HomeMy WebLinkAboutReports - 2023.05.11 - 38210
AGENDA ITEM: Acceptance from the Federal Emergency Management Agency for the Hazard
Mitigation Grant Program
DEPARTMENT: Emergency Management & Homeland Security
MEETING: Board of Commissioners
DATE: Thursday, May 11, 2023 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2023-2815
Motion to accept grant funding from the Federal Emergency Management Agency for the 4494.09-P
Hazard Mitigation Grant Program in the amount of $162,000 through the Michigan Department of
State Police, Emergency Management and Homeland Security Division, with a $18,000 required
county match for total program funding of $180,000 for the period August 5, 2021 through February
1, 2026; and to authorize the Chair of the Board of Commissioners to execute the grant agreement;
further to amend the FY 2023 budget as detailed in the attached Schedule A.
ITEM CATEGORY SPONSORED BY
Grant Penny Luebs
INTRODUCTION AND BACKGROUND
The Robert T. Stafford Disaster Relief and Emergency Assistance Hazard Mitigation Grant Program
administered by the Federal Emergency Management Agency provides grants to implement long-
term hazard mitigation measures before and after a disaster. To remain eligible to receive mitigation
monies, Oakland County is required to prepare a Hazard Mitigation Plan 4494.09-P for the County
and all communities in the County. The Plan is a tool for reducing the risks from natural and
manmade hazards and for providing a guide to commit resources that will reduce the efforts of the
hazard. A local Hazard Mitigation Plan is created and adopted by the community and describes the
ways that the community will be protected from hazards that may affect it. Oakland County is
receiving $162,000 in grant funding to hire a company to assist in the creation and approval of the
Hazard Mitigation plan. The required 10% in kind match of $18,000 will be met with staff salary to
support the selected contracted vendor, ensure all grant requirements are met and complete all
required paperwork. The grant agreement period will be from August 5, 2021 to February 1, 2026.
The grant agreement has completed the Grant Review Process according to the Board of
Commissioners Grant Acceptance Procedures. The Chair of the Board is authorized to approve any
grant extensions or changes within fifteen percent (15%) of the original award. The acceptance of
this grant does not obligate the County to any future commitment and continuation of this program is
contingent upon continued future levels of grant funding.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
Thom Hardesty, Director Emergency Management & Homeland Security-APP
Robert Seeley, Chief Emergency Management Public Services
ITEM REVIEW TRACKING
Penny Luebs, Board of Commissioners Created/Initiated - 5/12/2023
AGENDA DEADLINE: 05/11/2023 6:00 PM
ATTACHMENTS
1. EMCE_2023 Harzard Mitigation Grant_Schedule A
2. Grant Acceptance Sign-Off
3. HMGP_Packet
COMMITTEE TRACKING
2023-05-02 Public Health & Safety - Forward to Finance
2023-05-03 Finance - Recommend to Board
2023-05-11 Board of Commissioners - Adopted
Motioned by: Commissioner Angela Powell
Seconded by: Commissioner Robert Hoffman
Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen
Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Janet
Jackson, Gary McGillivray, William Miller III, Yolanda Smith Charles, Charles Cavell, Brendan
Johnson, Ajay Raman (18)
No: None (0)
Abstain: None (0)
Absent: Marcia Gershenson (1)
Passed
Oakland County, Michigan
EMERGENCY MANAGEMENT AND COMMUNITY ENGAGEMENT / EMERGENY MANAGEMENT DIVIDION - FY2023 HAZARD MITIGATION GRANT
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)
Cost Center
(CCN) #
Account #
(RC/SC)
Program #
(PRG)
Grant ID (GRN)
#
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2023
Amendment
FY 2024
Amendment
FY 2025
Amendment
R General Fund Grants Emergency Management FND10101 CCN1110101 RC610313 PRG11585 GRN-1004122 610000 Federal Operating Grants $162,000 $-$-
Total Revenues $162,000 $-$-
E General Fund Grants Emergency Management FND10101 CCN1110101 SC731458 PRG11585 GRN-1004122 730000 Professional Services $162,000 $-$-
Total Expenditures $162,000 $-$-
GRANT REVIEW SIGN-OFF – Emergency Management & Homeland Security Department /
Emergency Management Division
GRANT NAME: FY2023 Hazard Mitigation Grant Program (HMGP)
FUNDING AGENCY: Michigan State Police/Emergency Management and Homeland Security Division
DEPARTMENT CONTACT PERSON: Robert Seeley 248-858-5080
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 04/14/2023
Please be advised the captioned grant materials have completed internal grant review. Below are the returned
comments.
The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include
this sign-off and the grant agreement/contract with related documentation) may be requested to be placed on the
agenda(s) of the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Sheryl Johnson (04/11/2023)
Human Resources:
Approved by Human Resources. No position impact – Heather Mason (04/10/2023)
Risk Management:
Approved. The Flood Insurance requirement for flood zone construction projects does not apply to the hiring of a
consultant. No other insurance requirements detailed in documentation. – Robert Erlenbeck (04/10/2023)
Corporation Counsel:
Approved– Heather Lewis (04/10/2023)
00 – GRANT AGREEMENT REFERENCE GUIDE
Grant Agreement Reference Guide
Hazard Mitigation Grant Program (HMGP),
Each number below corresponds to a document attached to the eMail.
FOR QUESTIONS, EMAIL: KLONTA@MICHIGAN.GOV
1.FEDERAL AWARD ID COVER PAGE – A summary of your grants Federal Award information. It
contains subrecipient name, grant name, vendor number, Federal Award ID of the grant, when the
grant was awarded, your DUNS number, Period of Performance, and grant amounts. The “Cumulative
Amount of Federal Award to MSP/EMHSD” is the total amount awarded, to date, to the recipient, MSP.
Your Award amount is listed directly above this number, the "Federal Funds Obligated by this Action
amount.
2.ELECTRONIC CHECKLIST – A Checklist of all required documentation to be printed, completed,
signed, and returned to MSP/EMHSD.
3.GRANT AGREEMENT COVER LETTER – A Cover Letter for your grant agreement. It indicates who
to contact with questions and who to send completed documentation to.
4.GRANT AGREEMENT – This is your Grant Agreement. It provides the approved scope of work,
Federal Award amounts, Local Match requirements, Total Project amounts, and other grant specific
information. You will be required to print, sign on the last page, scan and return to MSP/EMHSD as a
part of the checklist mentioned above. You will keep the original signed documentation for your
records.
5.SUMMARY OF ASSURANCES CHECKLIST – FEMA FORM 20-16
6.ASSURANCES – NON-CONSTRUCTION – FEMA FORM 20-16A
7.ASSURANCES – CONSTRUCTION – FEMA FORM 20-16B
8.CERTIFICATION OF LOBBYING, SUSPENSION, DEBARMENT, AND DRUG FREE WORKPLACE –
FEMA FORM 20-16C
9.SF-LLL – DISCLOSURE OF LOBBYING ACTIVITIES
10.EMHSD-053 – AUDIT CERTIFICATION FORM
11.W-9 – IRS REQUEST FOR TAXPAYER ID NUMBER AND CERTIFICATION
12.EMHSD-RA – SUBRECIPIENT RISK ASSESSMENT CERTIFICATION
Please submit all Grant Agreement Documentation and Questions to:
Audrey Klont
KlontA@Michigan.gov
REV (03/2023)
Pre-Disaster Mitigation Grant Program (PDM), and
Building Resilient Infrastructure and Communities (BRIC) grants.
FEDERAL AWARD IDENTIFICATION
Subrecipient Name: Grant Name:
CFDA Number: Subrecipient IRS/Vendor
Number:
Federal Award Identification Number (FAIN): Federal Award Date:
Subrecipient UEI-EFT Code: Subaward Performance Period:
From: To:
Research & Development: Funding: Total:
Federal Funds Obligated by this Action:
Indirect Cost Rate: Total Federal Funds Obligated to Subrecipient:
Total Amount of the Federal Award
Committed to Subrecipient:
Federal Award Project Description:
Details:
Federal Awarding Agency:
Federal Emergency Management Agency
Region V
536 South Clark Street, 6th Floor
Chicago, Illinois 60605
Pass-Through Entity (Recipient) Name:
Michigan State Police,
Emergency Management
and Homeland Security Division
PO Box 30634
Lansing, Michigan 48909
MICHIGAN STATE POLICE
Emergency Management
and Homeland Security Division
Grant Agreement Federal Award ID
EMHSD-FAID
(REV 03/2023)
SUBRECIPIENT CHECKLIST
4494-DR-MI
HAZARD MITIGATION GRANT PROGRAM (HMGP)
GRANT AGREEMENT
CFDA No: 97.039
Complete forms as listed in the checklist and return to MSP/EMHSD.
THE SUBGRANTEE WILL NOT BE REIMBURSED FUNDS UNTIL ALL REQUIRED SIGNED DOCUMENTS ARE RECEIVED
1.Grant Agreement.
The grant agreement is enclosed.
Please print a copy and sign on the last page. Retain the original signed documents for your
records, scan the documents and return to MSP/EMHSD at the eMail above.
2.FEMA Form 20-16, Summary Sheet for Assurances and Certifications
3.FEMA Form 20-16A, Assurances Non-Construction Programs
4.FEMA Form 20-16B, Assurances Construction Programs
5.FEMA Form 20-16C, Certifications Regarding Lobbying; Debarment, Suspension and Other
Responsibility Matters; and Drug-Free Workplace Requirements
6.SF LLL, Disclosure of Lobbying Activities (if applicable)
7.W9, Request for Taxpayer Identification Number and Certification
8.EMHSD-053, Audit Certification
9.EMHSD-RA, Subrecipient Risk Assess
ment Certification
POST REIMBURSEMENT REQUIREMENTS:
The Subrecipient is required to participate, with the recipient, in an on-site monitoring of financial documents. Retain
financial records, supporting documents, and all other records pertinent to the grant for at least three (3) years after the
grant is closed by the awarding federal agency. Be sure to comply with Single Audit requirements of Subpart F of 2 CFR
200.
