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Home My WebLink AboutReports - 2023.05.11 - 38223 AGENDA ITEM: Conference Room Renovation DEPARTMENT: Water Resources Commissioner MEETING: Board of Commissioners DATE: Thursday, May 11, 2023 6:00 PM - Click to View Agenda ITEM SUMMARY SHEET COMMITTEE REPORT TO BOARD Resolution #2023-2846 Motion to approve the Conference Room Renovation Project and authorize the transfer of not-to- exceed $173,142.51 from the Drain Equipment Fund (FND63900) to the Project Work Order Fund (FND40400) for the WRC Conference Room Renovation Project (PROJ17294); further amend the FY 2023 Budget as detailed in the attached Schedule A. ITEM CATEGORY SPONSORED BY Budget Amendment Yolanda Smith Charles INTRODUCTION AND BACKGROUND WRC’s conference room located on the 2nd floor of Building 95-West has not been renovated for more than two decades and has not kept pace with the ever-changing business and cultural landscape in Oakland County. The conference room is utilized by Commissioner Nash and his team, especially with remote work becoming part of the norm, due to the pandemic, and in some form continues today. Technological upgrades are important to allow remote constituents to participate and communicate effectively and this will increase productivity and utility in a meeting. The lack of such renovations has made it increasingly more difficult to provide high-quality service to constituents and the public. The proposed renovations, which are expected to be completed in FY 2023, are consistent with similar improvements performed at other locations throughout the County campus. Maximizing space to promote efficiency and productivity are important guideposts in this project. The attached project cost estimate has been prepared by Facilities Management Project, Manager Whitney Malarik. The project cost estimate of $173,142.51 includes a $44,889 contingency which is based on current construction market indicators. The project estimate also includes a breakdown of costs by line item and category. The project will be paid for through an offset in the planned use of the fund balance within the Drain Equipment Fund. POLICY ANALYSIS The request is for the renovation of the WRC’s conference room located on the 2nd floor of Building 95-West. The conference room is utilized by Commissioner Nash and his team and it has not been renovated for more than two decades, making technology, etc., obsolete. The technological upgrades are important to allow remote constituents to participate and communicate effectively and will increase productivity and utility during meetings. The proposed renovations, which are expected to be completed in FY 2023, are consistent with similar improvements performed at other locations throughout the County campus. WRC, Facilities and Purchasing competitively bid all components of this project in compliance with policies and procedures. All vendors are competitively bid annual contractors. OC IT was involved as Thumb Communications and Third Coast Technology are both IT competitively bid annual contractors and the technology proposed is per IT specified standards. The project cost estimate of $173,142.51 includes a $44,889 contingency which is based on current construction market indicators. The project will be funded through an offset in the planned use of the fund balance within the Drain Equipment Fund. The funding in the amount of $173,142.51(not-to-exceed) is available from the Drain Equipment Fund (FND63900) to the Project Work Order Fund (FND40400) for the WRC Conference Room Renovation Project (PROJ17294). A budget amendment is required as reflected in the Schedule A- Budget Amendment. BUDGET AMENDMENT REQUIRED: Yes Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at 248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional information. CONTACT Jason Warner, Manager Facilities Planning & Engineering Anne Vaara Steve Korth ITEM REVIEW TRACKING Yolanda Smith Charles, Board of Commissioners Created/Initiated - 5/12/2023 AGENDA DEADLINE: 05/11/2023 6:00 PM ATTACHMENTS 1. WRC- Renovate WRC Conference Room Bldg 95-West - Schedule A 2. 2023-05-03 Nash EDI Memo Final 3. 