HomeMy WebLinkAboutReports - 2023.05.25 - 38231
AGENDA ITEM: Application to the State Court Administrative Office for the FY 2024 Adult Treatment
Court Program
DEPARTMENT: Circuit Court
MEETING: Board of Commissioners
DATE: Thursday, May 25, 2023 7:28 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2023-2869
Motion to approve the grant application to the State Court Administrative Office (SCAO) for the FY
2024 Michigan Drug Court Grant Program (Adult Treatment Court) in the amount of $334,205, for
the period of October 1, 2023 through September 30, 2024.
ITEM CATEGORY SPONSORED BY
Grant Penny Luebs
INTRODUCTION AND BACKGROUND
The Sixth Circuit Adult Treatment Court (ATC) is a Hybrid / DWI Court. For more than twenty years,
the program has utilized alternative judicial proceedings for chemically abusing and dependent, non-
violent, adult felony offenders that have met established eligibility criteria for admittance. The
program is voluntary and intensive by design, combining the implementation of evidence-based
treatment support with court-ordered supervision and case management services.The ATC aims to
rehabilitate, and then successfully reintegrate, these high-risk individuals back within the community
with the goal of reducing recidivism and avoiding any unnecessary terms of jail or imprisonment.
The ATC incorporates a non-adversarial team approach and is led by three Circuit Court Judges.
The team also includes a program coordinator, Michigan Department of Corrections probation
agents, members of the Oakland County Prosecutor’s Office, defense advisor, Oakland County
Community Corrections, various representatives from local mental health treatment providers, peer
support mentor, data analyst, as well as other stakeholders from within the court and from the
community.
Each team member is tasked with protecting the rights of the individual, while also being held to the
highest standard in terms of maintaining participant confidentiality. Team members are further
responsible for understanding State of Michigan legislation as it relates to problem-solving courts,
keeping current with trainings and new developments in the substance use, mental health, and
criminal justice fields, as well as adherence to the established best practices, essential elements,
and guiding principles of treatment courts.The ATC program consists of two separate tracks, one
track serving participants diagnosed with a straight substance use disorder (SUD), and another that
is designed for those who have a co-occurring diagnosis (SUD combined with another mental health
disorder). Each track, while unique in its focus and approach, consists of five phases and averages
a total of 15 months in length. Each phase is designed to work in conjunction with the participant’s
individualized treatment plan and promote long-term sustained recovery efforts, while still protecting
the safety interests of both the individual and the community. Every participant is required to submit
to random drug testing in each phase, in addition to other phase-specific tasks. Phase compliance is
monitored by the participant’s assigned MDOC probation agent, with the participant being required
to report regularly for Status Review Hearings in front of the assigned Judge.
POLICY ANALYSIS
The Circuit Court is applying to the State Court Administrative Office (SCAO), Michigan Drug Court
Grant Program in the amount of $334,205 for the grant period from October 1, 2023 through
September 30, 2024. The total program grant application funding for the Adult Treatment Court
(ATC) is $573,515, consisting of $334,205 in grant funding from SCAO and $239,310 in grants and
other funding. The SCAO is allowing the Circuit Court to consolidate its mental health component
into this ATC grant via a mental health “track” of the ATC, in order to avoid certification requirements
which are not feasible for our drug court to meet at this time. The grant funds that were previously
obtained through the mental health grant have been requested in this Adult Treatment Court grant
application to service the mental health participants of the ATC.
With grant funding, the court intends:
- to continue the ATC to deal with problems of increasing recidivism, increasing use of alcohol and
illegal drugs, rising system costs, and the increase in jail days ordered.
- to continue to partially fund the following two (2) positions: one (1) General Fund/General Purpose
(GF/GP) Full Time Eligible (FTE) Youth and Family Casework Supervisor position (#3010402-
09712) and one (1) GF/GP FTE Technical Office Specialist position (#3010402-10677).
- to continue to fully fund one (1) Special Revenue (SR) FTE Technical Office Specialist position
(#3010402-12029).
- to pay for drug testing supplies and kits, meetings, contractual services for individual and family
treatment, incentives.
- to pay for contractual services from Oakland Community Health Network (OCHN) in the form of a
Court Liaison position, as well as a Peer Recovery Coach, which serves and assists the ATC Team
via assessments, court testimonies, consultations, progress updates, crisis intervention, community
referrals, and coordinates care throughout OCHN’s network of Core Provider Agencies (CPA),
bridging the gaps between the Court and Mental Health systems.
The grant application has completed the Grant Review Process in accordance with the Grants
Policy and a budget amendment is not required at this time.
BUDGET AMENDMENT REQUIRED: No
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
Chris Bujak, Chief Court Business Operations
ITEM REVIEW TRACKING
Penny Luebs, Board of Commissioners Created/Initiated - 5/25/2023
AGENDA DEADLINE: 06/04/2023 7:28 PM
ATTACHMENTS
1. Grant Review Sign-Off FY24 ATC
2. REV_FY24_ATCGrantApp
3. MDCGP Handbook (1)
4. CC_REPORT_MI Drug Court Grant (ATC)
COMMITTEE TRACKING
2023-05-16 Public Health & Safety - Recommend to Board
2023-05-25 Full Board - Adopted
Motioned by: Commissioner Yolanda Smith Charles
Seconded by: Commissioner Christine Long
Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Kristen Nelson, Christine
Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson,
William Miller III, Yolanda Smith Charles, Brendan Johnson, Ajay Raman (15)
No: None (0)
Abstain: None (0)
Absent: Charles Cavell, Gary McGillivray, Janet Jackson, Michael Gingell (4)
Passed
GRANT REVIEW SIGN-OFF – 6th Circuit Court
GRANT NAME: FY2024 Michigan Drug Court Grant Program (Adult Treatment Court)
FUNDING AGENCY: State Court Administrative Office (SCAO)
DEPARTMENT CONTACT PERSON: Chris Bujak 248-452-9564
STATUS: Application (Greater than $50,000)
DATE: 04/17/2023
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments.
The Board of Commissioners’ liaison committee resolution and grant application package (which should include this sign-
off and the grant application with related documentation) may be requested to be placed on the agenda(s) of the
appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved. – Sheryl Johnson (04/17/2023)
Human Resources:
Approved by Human Resources. Continues positions with no changes. HR action not needed. – Heather Lewis
(04/17/2023)
Risk Management:
Approved. No County insurance requirements – Robert Erlenbeck (04/17/2023)
Corporation Counsel:
Approved. – Heather Lewis (04/17/2023)
32105 - FY2024 State (MDCGP) and Federal (OHSP / Byrne JAG) Grant32105 - FY2024 State (MDCGP) and Federal (OHSP / Byrne JAG) Grant
Application for Oakland County Sixth Circuit (CO6) Adult Treatment CourtApplication for Oakland County Sixth Circuit (CO6) Adult Treatment Court
Application De tailsApplication De tails
Funding Opportunity: 31902-Fiscal Year 2024 State and Federal Drug/Sobriety Court Grant Programs Application
Funding Opportunity Due Date: Jun 2, 2023 11:59 PM
Program Area: Michigan Drug Court Grant Program (MDCGP)
Status: Editing
Stage: Final Application
Initial Submit Date:
Initially Submitted By:
Last Submit Date:
Last Submitted By:
Contact Information
Primary Contact Information
Name:Mr.
SalutationSalutation
Nathanial
First NameFirst Name
Robert
Middle NameMiddle Name
Gilling
Last NameLast Name
Title:Drug Treatment Court Supervisor
Email*:gillingn@oakgov.com
Address*:1200 North Telegraph Road
Pontiac
CityCity
Michigan
State/ProvinceState/Province
48340
Postal Code/ZipPostal Code/Zip
Phone*:248-452-2154
PhonePhone
###-###-#######-###-####
Ext.Ext.
Fax:248-858-2006
###-###-#######-###-####
To access the WebGrants Access form click To access the WebGrants Access form click here.here.