If required, the Subrecipient shall submit an audit copy to:
Michigan Department of State Police Grants and
Community Services Division
PO Box 30634
Lansing, Michigan 48909
EMHSD-SRCL-4494
(REV 03/2023)
To receive payments from the State of Michigan, the Subrecipient must be registered as a vendor. To register or
check an account's current EFT information, visit the State of Michigan SIGMA Vendor Self Service (VSS) online at
https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService. Failure to maintain an active vendor account could
delay reimbursement payments.
REIMBURSEMENT INFORMATION:
EMERGENCY MANAGEMENT AND HOMELAND SECURITY DIVISION ● 7150 HARRIS DRIVE ● DIMONDALE, MICHIGAN 48821
MAILING ADDRESS ● P.O. BOX 30634 ● LANSING, MICHIGAN 48909
www.michigan.gov/emhsd ● 517-284-3745
STATE OF MICHIGAN
DEPARTMENT OF STATE POLICE
LANSING
GRETCHEN WHITMER
GOVERNOR
COL. JOSEPH M. GASPER
DIRECTOR
March 24, 2023
Mr. Michael Kamenec
Emergency Management Specialist
Oakland County Emergency Management
1200 North Telegraph Road, Building 47W
Pontiac, Michigan 48341
Dear Mr. Kamenec:
Enclosed is the 4494 Hazard Mitigation Grant Program grant agreement package for Oakland County’s
Hazard Mitigation Planning grant. Please sign and return the required grant documentation listed on the
enclosed Subrecipient Checklist to our office via email:
Attention: Ms. Audrey Klont
Emergency Management and Homeland Security Division
Michigan Department of State Police
GilbertA6@Michigan.gov
Please note, the hazard mitigation plan being updated with this grant will be reviewed under an updated
Federal Emergency Management Agency Local Mitigation Planning Policy Guidance which goes into
effective April 19, 2023. If you have any questions regarding this correspondence, please contact
Ms. Audrey Klont at 517-243-7873 or KlontA@Michigan.gov.
Sincerely,
Capt. Kevin Sweeney, Commander
Emergency Management
and Homeland Security Division
Enclosures (12)
cc: Lt. Timothy Ketvirtis
State of Michigan
Hazard Mitigation Assistance
Grant Agreement for DR-4494-MI
Hazard Mitigation Grant Program (HMGP)
Period of Performance Expires: February 1, 2026
CFDA Number: 97.039
Project Number: HMGP 4494.09
This DR-4494-MI Hazard Mitigation Grant Program (HMGP) grant agreement is hereby entered into between the
Michigan Department of State Police (MSP), Emergency Management and Homeland Security Division (EMHSD)
(hereinafter called the Recipient), and
OAKLAND COUNTY
(hereinafter called the Subrecipient)
I. Purpose
The purpose of this grant agreement is to assist the Subrecipient in the implementation of HMGP 4494.09
(hereinafter called the Project) -- a project to provide supplementary financial assistance for the implementation of
cost-effective hazard mitigation measures that will permanently reduce or eliminate the long-term risk to human life
and property from natural, technological, or human-caused disasters and their effects. The HMGP Grant program
funding is awarded by the Federal Emergency Management Agency (FEMA) and is administered by the Recipient.
II. Objective
The principal objective of this Grant Agreement is to provide financial assistance to the Subrecipient. The
Subrecipient must complete the approved measures detailed in the attached 4494 HMGP formal application
submitted by the Subrecipient and summarized as follows: This subgrant is for the update of the multi-jurisdictional
hazard mitigation plan for Oakland County. The process for updating the existing multi-jurisdictional hazard
mitigation plan will be consistent with the FEMA “Local Multi-hazard Mitigation Planning Guidance” document,
which can be found at http://www.fema.gov. This subgrant award must result in the updated multi-jurisdictional
plan for Oakland County, meet the hazard mitigation planning requirements set forth in 44 CFR Part 201, be
approved by FEMA, and be locally adopted by participating jurisdictions prior to the expiration of this Grant
Agreement.
No changes to the approved scope of work (approved measures) can be implemented without prior FEMA
approval. Failure to obtain FEMA approval prior to implementing a modified scope of work may result in
cancellation of the grant and repayment of federal funds. Requests for changes to the scope of work must be
made to FEMA through the Recipient and supported by adequate justification to be processed. All expenses,
including local match, must be appropriately documented and reasonable to be eligible for reimbursement.
Expenses that are not related to the approved scope of work and budget are not eligible for reimbursement under
the provisions of this grant agreement. Line items in the approved cost estimate (from the attached 4494 HMGP
application) may not fluctuate by more than 10% without prior approval from FEMA.
III. Statutory Authority
This grant agreement is made pursuant to the HMGP, Section 404 of the Robert T. Stafford Disaster Relief and
Emergency Assistance Act (42 United States Code [U.S.C.] § 5170c).
The Subrecipient agrees to comply with all HMGP requirements in accordance with the Hazard Mitigation
Assistance (HMA) Fiscal Year (FY) 2015 Guidance, located at: http://www.fema.gov. The Subrecipient also agrees
to comply with regulations, including but not limited to the following, as applicable:
4494 Hazard Mitigation Grant Program
4494.09 Oakland County – HM Plan Updates
Page 2 of 8
A. Administrative Requirements
1. 2 CFR, Part 200 of the Code of Federal Regulations (CFR), Uniform Administrative Requirements,
Cost Principles, and Audit Requirement for Federal Awards located at http://www.ecfr.gov.
2. 44 CFR, Part 10, Environmental Considerations.
[The above referenced Code of Federal Regulations (CFR) documents are online at http://www.ecfr.gov].
B. Audit Requirements and Other Assessments
1. Public Law 112-248, Improper Payments Elimination and Recovery Improvement Act (IPERIA) of
2012.
IV. HMGP Award Amount and Restrictions
The FEMA has approved an obligated amount for this project in the amount of: $ 162,000.00
Total Non-Federal Share Amount: $ 18,000.00
Total 4494 HMGP Federal Share Amount: $ 162,000.00
Total Approved Project Amount: $ 180,000.00
Total Subrecipient Management Cost: $ 0.00
The Subrecipient shall provide at least 10% matching funds from nonfederal sources. Approval of in-kind match is
at the sole discretion of the Recipient; the Recipient reserves the right to deny or adjust in-kind match, if necessary.
(Community Development Block Grant funds, though federal in origin, lose their federal identity and are an
acceptable matching source.)
Federal assistance is made available within the limits of funds available from Congressional appropriations for such
purposes in accordance with the Stafford Act, Executive Orders 12148 and 12873, appropriate regulations found in
Title 44 of the Code of Federal Regulations (CFR), as amended and currently applicable FEMA grant guidance.
Federal funds provided under the Stafford Act for HMGP are limited to a maximum of 90% of the total eligible costs.
If there is a cost under-run for the project, final reimbursement for the federal share of the project costs will be
adjusted based on actual costs of the project. Subrecipient shall provide the required non-federal matching
funds.
In accordance with the HMA FY 2015 Unified Guidance, the following types of post-award changes to approved
budget (from the 4494 HMGP formal application submitted by the Subrecipient) will require the prior written
approval of FEMA:
Non-construction projects
• Adjustments of more than 10% in any direct cost categories for grants with a federal share that exceeds
$100,000.
• Any change that would result in the need for additional federal funding.
Construction projects
• Any changes to access contingency funds and rebudget to another direct cost category.
• Any change that would result in the need for additional federal funding.
Jurisdictions with FEMA-approved mitigation plans that have been formally adopted in accordance with FEMA
regulations by the end of the period of performance (see section XII) are not subject to recoupment of funds. The
FEMA will recoup mitigation planning grant funds for grants that do not meet the deliverable criteria of an adopted,
FEMA-approved mitigation plan by the end of the period of performance.
4494 Hazard Mitigation Grant Program
4494.09 Oakland County – HM Plan Updates
Page 3 of 8
The amount recouped will be based on the following guidelines:
• Jurisdictions with plans that have been approved pending adoption by FEMA, but are not yet formally
adopted (in accordance with FEMA regulations) by the end of the period of performance, must return a
minimum of 10% of the grant award;
• Jurisdictions with plans that have been reviewed by FEMA, but require changes in order to meet the
minimum requirements, must return a minimum of 25% of the grant award if the required changes have not
been made by the end of the period of performance; and
• Jurisdictions with plans that have not been submitted to FEMA for review by the end of the period of
performance must return 100% of the grant award.
In an effort to avoid recoupment of funds, the Subrecipient must submit a draft version of the revised local hazard
mitigation plan to the Recipient no later than six months prior to the end of the Period of Performance for this grant
agreement. This allows for an adequate amount of time for review of the draft plan by Grantee planning staff,
FEMA planning staff, completion of any necessary edits to meet FEMA requirements, and the formal adoption of
the plan by the Subrecipient within the Period of Performance of this grant agreement.
V. Responsibilities of the Subrecipient
4494 HMGP funds must supplement, not supplant, state or local funds. Federal funds will be used to
supplement existing funds and will not replace (supplant) funds that have been appropriated for the same purpose.
Potential supplanting will be carefully reviewed in the application review, in subsequent monitoring, and in the audit.
The Subrecipient may be required to supply documentation certifying that it did not reduce non-federal funds
because of receiving federal funds. Federal funds cannot be used to replace a reduction in non-federal funds or
solve budget shortfalls in general fund programs.
The Subrecipient agrees to comply with all applicable federal and state regulations including, but not limited to, the
following:
A. In addition to this grant agreement, the Subrecipient shall complete, sign, and submit to the Recipient the
following documents, which are incorporated by reference into this grant agreement:
1. Standard Assurances;
2. Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-
Free Workplace Requirement;
3. Audit Certification (EMHSD-053);
4. Request for Taxpayer Identification Number and Certification (W-9);
5. Other documents that may be required by federal or state officials.
B. The 4494 HMGP covers eligible costs incurred only during the period of performance (see section XII).
Allowable costs are only those specifically detailed in the attached 4494 HMGP formal application
submitted by the Subrecipient. For costs incurred during the pre-award period, only those that are
specifically identified in the grant application as “pre-award” costs are eligible for reimbursement.
