HomeMy WebLinkAboutReports - 2023.05.25 - 38230
AGENDA ITEM: FY 2023 Roof Replacement Projects
DEPARTMENT: Facilities Planning & Engineering
MEETING: Board of Commissioners
DATE: Thursday, May 25, 2023 7:28 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2023-2911
Motion to approve the FY2023 Roof Replacement Project and authorize the transfer of funding in
the amount of $1,331,760 from the Capital Improvement Program/Building Fund (#40100) to the
Project Work Order Fund (#40400) for the FY2023 Roof Replacement Projects (PRJ-17304); further
amend the FY 2023 Budget as detailed in the attached Schedule A.
ITEM CATEGORY SPONSORED BY
Budget Amendment Yolanda Smith Charles
INTRODUCTION AND BACKGROUND
County owned buildings require ongoing maintenance and replacement of building systems
including roofing when end of service life is reached. Facilities Planning and Engineering (FPE) and
the Purchasing Division solicited proposals to remove existing asphalt shingle roof systems and
replace with standing seam metal roof systems located at Patrol Services (57 West), and Little Oaks
(30 East) from annual competitively bid and selected contractors. Cass Sheet Metal provided the
lowest responsible bid and the total project cost is $1,331,760. The project cost includes
• $302,500 for roofing the Patrol Services building
• $559,850 for roofing the Little Oaks child care center
• $29,100 for Professional Services
• $29,270 for Lightning Protection at Patrol Services
• $34,560 for Lightning Protection at Little Oaks
• $22,871 For Electrical
• $21,280 for Downspout Receptacles and Demolition Assistance,
• $25,000 for Acoustical Insulation,
• $102,443 for a 10% Construction Contingency, as well as $204,886 for Market Inflation
Contingency (see attached project estimate).
The funding ($1,331,760) is available for transfer from the FY 2023 Capital Improvement
Program/Building Improvement Fund (#40100) to the Project Work Order Fund (#40400) for the FY
2023 Roof Replacement Projects (#PRJ-17304).
POLICY ANALYSIS
Facilities Planning and Engineering (FPE) is requesting approval of the roof replacement projects
for the Patrol Services building (57 West) and Little Oaks Child Care Center (30 East) as the current
roofs have reached end of life. FPE and Purchasing solicited proposals to remove existing asphalt
shingle roof systems and replace with standing seam metal roof systems for these two facilities from
annual competitively bid and selected contractors. Cass Sheet Metal provided the lowest
responsible bid and the total project cost is $1,331,760. The project cost includes:
• $302,500 for roofing the Patrol Services
• $559,850 for roofing the Little Oaks
• $29,100 for Professional Services
• $29,270 for Lightning Protection at Patrol Services
• $34,560 for Lightning Protection at Little Oaks
• $22,871 For Electrical
• $21,280 for Downspout Receptacles and Demolition Assistance,
• $25,000 for Acoustical Insulation,
• $102,443 for a 10% Construction Contingency, as well as $204,886 for Market Inflation
Contingency (see attached project estimate)
The market inflation contingency has been added due to construction materials and labor rates
fluctuating frequently (precautionary measure). The metal roofing will solve issues with ice damming
that happens during the winter and will provide a longer roof life.
The funding ($1,331,760) is available for transfer from the FY2023 Capital Improvement
Program/Building Improvement Fund (#40100) to the Project Work Order Fund (#40400) for the
FY2023 Roof Replacement Projects (#PRJ-17304). A budget amendment is required as reflected in
the Schedule A-Budget Amendment.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
Jason Warner, Manager Facilities Planning & Engineering
ITEM REVIEW TRACKING
Yolanda Smith Charles, Board of Commissioners Created/Initiated - 5/25/2023
AGENDA DEADLINE: 06/04/2023 7:28 PM
ATTACHMENTS
1. Schedule A Roof Replacement Project FY23
2. 21-418.Project Cost Estimate
COMMITTEE TRACKING
2023-05-17 Economic Development & Infrastructure - Recommend and Forward to Finance
2023-05-17 Finance - Recommend to Board
2023-05-25 Full Board - Adopted
Motioned by: Commissioner Yolanda Smith Charles
Seconded by: Commissioner Christine Long
Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Kristen Nelson, Christine
Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson,
William Miller III, Yolanda Smith Charles, Brendan Johnson, Ajay Raman (15)
No: None (0)
Abstain: None (0)
Absent: Charles Cavell, Gary McGillivray, Janet Jackson, Michael Gingell (4)
Passed
Oakland County, Michigan
FACILITIES MANAGEMENT/FACILITIES MAINTENANCE AND OPERATIONS - FY2023 ROOF REPLACEMENT PROJECTS
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)Grant ID (GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2023
Amendment
FY 2024
Amendment
FY 2025
Amendment
E Building Improvement Facilities Engineering Admin FND40100 CCN1040801 SC788001 PRG148020 BFA40400 788001 Transfer Out $(1,331,760.00)$-$-
Total Expenditures $(1,331,760.00)$-$-
R Project Work Order Facilities Engineering Admin FND40400 CCN1040801 RC695500 PRG148020 PROJ-17304 BFA40100 695500 Transfer In $1,331,760.00 $-$-
Total Revenues $1,331,760.00 $-$-
Project Estimate
DESCRIPTION ESTIMATE
Estimate Date: 4/21/2023
FPE#: 21-418
WO#: 1057696
FM Project Manager: MACDOUGALL, MATT
Project: 30 East Little Oaks, 57 West Patrol Services Roofing
FM-730352 CONSTRUCTION
FM-730352-Roofing Roofing Patrol Services $302,500.00
FM-730352-Roofing Roofing Little Oaks $559,850.00
FM-730352-Architectural Roofing Technology Associates $29,100.00
FM-730352-LightningProtection Lightning Protection Patrol Services $29,270.00
FM-730352-LightningProtection Lightning Protection Little Oaks $34,560.00
$955,280.00Total:CONSTRUCTION
FM-730562 ELECTRICAL
FM-730562-ElectricalLighting FM&O Electrical $22,871.00
$22,871.00Total:ELECTRICAL
FM-731241 MISCELLANEOUS
FM-731241-Miscellaneous Acoustical Insulation $25,000.00
FM-731241-Miscellaneous FM&O Grounds downspout receptacles,demo
assistance
$21,280.00
$46,280.00Total:MISCELLANEOUS
FM-730359 CONTINGENCY
FM-730359-Contingency 10% Construction Contingency $102,443.00
FM-730359-Contingency 20% Contingency - Market Inflation $204,886.00
$307,329.00Total:CONTINGENCY
GRAND TOTAL:
Subtotal Without Contingency:
Contingency:
$1,024,431.00
$307,329.00
$1,331,760.00
4/21/2023