WebGrants Authorization Approval Form:WebGrantsAccessFormExternalGilling1.pdf
Organization Information
Name*:6th Circuit Court - Oakland County (C06)
Organization Type*:State Court Administrative Office
Tax Id:38-6004876
Organization Website:
Address*:6th Circuit Court, Courthouse Tower
1200 N. Telegraph Rd.
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Pontiac
CityCity
Michigan
State/ProvinceState/Province
48341
Postal Code/ZipPostal Code/Zip
Phone*:(248) 858-0950
###-###-#######-###-####
Ext.Ext.
Fax:(248) 858-1999
###-###-#######-###-####
FY 24 Application
Program InformationProgram Information
Select your court*:C06 Oakland
County*:Oakland
Is your program multi-jurisdictional or,
includes additional counties in the same
jurisdiction? If yes, please list all of the
participating jurisdictions and/or counties.
(e.g. 21st District Court and 23rd District Court (e.g. 21st District Court and 23rd District Court OROR
Clare and Gladwin Counties)Clare and Gladwin Counties)
:
N/A
Please pick your program type*:Hybrid DWI/Drug Court
Federal Tax ID *:38-6004876
What is the program's most recent LAO number.What is the program's most recent LAO number.
LAO#
Planning programs enter 0000-00Planning programs enter 0000-00
*:
2009-01
Chief Judge *:Honorable Jeffery S. Matis
Program Judge 1 Name*:Honorable Phyllis C. McMillen
Number of years as a program judge.*:>2 years
Program Judge 1 Email Address*:mcmillenp@oakgov.com
Program Judge 2 Name:Honorable Yasmine I. Poles
Number of years as a program judge.:>2 years
Program Judge 2 Email Address:polesy@oakgov.com
Program Judge 3 Name:Honorable Kameshia D. Gant
Number of years as a program judge.:1-2 years
Program Judge 3 Email Address:gantk@oakgov.com
Program Judge 4 Name:N/A
Program Judge 4 Email Address:
Number of years as a program judge.:
Court Administrator*:Mr. Richard Lynch
Financial Officer*:Mr. Kyle Jen
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Project Director*:Mr. Nathanial Gilling
Project Director E-mail Address*:gillingn@oakgov.com
Project Director Phone Number*:248-452-2154 Ext.Ext.
Authorizing Official (individual who will
sign the grant contract) Name*:
Mr. David Woodward
Authorizing Official E-mail Address*:woodwardd@oakgov.com
Authorizing Official Phone Number*:248-858-1572 Ext.Ext.
Authorizing Official Title *:Chairman of Oakland County Board of Directors
SIGMA Vendor ID #*:
CV0048080
This number begins with CV, followed by 7 digits. Review previous payments from the State for this number. If you would like assistance, please contactThis number begins with CV, followed by 7 digits. Review previous payments from the State for this number. If you would like assistance, please contact
PSC@courts.mi.gov.PSC@courts.mi.gov.
Program OperationsProgram Operations
Is the program applying for planning or
operational funds? *:
Operational Application
How many years has the program been
operational? :
22
When does your program plan to begin
accepting participants? :
What is the program's capacity? :150
What is the current number of active
participants? :
102
Does the program accept transfers? :Yes
Provide a description of your program as it
relates to project goals and funding needs:
The Oakland County Adult Treatment Court (ATC) is a Hybrid / DWI Court that applies alternative judicial proceedings to chemically abusing and dependent, non-violent,
adult felony offenders that have met established eligibility criteria for admittance. The program is voluntary and intensive by design, combining the implementation of
evidence-based treatment supports with court-ordered supervision and case management services. The ATC aims to rehabilitate, and then successfully reintegrate,
these high-risk individuals back within the community with the goal of reducing recidivism and avoiding any unnecessary terms of jail or imprisonment.
The ATC incorporates a non-adversarial team approach and is led by three Oakland County Circuit Court Judges. The team also includes a program coordinator,
Michigan Department of Corrections probation agents, members of the Oakland County Prosecutor’s Office, defense advisor, Oakland County Community Corrections,
various representatives from local mental health treatment providers, peer support mentor, data analyst, as well as other stakeholders from within the Court and from the
community. Each team member is tasked with protecting the rights of the individual, while also being held to the highest standard in terms of maintaining participant
confidentiality. Team members are further responsible for understanding State of Michigan legislation as it relates to problem-solving courts, keeping current with
trainings and new developments in the substance use, mental health, and criminal justice fields, as well as adherence to the established best practices, essential
elements, and guiding principles of treatment courts.
The ATC program consists of two separate tracks, one track serving participants diagnosed with a straight substance use disorder (SUD), and another that is designed
for those who have a co-occurring diagnosis (SUD combined with another mental health disorder). Each track, while unique in its focus and approach, consists of five
phases and averages a total of 15 months in length. Each phase is designed to work in conjunction with the participant’s individualized treatment plan and promote long-
term, sustained recovery efforts, while still protecting the safety interests of both the individual and community. Every participant is required to submit to random drug
testing in each phase, in addition to other phase-specific tasks. Phase compliance is monitored by the participant’s assigned MDOC probation agent, with the participant
being required to report regularly for Status Review Hearings in front of the assigned Judge.
The ATC program has long relied upon the support of grant funding organized through the State Court Administrative Office (SCAO) to be able to provide services to this
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population in distress. The financial support offered through SCAO would be used to assist in several areas of program need, including the costs that are associated
with personnel, contractual services, program supplies, as well as training and travel. First, in terms of personnel costs, grant funds would assist with helping to
cover both salaries and fringe benefits for a program coordinator, business analyst / DCCMIS administrator, and a technical office specialist, whom are all tasked with
running the daily business operations of the program and ensuring that compliance standards are upheld. Next, the support would aid in helping to cover and offset
expenses related to contractual services, which are necessary to the functional operation of the program. Contractual services used within the administration of our Adult
Treatment Court program include substance abuse and mental health screenings (as provided through our contracted OCHN Liaison), substance abuse testing, peer
recovery support services, and other treatment supports such as individual and group therapy, psychiatric evaluations, Relapse “Tune Up” Weekends, and medication
assisted treatment (MAT) services. Finally, the financial grant assistance would allow for reimbursement for both program supplies, such as incentives for our
participants, as well as travel and training for our staff members. These requested line items would allow the program to provide continued encouragement and
recognition for the efforts of those in our care, while also equipping our staff with the tools that they need, such as the ability to participate in the annual MATCP conference,
to be able to continue to offer high-level support to our participants.
In conclusion, the assistance offered through SCAO allows for continued program operation, as the program would otherwise not be able to be fully funded through local
means. With the recent rise in our program census over the last few years and the ever-changing needs and expectations of our clients, the program is attempting to
utilize solution-focused problem-solving efforts in an effort to meet our increasing funding demands. In addition to the funds being requested through the Michigan Drug
Court Grant Program, our court will ask to be considered for SCAO-administered federal grant funds though the Office of Highway Safety Planning and Edward Byrne
Memorial Justice Assistance Grants, as well as explore outside options that may be available through the American Rescue Plan Act (ARPA) to be able to enhance our
program services that would fall outside of this grant request.
Did your program receive SCAO-
administered grant funds in the current
fiscal year?:
Yes
Please select all of the grant programs
which funded this program in the current
fiscal year. :
MDCGP
What was the total amount of SCAO-
administered grant funds the program was
awarded in the current fiscal year?:
$279,000.00
Will the program likely expend all of its
grant award during the current fiscal year?
:
Yes
What are the reasons that the program will
likely not spend the entire grant award
during the current fiscal year? :
Have any of the service(s) and/or good(s)
rates increased from the current fiscal
year?