C. Make all purchases and/or procure services in accordance with 2 CFR, Part 200 of the Code of Federal
Regulations (CFR), grant guidance and local purchasing/procurement policies.
D. The Subrecipient shall comply with all applicable codes, standards, and permitting requirements that
pertain to this project and shall provide maintenance, as appropriate and required, for the life of the Project.
E. The Subrecipient agrees to prepare the Request for Reimbursement of Mitigation Project Expenses form
and all required attached documentation, including all required authorized signatures, and submit these to
the Recipient.
F. Submit quarterly progress reports to the Recipient on the status of all approved projects. The due dates for
quarterly progress reports are detailed in Section VII of this agreement.
G. Comply with applicable financial and administrative requirements set forth in the current edition of 2 CFR,
Part 200 of the Code of Federal Regulations (CFR), Uniform Administrative Requirements, Cost Principles,
and Audit Requirement for Federal Awards located at http://www.ecfr.gov.
4494 Hazard Mitigation Grant Program
4494.09 Oakland County – HM Plan Updates
Page 4 of 8
H. Environmental and Historic Preservation Compliance: The federal government is required to consider the
potential impacts to the human and natural environment of projects proposed for federal funding. The
Environmental and Historic Preservation (EHP) Program engages in a review process to ensure that
federally funded activities comply with various federal laws. The goal of these compliance requirements is
to protect our nation’s water, air, coastal, wildlife, agricultural, historical, and cultural resources. The
Subrecipient shall not undertake any project having the potential to impact EHP resources without prior
approval. Any activities that have been initiated without the necessary EHP review and approval will result
in a non-compliance finding and will not be eligible for federal funding. All necessary permits must be
obtained for the project and are the responsibility of the Subrecipient. The project must be implemented in
conformance with 44 CFR, Part 9, Floodplain Management and Protection of Wetlands, 44 CFR, Part 10
Environmental Considerations, and the environmental conditions that have been identified through the
National Environmental Policy Act review. These conditions can be found in one or more of the following
FEMA documents:
• Record of Environmental Consideration (REC);
• Categorical Exclusion (“CATEX") Letter/Memo;
• Environmental Assessment;
• Finding of No Significant Impact.
VI. Responsibilities of Recipient
The Recipient, in accordance with the general purposes and objectives of this grant agreement, will:
A. Administer the 4494 HMGP in accordance with all applicable federal and state regulations and guidelines
and provide quarterly reports documenting this administration.
B. Provide direction and technical assistance to the Subrecipient.
C. Provide to the Subrecipient any special report forms and reporting formats (templates) required for
operation of the program.
D. Reimburse the Subrecipient, in accordance with this grant agreement, based on appropriate documentation
submitted by the Subrecipient.
E. At its discretion, independently or in conjunction with FEMA, may conduct random on-site reviews with
Subrecipient.
VII. Subrecipients Reporting Procedures
Submit quarterly progress reports to the Recipient on the status of all funding using the Hazard Mitigation
Assistance Quarterly Progress Report Microsoft Form link, which will be sent via email by EMHSD on a quarterly
basis. Quarterly progress reports are required whether or not expenditures are incurred.
Failure by the Subrecipient to fulfill quarterly reporting requirements as required by the grant may result in the
suspension of grant activities until reports are received.
Reporting periods and due dates for each year are as follows:
1st Quarter: October 1st through December 31st Due January 15th
2nd Quarter: January 1st through March 31st Due April 15th
3rd Quarter: April 1st through June 30th Due July 15th
4th Quarter: July 1st through September 30th Due October 15th
Quarterly progress reports are to be submitted by the 15th of the month following the end of each quarter.
Quarterly progress reports should be submitted via the provided Microsoft Form link unless the Subrecipient is
otherwise notified by the Recipient. Reimbursement requests are not required to be submitted with quarterly
progress reports.
4494 Hazard Mitigation Grant Program
4494.09 Oakland County – HM Plan Updates
Page 5 of 8
VIII. Payment Procedures
The Subrecipient agrees to prepare the Request for Reimbursement of Mitigation Project Expenses form and all
required attached documentation, including all required authorized signatures, and submit these to the Recipient.
Completed reimbursement requests should be submitted via email (to: MSP-EMHSD-Hazard-Mitigation-
Grants@Michigan.gov). Reimbursement request forms can be found under “HMA Forms” at this link
https://www.michigan.gov/msp/divisions/emhsd/grant-programs/forms-accordion.
Recipient’s timely receipt and verification of all required documentation is a condition of payment.
Recipient’s may pursue all available remedies for the recoupment of any advance payments that have been
inadequately documented or determined by the Recipient to have been improperly made or expended for
any reason.
Subject to the exercise of Recipients sole discretion, three types of payments may be made to the Subrecipient for
this Project:
A. If the Subrecipient provides Recipient with a letter indicating the amount of reimbursement requested along
with completed reimbursement request forms, as well as supporting documentation demonstrating the total
expenditures to date for eligible Project activities, the Subrecipient may, at Recipient’s sole discretion,
receive reimbursement of eligible expenditures of up to 75% of the federal share of the grant. Recipient
will review the expenditures and make payment of no more than 75% of total eligible expenditures to date.
Prior to project completion, Recipient will pay to the Subrecipient no more than a total (including all
advance and reimbursement payments) of 75% of the federal share of the grant.
B. Upon the Subrecipient’s completion of the Project, Recipient will inspect the Project and review all
expenditures for eligibility prior to making final payment to the Subrecipient. To receive final payment, the
Subrecipient shall provide the Recipient with a letter indicating the project is complete. Along with the
letter, provide completed reimbursement request forms that include the total expenditures for the project,
and separate documentation supporting each total expenditure.
C. In rare circumstances only, if the Subrecipient provides the Recipient with a letter outlining the immediate
need for an advance payment and the amount of the requested advance, the Subrecipient may (at the
Recipient’s sole discretion) receive an initial advance payment of up to 50% of the Subrecipient’s federal
share of the grant. Pursuant to federal regulations, the Subrecipient shall minimize the time between the
receipt of advance funds and disbursement of those funds for eligible expenditures. Any interest is earned
over $500 must promptly, but at least quarterly, be remitted to:
Michigan State Police,
Emergency Management and Homeland Security Division,
Grants and Financial Management Section,
P.O. Box 30634
Lansing, Michigan 48909
The Subrecipient may keep interest amounts up to $500 per year for administrative expenses.
D. No payment will be made unless all quarterly reports have been submitted and are up to date.
IX. Employment Matters
Subrecipient shall comply with Title VI of the Civil Rights Act of 1964, as amended; Title VIII of the Civil Rights Act
of 1968; Title IX of the Education Amendments of 1972 (Equal Opportunity in Education Act); the Age
Discrimination Act of 1975; Titles I, II and III of the Americans with Disabilities Act of 1990; the Elliott-Larsen Civil
Rights Act, 1976 PA 453, as amended, MCL 37.2101 et seq.; the Persons with Disabilities Civil Rights Act, 1976
PA 220, as amended, MCL 37.1101 et seq., and all other federal, state and local fair employment practices and
equal opportunity laws and covenants. The Subrecipient shall not discriminate against any employee or applicant
for employment, to be employed in the performance of this grant agreement, with respect to his or her hire, tenure,
terms, conditions, or privileges of employment; or any matter directly or indirectly related to employment because of
his or her race, religion, color, national origin, age, sex, height, weight, marital status, limited English proficiency, or
4494 Hazard Mitigation Grant Program
4494.09 Oakland County – HM Plan Updates
Page 6 of 8
handicap that is unrelated to the individual’s ability to perform the duties of a particular job or position. The
Subrecipient agrees to include in every subcontract entered into for the performance of this grant agreement this
covenant not to discriminate in employment. A breach of this covenant is a material breach of the grant agreement.
The Subrecipient shall ensure that no subcontractor, manufacturer, or supplier of the Subrecipient for projects
related to this grant agreement appears on the Federal Excluded Parties List System located at
https://www.sam.gov.
X. Limitation of Liability
The Recipient and Subrecipient to this grant agreement agree that each must seek its own legal representative and
bear its own costs, including judgments, in any litigation that may arise from performance of this contract. It is
specifically understood and agreed that neither party will indemnify the other party in such litigation.
This is not to be construed as a waiver of governmental immunity for either party.
XI. Third Parties
This grant agreement is not intended to make any person or entity, not a party to this grant agreement, a third-party
beneficiary hereof or to confer on a third party any rights or obligations enforceable in their favor.
XII. Grant Agreement Period
This grant agreement is in full force and effect from August 5, 2021 (the date of Presidential announcement of
Coronavirus 2019 Major Disaster Declarations authorization of HMGP funding) to February 1, 2026. No costs
eligible under this grant agreement shall be incurred before the starting date of this grant agreement, except for
those costs specifically identified in the grant application as eligible “pre-award” costs. This grant agreement
consists of two identical sets, simultaneously executed; each is considered an original having identical legal effect.
This grant agreement may be terminated by either party by giving thirty (30) days written notice to the other party
stating reasons for termination and the effective date, or upon the failure of either party to carry out the terms of the
grant agreement. Upon any such termination, the Subrecipient agrees to return to the Recipient any funds not
authorized for use, and the Recipient shall have no further obligation to reimburse the Subrecipient.
Effective Dates:
- Period of Performance: August 5, 2021, to February 1,2026.
- Eligibility period for pre-award costs: No pre-award costs approved.
- Eligibility period for regular grant costs: March 10, 2023, to February 1, 2026.
- End of Period of Performance: February 1, 2026.
