HomeMy WebLinkAboutReports - 2023.05.25 - 38227
AGENDA ITEM: Amendment #6 with Oakland County 4-H Fair Association for Paving Improvement
Projects at Springfield Oaks County Park
DEPARTMENT: Parks & Recreation
MEETING: Board of Commissioners
DATE: Thursday, May 25, 2023 7:28 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2023-2932
Motion to approve Amendment #6 to the Agreement with the Oakland County 4H Fair Association to
permit the Association to make paving improvements at Springfield Oaks County Park.
ITEM CATEGORY SPONSORED BY
Contract Gary McGillivray
INTRODUCTION AND BACKGROUND
The Oakland County 4-H Fair Association requests to recycle, reclaim, renovate, and/or expand
several road and parking hardscape areas at Springfield Oaks to enhance safety and enjoyment of
Springfield Oaks County Park. The Oakland County 4-H Fair Association has submitted a Michigan
Department of Agriculture and Rural Development (MDARD) – County Fair Capital Improvement
Grant in the amount of $100,000. The Oakland County 4-H Fair Association will pay for all costs
associated with the project including pre-construction activities, project management, permits and
site inspections. The approximate total value of the project is $214,000.
OCPR Staff have been involved in the planning and design of the project, reviewed the proposed
plans, and have approved the proposed project. The project will become part of the county facility
and incorporated into the OCPRC asset management plan for future maintenance.
To accomplish this Project, a 6th Amendment to the existing Agreement with the Oakland County
Fair Association must be executed.
BUDGET AMENDMENT REQUIRED: No
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
Chris Ward, Director Parks & Recreation
ITEM REVIEW TRACKING
Gary McGillivray, Board of Commissioners Created/Initiated - 5/25/2023
AGENDA DEADLINE: 06/04/2023 7:28 PM
ATTACHMENTS
1. 1 - 6th Amendment (4-H Fair Assn)-Final
2. 1 - Exhibit A--6th Amendment--Fair Ass'n Agt
COMMITTEE TRACKING
2023-05-16 Legislative Affairs & Government Operations - Recommend to Board
2023-05-25 Full Board - Adopted
Motioned by: Commissioner Brendan Johnson
Seconded by: Commissioner Robert Hoffman
Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Kristen Nelson, Christine
Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson,
William Miller III, Yolanda Smith Charles, Brendan Johnson, Ajay Raman (15)
No: None (0)
Abstain: None (0)
Absent: Charles Cavell, Gary McGillivray, Janet Jackson, Michael Gingell (4)
Passed
Page 1 of 2
6th Amendment
Draft 04-19-23
SIXTH AMENDMENT TO THE AGREEMENT
BETWEEN
OAKLAND COUNTY PARKS AND RECREATION COMMISSION AND
OAKLAND COUNTY 4-H FAIR ASSOCIATION
This Sixth Amendment (6th Amendment) is entered on [INSERT DATE], between the County of
Oakland, by and through its statutory agent the Oakland County Parks and Recreation Commission
(“OCPRC”), located at 2800 Watkins Lake Road, Waterford, MI 48328 and the Oakland County 4-H
Fair Association (“Association”), located at 12451 Andersonville Road, Davisburg, MI 48350.
BACKGROUND
A. The Parties entered into an Agreement on January 1, 2017 that provided for the following: (1)
lease of the Springfield Oaks Administrative Building/Building E; (2) Cooperative Fair
Agreement; (3) license for indoor vehicle/boat storage; and (4) license for use of Springfield Oaks
Activity Center Kitchen (hereinafter “Original Agreement”).
B. The Parties have entered into three amendments: (1) the 1st Amendment on May 25, 2017 for the
re-paving of certain grounds at the Springfield Oaks Activity Center; (2) the 2nd Amendment on
April 19, 2018 to assist with the costs and labor associated the Springfield Oaks Activity Center
water quality project, which included the following: (a) drilling of a new well; (b) electrical work
to operate the new well; and (c) construction of a new well house; (3) the 3rd Amendment on
December 18, 2020 for improvements to the heating, ventilation, and air conditioning system for
the Springfield Oaks Activity Center; (4) the 4th Amendment on May 20, 2022 for repair and
improvements to the George M. Hager Memorial Garden on the grounds of Springfield Oaks
County Park; and (5) the 5th Amendment for ceiling fans inside the Livestock Barn.
C. The Original Agreement, 1st Amendment, 2nd Amendment, 3rd Amendment, 4th Amendment, 5th
Amendment, and the 6th Amendment shall be collectively referred to as the “Agreement.”
D. The Association and OCPRC desire to recycle, reclaim, renovate, and/or expand certain portions
of existing asphalt pavement at Springfield Oaks Park to enhance safety and enjoyment of the
Park (hereinafter “Project”).
E. The Association has offered to pay for all costs associated with the Project including any permits
and licenses, with an approximate total value of Two Hundred and Fourteen Thousand Dollars
($214,000.00).
F. In consideration of the mutual covenants and benefits contained herein, the Parties agree as
follows:
6th AMENDMENT
§1.Background. All statements contained in the “Background” are incorporated into the 6th
Amendment.
§2.Description of Project. The Project shall consist of the following work:
Page 2 of 2
6th Amendment
Draft 04-19-23
Recycle, reclaim, renovate, and/or expand certain portions of existing asphalt
pavement at Springfield Oaks Park to enhance safety and enjoyment of the Park as
described and depicted in Exhibit A to this 6th Amendment. Exhibit A is incorporated
into this 6th Amendment.
2.1.Once installed, the Project shall become the property of OCPRC.
§3.Project Responsibilities.
3.1.The Association shall perform all work associated with the Project.
3.2.The Association shall have all Project plans approved by OCPRC Staff before work is
started.
3.3.The Association shall pay for all costs associated with the Project. There shall be no
costs to OCPRC for this Project.
3.4.Once completed, the Project will be incorporated into OCPRC asset management plan
for future maintenance.
§4.Continuation of Agreement Terms and Conditions. All other terms and conditions of
the Agreement shall continue with full force and effect, except as modified herein.
§5.Entire Agreement. The Original Agreement and the 1st, 2nd, 3rd, 4th, 5th, and 6th
Amendments constitute the entire agreement and understanding between OCPRC and
Association and supersede all other prior oral or written understandings, communications,
or agreements between OCPRC and Association.
THE COUNTY OF OAKLAND:
_________________________________________________________________________________
David T. Woodward, Chairperson, Date
Oakland County Board of Commissioners
THE OAKLAND COUNTY 4-H FAIR ASSOCIATION:
_________________________________________________________________________________
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