(e.g. coordinator pay increased from $23/hr to(e.g. coordinator pay increased from $23/hr to
$24.50/hr, drug tests increased from $12 to $15)$24.50/hr, drug tests increased from $12 to $15)
:
Yes
List the service(s) and/or good(s), the
current fiscal year rate, and the new rate.:
While we have received some notification of price increases coming for contractual services in the upcoming fiscal year, the larger need for additional funding comes with
the rising costs associated with employee salaries, which are based on projected earned merit increases and / or expected “cost of living” adjustments for the three
positions that we are requesting help covering through grant assistance. Noted below, please find examples of increases for both contractual services and personnel
costs, along with current rates from FY2023 and projected rates for FY2024.
Contractual Services
Treatment Services (Community Programs, Inc.): FY2023: Relapse “Tune Up” Weekends are billed at $340.00 / FY2024: Relapse “Tune Up” Weekends will be billed at
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$425.00
Personnel
Nate Gilling (Treatment Court Coordinator / Youth and Family Casework Supervisor): Salary / benefit package in FY2023 is $_____, compared to an expected salary /
benefit package of $_____ in FY2024.
Candace Sereno (Business Analyst): Salary / benefit package in FY2023 is $_____, compared to an expected salary / benefit package of $_____ in FY2024.
Michelle Crenshaw (Technical Office Specialist): Salary / benefit package in FY2023 is $_____, compared to an expected salary / benefit package of $_____ in FY2024.
Aside from increases covered above, are
you requesting more grant funds in this
application than the program was awarded
during the current fiscal year?:
Yes
Please explain why more funds are being
requested.
(e.g. (e.g. program expansion, increase in services, orprogram expansion, increase in services, or
operational adjustments)operational adjustments)
:
Additional funding is being requested for FY2024. Our program continues to operate at a high census with 102 current participants in our Adult Treatment Court as of April
3, 2023. This will now be the second year in a row where our census has averaged over 100 active participants in the program (FY2022: average census of 102 / 189 total
participants served; FY2023 to date: average census of 109 / 151 total participants served), which is up from an average census of approximately 67 participants and 128
total participants served per year over the period of FY2019 through FY2021. With this high census, which in large part has come as the result of legislation changes
relating to MCL 257.625, it has become increasingly difficult to stretch our available funds wide enough to effectively serve the large client population entrusted to our care.
In other words, while extremely appreciative, we have received the same grant award of $279,000.00 for several consecutive years despite the population being served
increasing by over 50% in FY2022 and FY2023. This means that the available support per participant in our program went from approximately $2,180.00 per person
($279,000.00 / 128 participants for FY2019 through FY2021) to about $1,476.00 ($279,000.00 / 189 participants for FY2022), with FY2023 projections leading to an even
further anticipated decrease.
For the upcoming/next fiscal year, will the
program receive funding from another
source (non-SCAO funding, such as local or
federal funding), or has the program
applied for funding from another source?*:
Yes
Please provide the following information Please provide the following information
1.) Have you received notification of the award? 1.) Have you received notification of the award?
2.) What is the funding source? 2.) What is the funding source?
3.) What is the maximum amount per year? 3.) What is the maximum amount per year?
4.) When will the funds expire? 4.) When will the funds expire?
5.) Are these funds restricted? If yes, please explain.5.) Are these funds restricted? If yes, please explain.
The program does utilize both Oakland County General Fund dollars as well as reimbursement through the State of Michigan Department of Health and Human
Services Child Care Fund to support program operations. In total, the Adult Treatment Court program will take advantage of a total of approximately $222,310.00 of funding
through these two sources. Additionally, the program is partnering with the Oakland County Board of Commissioners to attempt to utilize American Rescue Plan Act
(ARPA) funds to provide additional services for our problem-solving court programs. The amount being requested through this source is approximately $145,000.00 in
total, which is to be used to aide participants in each of our three Oakland County problem-solving court programs (Adult Treatment Court, Juvenile Drug Court, and
Juvenile Mental Health Court). These ARPA funds, if they were made available, would expire after FY2025 though no award notification has yet to be received. The funds
being requested would only be able to be utilized to provide enhanced support for the programs for expenditures not covered through this grant request which would
include additional technical aide support (for Juvenile Drug Court and Juvenile Mental Health Court), as well as assistance with transitional housing, childcare costs,
transportation, access to technology, and art therapy services for our clients.
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Federal Funding Application (Must be completed if requesting federal funding)
Would you like to be considered for SCAO
administered federal grants ( OHSP and
Byrne JAG)?
If no, there is no need to answer further questionsIf no, there is no need to answer further questions
on this page. on this page. Please save the form and mark asPlease save the form and mark as
complete.complete.
*:
Yes
OHSP and Byrne JAG funds are available to adult programs only.OHSP and Byrne JAG funds are available to adult programs only.
I have reviewed the grant information in
the blue ribbon (above) and understand the
funding requirements for each source. :
Yes
I understand that by selecting no to the
question above, my program will not be
considered for OHSP or Byrne JAG funds. :
No
Prior Funding
Has the applicant received a prior State
Court Administrative Office grant under
Byrne JAG or OHSP funding? :
Yes
Has the applicant received a prior State
Court Administrative Office grant under
Michigan Drug Court Grant Program,
Michigan Mental Health Court Grant
Program, Michigan Veterans Treatment
Court Grant Program, or Swift and Sure
Sanctions Probation Program? :
Yes
Does your county have an Equal
Employment Opportunity Plan (EEOP)?:
Yes
When was the plan formulated? :11/20/2019
Number of Court Employees :350
Total number of the employees that work in the court (not including judges) where the program operates.Total number of the employees that work in the court (not including judges) where the program operates.
Please upload a screenshot of the
court/county status listed in SAM.gov based
on your Federal Unique Entity Identification
(UEI) number.:
Will your program collect program income
during the fiscal year? :
Pre-Award Financial Risk Assessment
The applicant is required to complete a pre-award financial risk assessment as part of the grant application. The applicant is required to complete a pre-award financial risk assessment as part of the grant application. The questionnaire helps the SCAO assess the financialThe questionnaire helps the SCAO assess the financial
management and internal control systems, and the associated potential risks of an applicant. management and internal control systems, and the associated potential risks of an applicant. The pre-award financial risk assessment should only be completed byThe pre-award financial risk assessment should only be completed by
program and financial staff most familiar with the applicant?s systems, policies, and procedures to ensure the correct responses. program and financial staff most familiar with the applicant?s systems, policies, and procedures to ensure the correct responses. The responses directly impact the pre-The responses directly impact the pre-
award risk assessment and should accurately reflect the applicant?s financial management and internal control system at the time of the application. award risk assessment and should accurately reflect the applicant?s financial management and internal control system at the time of the application. The pre-awardThe pre-award
financial risk assessment is an additional factor in determining funding. Applicant risk level may affect the funding decision and/or result in additional reportingfinancial risk assessment is an additional factor in determining funding. Applicant risk level may affect the funding decision and/or result in additional reporting
requirements, monitoring, special conditions, or additional award requirements.requirements, monitoring, special conditions, or additional award requirements.
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Does the applicant have new individuals
involved with the grant (less than 1 year)?
This includes anyone directly or indirectly
involved with the grant operations and
financial management, (i.e., coordinator,
judge, financial personnel, etc.)
New Individuals/SystemsNew Individuals/Systems
:
Yes
What is the anticipated amount of program
income you will collect during the fiscal
year?:
$0.00
If yes, include name and role within the
program:
Christina Bujak - Mgr Court Business Operations
Does this person handle any financial
aspect of the grant? :
Yes
If yes, please detail their involvement:
Approval of expenditures
Does the applicant have any new system
changes within the past 12 months (system
means in relation to purchasing an
organization's system or systems for
purchasing and contracting, including
lease-or-buy decisions, the selection of
contractors, analysis of quoted prices,
negotiation of prices with contractors,
placing and administering of orders, and
expediting delivery of materials or
services). :
No
If yes, please describe :
Audit
For this section, an ?audit? is conducted by an independent, external auditor using generally accepted auditing standards (GAAS) or Generally Accepted GovernmentalFor this section, an ?audit? is conducted by an independent, external auditor using generally accepted auditing standards (GAAS) or Generally Accepted Governmental
Auditing Standards (GAGAS), and results in an audit report with an opinion.Auditing Standards (GAGAS), and results in an audit report with an opinion.