XIII. Entire Grant Agreement
This grant agreement is governed by the laws of the State of Michigan and supersedes all prior agreements,
documents, and representations between Recipient and Subrecipient, whether expressed, implied, or oral. This
grant agreement constitutes the entire agreement between the parties and may not be amended except by written
instrument executed by both parties prior to the termination date set forth in Section XII above. No party to this
grant agreement may assign this grant agreement or any of his/her/its rights, interest, or obligations hereunder
without the prior consent of the other party. Subrecipient agrees to inform Recipient in writing immediately of any
proposed changes of dates, budget, or services indicated in this grant agreement, as well as changes of address or
personnel affecting this grant agreement. Changes in dates, budget, or services are subject to prior written
approval of Recipient. If any provision of this grant agreement shall be deemed void or unenforceable, the
remainder of the grant agreement shall remain valid.
The Recipient may suspend or terminate subrecipient funding, in whole or in part, or other measures may be
imposed for any of the following reasons:
• Failure to expend funds in a timely manner consistent with the grant milestones, guidance, and
assurances.
• Failure to comply with the requirements or statutory objectives of federal or state law.
4494 Hazard Mitigation Grant Program
4494.09 Oakland County – HM Plan Updates
Page 7 of 8
• Failure to make satisfactory progress toward the goals or objectives set forth in the Subrecipient
application.
• Failure to follow grant agreement requirements or special conditions.
• Proposal or implementation of substantial plan changes to the extent that, if originally submitted, the project
would not have been approved for funding.
• Failure to submit required reports.
• Filing of a false certification in the application or other report or document.
• Failure to adequately manage, monitor or direct the grant funding activities of their Subrecipients.
Before acting, the Recipient will provide the Subrecipient reasonable notice of intent to impose corrective measures
and will make every effort to resolve the problem informally.
XIV. Business Integrity Clause
The Recipient may immediately cancel the grant without further liability to the Recipient or its employees if the
Subrecipient, an officer of the Subrecipient, or an owner of a 25% or greater share of the Subrecipient is convicted
of a criminal offense incident to the application for or performance of a state, public, or private grant or subcontract;
or convicted of a criminal offense, including but not limited to any of the following: embezzlement, theft, forgery,
bribery, falsification or destruction of records, receiving stolen property, attempting to influence a public employee
to breach the ethical conduct standards for State of Michigan employees; convicted under state or federal antitrust
statutes; or convicted of any other criminal offense which, in the sole discretion of the Recipient, reflects on the
Subrecipient's business integrity.
XV. Freedom of Information Act (FOIA)
Much of the information submitted in the course of applying for funding under this program, or provided in the
course of grant management activities, may be considered law enforcement-sensitive or otherwise critical to
national security interests. This may include threat, risk, and needs assessment information, and discussions of
demographics, transportation, public works, and industrial and public health infrastructures. Therefore, each
Subrecipient agency Freedom of Information Officer will need to determine what information is to be withheld on a
case-by-case basis. The Subrecipient should be familiar with the regulations governing Protected Critical
Infrastructure Information (6 CFR Part 29) and Sensitive Security Information (49 CFR Part 1520), as these
designations may provide additional protection to certain classes of homeland security information.
4494 Hazard Mitigation Grant Program
4494.09 Oakland County – HM Plan Updates
Page 8 of 8
XVI. Official Certification
For the Subrecipient
The individual or officer signing this grant agreement certifies by his or her signature that he or she is authorized to
sign this grant agreement on behalf of the organization he or she represents. The Subrecipient agrees to complete
all requirements specified in this grant agreement.
Oakland County
Name of Subrecipient
Printed Name Title
_______________________________________
Signature Date
For the Recipient
Michigan State Police, Emergency Management and Homeland Security Division
Commander, Emergency Management
Capt. Kevin Sweeney and Homeland Security Division
Printed Name Title
March 24, 2023
Signature Date
U.S. DEPARTMENT OF HOMELAND SECURITY
FEDERAL EMERGENCY MANAGEMENT AGENCY
SUMMARY SHEET FOR ASSURANCES AND CERTIFICATIONS
O.M.B. No. 1660-0025
Expires July 31, 2007
FOR
FY
CA FOR (Name of Recipient)
This summary sheet includes Assurances and Certifications that must be read, signed, and submitted as a part of the
Application for Federal Assistance.
An applicant must check each item that they are certifying to:
Part I FEMA Form 20-16A, Assurances-Nonconstruction Programs
Part II FEMA Form 20-16B, Assurances-Construction Programs
Part III FEMA Form 20-16C, Certification Regarding Lobbying;
Debarment, Suspension, and Other Responsibility
Matters; and Drug-Free Workplace Requirements
Part IV SF LLL, Disclosure of Lobbying Activities (If applicable)
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the identified
attached assurances and certifications.
Typed Name of Authorized Representative Title
Signature of Authorized Representative Date Signed
NOTE: By signing the certification regarding debarment, suspension, and other responsibility matters for primary
covered transaction, the applicant agrees that, should the proposed covered transaction be entered into, it shall not
knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction, unless authorized by FEMA entering into this transaction.
The applicant further agrees by submitting this application that it will include the clause titled "Certification
Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," provided by the
FEMA Regional Office entering into this covered transaction, without modification, in all lower tier covered transactions and in
all solicitations for lower tier covered transactions. (Refer to 44 CFR Part 17.)
Paperwork Burden Disclosure Notice
Public reporting burden for this form is estimated to average 1.7 hours per response. The burden estimate includes the time
for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing,
reviewing, and maintaining the data needed, and completing and submitting the form. Send comments regarding the
accuracy of the burden estimate and any suggestions for reducing the burden to: Information Collections Management, U.S.
Department of Homeland Security, Federal Emergency Management Agency, 500 C Street, SW, Washington DC 20472.
You are not required to complete this form unless a valid OMB control number is displayed in the upper corner on this form.
Please do not send your completed form to the above address.
FEMA Form 20-16, OCT 04 PREVIOUS EDITION OBSOLETE
U.S DEPARTMENT OF HOMELAND SECURITY
FEDERAL EMERGENCY MANAGEMENT AGENCY
ASSURANCES-NONCONSTRUCTION PROGRAMS
O.M.B. No. 1660-0025
Expires July 31, 2007
Paperwork Burden Disclosure Notice
Paperwork reporting burden for this form is estimated to average 1.7 hours per response The burden estimate includes the time for reviewing instructions,
searching existing data sources, gathering and maintaining the data needed, and completing, reviewing, and submitting the form. You are not required to
respond to this collection of information unless a valid OMB control number appears in the upper right corner of this form. Send comments regarding the
accuracy of the burden estimate and any suggestions for reducing the burden estimate to: Information Collection Management, U. S. Department of
Homeland Security, Federal Emergency Management Agency, 500 C Street, SW, Washington, DC 20472. NOTE: Do not send your completed form to
the above address.
NOTE:
Certain of these assurances may not be applicable to your project or program. If you have any questions, please contact the awarding agency. Further,
certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified.
As the duly authorized representative of the applicant, I certify that the applicant:
1. Has the legal authority to apply for Federal assistance, and the
institutional, managerial and financial capability (including funds sufficient
to pay the non-Federal share of project costs) to ensure proper planning,
management and completion of the project described in this application.
2. Will give the awarding agency, the comptroller General of the United
States, and if appropriate, the State, through any authorized
representative, access to and the right to examine all records, books,
papers, or documents related to the award; and will establish a proper
accounting system in accordance with generally accepted accounting
standards or agency directives.
3. Will establish safeguards to prohibit employees from using their
positions for a purpose that constitutes or presents the appearance of
personal gain.
4. Will initiate and complete the work within the applicable time frame after
receipt of approval of the awarding agency.
5. Will comply with the Intergovernmental Personnel Act of 1970 (42
U.S.C. Section 4727-4763) relating to prescribed standards for merit
systems for programs funded under one of the nineteen statues or
regulations specified in Appendix A of OPM's Standards for Merit System
of Personnel Administration (5 C.F.R. 900, Subpart F).
6. Will comply with all Federal statues relating to nondiscrimination. These
include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.
L. 88-352) which prohibits discrimination on the basis of race, color, or
national origin; (b) Title IV of the Education Amendments of 1972, as
amended (20 U.S.C. Sections 1681-1683, and 1685-1686), which prohibits
discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act
of 1973, as amended (29 U.S.C. Section 794), which prohibits
discrimination on the basis of handicaps; (d) the Age Discrimination Act of
1975, as amended (42 U.S.C. Sections 6101-6107), which prohibits
discrimination on the basis of age; (e) the Drug Abuse Office and
Treatment Act of 1972 (P.L. 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse; (f) the Comprehensive
Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation
Act of 1970,) P.L. 91-616), as amended, relating to nondiscrimination on
the basis of alcohol abuse or alcoholism; (g) Sections 523 and 527 of the
Public Health Service Act of 1912, (42 U.S.C. 290-dd-3 and 290 ee-3), as
amended, relating to confidentiality of alcohol and drug abuse patient
records; (h) Title VIII of the Civil Rights Acts of 1968 (42 U.S.C. Section
3601 et. seq.), as amended, relating to nondiscrimination in the sale, rental
or financing of housing; (i) any other nondiscrimination provision in the
specific statue(s) under which application for Federal assistance is being
made; and (j) the requirements of any other nondiscrimination statue(s)
which may apply to the application.
7. Will comply, or has already complied, with the requirements of Title II
and III of the Uniformed Relocation Assistance and Real Property
Acquisition Policies Act of 1970 (P.L. 91-646) which provides for fair and
equitable treatment of persons displaced or whose property is acquired as
a result of Federal or Federally assisted programs. These requirements
apply to all interest in real property acquired for project purposes
regardless of Federal participation in purchase.
8. Will comply with provisions of Hatch Act (5 U.S.C. Sections 1501-1508
and 7324-7328) which limit the political activities of employees whose
principle employment activities are funded in whole or in part with Federal
funds.
9. Will comply, as applicable, with the provisions of the Davis-Bacon Act
(40 U.S.C. Sections 276a to 276a-7) the Copeland Act (40 U.S.C. Section
276c and 18 U.S.C. Sections 874), and the Contract Work Hours and
Safety Standards Act (40 U.S.C. Sections 327-333), regarding labor
standards for federally assisted construction subagreements.
