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Home My WebLink AboutResolutions - 2023.05.25 - 38243 AGENDA ITEM: FY 2023 Appropriation for the Local Road Improvement Program DEPARTMENT: Board of Commissioners MEETING: Board of Commissioners DATE: Thursday, May 25, 2023 7:28 PM - Click to View Agenda ITEM SUMMARY SHEET COMMITTEE REPORT TO BOARD Resolution #2023-2982 _ 23-93 Motion to adopt the attached suggested resolution. ITEM CATEGORY SPONSORED BY Road Improvement Charles Cavell, Marcia Gershenson, Michael Gingell, Robert Hoffman, Janet Jackson, Brendan Johnson, Karen Joliat, Christine Long, Penny Luebs, Gwen Markham, Gary McGillivray, William Miller III, Kristen Nelson, Angela Powell, Ajay Raman, Yolanda Smith Charles, Michael Spisz, Philip Weipert, David Woodward INTRODUCTION AND BACKGROUND Communities that wish to attract, retain and grow business, retain jobs and encourage community investment, need a safely maintained road infrastructure. To assist Oakland County’s cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages, the Oakland County Board of Commissioners has established the Local Road Improvement Program. On September 29, 2022, the Board of Commissioners approved Miscellaneous Resolution #2022- 2002 _ 22-332 which appropriated $2,000,000 in the General Fund Non-Departmental Transfers Local Road Improvement Program line item for projects managed by the Board of Commissioners. The balance of unused funds from 2022, in the amount $155,804, was rolled over allowing for a maximum of $2,155,804 to go towards eligible projects in 2023. Of the 40 eligible communities, applications were received from 36 totaling $2,100,550 in eligible projects. A public hearing regarding the projects will be held before the Board of Commissioners in accordance with the requirements of MCL 123.872. POLICY ANALYSIS BUDGET AMENDMENT REQUIRED: Yes Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at 248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional information. CONTACT Amy Aubry, Analyst ITEM REVIEW TRACKING Yolanda Smith Charles, Board of Commissioners Created/Initiated - 5/25/2023 David Woodward, Board of Commissioners Approved - 5/25/2023 Hilarie Chambers, Executive's Office Approved - 5/30/2023 Lisa Brown, Clerk/Register of Deeds Final Approval - 5/30/2023 AGENDA DEADLINE: 06/04/2023 7:28 PM ATTACHMENTS 1. 2023 LRIP Cost Participation Agreement 2. 2023 LRIP_Schedule A-Budget Amendment_AMENDED 3. Schedule B - Local Road Improvement Program 2023_AMENDED COMMITTEE TRACKING 2023-05-17 Economic Development & Infrastructure - Recommend to Board, Public Hearing Set 2023-05-25 Full Board - Adopted Motioned by: Commissioner Yolanda Smith Charles Seconded by: Commissioner Penny Luebs Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Brendan Johnson, Ajay Raman (15) No: None (0) Abstain: None (0) Absent: Charles Cavell, Gary McGillivray, Janet Jackson, Michael Gingell (4) Passed May 25, 2023 RESOLUTION #2023-2982 _ 23-93 Sponsored By: Charles Cavell, Marcia Gershenson, Michael Gingell, Robert Hoffman, Janet Jackson, Brendan Johnson, Karen Joliat, Christine Long, Penny Luebs, Gwen Markham, Gary McGillivray, William Miller III, Kristen Nelson, Angela Powell, Ajay Raman, Yolanda Smith Charles, Michael Spisz, Philip Weipert, David Woodward Board of Commissioners - FY 2023 Appropriation for the Local Road Improvement Program Chair and Members of the Board: WHEREAS the Board of Commissioners’ Local Road Improvement Program Special Committee has approved the applications submitted by the local municipalities eligible under the 2023 Local Road Improvement Program. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the projects listed on the attached Schedule B and authorizes the release of Local Road Improvement Program funds from the Non-Departmental Transfers (9090101) line item Local Road Funding Program (#740085). BE IT FURTHER RESOLVED that the Chair of the Board of Commissioners is authorized to enter into the attached cost participation agreement with the municipalities for the 2023 Local Road Improvement Program, as prepared by Corporation Counsel. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the municipalities participating in the 2023 Local Road Improvement Program. BE IT FURTHER RESOLVED the FY 2023 budget shall be amended as described in the attached Schedule A – Budget Amendment. Chair, the following Commissioners are sponsoring the foregoing Resolution: Charles Cavell, Marcia Gershenson, Michael Gingell, Robert Hoffman, Janet Jackson, Brendan Johnson, Karen Joliat, Christine Long, Penny Luebs, Gwen Markham, Gary McGillivray, William Miller III, Kristen Nelson, Angela Powell, Ajay Raman, Yolanda Smith Charles, Michael Spisz, Philip Weipert, David Woodward. Date: May 25, 2023 David Woodward, Commissioner Date: May 30, 2023 Hilarie Chambers, Deputy County Executive II Date: May 30, 2023 Lisa Brown, County Clerk / Register of Deeds COMMITTEE TRACKING 2023-05-17 Economic Development & Infrastructure - Recommend to Board, Public Hearing Set 2023-05-25 Full Board - Adopted Motioned by Commissioner Yolanda Smith Charles seconded by Commissioner Penny Luebs to adopt as amended the attached Road Improvement : FY 2023 Appropriation for the Local Road Improvement Program. Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Brendan Johnson, Ajay Raman (15) No: None (0) Abstain: None (0) Absent: Charles Cavell, Gary McGillivray, Janet Jackson, Michael Gingell (4) Passed ATTACHMENTS 1. 2023 LRIP Cost Participation Agreement 2. 2023 LRIP_Schedule A-Budget Amendment_AMENDED 3. Schedule B - Local Road Improvement Program 2023_AMENDED STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 25, 2023, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan on Thursday, May 25, 2023. Lisa Brown, Oakland County Clerk / Register of Deeds LOCAL ROAD IMPROVEMENT MATCHING FUND PROGRAM COST PARTICIPATION AGREEMENT [Scope of Work] [ENTER IN MUNICIPALITY] Board Project No. 2023-[XX] This Agreement, made and entered into this day of , 2023, by and between the Board of Commissioners of the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the [MUNICIPALITY], hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD has established the Local Road Improvement Matching Fund Program, hereinafter the PROGRAM, for the purposes of improving economic development in Oakland County cities and villages. The terms and policies of the PROGRAM are contained in Attachment A. The BOARD intends the PROGRAM to assist its municipalities by offering limited funds, from state statutory revenue sharing funds, for specific, targeted road maintenance and/or improvement projects on roadways under the jurisdiction of cities and villages; and WHEREAS, the BOARD shall participate in a city or village road project in an amount not exceeding 50% of the cost of the road improvement, hereinafter referred to as the PROJECT, and also not exceeding the Preliminary Distribution Formula as it relates to the COMMUNITY, (Attachment B); and WHEREAS, the COMMUNITY has identified the PROJECT as the [SCOPE OF WORK], which improvements involve roads under the jurisdiction of and within the COMMUNITY and are not under the jurisdiction of the Road Commission for Oakland County or state trunk lines; and WHEREAS, the COMMUNITY has acknowledged and agreed to the BOARD’s policies regarding the PROGRAM, Attachment A, and further acknowledge and agree that the PROJECT’s purpose is to encourage and assist businesses to locate and expand within Oakland County and shall submit a report to the BOARD identifying the effect of the PROJECT on businesses in the COMMUNITY at the completion of the PROJECT. In addition, the COMMUNITY acknowledges that the program is meant to supplement and not replace funding for existing road programs or projects; and WHEREAS, the COMMUNITY has acknowledged and agreed that the PROGRAM is expressly established as an annual program and there is no guarantee that the PROGRAM will be continued from year to year. The BOARD anticipates that most PROJECTS funded under the PROGRAM will be completed by the end of calendar year 2022. There is no obligation on behalf of the BOARD to fund either the PROJECT or the PROGRAM in the future; and WHEREAS the COMMUNITY has acknowledged and agreed that the COMMUNITY shall assume any and all responsibilities and liabilities arising out of the administration of the PROJECT and that Oakland County shares no such responsibilities in administering the PROJECT; and WHEREAS, the estimated total cost of the PROJECT is $[$XX,XXX]; and WHEREAS, said PROJECT involves certain designated and approved Local Road Improvement Matching Funds in an amount not to exceed $[COUNTY PORTION - $XX,XXX], which amount shall be paid to the COMMUNITY by the BOARD; and WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity with applicable law and BOARD resolution(s), it is hereby agreed between the COMMUNITY and the BOARD that: 1.The BOARD approves of the PROJECT, and in reliance upon the acknowledgements of the COMMUNITY, finds that the PROJECT meets the purpose of the PROGRAM. 2.The BOARD approves of a total funding amount under the PROGRAM for the PROJECT in an amount not to exceed $[COUNTY PORTION - $XX,XXX]. The COMMUNITY shall submit an invoice to the COUNTY in an amount not to exceed $[COUNTY PORTION - $XX,XXX]. a.The Invoice shall be sent to: Amy Aubry, Analyst Board of Commissioners aubrya@oakgov.com 3.Upon receipt of said invoice and upon execution of this Agreement, the BOARD shall pay the COMMUNITY in an amount not to exceed $[COUNTY PORTION - $XX,XXX] from funds available in the PROGRAM. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. OAKLAND COUNTY BOARD OF COMMISSIONERS By: David T. Woodward Its: Chair COMMUNITY By: Its: Oakland County, Michigan Board of Commissioners - Fiscal Year 2023 Appropriation for Local Road Improvement Program Schedule "A" DETAIL R/E Fund Name Division Name Fund # (FND) Cost Center (CCN) # Account # (RC/SC) Program # (PRG) Grant ID (GRN) #Project ID # (PROJ) Region (REG) Budget Fund Affiliate (BFA) Ledger Account Summary Account Title FY 2023 Amendment FY 2024 Amendment FY 2025 Amendment E General Fund Non-Department FND10100 CCN9010101 PRG153000 SC740085 740000 Local Road Funding Program $2,130,426.00 $-$- E General Fund Non-Department Transfers FND10100 CCN9090101 PRG196030 SC740085 740000 Local Road Funding Program (2,130,426.00)-- Total Expenditures $-$-$- Municipality Project Budget County Contribution Project No.Scope of Work City of Auburn Hills $2,874,500 $88,352 2023-01 Replacement of Harmon Road (Joslyn to M-24) City of Berkley $175,000 $39,527 2023-02 Repairs on Various Streets throughout the City of Berkley Village of Beverly Hills $500,000 $24,793 2023-03 HMA Patch Replacement on Drury Ln., Norchester St., Kirkshire Ave., and Mayfair Ln. City of Birmingham $920,900 $75,413 2023-04 Improvements to E. Brown Street (S. Old Woodward to Woodward Ave) City of Bloomfield Hills $516,346 $16,547 2023-05 Road Construction on Lone Pine Hill, Edgemere, Cranbrook Ct., Linda Lane (Cranbrook to bridge), & Linda Court City of the Village of Clarkston $9,625 $3,245 2023-06 Patching, Crack Fill and Other Improvements on Depot Road, Miller Road, East Church and East Washington City of Clawson $61,876 $29,876 2023-37 Repaint Traffic Lines and Crosswalks on 14 Mile and Main Street City of Farmington $295,473 $20,473 2023-07 Road Construction on Alta Loma, Cass Street, and Wilmarth Street City of Farmington Hills $403,112 $201,556 2023-08 Concrete Slab Repair and Maintenance of Local Roads City of Ferndale $254,151 $60,682 2023-09 Resurfacing of Bermuda City of Hazel Park $113,940 $55,997 2023-10 Reconstruction of Woodward Heights Blvd Village of Holly $495,700 $15,460 2023-11 Improvements to College Street (Maple to Baird) City of Huntington Woods $3,286,438 $14,483 2023-12 Pavement Resurfacing of Winchester Ave. and Pavement Reconstruction of Various Local Roads City of Keego Harbor $11,274 $5,637 2023-13 Crack Sealing of Local Roads City of Lake Angelus $1,600 $282 2023-14 Pothole Repairs of the Road to the City Recreation Area Village of Lake Orion $22,573 $7,573 2023-15 Crack Sealing of Flint St. and Atwater St. City of Lathrup Village $177,781 $24,614 2023-16 Resurfacing of Sunset Drive Village of Leonard $6,279 $3,139 2023-17 Place Asphalt Millings on Baza Street and Division Street, East of Forest to Baza Street City of Madison Heights $237,312 $87,383 2023-18 Sectional Concrete Repair on Commerce Drive Village of Milford $65,000 $19,792 2023-19 Road Construction on Sumit Street City of Novi $2,700,000 $127,457 2023-20 Road Rehabilitation of Hudson Drive, Magellan Drive, Humbolt Drive, Desoto Court, Peary Court, and Ryan Court SCHEDULE B - Local Road Improvement Program 2023 Municipality Project Budget County Contribution Project No.Scope of Work City of Oak Park $2,057,294 $73,538 2023-21 Pavement Rehabilitation of 9 Mile Road between Cloverlawn Ave and Pinecrest Ave City of Orchard Lake Village $11,384 $5,692 2023-22 Improvements to Old Orchard Trail Village of Ortonville $10,142 $5,071 2023-23 Crack Sealing of Local Roads Village of Oxford $27,293 $12,293 2023-24 Resurfacing of E. Burdick Street City of Pleasant Ridge $71,233 $9,230 2023-25 Concrete Replacement on Oakland Park and Elm Park City of Pontiac $2,500,000 $226,037 2023-26 Reconstruction of Pike St. between N. Woodward and S. Woodward Ave. City of Rochester $45,000 $22,500 2023-27 Improvements to South Castell Ave City of Rochester Hills $2,301,415 $130,667 2023-28 Reconstruction of Concrete Local Roads City of Royal Oak $468,692 $225,608 2023-29 Road Reconstruction of Seventh Street and E. Houstonia Avenue City of South Lyon $37,000 $17,300 2023-30 Improvements to Warren Street City of Southfield $2,600,000 $200,833 2023-31 Road Improvements to Various Local Roads City of Sylvan Lake $229,771 $4,771 2023-32 Repaving of Local Asphalt Streets City of Troy $460,000 $210,739 2023-33 Concrete Slab Replacement on Kirts Blvd. City of Walled Lake $113,543 $16,563 2023-34 Improvements to Annjo Street City of Wixom $91,400 $38,471 2023-35 Repairs and Improvements to 12 Mile and Oak Creek and Century Industrial Park Village of Wolverine Lake $29,832 $8,832 2023-36 All major and local roads in the Village will be crack sealed, as needed TOTAL:$24,182,879 $2,130,426