Has the applicant undergone any of the
following types of audits (check all that
apply):
On the most recent audit, what was the
auditor's opinion?:
Were material weaknesses noted in the
report?:
Were the material weaknesses related to
an SCAO grant? :
If the material weaknesses in question are
not directly related to an SCAO grant, could
the material weaknesses have an impact
on SCAO? (e.g., bank reconciliation):
Please specify the corrective action:
Financial Management System
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Does the applicant's accounting system
have the capability to identify the receipt
and expenditure of awards funds
separately for each SCAO award? :
Yes
Does the applicant?s accounting system
have the capability to record expenditures
for each SCAO award by the budget cost
categories shown in the approved budget?:
Yes
Does the applicant?s accounting system
have the capability to accurately track
employees actual time spent performing
work for each SCAO award, and to
accurately allocate charges for employee
salaries and wages for each SCAO award,
and maintain records to support the actual
time spent and specific allocation of
charges associated with each applicant
employee? :
Yes
Does the applicant?s accounting system
include budgetary controls to preclude the
applicant from incurring obligations or
costs that exceed the amount of funds
available under an SCAO award (the total
amount of award as well the amount
available in each budget cost category)? :
Is the applicant familiar with the ?cost
principles? that apply to recent and future
Federal awards, including the general and
specific principles set out in 2 C. F. R Part
200? :
Yes
Procurement
Does the applicant maintain written
policies and procedures for procurement
transactions that (Check all that apply):
Are the applicant?s procurement policies
and procedures designed to ensure that
procurements are conducted in a manner
that provides full and open competition to
the extent practicable, and to avoid
practices that restrict competition? :
Yes
Do the applicant?s procurement policies
and procedures require documentation of
the history of a procurement, including the
rationale for the method of procurement,
selection of contract type, selection or
rejections of contractors, and basis for the
contract price?:
Yes
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Does the applicant have written policies
and procedures designed to prevent the
applicant from entering into a procurement
contract under an SCAO award with an
entity or individual that is suspended or
debarred from such contracts, including
provisions for checking for suspended or
debarred prior to award?:
Yes
Subrecipient
Does the applicant have written policies
and procedures, and/or guidance designed
to ensure that any subawards made by the
applicant under an SCAO award (1) clearly
document applicable grant requirements,
(2) are appropriately monitored by the
applicant, and for Federal Grant Applicants
(3) comply with the requirements in 2 C. F.
R. Part 200 (see 2 C. F. R. 200.331)?:
N/A- Applicant doesn't make subawards
Is the applicant aware of the differences
between subawards under SCAO awards
and procurement contracts under SCAO
awards, including the different roles and
responsibilities associated with each? :
N/A- Applicant doesn't make subawards
Does the applicant have written policies
and procedures designed to prevent the
applicant from making a subaward under
an SCAO award to an entity or individual
who is suspended or debarred from such
subaward, including provisions for
checking for suspended or debarred prior
to award?:
N/A- Applicant doesn't make subawards
Other Federal Risk
Is the applicant designated ?high risk? by a
federal grant-making agency? (High risk
includes any status under which a federal
awarding agency provides additional
oversight due to the applicant?s past
performance, or other programmatic or
financial concerns with the applicant.):
No
List the agency and the reasons for :
CertificationCertification
Certification on behalf of the applicant
(Must be made by the chief executive, executive director, chief financial officer, designated authorized representative (?AOR?), or other official with the requisite knowledge(Must be made by the chief executive, executive director, chief financial officer, designated authorized representative (?AOR?), or other official with the requisite knowledge
and authority).and authority).
On behalf of the applicant, I certify to the
State Court Administrative Office that the
information provided above is complete
and correct to the best of my knowledge. I
have the requisite authority and
information to make this certification on
behalf of the applicant.:
Yes
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Name*:
Title*:
Phone*:
Date*:
Budget
PersonnelPersonnel
PersonnelPersonnel
Describe the personnel costs (i.e., wages) associated with the proposed project.Describe the personnel costs (i.e., wages) associated with the proposed project.
Nathanial Gilling (full-time employee): Treatment Court Coordinator (Youth and Family Casework Supervisor); In this position, 50% of time will be spent working on this
grant, while 50% of time will be spent working on the Juvenile Drug Court, Juvenile Mental Health Court, and other responsibilities. The hourly rate for this position is
$44.68/hour. The coordinator performs the general job duties of budget and grant management, staff oversight and training, program eligibility screenings, coordination of
bi-weekly case conferences and judicial sessions, facilitation of quarterly business meetings, quality control, coordination of treatment services, as well as preparation
and maintenance of program policy and procedures. (Total Request of $44,725.00)
Candace Sereno (full-time employee): Business Analyst; In this position, 40% to 50% of time will be spent working on this grant, while 50% to 60% will be spent working
on the Juvenile Drug Court, Juvenile Mental Health Court, and other responsibilities. The hourly rate for this position is $30.24/hour. The general responsibilities of this
position include oversight and administration of the DCCMIS system which involves the gathering, organizing, and recording of data for program evaluation purposes,
including monthly quarterly, and annual reporting to grant funding sources, court administration, stakeholders, etc. Additionally, Ms. Sereno assists in preparing written
reports and helps with answering program-related phone calls and requests for information. Duties may further include assisting in preparations for program activities
and events, such as graduation, as well as accompanying professional staff on assignments to the ATC program. (Total Request of $32,795.00)
Michelle Crenshaw (full-time employee: Technical Office Specialist; In this position, 100% of time will be spent working on this grant. The hourly rate for this position is
$28.60/hour. The general responsibilities of this position include data entry into the DCCMIS system and file maintenance. Ms. Crenshaw will serve as an assistant and
back up to both the Business Analyst and Treatment Court Coordinator. This position is 100% funded by the grant. (Total Request of $59,500.00)
Fringe BenefitsFringe Benefits
Fringe BenefitsFringe Benefits
Describe in detail each fringe benefit amount. Describe in detail each fringe benefit amount. If you are requesting funds in the ?Other? category, include a detailed description of those expenses.If you are requesting funds in the ?Other? category, include a detailed description of those expenses.
Nathanial Gilling (full-time employee): Treatment Court Coordinator (Youth and Family Casework Supervisor); Fringe benefits for this position are paid according to the
Oakland County Merit System. The amount is projected based upon a formula and the employee’s actual expenditures. (Total Request of $24,370.00)
Candace Sereno (full-time employee): Business Analyst; Fringe benefits for this position are paid according to the Oakland County Merit System. The amount is projected
based upon a formula and the employee’s actual expenditures. (Total Request of $20,420.00)
NameName PositionPosition ComputationComputation RequestRequest
Other Grant OrOther Grant Or
Funding SourceFunding Source
Local CashLocal Cash
ContributionContribution
Local In-KindLocal In-Kind
ContributionContribution TotalTotal
Nathanial Gilling; CandaceNathanial Gilling; Candace
Sereno; Michelle CrenshawSereno; Michelle Crenshaw
Treatment Court Coordinator; BusinessTreatment Court Coordinator; Business
Analyst; Technical Office SpecialistAnalyst; Technical Office Specialist
See belowSee below $137,020.00$137,020.00 $77,520.00$77,520.00 $0.00$0.00 $0.00$0.00 $214,540.00$214,540.00
$137,020.00 $77,520.00 $0.00 $0.00 $214,540.00
Types of Fringe Benefits to be ClaimedTypes of Fringe Benefits to be Claimed RequestRequest
Other Grant Or FundingOther Grant Or Funding
SourceSource
Local CashLocal Cash
ContributionsContributions
In-KindIn-Kind
ContributionsContributions TotalTotal
FICA; Retirement; Disability; Unemployment; Group Life/Acc.; Wrkr's Comp.;FICA; Retirement; Disability; Unemployment; Group Life/Acc.; Wrkr's Comp.;
Medical; Dental; VisionMedical; Dental; Vision
$83,670.00$83,670.00 $44,790.00$44,790.00 $0.00$0.00 $0.00$0.00 $128,460.00$128,460.00
$83,670.00 $44,790.00 $0.00 $0.00 $128,460.00
10 of 13
Michelle Crenshaw (full-time employee): Technical Office Specialist; Fringe benefits for this position are paid according to the Oakland County Merit System. The amount
is projected based upon a formula and the employee’s actual expenditures. (Total Request of $38,880.00)
ContractualContractual
ContractualContractual
Describe the contractual costs associated with the proposed project.Describe the contractual costs associated with the proposed project.