10. Will comply, if applicable with flood insurance purchase requirements
of Section 102a of the Flood Disaster Protection Act of 1973 (P.L. 93-234)
which requires recipients in a special flood hazard area to participate in the
program and to purchase flood insurance if the total cost of insurable
construction and acquisition is $10,000 or more.
11. Will comply with environmental standards which may be prescribed
pursuant to the following: (a) institution of environmental quality control
measures under the National Environmental Policy Act of 1969 (P.L.
91-190) and Executive Order (EO) 11514; (b) notification of violating
facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO
11990; (d) evaluation of flood hazards in floodplains in accordance with EO
11988;(e) assurance of project consistency with the approved State
management program developed under the Coastal Zone Management
Act of 1972 (16) U.S.C. Sections 1451 et seq.); (f) conformity of Federal
actions to State (Clear Air) Implementation Plans under Section 176 (c) of
the Clear Air Act of 1955, as amended (42 U.S.C. Section et seq.); (g)
protection underground sources of drinking water under Safe Drinking
Water Act of 1974, as amended, (P.L. 93-523); and (h) protection of
endangered species under the Endangered Species Act of 1973, as
amended, (P.L. 93-205).
12. Will comply with the wild and Scenic Rivers Act of 1968 (16 U.S.C.
Sections 1271 et seq.) related to protecting components of the national
wild and scenic rivers systems.
13. Will assist the awarding agency in assuring compliance with Section
106 of the National Historic Preservation Act of 1966, as amended (16
U.S.C. 470), EO 11593 (identification and protection of historic properties),
and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C.
469a-et seq.).
14. Will comply with P.L 93-348 regarding the protection of human subjects
involved in research, development, and related activities supported by this
award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L.
89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care,
handling, and treatment of warm blooded animals held for research,
teaching, or other activities supported by this award of assistance.
16. Will comply with the Lead-Based Paint Poising Prevention Act (42
U.S.C. Sections 4801 et seq.) which prohibits the use of lead based paint
in construction or rehabilitation of residence structures.
17. Will cause to be performed the required financial and compliance
audits in accordance with the Single Audit Act of 1984.
18. Will comply with all applicable requirements of all other Federal laws,
executive orders, regulations and policies governing this program.
19. It will comply with the minimum wage and maximum hours provisions
of the Federal Fair Labor Standards Act (29 U.S.C. 201), as they apply to
employees of institutions of higher education, hospitals, and other
non-profit organizations.
FEMA Form 20-16A, OCT 04 PREVIOUS EDITION OBSOLETE
U. S. DEPARTMENT OF HOMELAND SECURITY
FEDERAL EMERGENCY MANAGEMENT AGENCY
ASSURANCES-CONSTRUCTION PROGRAM
O.M.B. No. 1660-0025
Expires July 31, 2007
PAPERWORK BURDEN DISCLOSURE NOTICE
Public reporting burden for this form is estimated to average 1.7 hours per response. The burden estimate includes the time for reviewing instructions and
searching existing data sources, gathering and maintaining the data needed and completing, and submitting the form. You are not required to respond to
this collection of information unless a valid OMB control number appears in the upper right corner of this form. Send comments regarding the accuracy of
the burden estimate and any suggestions for reducing the burden to: Information Collections Management, U. S. Department of Homeland Security, Federal
Emergency Management Agency, 500 C Street, SW, Washington, DC 20472, Paperwork Reduction Project (1660-0001). NOTE: Do not send your
completed form to this address.
NOTE"
Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the Awarding Agency. Further, certain
federal assistance awarding agencies may require applicants to certify additional assurances. If such is the case, you will be notified.
As the duly authorized representative of the applicant, I certify that the applicant:
1. Has the legal authority to apply for Federal assistance, and the
institutional, managerial and financial capability (including funds
sufficient to pay the non-Federal Share of project cost) to ensure
proper planning, management, and completion of the project
described in this application.
2. Will give the awarding agency, the comptroller General of the
United States, and if appropriate, the States, through any
authorized representative, access to and the right to examine all
records, books, papers, or documents related to the assistance;
and will establish a paper accounting system in accordance with
generally accepted accounting standards or agency directives.
3. Will not dispose of, modify the use of, or change the terms of
the real property title, or other interest in the site and facilities
without permission and instructions from the awarding agency.
Will record the Federal interest in the title of real property in
accordance with awarding agency directives and will include a
covenant in the title of real property acquired in whole or in part
with Federal assistance funds to assure nondiscrimination during
the useful life of the project.
4. Will comply with the requirements of the assistance awarding
agency with regard to the drafting, review and approval of
construction plans and specifications.
5. Will provide and maintain competent and adequate engineering
supervision at the construction site to ensure that the complete
work conforms with the approved plans and specifications and will
furnish progress reports and such other information as may be
required by the assistance awarding agency or state.
6. Will initiate and complete the work within the applicable time
frame after receipt of approval of the awarding agency.
7. Will establish safeguards to prohibit employees from using their
positions for a purpose that constitutes or presents the
appearance of personal or organizational conflict to interest, or
personal gain.
8. Will comply with Intergovernmental Personnel Act of 1970 (42
U.S.C. Sections 4728-4763) relating to prescribed standards for
merit systems for programs funded under one of the nineteen
statues or regulations specified in Appendix A of OPM's standards
for a Merit System of Personnel Administration (5 C.F.R.
900-subpart F).
9. Will comply with the Lead-Based Paint Poisoning Prevention
Act (42 U.S.C. Sections 4801-et seq.) which prohibits the use of
lead based paint in construction or rehabilitation of residence
structures.
10. Will comply with all Federal statues relating to
non-discrimination. These include but are not limited to: (a) Title
VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits
discrimination on the basis of race, color or national origin; (b)
Title IX of the Education Amendments of 1972, as amended (20
U.S.C. Sections 1681-1683, and 1685-1686) which prohibits
discrimination on the basis of sex; (c) Section 504 of the
Rehabilitation Act of 1973, as amended (29 U.S.C. Sections 794)
which prohibits discrimination on the basis of; (d) the Age
Discrimination Act of 1975, as amended (42 U.S.C. Sections
6101-61-7) which prohibits discrimination on the basis of age; (e)
the Drug Abuse Office Treatment Act of 1972 (P.L. 93-255), as
amended, relating to non-discrimination on the bases of abuse;
(f) the Comprehensive Alcohol Abuse and Alcoholism Prevention,
Treatment and Rehabilitation Act of 1970
(P.L. 91-616), as amended, relating to nondiscrimination on the
bases of alcohol abuse or alcoholism; (g) Sections 523 and 527 of
the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and
290 ee-3), as amended, relating to confidentiality of alcohol and
drug abuse patient records; (h) Title VIII of the Civil Rights Act of
1968 (42 U.S.C. Sections et seq.), as amended, relating to
non-discrimination in the sale, rental or financing of housing; (i)
and other non-discrimination provisions in the specific statutes(s)
under which application for Federal assistance is being made, and
(j) the requirements on any other non-discrimination Statues(s)
which may apply to the application.
11. Will comply, or has already complied, with the requirements of
Title II and III of the Uniform Relocation Assistance and Real
Property Acquisition policies Act of 1970 (P.L. 91-646) which
provides for fair and equitable treatment of persons displaced or
whose property is acquired as a result of Federal and Federally
assisted programs. These requirements apply to all interest in
real property acquired for project purpose regardless of Federal
participation in purchases.
12. Will comply with the provisions of the Hatch Act (5 U.S.C.
Sections 1501-1508 and 7324-7328) which limit the political
activities of employment activities are funded in whole or impart
with Federal funds.
13. Will comply, as applicable, with the provisions of the
Davis-Bacon Act (40 U.S.C. Sections 27a to 276a-7), the
Copeland Act (40 U.S.C. Section 276c and 18 U.S.C. Section
874), the Contract Work Hours and Safety Standards Act (40
U.S.C. Sections 327-333) regarding labor standards for Federally
assisted construction subagreements.
FEMA Form 20-16B, OCT 04 PREVIOUS EDITION OBSOLETE
14. Will comply with the flood insurance purchase requirements of
Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L.
93-234) which requires recipients in a special flood hazard area to
participate in the program and to purchase flood insurance in the
total cost of insurable construction and acquisition is $ 10,000 or
more.
15. Will comply with environmental standards which may be
prescribed pursuant to the following: (a) institution of
environmental quality control measures under the National
Environmental Policy Act of 1969 (P.L. 91-190) and Executive
Order (E.O.) 11514; (b) notification of violating facilities pursuant
to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d)
evaluation of flood hazards in floodplains in accordance with EO
11988; (e) assurance of project consistency with the approved
State management programs developed under the Coastal Zone
Management Act of 1973 (16 U.S.C. Sections 1451 et seq.); (f)
conformity of Federal actions to State (Clean Air) Implementations
Plans under Section 176(c) of the Clean Air Act of 1955, as
amended (42 U.S.C. Section 7401et seq.); (g) protection of
underground sources of drinking water under the Safe Drinking
Water Act of 1974, as amended, (P.L. 93-523); (H) Protection of
Endangered species Act of 1973, as amended, (P.L. 93-205).
16. Will comply with the Wild and Scenic Rivers Act of 1968 (16
U.S.C. Sections 1271 et seq.) related to protecting components or
potential components of the national wild and scenic rivers
system.
17. Will assist the awarding agency in assuring compliance with
Section 106 of the National Historic Preservation Act of 1966, as
amended (16 U.S.C. 470), EO 11593 (identification and
preservation of historic properties), and the Archaeological and
Historic Preservation Act of 1974 (16 U.S.C. 46s-1 et seq.).
18. Will cause to be performed the required financial and
compliance audits in accordance with the Single Audit Act of
1984.
19. Will comply with all applicable requirements of all other
Federal laws, Executive Orders, regulations and policies
governing this program.
20. It will comply with the minimum wage and maximum hours
provisions of the Federal Fair Labor Standards Act (29 U.S.C.
201), as they apply to employees of institutions of higher
education, hospitals, and other non-profit organizations.
