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HomeMy WebLinkAboutMinutes - 2023.05.25 - 38253 1200 N. Telegraph Road, Bldg. 12 East, Pontiac, MI 48341 Board of Commissioners David T. Woodward, Chair May 25, 2023 at 7:28 PM MINUTES 1. Call Meeting to Order Chair David T. Woodward called the meeting of the Board of Commissioners to order at 06:22 PM in the Commissioners' Auditorium at 1200 N. Telegraph Road, 12E, Pontiac, MI 48341. 2. Roll Call MEMBERS PRESENT: Brendan Johnson, Ajay Raman, Penny Luebs, Yolanda Smith Charles, Angela Powell, Kristen Nelson, Gwen Markham, David Woodward, Christine Long, Robert Hoffman, Karen Joliat, Marcia Gershenson, Philip Weipert, William Miller III, Michael Spisz (15) MEMBERS ABSENT WITH NOTICE: Charles Cavell, Gary McGillivray, Janet Jackson, Michael Gingell (4) 3. Invocation - Brendan Johnson 4. Pledge of Allegiance to the Flag 5. Approval of Minutes a. Board of Commissioners - dated May 11, 2023 Resolution #2023-3027 _ Penny Luebs moved approval of the Minutes dated May 11, 2023, as presented. Seconded by Christine Long. Motion Passed. Vote Summary (15-0-0) Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Brendan Johnson, Ajay Raman No: None Abstain: None 6. Approval of Agenda Yolanda Smith Charles moved approval of the agenda, as presented. Seconded by Karen Joliat. Motion Passed. Vote Summary (15-0-0) Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Brendan Johnson, Ajay Raman No: None Abstain: None 7. Public Hearing - 6:00 p.m. - FY 2023 Appropriation for the Local Road Improvement Program Chair David Woodward made the following statement: "A Public Hearing is now called on the FY 2023 Appropriation for the Local Road Improvement Program. Is there anyone present who wishes to speak?" No one requested to speak and the Chair declared the Public Meeting closed. 8. Presentations a. Board of Commissioners - Proclamation - Agnish Adhya Resolution #2023-3012 _ Commissioner Penny Luebs addressed the Board to present a proclamation honoring Agnish Adhya, a young artist whose artistic talents and creativity have recently been recognized. The work of Agnish entitled: "Together Let's Keep Oakland Clean" was selected for the cover of the 2023 Kids' Clean Water Calendar out of over 700 art submissions. He also recently received the Grand Prize in the Troy Garden Club's annual Garden Walk art competition with his acrylic painting "Coming Home". Agnish Adhya addressed the Board. b. Board of Commissioners - Proclamation - Patti Shafer Resolution #2023-3029 _ Chair David Woodward addressed the Board to present a proclamation honoring Patti Shafer on the occasion of her retirement after almost 25 years of service to the residents of Oakland County. Patti started working for the County in 1998 at the Library for the Visually and Physically Impaired. Her kindness and dedication was acknowledged by a $10,000 patron donation for large print books in her honor. She also worked in the County;s Law Library and remained there through its conversion to the Legal Resources Center, where she has been the sole staff member since 2021. Patti Shafer addressed the Board. c. Board of Commissioners - Presentation - Sustainability Officer Update Resolution #2023-2933 _ Erin Quetell, Oakland County Environmental Sustainability Officer, addressed the Board to give a presentation entitled: "Oakland County Sustainability", followed by a short question and answer session. 9. Communications a. Board of Commissioners - Grant Exception - 2024 Coverdell Forensic Science Improvement Grants Program Resolution #2023-3034 _ Lisa Brown, Oakland County Clerk/Register of Deeds addressed the Board to read a communication from Chair David Woodward notifying the Board that he has authorized submission of the following grant application: Name: 2024 Coverdell Forensic Science Improvement Grants Program Department: Sheriff's Office Amount: $73,741 Grant Application Deadline: May 23, 2023 b. Board of Commissioners - Appointment to the Tax Increment Financing District Policy Ad Hoc Review Committee - D. Woodward Resolution #2023-3042 _ Lisa Brown, Oakland County Clerk/Register of Deeds addressed the Board to read a communication from Chair David Woodward appointing himself as the Board Chair Appointed Commissioner to serve on the Tax Increment Financing District Policy Ad Hoc Review Committee for a term ending December 31, 2024. Robert Hoffman moved to receive and file the communications and confirm the appointment. Seconded by Penny Luebs. A sufficient majority having voted in favor, the communications were received and filed, and the appointment confirmed. 