Substance Abuse Screening
These requested funds will be used to pay for drug and alcohol testing to help monitor client recovery efforts. Oakland County contracts with both AverHealth and
RESULTS (Oakland County Sheriff’s Department) for these services. AverHealth will be charging $6.00 for a urine 5 panel screen plus BAC, $9.00 for a urine 9 panel
screen plus BAC, $18.00 for a urine 5 panel screen plus EtG, $4.00 for a BAC only, $12.00 for an EtG only, $15.00 for a oral fluid 5 panel screen plus BAC, $1.00 to $5.00
for urine or oral fluid specialty drug add-on, and $24.00 for confirmation screening. RESULTS will be charging $12.00 for a urine 13 panel screen plus BAC, $20.00 for an
EtG only, and $20.00 for confirmation screening. (Total Request of $10,000.00)
OCHN Liaison and Peer Recovery Coach
These requested funds will be used to support the positions of a full-time OCHN Liaison and a part-time Peer Recovery Coach, both of which fall under allowable
expenses within consultant / contractor fees. The OCHN Liaison and Peer Recovery Coach are both contracted through Oakland Community Health Network through the
establishment of an Inter-Local Governmental Agreement. The OCHN Liaison is tasked with assisting the program by aiding with training, participant eligibility
screenings, substance abuse and mental health assessments, treatment coordination of client services, community referrals, consultations, and crisis intervention. The
OCHN Liaison is paid at a rate of approximately $34.00 with an upper cost of this position of $57,000.00. The Peer Recovery Coach position is assigned to help
participants find appropriate sober supports and crisis prevention services. The Peer Recovery Coach is paid at a rate of $31.00 with an upper cost of this position of
$21,000.00. (Total Request of $78,000.00)
Treatment Services
These requested funds will be used to assist with treatment supports such as individual and group therapy, psychiatric evaluations, Relapse “Tune Up” Weekends,
and medication assisted treatment (MAT) services. Providers for these services may include Easter Seals, Oakland Family Services, or Community Programs, Inc., each
of whom have local offices in the Oakland County area. Treatment services handled through “private pay” are done so on a sliding fee scale; however, estimates (ranges)
for services will be noted as shared by the agency. Easter Seals will be charging a range between $150.00 and $250.00 for an intake fee, $100.00 and $200.00 for
individual therapy, $50.00 and $100.00 for group therapy, $200.00 and $300.00 for a psychiatric evaluation, and $50.00 to $300.00 for MAT services. Oakland Family
Services will be charging $200.00 to $300.00 for an intake fee, $150.00 to $250.00 for individual therapy, $50.00 to $100.00 for group therapy, and $200.00 to $300.00 for a
psychiatric evaluation. Community Programs, Inc. will be charging a range between $200.00 and $300.00 for an intake fee, $100.00 and $200.00 for individual therapy,
$75.00 and $125.00 for group therapy, $200.00 per day for intensive outpatient treatment, $425.00 (or $142.00/day) for Relapse “Tune Up” Weekends, $50.00 and
$250.00 for MAT services, $300.00 per day for partial hospitalization, $400.00 per day for residential placement, and $500.00 per day for withdrawal management. (Total
Request of $5,000.00)
Service to beService to be
ProvidedProvided Contractor(s)Contractor(s)ComputationComputation RequestRequest
Other Grant orOther Grant or
Funding SourcesFunding Sources
Local CashLocal Cash
ContributionContribution
Local In-KindLocal In-Kind
ContributionContribution TotalTotalSubrecipient/ContractorSubrecipient/Contractor
Substance AbuseSubstance Abuse
ScreeningScreening
AverHealth; RESULTSAverHealth; RESULTS See belowSee below $10,000.00$10,000.00 $20,000.00$20,000.00 $10,000.00$10,000.00 $0.00$0.00 $40,000.00$40,000.00ContractorContractor
OCHN Liaison andOCHN Liaison and
Peer Recovery CoachPeer Recovery Coach
Oakland Community Health NetworkOakland Community Health Network
(OCHN)(OCHN)
See belowSee below $78,000.00$78,000.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $78,000.00$78,000.00ContractorContractor
Treatment ServicesTreatment Services Easter Seals; Oakland FamilyEaster Seals; Oakland Family
Services; Community Programs, Inc.Services; Community Programs, Inc.
See belowSee below $5,000.00$5,000.00 $80,000.00$80,000.00 $5,000.00$5,000.00 $0.00$0.00 $90,000.00$90,000.00ContractorContractor
$93,000.00 $100,000.00 $15,000.00 $0.00
11 of 13
SuppliesSupplies
SuppliesSupplies
Describe the supply costs associated with the proposed project.Describe the supply costs associated with the proposed project.
Incentives
These requested funds will be used to help recognize the efforts and achievement of program participants in the Adult Treatment Court. Incentives are figured at $15.00
per phase completed at 5 phases per participant totaling $75.00 per individual. 200 total participants (projected FY2023 total participants) x $75.00 equals a total incentive
request of $15,000.00. (Total request of $15,000.00)
Office Supplies
Supplies are generally purchased through Office Deport by means of the Oakland County General Fund and could include items such as paper, pens, ink, folders,
binders, and graduation supplies, etc. There is no funding request for this line item.
Travel and TrainingTravel and Training
Travel and TrainingTravel and Training
Describe the travel and training costs associated with the proposed project.Describe the travel and training costs associated with the proposed project.
Bus Passes
These requested funds will be used to purchase SMART public transportation bus passes for participants to travel to / from court sessions, treatment appointments,
employment, etc. The bus passes are purchased at the rate of 20 x $5.00 for a 24-hour pass (total of $100.00), 20 x $22.00 for a 7-day pass (total of $440.00), and 10 x
$70.00 for a 31-day pass (total of $700.00). (Total Request of $1,240.00)
MATCP Conference
These requested funds will be used to pay for five program staffers to participate in the conference including registration fees at $355.00 per person (total of $1,775.00),
lodging at approximately $400.00 per person (total of $2,000.00), and mileage at approximately $100.00 per person (total of $500.00). (Total Request of $4,275.00)
Indirect CostIndirect Cost
Please upload the documentation that supports your negotiated rate (state and local government rate agreement or general ledger that includes all operating costs for thePlease upload the documentation that supports your negotiated rate (state and local government rate agreement or general ledger that includes all operating costs for the
de minimis rate or to request a negotiated a rate).de minimis rate or to request a negotiated a rate).
Supporting Documentation:
Please upload the certification of indirect cost if you are using the de minimis rate or if you are requesting a negotiated rate from SCAO. (Certificate of Indirect CostPlease upload the certification of indirect cost if you are using the de minimis rate or if you are requesting a negotiated rate from SCAO. (Certificate of Indirect Cost
template can be found above).template can be found above).