21. It will obtain approval by the appropriate Federal agencies of
the final working drawings and specifications before the project is
advertised or placed on the market for bidding; that it will
construct the project, or cause it to be constructed, to final
completion in accordance with the application and approved plans
and specifications; that it will submit to the appropriate Federal
agency for prior approval changes that alter the cost of the
project, use of space, or functional layout; that it will not enter into
a construction contract(s) for the project or undertake other
activities until the conditions of the construction grant program(s)
have been met.
22. It will operate and maintain the facility in accordance with the
minimum standards as may be required or prescribed by the
applicable Federal, State, and local agencies for the maintenance
and operation of such facilities.
23. It will require the facility to be designed to comply with the "American
Standard Specifications for Making Buildings and Facilities Accessible to,
and Usable by, the Physically Handicapped,' Number A117-1961, as
modified (41CFR 101-17.703). The applicant will be responsible for
conducting inspections to ensure compliance with these specifications by
the contractor.
24. If any real property or structure thereon is provided or improved with
the aid of Federal financial assistance extended to the applicant, this
assurance shall obligate the applicant, or in the case of any transfer of such
property, any transferee, for the period during which the real property or
structure is used for a purpose for which the Federal financial assistance is
extended or for another purpose involving the provision of similar services
or benefits.
25. In making subgrants with nonprofit institutions under this
Comprehensive Cooperative Agreement, it agrees that such grants will be
subject to OMB Circular A-122, "Cost Principles for Non-profit
Organization" including but not limited to, the "Lobbying Revision"
published in vol 49, Federal Register, pages 18260 through 18277 (April
27, 1984).
Continue
2023 Oakland County HMP Update Status: Submitted to
recipient
Subapplicant information
Name of federal agency FEMA
Type of submission Application
OAKLAND, COUNTY OF
1200 N TELEGRAPH RD DEPT 470
PONTIAC, MI 48341 United States
Subapplicant type Local Government
Is the subapplicant subject to review by Executive
Order 12372 Process?
No - Not covered
Is the subapplicant delinquent on any federal debt?No
State UEI-EFT DUNS #EIN #
MI HZ4EUKDD7AB4 136200362 386004876
Continue
2023 Oakland County HMP Update Status: Submitted to
recipient
Contact information
Subrecipient Authorized Representative (SAR)
Point(s) of contact
Michael Kamenec
kamenecm@oakgov.com
Primary phone Mailing address
Michael Kamenec
EM Specialist
kamenecm@oakgov.com
Primary phone
2486480652
Mobile
Additional
phones
2488581598
Work
Mailing address
1200 N Telegraph Rd
Bldg 47W
Pontiac MI 48341
Fax
Robert Seeley
Chief
seeleyr@oakgov.com
Primary phone
2488585080
Work
Additional
phones
2484963295
Mobile
Mailing address
1200 N Telegraph Rd
Pontiac MI 48341
Fax
2023 Oakland County HMP Update Status: Submitted to
recipient
Community
Please provide the following information. If the Congressional district number for your community does not
display correctly, please contact your State NFIP coordinator.
Add Communities
Please find the community(ies) that will benefit from this mitigation activity by clicking on the Find communities
button. If needed, modify the Congressional District number for each community by entering the updated
number under the U.S. Congressional District column for that community. When finished, click the Continue
button. NOTE: You should also notify your State NFIP coordinator so that the updated U.S. Congressional
District number can be updated in the Community Information System (CIS) database.
Community name County
code
CID
number
CRS
community
CRS
rating
U.S.
Congressional
District
ADDISON, TOWNSHIP OF 125 261029 N
AUBURN HILLS, CITY OF 125 260263 N 2,17
BERKLEY, CITY OF 125 260292 N 1,18
BEVERLY HILLS, VILLAGE OF 125 260256 N 2,17
BINGHAM FARMS, VILLAGE
OF
125 260713 N 2,4,17
BIRMINGHAM, CITY OF 125 260168 N 1,17
BLOOMFIELD HILLS, CITY OF 125 260712 N 1,4,17
BLOOMFIELD, TOWNSHIP OF 125 260169 N 1,4,17
BRANDON, TOWNSHIP OF 125 261031 N
CLARKSTON, CITY OF 125 260472 N 1,4,17
CLAWSON, CITY OF 125 260170 N 1,18
COMMERCE, CHARTER
TOWNSHIP OF
125 260473 Y 9 1,4,17
FARMINGTON HILLS, CITY OF 125 260172 Y 10 1,17
FARMINGTON, CITY OF 125 260171 N 1,17
Community name County
code
CID
number
CRS
community
CRS
rating
U.S.
Congressional
District
FERNDALE, CITY OF 125 260262 N 1,2,18
FRANKLIN, VILLAGE OF 125 260325 N 1,4,17
GROVELAND, TOWNSHIP OF 125 260992 N 9
HAZEL PARK, CITY OF 125 260289 N 1,18
HIGHLAND, TOWNSHIP OF 125 260650 N 2,4,17
HOLLY, TOWNSHIP OF 125 260474 N 2,4,17
HOLLY, VILLAGE OF 125 260587 N 1,4,17
HUNTINGTON WOODS, CITY
OF
125 260723 N 17
INDEPENDENCE, TOWNSHIP
OF
125 260475 N 1,4,17
KEEGO HARBOR, CITY OF 125 260173 N 1,4,17
LAKE ANGELUS, CITY OF 125 260700 N 2,3,17
LAKE ORION, VILLAGE OF 125 260588 N 1,4,17
LATHRUP VILLAGE, CITY OF 125 260297 N 1,17
LEONARD, VILLAGE OF 125 261030 N
LYON, TOWNSHIP OF 125 261032 N
MADISON HEIGHTS, CITY OF 125 260174 N 2,18
MILFORD, TOWNSHIP OF 125 261040 N 11
MILFORD, VILLAGE OF 125 260317 N 1,3,17
NORTHVILLE, CITY OF 125,163 260235 N 1,2,4,19
NOVI, CITY OF 125 260175 Y 8 2,17
NOVI, TOWNSHIP OF 125 261039 N 11
OAK PARK, CITY OF 125 260323 N 1,18
OAKLAND COUNTY*125 261041 N
Community name County
code
CID
number
CRS
community
CRS
rating
U.S.
Congressional
District
OAKLAND, TOWNSHIP OF 125 260476 N 2,4,17,19
ORCHARD LAKE VILLAGE,
CITY OF
125 260477 N 2,4,17
ORION, TOWNSHIP OF 125 261033 N
ORTONVILLE, VILLAGE OF 125 261034 N
OXFORD, TOWNSHIP OF 125 261035 N
OXFORD, VILLAGE OF 125 261036 N 9
PLEASANT RIDGE, CITY OF 125 260606 N 2,18
PONTIAC, CITY OF 125 260177 N 2,17
ROCHESTER HILLS, CITY OF 125 260471 N 1,4,17,19
ROCHESTER, CITY OF 125 260326 N 1,4,17
ROSE, TOWNSHIP OF 125 260729 N 17
ROYAL OAK, CITY OF 125 260178 N 1,18
ROYAL OAK, TOWNSHIP OF 125 260341 N
SOUTH LYON, CITY OF 125 261037 N 9
SOUTHFIELD, CITY OF 125 260179 N 2,17
SOUTHFIELD, TOWNSHIP OF 125 260176 N
SPRINGFIELD, TOWNSHIP OF 125 260478 N 1,3,17
SYLVAN LAKE, CITY OF 125 260701 N 1,4,17
TROY, CITY OF 125 260180 N 1,4,18
WALLED LAKE, CITY OF 125 260181 N
WATERFORD, CHARTER
TOWNSHIP OF
125 260284 N 1,4,17
WEST BLOOMFIELD,
TOWNSHIP OF
125 260182 N 1,4,17
WHITE LAKE, TOWNSHIP OF 125 260479 N 2,4,17
Continue
Please provide any additional comments below (optional).
Attachments
Community name County
code
CID
number
CRS
community
CRS
rating
U.S.
Congressional
District
WIXOM, CITY OF 125 261038 N 11
WOLVERINE LAKE, VILLAGE
OF
125 260480 N 1,17
Filename Date uploaded Uploaded by Label Description Action
Continue
2023 Oakland County HMP Update Status: Submitted to
recipient
Mitigation plan
Please provide your plan information below.
Is the entity that will benefit from the proposed activity
covered by the current FEMA approved multi-hazard
mitigation plan in compliance with 44 CFR Part 201?
Yes
Please provide any additional comments below (optional).
Attachments
Please provide plan detail
Plan name
Oakland County Hazard
Mitigation Plan
Plan type
Local Multi-Hazard
Mitigation Plan
Plan approval
date
07/30/2018
Proposed activity description
Updating the Oakland County Hazard Mitigation Plan will ensure conformance with FEMA
requirements as well as help stakeholders identify new/emerging threats.
Filename Date
uploaded Uploaded by Label Description Action
Volume 1. Oakland
County Hazard Mitigation
Plan (FINAL-FEMA
Approved Vs).pdf
10/14/2021 kamenecm@oakgov.com Mitigation Plan
Attachments
No
description
given.
2023 Oakland County HMP Update Status: Submitted to
recipient
Scope of work
The project Scope of Work (SOW) identifies the eligible activity, describes what will be accomplished and
explains how the mitigation activity will be implemented. The mitigation activity must be described in sufficient
detail to verify the cost estimate. All activities for which funding is requested must be identified in the SOW prior
to the close of the application period. FEMA has different requirements for project, planning and management
cost SOWs.
Subapplication title (include type of activity and
location)
2023 Oakland County HMP Update
Activities
Primary activity type Plan update
Primary sub-activity type Local multi-hazard mitigation plan
Secondary activity type (Optional)
Geographic areas description Oakland County is located in southeast Michigan.
The county covers 910 sq miles and has a
population of 1.27 million people. The county is
comprised of 62 cities, villages, and townships.