10. Public Comment No one addressed the Board during Public Comment #1. Reports of Standing Committees Consent Agenda 11. Economic Development and Infrastructure Committee - Yolanda Smith Charles a. Economic Development - Aviation and Transportation - OSA Seal Runway Pavement Surface/Joints, Airfield Crack Sealing, Rehabilitate Runway, Airfield Paint Marking - Construction - Grant Acceptance Resolution #2023-2849 _ Report Yolanda Smith Charles moved to accept and approve the Michigan Department of Transportation (MDOT) Grant Contract No. 2023-0367, Federal Project No. B-26-0152-1519 in the amount of $12,667 with a local match of $634; further on approval of the Board, the Chair is authorized to execute the agreement. Seconded by Christine Long. Motion Passed. Vote Summary (15-0-0) Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Brendan Johnson, Ajay Raman No: None Abstain: No Attachments: 1. Grant Review Sign-Off - FY2023.airport runway 2. New Hudson 2023-0367 (1519) certified.airportrunway b. Economic Development - Aviation and Transportation - PTK Rehabilitate Runway, Airfield Paint Marking-Construction, Seal Runway Pavement Surface/Joints, Airfield Crack Sealing - Construction Grant Acceptance Resolution #2023-2894 _ Report Yolanda Smith Charles moved to accept and approve the Michigan Department of Transportation (MDOT) Grant Contract No. 2023-0408, Federal Project No. B-26-0079-8823 in the amount of $134,900 with a local match of $6,745; further on approval of the Board, the Chair is authorized to execute the agreement. Seconded by Christine Long. Motion Passed. Vote Summary (15-0-0) Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Brendan Johnson, Ajay Raman No: None Abstain: None Attachments: 1. Grant Review Sign-Off - FY2023.PTK 2. Pontiac-Oakland 2023-0408 (8823) Certified c. Facilities Planning & Engineering - FY 2023 Roof Replacement Projects Resolution #2023-2911 _ Report Yolanda Smith Charles moved to approve the FY 2023 Roof Replacement Project and authorize the transfer of funding in the amount of $1,331,760 from the Capital Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400) for the FY 2023 Roof Replacement Projects (PRJ-17304); further amend the FY 2023 Budget as detailed in the attached Schedule A. Seconded by Christine Long. Motion Passed. Vote Summary (15-0-0) Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Brendan Johnson, Ajay Raman No: None Abstain: None Attachments: 1. Schedule A Roof Replacement Project FY23 2. 21-418.Project Cost Estimate d. Economic Development - Veterans Services - FY24 County Veteran Service Fund (CVSF) Grant Application Resolution #2023-2923 _ 23-87 MR #23087 Grant FY 24 County Veteran Service Fund (CVSF) Grant Application Sponsored By: Yolanda Smith Charles WHEREAS the Michigan Veterans Affairs Agency has, for planning, allotted Oakland County’s Veterans’ Services Division grant funding in the amount of $505,019 for Fiscal Year 2024; and WHEREAS this is the fifth year the County has been awarded the County Veteran Service Fund Grant; and WHEREAS the funding will be used to increase awareness of the benefits and resources available to veterans and their dependents in the county through a marketing campaign; and WHEREAS the marketing campaign will consist of advertising through radio, newspapers, billboards, social media, and mailings; and WHEREAS the funding will also be used to provide transportation to Oakland County Veterans Services offices; and WHEREAS the funding will also be utilized for Resource Fairs and veteran owned business/entrepreneurs’ workshops; and WHEREAS the total program budget consists of the following: $70,000 for enhanced transportation services, $270,000 for veterans resource fairs, $159,019.00 for marketing $6,000 for events and workshops for veteran owned businesses; and WHEREAS this grant application has completed the Grant Review Process in accordance with the Grants Policy approved by the Board of Commissioners at their January 21, 2021 meeting; and WHEREAS there is no County match required with this grant. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves applying for grant funding from the Michigan Veterans Affairs Agency in the amount of $505,019 for the grant period of October 1, 2023 through September 30, 2024. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the grant agreement and to approve any grant extensions or changes, within fifteen percent (15%) of the original award, which are consistent with the original agreement as approved. BE IT FURTHER RESOLVED that application for this grant does not obligate the County to any future commitment and continuation of the grant program is contingent upon future levels of grant funding. BE IT FURTHER RESOLVED that no budget amendment is required at this time. Yolanda Smith Charles moved to adopt the attached FY24 County Veteran Service Fund (CVSF) Grant Application. Seconded by Christine Long. Motion Passed. Vote Summary (15-0-0) Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Brendan