Type of SupplyType of Supply ComputationComputation RequestRequest Other Grant or Funding SourcesOther Grant or Funding Sources Local Cash ContributionLocal Cash Contribution Local In-Kind ContributionLocal In-Kind Contribution TotalTotal
IncentivesIncentives See belowSee below $15,000.00$15,000.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $15,000.00$15,000.00
Office SuppliesOffice Supplies See belowSee below $0.00$0.00 $0.00$0.00 $2,000.00$2,000.00 $0.00$0.00 $2,000.00$2,000.00
$15,000.00 $0.00 $2,000.00 $0.00
Type of Travel or TrainingType of Travel or Training ComputationComputation RequestRequest Other Grant or Funding SourcesOther Grant or Funding Sources Local Cash ContributionLocal Cash Contribution Local In-Kind ContributionLocal In-Kind Contribution TotalTotal
Bus PassesBus Passes See belowSee below $1,240.00$1,240.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $1,240.00$1,240.00
MATCP ConferenceMATCP Conference See belowSee below $4,275.00$4,275.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $4,275.00$4,275.00
$5,515.00 $0.00 $0.00 $0.00
12 of 13
Certificate of Indirect (F&A) Costs:
Describe the process for determining your indirect cost including calculations. Describe the process for determining your indirect cost including calculations. Describe all costs that are included in the base for determining the rate.Describe all costs that are included in the base for determining the rate.
Indirect CostIndirect Cost
Total BudgetTotal Budget
Type of Indirect CostType of Indirect Cost PercentagePercentage RequestRequest
No Data for TableNo Data for Table
Budget CategoryBudget Category RequestRequest Other Grant or Funding SourcesOther Grant or Funding Sources Local Cash ContributionsLocal Cash Contributions In-Kind ContributionsIn-Kind Contributions Total CostTotal Cost
TotalTotal $334,205.00$334,205.00 $222,310.00$222,310.00 $17,000.00$17,000.00 $0.00$0.00 $573,515.00$573,515.00
13 of 13
Page 1 FY 2024 MDCGP SCAO Grant Program
Michigan Drug Court
Grant Program
Grant Program Overview
Allowable Expense List
Conditions on Expenses
Assurances
Reporting Requirements
Fiscal Year 2024
Funding Provided by the
State Court Administrative Office
Drug treatment courts include adult and juvenile drug courts, DWI drug courts, hybrid DWI/drug courts, family
treatment courts, and regional drug and DWI courts.
Page 2 FY 2024 MDCGP SCAO Grant Program
Adult or juvenile drug court programs seeking either operational or planning funds will be completing the
same application.
Program Description - Operational
Michigan Drug Court Grant Program (MDCGP) grants are limited to jurisdictions that have completed a
planning phase of their drug treatment court program and are seeking funds for the first year of operation or the
continued operation of their program. A drug treatment court is classified as adult drug, DWI, hybrid, or family
treatment court, juvenile drug court or a regional program. The funding should enable drug treatment courts to
promote public safety and contribute to a reduction in substance abuse and recidivism among nonviolent adult
substance abusing offenders; reduce reliance on incarceration within existing correctional systems and local
jails; and establish monitoring and evaluation measures that will demonstrate the effectiveness of the program.
Regional drug treatment courts are distinguished from other drug treatment courts by the number of distinct
jurisdictions participating in a single joint program. Below are examples of regional court designs:
• Two or more circuit courts participating in a single regional drug treatment court.
• Two or more district courts from different counties participating in a single regional drug treatment
court.
• One or more district courts and one or more circuit courts, from different counties, participating in a
single regional drug treatment court.
• Two or more district courts from the same county participating in a single regional drug treatment court.
Regional drug treatment courts receive one grant award and one contract, have one coordinator that oversees
the entire region, and have one program design that is applicable to all participants in the regional program,
even if the regional program has multiple court locations. The program must have one joint local
administrative order (LAO) covering all participating courts in the regional program and one memorandum of
understanding (MOU) covering all participating organizations. Data collection and grant reporting should
reflect the program as a whole, rather than reflecting separate locations of the program. Hence, one set of grant
reports should be submitted for the regional drug treatment court and one set of data should be submitted to the
State Court Administrative Office (SCAO).
Program Description - Planning
Planning grants are for jurisdictions that are interested in establishing a new drug treatment court and are in the
early stages of planning that effort. A drug treatment court is classified as adult drug, DWI, hybrid (drug and
DWI), family treatment court, juvenile drug court, or a regional program. Planning grants are limited in scope
and will not necessarily lead to subsequent state or federal funding to implement the programs that result from
the planning phase. The outcome of the planning process, however, should enable grantees to develop a
sufficient needs assessment and cost analysis to justify a request to local, state, or federal funding sources. It is
important to review the state and federal guidelines for data collection and evaluation criteria in planning the
drug treatment court as these issues would need to be addressed in order to pursue state or federal funding for
implementation of the program.
Funding Source
Page 3 FY 2024 MDCGP SCAO Grant Program
This grant is funded by the SCAO.
Application Submission Information
Michigan trial courts may submit one application per funding opportunity per year. All applications must be
submitted through Michigan’s WebGrants program in order to be considered for funding. Funding decisions
will be based on merit.
Applicant Eligibility Requirements
Only operational programs recognized by SCAO will be considered for funding. In order for SCAO to
recognize a drug treatment court, the program must be designed according to the attached assurances, have an
approved drug treatment court LAO and a valid MOU if operational, and be in compliance with all SCAO
reporting requirements.
Programs that receive planning funding must be designed according to statute, the attached assurances, and be
in compliance with all SCAO reporting requirements. Before the program starts accepting participants it must
have an approved drug treatment court LAO and a valid MOU.
Acceptance of Assurances
Applicants must agree to the assurances included in this grant opportunity document. Submitting an
application for this grant opportunity constitutes the applicant's agreement.
Compliance with the Drug Court Statute
Applicants should refer to MCL 600.1060 through MCL 600.1084 when completing the application to ensure
that the drug treatment court program is designed in compliance with statutory requirements.
Memorandum of Understanding
In order to be eligible for grant funding, all operational adult drug, juvenile drug, hybrid DWI/drug, DWI
sobriety, or family treatment court must have an MOU that covers the grant period per MCL 600.1062. Drug
courts in the planning stage must have an MOU prior to accepting participants in the program. The MOU shall
describe the roles and responsibilities of all parties and should include, if the program includes for discharge
and dismissal of an offense, delayed sentence, or deviation from sentencing guidelines, each participating
prosecuting attorney in the circuit or district courts, a representative of the criminal defense bar, a
representative or representatives of the community treatment providers, and any additional parties considered.
Local Administrative Order
Applicants applying for a grant must have an LAO approved and on file with the SCAO. Drug courts in the
planning stage must have an approved LAO on file prior to accepting participants in the program.
Drug Court Case Management Information System
Page 4 FY 2024 MDCGP SCAO Grant Program
MCL 600.1078 requires that all drug treatment courts submit data to the SCAO. Drug treatment court grantees
receiving funding must submit the minimum standard data requirements to SCAO using the Drug Court Case
Management Information System (DCCMIS).
Required Training
Drug courts receiving first year problem-solving court funding from SCAO must agree to participate in SCAO
required training including the Bureau of Justice Assistance's Court Planning Initiatives (DCPI) and/or SCAO
Fundamentals of Problem-Solving Courts Training. Courts that apply to DCPI training, but are not selected,
must agree to participate in SCAO Fundamentals of Problem-Solving Courts Training if provided by the SCAO
during the funding year.
Reporting Requirements
Please see the list of reporting requirements in the Reporting Requirements section of this document.
Noncompliance with Reporting Requirements
Thirty days past the due date, a delinquency notice will be sent via e-mail notifying courts that they have fifteen
days to comply with the reporting requirement, unless new deadlines are approved by SCAO.
Forty-five days past the due date, a forfeiture notice will be sent out to courts via mail notifying them that their
grant funding has been rescinded due to contract noncompliance, unless new deadlines are approved by SCAO.
Page 5 FY 2024 MDCGP SCAO Grant Program
ALLOWABLE EXPENSES
Costs must be reasonable and necessary.