Land use is a mix between urban, primarily in the
southern end, and rural, primarily in the northern
end. The county is home to numerous bodies of
water, 138 dams, an international airport, major
roadways and rail lines.
Hazard sources
Primary hazard source Flooding
Secondary hazard source (optional)Winter storm
Tertiary hazard source (optional)Tornado
Evaluation process description Oakland County's Hazard Mitigation Plan was last
approved in 2018. The county is committed to
updating its plan every 5 years to ensure new and
emerging threats are addressed and mitigation
actions are being taken. The county proposes
contracting an agency to assist in updating the
Hazard Mitigation Plan to provide data and
expertise to assist the county in performing a
comprehensive hazard review.
Implementation process description Oakland County and the contracted agency will
work with stakeholders from all 62 communities in
the county. The purpose will be to identify threats
and hazards within the specific communities and
develop mitigation strategies. Stake holders
include, but are not limited to, public safety, public
health, public works, education, elected
representatives, and concerned citizens and
businesses. Public meetings will be held
strategically throughout the county to ensure
thorough and diverse input is received. At the
conclusion of the project, a multi-jurisdictional
Hazard Mitigation Plan will be created. All
jurisdictions would be required to formally adopt
the plan.
Primary sources description Oakland County and the contracted agency will
use information collected from the stakeholder
meetings as well as information attained from
census data, GIS, and other information provided
by stakeholder agencies. Stakeholder agencies
include: Oakland County Emergency Management,
Oakland County Health and Human Services,
Oakland County Equalization, Oakland County
Water Resource Commissioner, and Road
Commission for Oakland County. Prior versions of
the Hazard Mitigation Plan will be used as a
baseline and cross-referenced with newly obtained
information.
Staff and resources description Oakland County Emergency Management currently
consists of 11 personnel. Two staff members will
manage the project and be the primary contact for
the contracted agency. The remaining staff will be
have the opportunity to review and submit their
input during the draft stage of the plan. The county
will also utilize the Local Emergency Planning
Committee as well as their Geographic Information
Systems (GIS) team.
Additional comments (optional)
Continue
Attachments
Filename Date uploaded Uploaded by Label Description Action
2023 Oakland County HMP Update Status: Submitted to
recipient
Schedule
Specify the work schedule for the mitigation activities.
Add tasks to the schedule
Please include all tasks necessary to implement this mitigation activity; include descriptions and estimated time
frames.
Task Name
Request for Proposal
and contractor
selection
Start Month
1
Task Duration
(in Months)
1 months
Task Description
County will create and post a request for proposal for a
contracted service to assist with the hazard mitigation plan.
Applicants will be evaluated and selected.
Task Name
Planning Process
Start Month
2
Task Duration
(in Months)
3 months
Task Description
Planning process involves review of the existing Plan; updating
Oakland County's hazard history; gathering information on local
hazards from individual communities; gathering input on hazard
priorities; identifying specific vulnerabilities and desired mitigation
strategies; evaluating the previous Plan goals, objectives, and
mitigation strategies; determining the status of previous mitigation
strategies and Action Plans; identifying repetitive loss properties;
facilitating the activities of the Advisory Committee and
conducting multiple public meetings.
Task Name
Public Workshops
Start Month
5
Task Duration
(in Months)
1 months
Task Description
Strategically located throughout the county to meet with
stakeholders and risk assessment findings. Participants will
evaluate and update their mitigation strategies
Continue
Estimate the total duration of your proposed activities
(in months).
18
Proposed project start and end dates
Start Date 2022-04-01
End Date 2023-10-01
Task Name
Plan Creation
Start Month
2
Task Duration
(in Months)
7 months
Task Description
Creation of Hazard Mitigation Plan product
Task Name
Plan approval and
adoption
Start Month
9
Task Duration
(in Months)
4 months
Task Description
Submit plan for approval to State of Michigan, FEMA, and
Oakland County Board of Commissioners.
Task Name
Local Adoption
Start Month
12
Task Duration
(in Months)
6 months
Task Description
Plan adoption by local cities, villages, and townships.
2023 Oakland County HMP Update Status: Submitted to
recipient
Budget
Budget cost estimate and management cost (optional) should directly link to your scope of work and work
schedule. You must add at least one item(s) greater than $0 for your cost estimate. Once you have added
item(s) for your cost estimate, you may then add the item(s) for management cost (optional). As necessary,
please adjust your federal/non-federal cost shares and add the non-federal funding source(s) you are planning
to use this project. Once you have completed this section, please click the Continue button at the bottom of this
page to navigate to the next section.
Add budget cost types and item(s)
Click the Add cost type button below to add cost type cost estimate and then click the Add item(s) button to add
the item(s) for the cost estimate. After adding items to your cost estimate, you may then select Add cost type
button again to add management costs (optional) and applicable items.
Grand total: $180,000.00
Budget type: Non construction
Cost Items
Item: Coordinate state and FEMA review grant
closeout
Cost estimate is the line item(s) budget to support the scope of work for the execution and
completion of the project. Be sure to include the cost associated with revisions/formal
adoption. To add a line item, please click on the Add an item button. Click anywhere within
each row or the arrow to edit or delete the line item(s).
$180,000.00Cost type: Cost estimate
$1,800.00
Item: Coordinate with outside stakeholders
$9,000.00
$9,000.00Item: Public Involvement
Quantity
1
Unit of
measure
Each
Unit price
1800
Unit total
$1,800.00
Budget class
Personnel
Pre-award
Quantity
1
Unit of
measure
Each
Unit price
9000
Unit total
$9,000.00
Budget class
Personnel
Pre-award
Quantity
1
Unit of
measure
Each
Unit price
9000
Unit total
$9,000.00
Budget class Pre-award
$18,000.00Item: Assess the problem
Item: Organize to prepare the plan
$54,000.00
Item: Implement, evaluate, revise
Personnel
Quantity
1
Unit of
measure
Each
Unit price
18000
Unit total
$18,000.00
Budget class
Contractual
Pre-award
Quantity
1
Unit of
measure
Each
Unit price
54000
Unit total
$54,000.00
Budget class
Contractual
Pre-award
$48,600.00
$9,000.00Item: Review possible activities
$18,000.00Item: Assess the hazards
Quantity
1
Unit of
measure
Each
Unit price
48600
Unit total
$48,600.00
Budget class
Personnel
Pre-award
Quantity
1
Unit of
measure
Each
Unit price
9000
Unit total
$9,000.00
Budget class
Personnel
Pre-award
Quantity
1
Unit of
measure
Each
Unit price
18000
Unit total
$18,000.00
Budget class
Contractual
Pre-award
$9,000.00Item: Set Goals
$1,800.00Item: Adopt the plan
$1,800.00Item: Draft action plan
Quantity
1
Unit of
measure
Each
Unit price
9000
Unit total
$9,000.00
Budget class
Contractual
Pre-award
Quantity
1
Unit of
measure
Each
Unit price
1800
Unit total
$1,800.00
Budget class
Personnel
Pre-award
Quantity
1
Unit of
measure
Each
Unit price
1800
Unit total
$1,800.00
Program income (optional)
Cost share
Cost share or matching means the portion of project costs not paid by federal funds.
Proposed federal vs. non-federal funding shares
Hazard Mitigation Assistance (HMA) funds may be used to pay up to 75% federal share of the eligible activity
costs. For Building Resilient Infrastructure and communities (BRIC), small impoverished communities may be
eligible for up to 90% federal share. For Flood Mitigation Assistance (FMA), and severe repetitive loss (SRL)
properties may be eligible for up to 100% federal share. Repetitive loss (RL) properties may be eligible for up to
90% federal share. Flood Mitigation Assistance (FMA) and severe repetitive loss (SRL) properties may be
eligible for up to 100% federal share. Repetitive loss (RL) properties may be eligible for up to 90% federal share.
Budget class
Contractual
Pre-award
Is this a small impoverished
community?
This determines your
federal/non-federal share ratio.
No
%
Percentage
$ Dollar amount
Proposed
federal share
75.00 135000.00
Proposed
non-federal
share
25.00 45000.00
Based on total
budget cost:
$180,000.00
Non-federal funding sources here
That portion of the total costs of the program provided by the non-federal entity in the form of in-kind donations
or cash match received from third parties or contributed by the agency. In-kind contributions must be provided
and cash expended during the project period along with federal funds to satisfy the matching requirements.
Funding source Funding
amount
% Non-
federal share
by source
Continue
Funding source: In-Kind Labor 100.00%$45,000.00
Please provide any additional comments below (optional).
Attachments
Name of source
agency
Funding
amount
Funding
type
Date of
availability
Fund
commitment
letter date
Oakland County $45000.00 Labor 04/01/2022 04/01/2022
Filename Date uploaded Uploaded by Label Description Action
Continue
2023 Oakland County HMP Update Status: Submitted to
recipient
Evaluation
Is the applicant participating in the Community Rating
System (CRS)?
No
Is the applicant a Cooperating Technical Partner
(CTP)?
Yes
Was this created from a previous FEMA HMA Advance
assistance / Project scoping award?
No
Has the applicant adopted building codes consistent
with the international codes?
No
Have the applicant's building codes been assessed on
the Building Code Effectiveness Grading Schedule
(BCEGS)?
No
Describe involvement of partners to enhance the
mitigation activity outcome.
Oakland County will host stakeholder meetings to
involve all jurisdictions and agencies in the
creation of the hazard mitigation plan.
Describe how this planning activity benefits your
community and how the plan/data will be used to
promote resiliency.
Oakland County will utilize the plan to identify and
strategically dedicate resources to projects that
mitigate losses from future disasters
Additional comments (optional)
Attachments
Filename Date uploaded Uploaded by Label Description Action
EMHSD-053 (02/2020)
MICHIGAN STATE POLICE
Emergency Management,
and Homeland Security Division
AUDIT CERTIFICATION
AUTHORITY: MCL 30.407a and 2 CFR Part 200, Subpart F;
COMPLIANCE: Voluntary, but necessary to be considered for grant assistance.
