HomeMy WebLinkAboutReports - 2023.05.25 - 38228
AGENDA ITEM: Sponsorship of the 2023 Holiday Extravaganza
DEPARTMENT: Board of Commissioners
MEETING: Board of Commissioners
DATE: Thursday, May 25, 2023 7:28 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2023-2897
Motion to approve the one-time appropriation of $20,000 from non-departmental transfers General
Fund Special Projects to the Board of Commissioners General Fund Special Projects line-item
budget for the purpose of sponsoring the 2023 Holiday Extravagaza event hosted by the Greater
Pontiac Host Committee 501c3 Organization; further, the Fiscal Year 2023 budget is amended as
detailed in the attached Schedule A and that the Oakland County Board of Commissioners
approves and authorizes the Board Chair to execute the required Agreement on behalf of Oakland
County.
ITEM CATEGORY SPONSORED BY
Special Project Angela Powell
INTRODUCTION AND BACKGROUND
Summary of Proposed Project
Holiday Extravaganza’s mission is to bring together Oakland County’s cities and townships to share
together in celebration of the holiday season in the heart of Oakland County.
What is the estimated cost of this project?
$20,000
Are there any possible funding partners or matching funds available? If so, please explain.
We have been able to secure sponsors both financial and gift in kind. Examples of financial is DTE
Foundation, Consumer Energy, Oakland County Michigan Works, Genisys Credit Union, General
Motors, Oakland University, GFL, McLaren Oakland, OLHSA, MCUL, Oakland Community College,
CUNA to name a few financial sponsors. Some of our gift in kind sponsors include Oakland County
Sheriff Department, Changing Places, Lee Contracting, Oakland County Parks and Recreation
Department, Star EMT to name a few. Please visit our sponsorship website page for a complete list
of all our sponsors ...https://www.holidayextravaganza.org/sponsors/
What is the purpose of this project?
This year, we celebrate 42 years of serving our communities of Auburn Hills, Pontiac, Waterford and
White Lake through Holiday Extravaganza. We believe this unique four-community partnership is a
one of a kind, very special event and represents the communities engaging together to spread joy
and celebrate the holiday season, as one. Holiday Extravaganza is totally free... families are able to
create memories by participating in horse-drawn wagon rides, making s’mores, feeding Santa's
reindeer, creating special holiday crafts, enjoying a cup of hot cocoa, not to mention the professional
floats, professional balloons, favorite costume characters, high school bands, AND so much more!
To ensure that the Holiday Extravaganza remains FREE OF CHARGE and continues to grow, we
need your help!
Who will benefit from the project and how?
Everyone. Our goal is to bring all people together to celebrate the holidays in a fun-filled FREE
zone, to create memories to last a lifetme. We have a student selected from each of our 4
community partners to be recognized for making a difference in their community and be honored
along with receiving a $1,000 scholarship. We have a special meet and greet warming area for our
senior citizens to come together to watch the parade, have lunch, make crafts and have photos
taken.
What is the expected duration of the project?
December 2, 2023 - 8:00 am - 3:00 om
Will the project/cost fall within one or multiple budget cycles?
This is a one-time sponsorship.
Will there be a need to organize support from any Oakland County Departments or outside
agencies? If so, please explain.
We are working with Oakland County Michigan Works, Water Resources, and Oakland County
Parks and Recreation. It would be great to have the Board of Commissioners' financial support and
reaching out to the health department for an outreach service they could become involved in during
the WinterFUN Festival.
Does this project fall within the scope of the Board of Commissioners’ authority?
Yes
What is the proposed timeline for this project (start/completion)?
We are planning all year to ensure an amazing event. There are over 100 volunteers who serve on
a variety of different committees. The most intense planning takes place from August-
December. The event takes place on Saturday, December 2, 2023.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
Linda Zabik
Angela Powell, Commissioner
ITEM REVIEW TRACKING
Gwen Markham, Board of Commissioners Created/Initiated - 5/25/2023
AGENDA DEADLINE: 06/04/2023 7:28 PM
ATTACHMENTS
1. Schedule A - Sponsorship of the 2023 Holiday Extravaganza
2. Oakland Co Commissioners 2023 Request
3. 2023HESponsorship
COMMITTEE TRACKING
2023-05-11 Full Board - Refer to Finance
2023-05-17 Finance - Recommend to Board
2023-05-25 Full Board - Adopted
Motioned by: Commissioner Yolanda Smith Charles
Seconded by: Commissioner Christine Long
Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Kristen Nelson, Christine
Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson,
William Miller III, Yolanda Smith Charles, Brendan Johnson, Ajay Raman (15)
No: None (0)
Abstain: None (0)
Absent: Charles Cavell, Gary McGillivray, Janet Jackson, Michael Gingell (4)
Passed
Oakland County, Michigan
Board of Commisioners - Sponsorship of the 2023 Holiday Extravaganza
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)Grant ID (GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2023
Amendment
FY 2024
Amendment
FY 2025
Amendment
E General Fund Board of Commissioners FND10100 CCN5010101 SC731822 PRG180010 730000 Special Projects $20,000.00 $-$-
E General Fund Non-Departmental Transfers FND10100 CCN9090101 SC731822 PRG196030 730000 Special Projects $(20,000.00)