Note: If an item is NOT listed as an allowable expense, the SCAO considers it disallowed.
Personnel and Fringe
• Hourly wages
• Fringe benefits
Contractual
See Subrecipient section under Conditions on Expenses for more information
• Assessments (such as risk/needs assessments and substance abuse assessments)
• Treatment services
• Defense attorney fees for the purposes of participating in program meetings, staffing meetings,
and review hearings only
• Consultant not to exceed $81.25 per hour or $650.00 per day
• Full compensation for all personnel services as laid out in the service agreement
• Drug and alcohol testing services, including confirmation tests
• Electronic monitoring devices (such as GPS/SCRAM/Tethers/Soberlink)
• Police overtime for purposes of home or employment checks only (must be overtime, cannot pay
regular shift time)
• Transitional housing (also known as Three-Quarter Housing)
• Dental expenses - Must receive prior approval from the SCAO for each procedure
• Medication Assisted Treatment (Contractual)
o FDA-approved medications that assist in the treatment of Opioid and Alcohol Use Disorders.
o Physician assessments for Medication Assisted Treatment (MAT)
o Physician consultations to the team (not to exceed $81.25 per hour or $650.00 per day)
o Follow-up doctors’ appointments and health services, not otherwise covered by health
insurance, associated with MAT including:
TB tests
Bloodwork
Chest x-rays
• Ignition Interlock (enrollment/installation fee and daily rate only) – Michigan Department of State
approved vendor.
• Full compensation for all personnel services as laid out in the service agreement
Supplies
• Office supplies and equipment for use directly related to the PSC, not to exceed $4,500
• Software subscriptions, cell phone service plans, and data plans (the expense must be prorated for
the fiscal year)
• Drug testing supplies
• Graduation ceremony refreshments and supplies
• Incentives (includes graduation awards)
• Medication - 60 day supply, directly related to mental health disorder (All insurance options or
other sources of funding must be exhausted prior to spending.)
• Participant supplies (day planners, folders, workbooks for treatment and ancillary services)
Page 6 FY 2024 MDCGP SCAO Grant Program
• General Educational Development classes and tests
• Fees for obtaining Michigan Identification, birth certificates, or other legal identification
documents
• Zoom licensing for problem-solving court staff to conduct probation appointments and other
program related business; this funding is limited to one license per program. The expense must be
prorated for the fiscal year.
Travel and Training
See travel expenses, under Conditions on Expenses, for more information.
Travel expenses may not exceed the state rate, or your program’s county rate, whichever is the
lesser expense.
• Conference/training expenses - training/conference material, registration, travel, meals, lodging,
and parking - THESE COSTS MUST BE IN THE APPROVED BUDGET PRIOR TO
EXPENDING FUNDS
• Transportation expenses and mileage for program related activities
CONDITIONS ON EXPENSES
All MDCGP projects are based on the cost reimbursement concept; i.e., state, local, or private
funds shall be expended before reimbursement is provided. Your court will be reimbursed
quarterly after invoices for grant expenses have been submitted to and approved by the SCAO.
Costs must be allowable as stated above, and they must be reasonable and necessary. All grant
costs and billings will be reviewed by the SCAO to ensure that they reflect costs generally
recognized as ordinary and necessary for the operation of the problem-solving court and reflect
market prices for comparable goods or services.
Additionally, the grant expenditures must be for goods and services that are or will be utilized for
the grant period or fiscal year (October 1 to September 30). Billing for goods and services that
could not reasonably be used up prior to September 30 (e.g., bus tokens, library materials, drug
testing supplies purchased on September 24) will be denied for reimbursement. Contact the SCAO
if you are not sure about an expense. If required by the court funding unit, costs must be obtained
by competitive bids.
Individual consultant fees are limited to $650 (excluding travel, lodging, and meal costs) per day,
which includes legal, medical, psychological, and accountant consultants. If the rate will exceed
$650 for an eight-hour day, written approval is required from the SCAO in advance.
Compensation for individual consultant services is to be responsible and consistent with that paid
for similar services in the market place.
SUBRECIPIENTS
To determine whether a service agency or provider is a subrecipient or contractor, the below
criteria is listed to aid in the decision. However, it is the substance of the relationship that is more
important than the form of agreement. All criteria listed below may not be present in all cases,
therefore, the program must use judgment in classifying each agreement as a subrecipient or
Page 7 FY 2024 MDCGP SCAO Grant Program
contractor. Programs should document the process for determining each agency or provider as a
subrecipient or contractor for audit purposes.
Subrecipient contracts are required to be uploaded in the “Subrecipient Subcontract” link on the
Grant Component page in WebGrants. Templates for contracts can be found in the same link as
the subrecipient subcontract.
Subrecipient:
• Definition
o Is an agency/person who receives a subaward
o Has their performance measured in relation to whether the grant objectives were met
o Has responsibility for determining program operations
o Adheres to grant requirements specified in contract
o Uses funds to carry out program objectives for a public purpose as specified by
statute, as opposed to providing goods and services
• Requirements
o Program enters into a contract with the subrecipient that includes at least all items
included in the program’s SCAO contract for the grant funds, and upload a copy of
the signed contract in WebGrants.
o Ensure that subrecipients are adhering to the assurances
o Submit agency payroll documents, general ledger, paycheck stubs, proof of payment,
and timesheets (if time is split with another funding source) with claims
o Agency has to submit a budget to the court that must be incorporated into the
program’s budget to the SCAO. The budget must include:
Pay rates
Annual hours
Fringe
Paid time off information
Pay bonuses, longevity, etc.
Supplies
Travel
Contractor:
• Definition
o Provides good and services within normal business operations
o Provides similar goods and services to many different purchasers
o Normally operates in a competitive environment
o Is not subject to adhere to grant requirements, though similar requirements may
apply for other reasons.
TRAVEL EXPENSES
Travel expenses may not exceed the state rate, or your program’s county rate, whichever is the
lesser expense. The state mileage rate includes premium rate for roundtrip less than 100 miles and
standard rate for roundtrip more than 100 miles.
Page 8 FY 2024 MDCGP SCAO Grant Program
NONSUPPLANTING
The SCAO requires that funds not be used to supplant state, local, or tribal funds. The grantee
must assure that funds will not be used to replace or supplant state, local, or tribal funds, but will
be used to increase the amount of such funds that would, in the absence of grant funds, be made
available for criminal justice activities.
This means that if your court plans to:
• Hire new positions (including filling existing vacancies that are no longer funded in your
agency’s budget), it must hire these additional positions on or after the official grant award
start date, above its current budgeted (funded) level of positions.
• Rehire personnel who have already been laid off (at time of the application) as a result of
state, local, or tribal budget cuts. It must rehire the personnel on or after the official grant
award start date and maintain documentation showing the dates(s) that the positions were
laid off and rehired.
• Maintain personnel who are (at the time of application) currently scheduled to be laid off on
a future date as a result of state, local, or tribal budget cuts. It must continue to fund the
personnel with its own funds from the grant award start date until the date of the scheduled
layoff (e.g., if the layoff is scheduled for October 1, then funds may not be used to fund the
personnel until October 1, the date of the scheduled layoff), and maintain documentation
showing the date(s) and reason(s) for the layoff. Please note that as long as your agency can
document the date that the layoff would occur if the grant funds were not available, it may
transfer the personnel to the grant funding on or immediately after the date of the layoff
without formally completing the administrative steps associated with a layoff for personnel.
Documentation that may be used to prove that the scheduled layoffs are occurring for local
economic reasons that are unrelated to the availability of grant funds may include (but are not
limited to) council or departmental meetings, memoranda, notices, or orders discussing the layoff,
notices provided to the individual personnel regarding the date(s) of the layoff, and/or budget
documents ordering departmental and/or jurisdiction-wide budget cuts. These records must be
maintained with your court’s grant in the event of an audit, monitoring, or other evaluation of your
grant compliance.