22-150 WRC Conference Room Project Estimate 4-19-23 COMMITTEE TRACKING 2023-05-03 Economic Development & Infrastructure - Forward to Finance 2023-05-03 Finance - Recommend to Board 2023-05-11 Full Board - Adopted Motioned by: Commissioner Angela Powell Seconded by: Commissioner Robert Hoffman Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Janet Jackson, Gary McGillivray, William Miller III, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay Raman (18) No: None (0) Abstain: None (0) Absent: Marcia Gershenson (1) Passed Oakland County, Michigan WATER RESOURCES COMMISSION - RENOVATIONS TO WATER RESOURCES COMMISSION CONFERENCE ROOM AT BUILDING 95-WEST Schedule "A" DETAIL R/E Fund Name Division Name Fund # (FND)Cost Center (CCN) # Account # (RC/SC) Program # (PRG)Grant ID (GRN) # Project ID # (PROJ) Region (REG) Budget Fund Affiliate (BFA) Ledger Account Summary Account Title FY 2023 Amendment FY 2024 Amendment FY 2025 Amendment R Project Work Order Facilities Engineering Admin FND40400 CCN1040801 RC695500 PRG148020 PRJ-17294 BFA63900 695500 Transfer In - Drain Equipment Fund $173,143.00 $-$- Total Revenues $173,143.00 $-$- E Project Work Order Facilities Engineering Admin FND40400 CCN1040801 SC796500 PRG148020 PRJ-17294 796500 Budget Equity Adjustment $173,143.00 $-$- Total Expenditures $173,143.00 $-$- R Drain Equipment Fund Water Resources FND63900 CCN6010101 RC665882 PRG149760 PRJ-17294 665882 Planned Use Balance $173,143.00 $-$- Total Revenues $173,143.00 $-$- E Drain Equipment Fund Water Resources FND63900 CCN6010101 SC788001 PRG149760 PRJ-17294 BFA40400 788001 Transfer Out - Proj Work Order Fund $173,143.00 $-$- Total Expenditures $173,143.00 $-$- Form DC–001 OAKLAND COUNTY WATER RESOURCES COMMISSIONER Page 1 of 1 Rev.: 02/12/2018 OAKLAND COUNTY WATER RESOURCES COMMISSIONER MEMORANDUM TO: Commissioner Yolanda Smith Charles, Chairperson Economic Development and Infrastructure Committee FROM: Jim Nash, Water Resources Commissioner SUBJECT: Renovations to WRC Conference Room at Bldg. 95-West DATE: May 3, 2023 It’s been more than two decades since the conference room utilized by me and my team has been renovated. The conference room has not kept pace with the ever-changing business and cultural landscape in Oakland County. Some of these changes were abrupt and were occasioned by an unexpected worldwide pandemic. Remote work became the norm and in some form continues today. That’s why it is so important that the technology associated with the conference room is brought up to date. Without technological upgrades that allow remote constituents to participate effectively, it is difficult, if not impossible, for them to clearly see, hear, and understand what’s going on in a meeting. In a representative democracy, where votes are often impactful, it is imperative that remote attendees are able to fully participate. It also is important to emphasize that the proposed renovations, which are expected to be completed in FY 2023, are consistent with what has been provided and utilized in other buildings throughout the Oakland County campus. Maximizing space to promote efficiency and productivity are important guideposts for my office in this endeavor. As a public servant charged with the responsibility of providing one of our most precious natural resources – clean, fresh water – one would be hard pressed to envision a more critical focus. I have attached a project cost estimate prepared by Facilities Management Project Manager Whitney Malarik. The $173,142.51 cost estimate includes a $44,889 contingency which is based on current construction market indicators. Ms. Malarik’s estimate also includes a helpful breakdown of costs by line-item and category. The project will be paid for through an offset in the planned use of the fund balance within the Drain Equipment Fund. Requested Action: Authorize the appropriation of a not-to-exceed amount of $173,142.51 for the purpose of renovating the WRC conference room located on the 2nd floor of Building 95-West. Contact: Anne Vaara, WRC Chief Deputy 248-804-6471 Steve Korth, P.E., WRC Chief Manager 248-431-3810 Jason Warner, Facilities Management Manager 248-858-0138 Project Estimate DESCRIPTION ESTIMATE Estimate Date: 4/19/2023 FPE#: 22-150 WO#: 1086837 FM Project Manager: MALARIK, WHITNEY Project: WRC Conference Room Public Works Building - 044 FM-730352 CONSTRUCTION FM-730352-Architectural Allied - Demo, Framing and Drywall, Ceiling Repair $14,925.00 FM-730352-Flooring Floor Transformations - Demo, Labor and Materials $4,565.00 FM-730352-Architectural FM&O - Paint Ceiling Grid, Labor and Materials $1,525.00 FM-730352-Architectural FM&O - Replace Ceiling Tiles, Labor and Materials $5,600.00 FM-730352-PatchandPaint FM&O - Paint Walls, Labor and Materials $2,375.00 $28,990.00Total:CONSTRUCTION FM-730443 VOICE & DATA FM-730443-VDJack,Cable Thumb - Data Jack Work, Labor and Materials $1,000.00 FM-730443-VDJack,Cable Third Coast Tech- AV Labor and Product $22,669.68 $23,669.68Total:VOICE & DATA FM-730562 ELECTRICAL FM-730562-ElectricalLighting Centerline - Demo, Labor and Materials $31,045.00 $31,045.00Total:ELECTRICAL FM-731241 MISCELLANEOUS FM-731241-Miscellaneous Ancillary Equipment and Accents $2,225.00 $2,225.00Total:MISCELLANEOUS FM-760160 FURNITURE FM-760160-FurnitureNewInstallation ISCG - Labor and Product $42,323.83 $42,323.83Total:FURNITURE FM-730359 CONTINGENCY FM-730359-Contingency Construction Contingency 15%$19,238.00 FM-730359-Contingency Inflationary Contingency 20%$25,651.00 $44,889.00Total:CONTINGENCY GRAND TOTAL: Subtotal Without Contingency: Contingency: $128,253.51 $44,889.00 $173,142.51 4/19/2023