Total Expenditures $-$-$-
PO Box 432224 -Pontiac,MI 48343
April 20,2023
Oakland County Board of Commissioners
1200 Court Tower Blvd.
Pontiac,MI 48341
Dear County Commissioners:
Holiday Extravaganza has a long tradition in the City of Pontiac and it is our honor to
invite you to join our mission by considering a sponsorship of up to $20,000 to assure
we are able to continue this amazing collaboration.
We are proud to announce …
City of Auburn Hills Mayor Kevin McDaniel,City of Pontiac Mayor Tim Greimel,
Waterford Township Supervisor Gary Wall,White Lake Township Supervisor Rik
Kowell and Holiday Extravaganza Chairperson,Dr.Thomas Kimble has approved to
continue the collaborative partnership to again present the annual Holiday
Extravaganza on Saturday,December 2nd in downtown Pontiac,the of Oakland
County.
Also,The Parade Company of Detroit has made a commitment to continue our
partnership for the next 5 years!
This year,we celebrate 42 years of serving our communities of Auburn Hills,Pontiac,
Waterford and White Lake through Holiday Extravaganza.We believe this unique four
community partnership is a,one of a kind,very special event and represents the
communities engaging together to spread joy and celebrate the holiday season,as one.
Saturday,December 2,2023
·Fran Anderson Making a Difference Scholarship and Award Presentations
·PARADE -11 am
·WinterFUN Festival -Noon to 3 pm
Page 2
Oakland County Board of Commissioners
April 20,2023
Holiday Extravaganza is totally free ...families are able to create memories by
participating in horse drawn wagon rides,making s’mores,feeding Santa's reindeer,
creating special holiday crafts,enjoying a cup of hot cocoa,not to mention the
professional floats,professional balloons,favorite costume characters,high school
bands,AND so much more!
To ensure that the Holiday Extravaganza remains FREE OF CHARGE and
continues to grow,we need your help!You will find attached our 2023 Sponsorship
Packet for your review and consideration.We are hopeful to be able to announce many
of our Sponsors and community partners,as soon as possible.We look forward to
hearing from you on your decision on or before May 15th.
Please do not hesitate to contact us directly with any questions or suggestions.Linda
may be reached at 248-421-7198 or via e-mail -Lindazabik@gmail.com.
We look forward to hearing from you and having your support for this amazing tradition
in the of Oakland County!
Let's Make a Difference Together
Dr.Thomas E.Kimble
Chairman
Holiday Extravaganza
Linda Zabik
Executive Director
Holiday Extravaganza
248-421-7198
lindazabik@gmail.com
Attached:Sponsorship Packet
2023 Sponsorship Packet
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s p o n s o r s h i p o p p o r t u n i t y
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s u p p o r t a b e a u t i f u l p r o f e s s i o n a l f l o a t .
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f o l l o w i n g t h e H o l i d a y E x t r a v a g a n z a P a r a d e
C o m m u n i t y P a i n t i n g C r e a t e d P r e s e n t e d t o S p o n s o r
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W I L L R E C E I V E :
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O c t o b e r -D e c e m b e r
C o m p a n y L o g o p l a c e d o n c o l o r i n g c o n t e s t
p r o m o t i o n a l m a t e r i a l
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s p o n s o r s h i p o p p o r t u n i t y
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o n e p e r c o m m u n i t y , d i s p l a y e d a t W i n t e r A r t
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W I L L R E C E I V E :
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a G o l d S p o n s o r
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w i l l a n n o u n c e t h e l o c a l G o l d s p o n s o r
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O c t o b e r
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P R E S E N T I N G S C H O L A R S H I P
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d u r i n g c e r e m o n y
E a c h o f t h e 4 r e c i p i e n t s w i l l r e c e i v e a
$1 ,0 0 0 s c h o l a r s h i p .