ASSURANCES
These assurances are applicable to the grantee and all subrecipients of the grantee. It is the grantee’s
responsibility to ensure that subrecipients are adhering to the assurances. Failure to do so may result
in termination of grant funding or other remedies.
1. Grantee assures that there has been, and will continue to be, appropriate consultation with all
affected agencies in planning and implementation of the drug/sobriety court program. Grantees
are required to have a current Memorandum of Understanding that includes the parties as stated
in MCL 600.1062(1) and (2).
2. Grantee assures that all treatment programs and providers used in the drug treatment court
Page 9 FY 2024 MDCGP SCAO Grant Program
program are licensed and/or accredited by the appropriate state government or professional
agencies.
3. Grantee assures the intention of the jurisdiction to continue the program after funding from the
MDCGP has been exhausted. Grantee assures they will make a good faith effort to continue
program operations if state funds are unavailable to financially support the program in the future.
Grantee’s good faith efforts could include applying for federal grants, foundation funds, local
funds, or funding unit contributions. Grantee is not bound to continue the program if the good
faith efforts to find alternative means of continuing the program are not successful. This
assurance does not commit or mandate funding by local funding units
4. Grantee assures that all recipients of funding under this grant program are required to comply
with nondiscrimination requirements contained in various federal and state laws. Each grantee
court should have a copy of their Equal Employment Opportunity plan on file and available for
review by the SCAO upon request.
5. Grantee assures that they and any contractors and/or subrecipients will not use funds from
MDCGP for lobbying and that they will disclose any lobbying activities related to MDCGP.
6. Grantee assures:
a. All expenditures, including personnel services, contractual services, and supplies, shall be
in accordance with the standard procedures of their court.
b. The accounting system maintains a separate fund or account to support expenditures (or
maintenance of a separate fund or account to support expenditures)
c. Maintenance of accounting records, following generally accepted accounting principles
for the expenditure of funds for purposes identified in the budget and any budget
amendments.
7. Grantee understands that only program activities and expenses in the approved grant budget and
incurred during the fiscal year are eligible for reimbursement.
8. Grantee assures state funds will not be used to replace (supplant) funds that have been
appropriated for the same purpose.
9. Grantee assures:
a. That the Michigan Supreme Court, the SCAO, the local government audit division of the
Michigan Department of Treasury, the State Auditor General, or any of their duly sworn
authorized representatives shall have access to and the right to examine, audit, excerpt,
copy, or transcribe any pertinent financial transactions, accounting records, or other fiscal
records related to this grant.
b. Maintenance of these records for a period of five years after completion of the grant
project or until all the SCAO audits are complete for the fiscal period, whichever is later.
c. Quarterly reports on the funds expended by the program in the form required by the
SCAO.
10. Grantee agrees to collect and provide program and participant data in the form and manner
required by SCAO, and to participate in follow-up and evaluation activities.
11. Grantee agrees to utilize the DCCMIS to manage drug treatment court cases and report all data to
the SCAO under MCL 600.1078.
Page 10 FY 2024 MDCGP SCAO Grant Program
12. Grantee assures planning, design, and operation of the program according to one of the following
models: Drug Treatment Courts: The Ten Key Components, The Ten Guiding Principles of DWI
Courts, Juvenile Drug Court: Strategies in Practice, Family Treatment Court Best Practice
Standards, or Family Dependency Drug Courts: Addressing Child Abuse and Neglect Cases
Using the Drug Court Model. Additionally, Grantees agree to follow all applicable state laws,
court rules, and administrative orders pertaining to the operation of drug courts and adjudication
of related cases, and standards and required best practices per the SCAO’s Adult Drug Court
Standards, Best Practices, and Promising Practices.
13. Grantee assures participation in the SCAO required training including the Bureau of Justice
Assistance’s Drug Court Planning Initiatives. Courts that apply to DCPI training, but are not
selected, must agree to participate in Problem-Solving Court Fundamentals training.
14. Grantee assures that if a federal 501(c)3 exists or is developed for drug treatment court purposes,
or if the drug treatment court develops a partnership with an existing 501(c)3, that no employee
of the court will be directly involved in the operations of the 501(c)3.
15. Grantee understands that the SCAO may suspend funding in whole or in part or terminate
funding for the following reasons:
a. Failure to meet the SCAO certification requirements
b. Failure to comply with the requirements of the grant program, which includes the
submission of the required reports submitted within the time frames listed in the
Reporting Requirements section of this document
c. Failure to make satisfactory progress toward the goals or strategies set forth in this
application
d. Failure to adhere to the requirements of the grant contract
e. Proposing or implementing substantial plan changes to the extent that the application
would not have been selected for funding
f. Filing a false statement in this application or other report or document
g. Other good cause shown
16. The individuals with express authority to act in the name of the Grantee in the positions of
project director, financial director, and authorizing official should be the grant signatories. The
signatures commit the Grantee to the terms and conditions of the grant contract and attest to the
accuracy of all information the Grantee has supplied. The project director is responsible for
directing the implementation of the drug treatment court grant project. The financial officer is
the individual who is fiscally responsible for this project, and is responsible for accountability for
the grant funds. The authorizing official is the individual authorized by the court to enter into
this agreement. The SCAO prohibits the same individual from signing in more than one
capacity.
REPORTING REQUIREMENTS
Financial Claim Reports are due quarterly on the following dates:
• January 10
Page 11 FY 2024 MDCGP SCAO Grant Program
• April 10
• July 10
• October 10
Data exceptions in DCCMIS must be corrected quarterly by the following dates (For planning grants-only
required if the program has active participants):
• November 15
• February 15
• May 15
• August 15
Progress Report is due on the following date:
• April 30 (Not required for planning grants)
DCCMIS Users Audit Report is due on the following date (For planning grants - only required if the
program has active participants):
• January 31
WebGrants Users Audit Report is due on the following date:
• January 31
REPORT TO THE CHAIRPERSON, OAKLAND COUNTY BOARD OF COMMISSIONERS
BY: Fiscal Services Division
IN RE: CIRCUIT COURT - FY 2024 MICHIGAN DRUG COURT GRANT PROGRAM (MDCGP) - ADULT
TREATMENT COURT - APPLICATION
The Fiscal Services Division has reviewed the above referenced grant application and finds:
1. Application is made to the State Court Administrative Office (SCAO) for the FY 2024 Michigan
Drug Court Grant Program for the period October 1, 2023 through September 30, 2024.
2. This is the twenty-second (22nd) year Circuit Court has applied for grant funding from the SCAO
for the Adult Treatment Court (ATC).
3. The ATC provides non-violent criminal defendants, whose substance abuse leads them to
commit crimes, a positive alternative of intensive probation and substance abuse treatment
instead of long terms of incarceration. The ATC seeks to break the cycle of recidivism and
enhance public safety and participants’ lives.
4. Circuit Court has once again received permission from the SCAO to continue to consolidate their
mental health component via a mental health track within the ATC grant.
5.Total program funding is in the amount of $573,515 of which the application is requesting
$334,205 in grant funding from SCAO. The balance of the funding is derived from PA 511
Community Corrections funds in the amount of $100,000 and $139,310 from the Child Care
Fund. Fifty percent (50%) of the amount included in the Childcare Fund, $69,655, is paid by
Oakland County General Fund and is contingent upon approval of the Child Care Fund contract.
6. The application seeks to continue funding for one (1) Special Revenue (SR) full-time eligible
(FTE) Technical Office Specialist (#3010301-12029) previously funded by the MHC grant.
7. The application also seeks to continue partial funding for one (1) FTE Youth and Family
Casework Supervisor (#3010402-09712) and one (1) FTE Technical Office Specialist (#3010402-
10677).
8. Application and acceptance of this grant does not obligate the County to any future commitment
and continuation of the positions in the grant are contingent upon continued future levels of grant
funding.
Informational Copy:
Public Health and Safety Committee
Finance Committee
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