as travel and training in the amount of $15,379.00. 7. Application and acceptance of this grant does not obligate the County to any future commitment and continuation of the Special Revenue positions in the grant are contingent upon continued future levels of grant funding. Informational Copy: Public Health and Safety Committee Finance Committee Return to Agenda