C o m p a n y l o g o p l a c e d i n a l l p r i n t e d
m a t e r i a l a s a J r . G r a n d M a r s h a l S c h o l a r s h i p
S p o n s o r
C o m p a n y s p o n s o r s h i p s i g n a g e p l a c e d
w i t h i n e v e n t
C o m p a n y l o g o s i g n a g e p l a c e d o n e a c h o f
t h e 4 s c h o l a r s h i p r e c i p i e n t p a r a d e v e h i c l e s
C o m p a n y l i s t e d i n a l l p r e s s r e l e a s e s a s t h e
J r . G r a n d M a r s h a l S c h o l a r s h i p S p o n s o r
L o g o p l a c e d o n a l l l a r g e P r e s e n t a t i o n
C h e c k s
C o m p a n y l o g o p l a c e d o n t h e H o l i d a y
E x t r a v a g a n z a w e b s i t e f o r t h e e n t i r e y e a r
R i g h t o f F i r s t R e f u s a l f o r 2 0 2 4
Fran Anderson
C E L E B R A T I O N C E R E M O N Y
$3 ,5 0 0
S P O N S O R
W I L L R E C E I V E :
R e p r e s e n t a t i v e h a s o p p o r t u n i t y t o s p e a k d u r i n g
c e r e m o n y
C o m p a n y l o g o p l a c e d i n a l l p r i n t e d m a t e r i a l a s a J r .
G r a n d M a r s h a l C e l e b r a t i o n S p o n s o r
C o m p a n y s p o n s o r s h i p s i g n a g e p l a c e d w i t h i n e v e n t
C o m p a n y l o g o s i g n a g e p l a c e d o n e a c h o f t h e 4
s c h o l a r s h i p r e c i p i e n t p a r a d e v e h i c l e s
C o m p a n y l i s t e d i n a l l p r e s s r e l e a s e s a s t h e J r . G r a n d
M a r s h a l a s C e l e b r a t i o n S p o n s o r
C o m p a n y l o g o p l a c e d o n t h e H o l i d a y E x t r a v a g a n z a
w e b s i t e f o r t h e e n t i r e y e a r
R i g h t o f F i r s t R e f u s a l f o r 2 0 2 4
F E S T I V A L O F
C H R I S T M A S T R E E S
$3 ,5 0 0
H o l i d a y E x t r a v a g a n z a , p r e s e n t e d b y t h e c o m m u n i t i e s o f A u b u r n H i l l s ,
P o n t i a c , W a t e r f o r d , a n d W h i t e L a k e , p r o v i d e s y o u t h e o p p o r t u n i t y t o
s u p p o r t t h e F e s t i v a l o f C h r i s t m a s T r e e s . T h i s c o l l a b o r t i o n p a r t n e r s w i t h
d o w n t o w n P o n t i a c b u s i n e s s e s a n d l o c a l c h a r i t i e s f r o m t h e 4 c o m m u n i t i e s t o
d e c o r a t e a C h r i s t m a s T r e e a n d e n c o u r a g e v o t e s f o r t h e i r f a v o r i t e t r e e a n d
c h a r i t y . C a m p a i g n r u n s f r o m D e c e m b e r 1 -D e c e m b e r 2 9 t h .
O U R S P O N S O R S
W I L L R E C E I V E :
C o m p a n y l o g o p l a c e d i n a l l p r i n t e d
m a t e r i a l
C o m p a n y l i s t e d i n s o c i a l m e d i a p r o m o t i n g
F e s t i v a l o f C h r i s t m a s T r e e s .
C o m p a n y L o g o p l a c e d i n F e s t i v a l o f
C h r i s t m a s T r e e L o g o
C o m p a n y l o g o p l a c e d o n t h e H o l i d a y
E x t r a v a g a n z a w e b s i t e f o r t h e e n t i r e y e a r
R i g h t o f F i r s t R e f u s a l f o r 2 0 2 4
I C E C A R V I N G
F E S T I V A L
$3 ,5 0 0
H o l i d a y E x t r a v a g a n z a , p r e s e n t e d b y t h e c o m m u n i t i e s o f A u b u r n H i l l s ,
P o n t i a c , W a t e r f o r d , a n d W h i t e L a k e , p r o v i d e s y o u t h e o p p o r t u n i t y t o
s u p p o r t t h e I c e C a r v i n g C o m p e t i t i o n F e s t i v a l .