Federal Audit Requirements:
Non-federal organizations, which expend $750,000 or more in federal funds during their current fiscal year, are required to
have an audit performed in accordance with 2 CFR Part 200, Subpart F. Subrecipients MUST submit a copy of their audit
report for each year they meet the funding threshold to: Michigan State Police, Grants and Community Services Division,
P.O. Box 30634, Lansing, Michigan 48909.
Submit completed document to:
Michigan State Police
Emergency Management,
and Homeland Security Division
PO Box 30634
Lansing, Michigan 48909
I. Program Information
Program Name CFDA Number
II.Subrecipient Information
Subrecipient Name
Street Address City State ZIP Code
III.Certification for Fiscal Year
Subrecipient Fiscal Year Period: to .
I certify that the subrecipient shown above does NOT expect it will be required to have an audit performed under 2 CFR Part 200, Subpart F,
for the above listed program.
I certify that the subrecipient shown above expects it will be required to have an audit performed under 2 CFR Part 200, Subpart F, during at
least one fiscal year funds are received for the above listed program. A copy of the audit report will be submitted to: Michigan State Police,
Grants and Community Services Division, P.O. Box 30634, Lansing, Michigan 48909.
Signature of Subrecipient’s Authorized Representative Date
Submit Audit Report to:
Michigan State Police
Grants and Community Services Division
PO Box 30634
Lansing, Michigan 48909
Submit this completed audit certification form and return with your grant agreement to:
Michigan State Police
Emergency Management ,
and Homeland Security Division
PO Box 30634
Lansing, Michigan 48909
EMHSD-RA (03/2023)
MICHIGAN STATE POLICE
Emergency Management,
and Homeland Security Division
SUBRECIPIENT RISK ASSESSMENT CERTIFICATION
As required by 2 CFR §200.331(b), the purpose of this assessment is to evaluate subrecipient’s risk of noncompliance with
federal statutes, regulations, and the terms and conditions of a subaward, and to determine appropriate subrecipient
monitoring during the grant performance period. Limited program experience, results of previous audits and site monitoring
visits, new personnel or new or substantially changed systems, may increase a subrecipient’s degree of risk.
Subrecipient: County: UEI #:
Questions
1.How many federal grant awards has your organization managed in the past 5 years regardless of awarding agency?☐No grants☐1-3 grants☐4-5 grants☐6+ grants
2.What percentage of your grant management staff has fewer than 2 years of grant experience?☐0-25% of staff☐26-50% of staff☐51-75% of staff☐76-100% of staff
3.Has your organization had a new or substantially changed financial/accounting system(s) in the past 2 years?☐Yes☐No
4.What types of findings (audit, site monitoring, etc.) has your organization received within the past 5 years?
(Attach a separate sheet explaining any findings resulting in questioned costs or a return of funds.)☐Never Audited or No☐Unsupported costs (lack of documentation)☐Unreasonable use of funds☐Questioned costs or required to return funds
5.Does your agency have staff primarily dedicated (>50%) to grants management activities?☐Yes☐No
Certification
I certify the information provided in this assessment is true and accurate, and that all occurrences of prior grant
non-compliance have been disclosed.
Authorized Representative Signature: Date:
Authorized Representative Printed Name: Title:
Point of Contact Printed Name: Title: Email:
FEDERAL AWARD IDENTIFICATION
Subrecipient Name: Grant Name:
CFDA Number: Subrecipient IRS/Vendor
Number:
Federal Award Identification Number (FAIN): Federal Award Date:
Subrecipient UEI-EFT Code: Subaward Performance Period:
From: To:
Research & Development: Funding: Total:
Federal Funds Obligated by this Action:
Indirect Cost Rate: Total Federal Funds Obligated to Subrecipient:
Total Amount of the Federal Award
Committed to Subrecipient:
Federal Award Project Description:
Details:
Federal Awarding Agency:
Federal Emergency Management Agency
Region V
536 South Clark Street, 6th Floor
Chicago, Illinois 60605
Pass-Through Entity (Recipient) Name:
Michigan State Police,
Emergency Management
and Homeland Security Division
PO Box 30634
Lansing, Michigan 48909
MICHIGAN STATE POLICE
Emergency Management
and Homeland Security Division
Grant Agreement Federal Award ID
EMHSD-FAID
(REV 03/2023)
U. S. DEPARTMENT OF HOMELAND SECURITY
FEDERAL EMERGENCY MANAGEMENT AGENCY CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
O.M.B. No. 1660-0025
Expires July 31, 2007
PAPERWORK BURDEN DISCLOSURE NOTICE
Public reporting burden for this form is estimated to average 1.7 hours per response. The burden estimate includes the time for reviewing instructions and
searching existing data sources, gathering and maintaining the data needed and completing, and submitting the form. You are not required to respond to
this collection of information unless a valid OMB control number appears in the upper right corner of this form. Send comments regarding the accuracy of
the burden estimate and any suggestions for reducing the burden to: Information Collections Management, U.S. Department of Homeland Security, Federal
Emergency Management Agency, 500 C Street, SW, Washington, DC 20472, Paperwork Reduction Project (1660-0001). NOTE: Do not send your
completed form to this address.
Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the
instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification
requirements under 44 CFR Part 18, "New Restrictions on Lobbying" and 28 CFR Part 17, "Government-wide Debarment and Suspension (Nonprocurement)
and Government-wide Requirements for Drug-Free Workplace (Grants),." The certifications shall be treated as a material representation of fact upon which
reliance will be placed when the Federal Emergency Management Agency (FEMA) determines to award the transaction, grant, or cooperative agreement.
1. LOBBYING
As required by section 1352, Title 31 of the U.S. Code, and implemented
at 44 CFR Part 18, for persons entering into a grant or cooperating
agreement over $ 100,000, as defined at 44 CFR Part 18, the applicant
certifies that:
(a) No Federal appropriated funds have been paid or will be paid, by or on
behalf of the undersigned, to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of
Congress in connection with the making of any Federal grant, the entering
into of any cooperative agreement, and the extension, continuation ,
renewal, amendment, or modification of any Federal grant or cooperative
agreement.
(b) If any other funds than Federal appropriated funds have been paid or
will be paid to any other person for influencing or attempting to influence
an officer or employee of any agency, a member of Congress, an officer
or an employee of Congress, or employee of a member of Congress in
connection with this Federal Grant or cooperative agreement, the
undersigned shall complete and submit Stand Form-LLL, "Disclosure of
Lobbying Activities," in accordance with its instructions
(c) The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers (including
subgrants, contracts under grants and cooperative agreements, and
subcontracts) and that all subrecipients shall certify and disclose
accordingly.
Standard Form-LLL "Disclosure of Lobbying Activities" attached
(This form must be attached to certification if nonappropriated funds are to
be used to influence activities.)
2. DEBARMENT,SUSPENSION, AND OTHER RESPONSIBILITY
MATTERS (DIRECT RECIPIENT)
As required by Executive Order 12549, Debarment and Suspension, and
implemented at 44 CFR Part 67, for prospective participants in primary
covered transactions, as defined at 44 CFR Part 17, Section 17.510-A.
The applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment,
declared ineligible, sentenced to a denial of Federal benefits by a State or
Federal court, or voluntarily excluded from covered transactions by any
Federal department or agency;
(b) Have not within a three-year period preceding this application been
convicted of a or had a civilian judgment rendered against them for
commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or perform a public a public (Federal ,State, or local)
transaction or contract under a public transaction; violation of Federal or
State antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, or
receiving stolen property;
(c) Are not presently indicted for otherwise criminally or civilly charged by a
governmental entity (Federal, State, or local) with commission of any of the
offenses enumerated in paragraph (1) (b) of this certification; and
(d) Have not within a three-year period preceding this application had one or
more public transactions (Federal, State, or local) terminated for cause of
default; and
B. Where the applicant is unable to certify to any of the statements in this
certification, he or she shall attach an explanation to this application.
3. DRUG-FREE WORKPLACE
(GRANTEE OTHER THAN INDIVIDUALS)
As required by the Drug-Free Workplace Act of 1988, and implemented at
44 CFR Part 17, Subpart F, for grantees, as defined at 44 CFR Part 17.615
and 17.620-
A. The applicant certifies that it will continue to provide a drug-free
workplace by;
(a) Publishing a statement notifying employees that the unlawful
manufacture, distributions
(b) Establishing an on-going drug free awareness program to inform
employees about-
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and
employee assistance programs; and
(4) The penalties that may be imposed upon employees
for drug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the
performance of the grant to be given a copy of the statement required by
paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that,
as a condition of employment under the grant, the employee will-
(1) Abide by the term of the statement; and
(2) Notify the employee in writing of his or her conviction for a
violation of a criminal drug statute occurring ion the workplace no
later than five calendar days after such convections;
(e) Notifying the agency, in writing, with 10 calendar days after receiving
notice under subparagraph (d)(2) from an employee or otherwise receiving
actual notice of such conviction. Employers of convicted employees must
provide notice, including position, title, to the applicable FEMA awarding
office, i.e., regional office or FEMA office.
FEMA Form 20-16C, OCT 04 PREVIOUS EDITION OBSOLETE
(f) Taking one of the following actions, within 30 calendar days of receiving
notice under subparagraph (d)(2), with respect to any employee who is
convicted-
(1) Taking appropriate personnel action against such an employee,
up to and including termination, consistent with the requirements of
the Rehabilitation act of 1973, as amended; or
(2) Requiring such an employee to participate satisfactorily in a
drug abuse assistance or rehabilitation program approved for such
purposes by a Federal, State, or local health, law enforcement, or
other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug free workplace
through implementation of paragraphs (a),(b),(c),(d),(e) and (f).
B. The grantee may insert in the space provided below the site(s) for the
performance of work done in connection with the specific grant:
Place of Performance (Street address, City, County, State, Zip code)
Check If there are workplaces on file that are not identified
here.
Section 17.630 of the regulations provide that a grantee that is a
State may elect to make one certification in each Federal fiscal
year. A copy of which should be included with each application for
FEMA funding. States and State agencies may elect to use a
state wide certification.