S P O N S O R S
W I L L R E C E I V E :
C o m p a n y l o g o p l a c e d i n a l l p r i n t e d
m a t e r i a l
L o g o p l a c e d o n a l l i c e p i e c e s
C o m p a n y l i s t e d i n s o m e m e d i a a d s
C o m p a n y l i s t e d i n s o m e p r e s s r e l e a s e s
C o m p a n y l o g o p l a c e d o n t h e H o l i d a y
E x t r a v a g a n z a w e b s i t e f o r t h e e n t i r e y e a r
R i g h t o f F i r s t R e f u s a l f o r 2 0 2 4
W I N T E R F U N
F E S T I V A L
S P O N S O R
$2 ,5 0 0
H o l i d a y E x t r a v a g a n z a , p r e s e n t e d b y t h e c o m m u n i t i e s o f A u b u r n H i l l s ,
P o n t i a c , W a t e r f o r d , a n d W h i t e L a k e , p r o v i d e s y o u w i t h a n o p p o r t u n i t y t o
s u p p o r t t h e w o n d e r f u l W i n t e r F U N F e s t i v a l , w h i c h w i l l i n c l u d e :
O U R S P O N S O R S
W I L L R E C E I V E :
C o m p a n y l o g o l i s t e d i n m e d i a a d s a s
t h e S i l v e r S p o n s o r
C o m p a n y l i s t e d i n s o m e p r e s s
r e l e a s e s a s t h e S i l v e r S p o n s o r
C o m p a n y l o g o o n s i g n a g e w i t h i n
W i n t e r A r t F e s t i v a l
C o m p a n y s p o n s o r s h i p b a n n e r s p l a c e d
1 0 x 1 0 s p a c e a v a i l a b l e
C o m p a n y l o g o p l a c e d o n t h e H o l i d a y
E x t r a v a g a n z a w e b s i t e f o r a n e n t i r e
y e a r
C o m p a n y l i s t e d o n p r o m o t i o n a l
c o m m u n i t y D V D
R i g h t o f F i r s t R e f u s a l f o r 2 0 2 4
S E N I O R W A R M I N G
A R E A S P O N S O R
$2 ,0 0 0
The Holiday Extravaganza, presented by the communities of Auburn Hills, Pontiac, Waterford, and White Lake for
over 40 years invites you to become a sponsor of our very popular Senior Citizens Warming Area. This area is an
inside viewing area to allow our seniors the opportunity to watch the entire parade while they are staying warm,
enjoying fellowship and special refreshments.
C o m p a n y l o g o l i s t e d i n m e d i a a d s a s
t h e S i l v e r S p o n s o r
C o m p a n y L o g o p l a c e d o n S e n i o r C i t i z e n
p r o m o t i o n p i e c e s
C o m p a n y l i s t e d i n s o m e p r e s s r e l e a s e s
a s t h e S i l v e r S p o n s o r
C o m p a n y l o g o o n s i g n a g e w i t h i n
S e n i o r C i t i z e n W a r m i n g A r e a
C o m p a n y i n v i t e d t o a t t e n d a n d p r o v i d e
v o l u n t e e r s t o a s s i s t w i t h f u n a c t i v i t i e s
C o m p a n y l o g o p l a c e d o n t h e H o l i d a y
E x t r a v a g a n z a w e b s i t e f o r a n e n t i r e
y e a r
R i g h t o f F i r s t R e f u s a l f o r 2 0 2 4
Cookie
Decorating
Holiday FUN Activities & Fellowship
P A R A D E
S P O N S O R
$1 ,5 0 0
H o l i d a y E x t r a v a g a n z a , p r e s e n t e d b y t h e c o m m u n i t i e s o f A u b u r n H i l l s , P o n t i a c ,
W a t e r f o r d , a n d W h i t e L a k e p r o v i d e s , y o u t h e o p p o r t u n i t y t o s u p p o r t t h e
b e d r o c k p i e c e s o f a g r e a t p a r a d e e x p e r i e n c e f o r e v e r y o n e .
O U R S P O N S O R S
W I L L R E C E I V E :
C o m p a n y l o g o p l a c e d i n a l l p r i n t e d m a t e r i a l s
a s a P a r a d e S p o n s o r
C o m p a n y s p o n s o r s h i p s i g n a g e p l a c e d w i t h i n
e v e n t
C o m p a n y s p o n s o r s h i p b a n n e r i n f r o n t o f a
p r o f e s s i o n a l b a l l o o n , b a n d , e t c .
C o m p a n y l o g o p l a c e d o n t h e H o l i d a y
E x t r a v a g a n z a w e b s i t e f o r e n t i r e y e a r
R i g h t o f F i r s t R e f u s a l f o r 2 0 2 3
C O M M U N I T Y
S P O N S O R
$5 0 0
T h e H o l i d a y E x t r a v a g a n z a P a r a d e , p r e s e n t e d b y t h e c o m m u n i t i e s o f A u b u r n
H i l l s , P o n t i a c , W a t e r f o r d , a n d W h i t e L a k e , p r o v i d e s a n o p p o r t u n i t y t o s u p p o r t
t w o o f t h e f a n t a s t i c c o s t u m e c h a r a c t e r s .
O U R S P O N S O R S
W I L L R E C E I V E :
S p o n s o r s h i p o f t w o c o s t u m e c h a r a c t e r s
R i g h t o f F i r s t R e f u s a l f o r 2 0 2 4
N a m e l i s t e d o n t h e H o l i d a y E x t r a v a g a n z a
W e b s i t e
'tis the season
T O B E J O L L Y
Greater Pontiac Host Committee
P.O. Box 432224
Pontiac, MI 48343
Phone: 248.421-7198
Email: HE@holidayextravaganza.org
www.holidayextravaganza.org
Community Partners