Johnson, Ajay Raman No: None Abstain: None Attachments: 1. Oakland County CVSF Application edit 1 2. Grant Application Sign Off.Veterans e. Board of Commissioners - 2023 Invasive Moth Suppression Program - Approval of Cost Participant Agreements and Allocation of Funds Resolution #2023-2967 _ 23-88 MR #23088 Resolution 2023 Invasive Moth Suppression Program - Approval of Cost Participant Agreements and Allocation of Funds Sponsored By: Michael Spisz, Marcia Gershenson WHEREAS in December of 2021, the Oakland County (OC) Board of Commissioners approved MR #21475 that appropriated $250,000 for the 2022 Invasive Moth (Lymantria dispar) Program and MR #22397 appropriated $156,165.14, the remaining funds, for the 2023 Invasive Spongy Moth Suppression Program (Program); and WHEREAS the Program is a matching grant program, in partnership with Michigan State University Extension Program (MSUE), to assist OC’s cities, villages, and townships (CVTs) to suppress the Lymantria dispar population and improve the environment of the County; and WHEREAS the Board of Commissioners’ Invasive Moth Study Group approved the applications submitted by the local CVT’s eligible under the 2023 Program; and WHEREAS the County’s authorized share for the 2023 Invasive Moth Program is $24,704.77. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the projects listed on the attached Schedule B and authorizes the release of funds from the Board of Commissioners Special Projects account (#SC731822). BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the Chair to execute the attached cost participation agreement(s) with the participating CVT’s for the 2023 Oakland County Invasive Spongy Moth Suppression Program, as prepared by Corporation Counsel. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the CVT’s participating in the 2023 Invasive Spongy Moth Suppression Program. BE IT FURTHER RESOLVED that a budget amendment is not required. Yolanda Smith Charles moved to adopt the attached 2023 Invasive Moth Suppression Program - Approval of Cost Participant Agreements and Allocation of Funds. Seconded by Christine Long. Motion Passed. Vote Summary (15-0-0) Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Brendan Johnson, Ajay Raman No: None Abstain: None Attachments: 1. Schedule B proj list2023.4.26.23 2. z.2023CPA.TEMPLATE.MP23.3.21.23 12. Finance Committee - Gwen Markham a. Board of Commissioners - Sponsorship of the 2023 Holiday Extravaganza Resolution #2023-2897 _ Report Yolanda Smith Charles moved to approve the one-time appropriation of $20,000 from non-departmental transfers General Fund Special Projects to the Board of Commissioners General Fund Special Projects line-item budget for the purpose of sponsoring the 2023 Holiday Extravagaza event hosted by the Greater Pontiac Host Committee 501c3 Organization; further, the Fiscal Year 2023 budget is amended as detailed in the attached Schedule A and that the Oakland County Board of Commissioners approves and authorizes the Board Chair to execute the required Agreement on behalf of Oakland County. Seconded by Christine Long. Motion Passed. Vote Summary (15-0-0) Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Brendan Johnson, Ajay Raman No: None Abstain: None Attachments: 1. Schedule A - Sponsorship of the 2023 Holiday Extravaganza 2. Oakland Co Commissioners 2023 Request 3. 2023HESponsorship 13. Legislative Affairs and Government Operations Committee - Gary R. McGillivray a. Parks & Recreation - Grant Agreement with the City of Pontiac for the Crystal Lake Park Revitalization Project Resolution #2023-2920 _ 23-89 MR #23089 Interlocal Agreement Grant Agreement with the City of Pontiac for the Crystal Lake Park Revitalization Project Sponsored By: Gary McGillivray WHEREAS a Grant Agreement with the City of Pontiac is needed to disburse funding authorized by the Oakland County Board of Commissioners within the Healthy Communities Parks and Outdoor Recreation Investment Plan for the City of Pontiac to complete capital improvement projects within their municipal parks; and WHEREAS the Oakland County Parks and Recreation Commission, acting as administrator of the Healthy Communities Plan as provided in MR #22338, has recommended approval of the City’s grant proposal for the revitalization of Crystal Lake Park. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the Grant Agreement with the City of Pontiac for the Crystal Lake Park Revitalization Project and authorizes the Chairperson to execute the agreement on behalf of the County. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the Oakland County Parks and Recreation Commission to disburse grant funding in an amount not-to-exceed $500,000 to the City of Pontiac for the Crystal Lake Revitalization Project as appropriated in the Healthy Communities Parks and Outdoor Recreation Investment Plan (MR #22338) under the terms of the Grant Agreement. BE IT FURTHER RESOLVED a budget amendment is not required. Yolanda Smith Charles moved to adopt the attached Grant Agreement with the City of Pontiac for the Crystal Lake Park Revitalization Project. Seconded by Christine Long. Motion Passed. Vote Summary (15-0-0) Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Brendan Johnson, Ajay Raman No: None Abstain: None Attachments: 1. Healthy Communities Grant Agreement (final version) (Pontiac Crystal Lake) 2. Healthy Communities grant form PONTIAC (Exhibit A) 3. Exhibit B--Healthy Communities Grant Agreement 4. Case for support - Crystal Lake Park 5. City of Pontiac - Crystal Lake Park Case for Support b. Parks & Recreation - Interlocal Partnership Agreement with the City of Pontiac for Hawthorne Park Resolution #2023-2919 _ 23-90 MR #23090 Interlocal Agreement Interlocal Partnership Agreement with the City of Pontiac for Hawthorne Park Sponsored By: Gary McGillivray WHEREAS an interlocal agreement with the City of Pontiac is necessary to transition the management of property currently known as Hawthorne Park to the Oakland County Parks and Recreation Commission and to complete the park improvement projects authorized within the Healthy Communities Parks and Outdoor Recreation Investment Plan approved by the Board of Commissioners on October 22, 2022; and WHEREAS under the terms of the agreement, Oakland County Parks and the City of Pontiac will enter into a partnership guiding the management, operation, maintenance, and improvement of the park, which will be re-named “Pontiac Oaks”. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the Interlocal Partnership Agreement for Hawthorne Park with the City of Pontiac and authorizes the Chair of the Board of Commissioners to execute the agreement on behalf of Oakland County. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the Oakland County Parks and Recreation Commission to expend American Rescue Plan Act Local Fiscal Recovery Funds appropriated in the Healthy Communities Parks and Outdoor Recreation Investment Plan (MR #22338) to complete capital improvement projects within the park. BE IT FURTHER RESOLVED a budget amendment is not required. Yolanda Smith Charles moved to adopt the attached Interlocal Partnership Agreement with the City of Pontiac for Hawthorne Park. Seconded by Christine Long. Motion Passed. Vote Summary (15-0-0) Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Brendan Johnson, Ajay Raman No: None Abstain: None Attachments: 1. (Final Version) City of Pontiac --Interlocal Agreement (Operation of Hawthorne Park) 2. Hawthorne Park-Pontiac Boundary Survey_05-15-2023 Exhibit A c. Clerk/Register of Deeds - Grant Acceptance with the Michigan Supreme Court State Court Administrative Office for Legal Self Help Centers Grant Program - FY 2023 Resolution #2023-2918 _ 23-91 MR #23091 Grant Acceptance with the Michigan Supreme Court State Court Administrative Office for Legal Self Help Centers Grant Program - FY 2023 Sponsored By: Gary McGillivray WHEREAS the Oakland County Clerk’s Office serves as Clerk of the Court to the Sixth Judicial Circuit Court and operates the e-Services Center on the ground floor of the Oakland County Courthouse in Pontiac, Michigan which provides free access to eight computer stations for use by customers in e-filing court documents, searching court records, obtaining copies of records, and access to legal help via michiganlegalhelp.org. WHEREAS the Michigan Supreme Court State Court Administrative Office (SCAO) has awarded funding to the Oakland County Clerk/ Register of Deeds in the amount of $40,000 as a part of the Legal Self Help Centers Grant Program. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the 2023 SCAO Legal Self Help Centers Grant for the period of June 1, 2023 through May 31, 2024 in the amount of $40,000. No additional personnel or local match is required. BE IT FURTHER RESOLVED that with acceptance of the grant, the Oakland County Board of Commissioners hereby appoints the County Clerk/ Register of Deeds, Lisa Brown, as the Grant Administrator as required by the State. BE IT FURTHER RESOLVED that the Chair of the Board of Commissioners is authorized to execute the contract agreement and that the Chairperson may approve amendments and extensions within fifteen percent (15%) of the original award, consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment, and continuation of this program is contingent upon future levels of grant funding. BE IT FURTHER RESOLVED that the budget shall be amended as reflected in the attached Schedule A – Budget Amendment. Yolanda Smith Charles moved to adopt the attached Grant Acceptance with the Michigan Supreme Court State Court Administrative Office for Legal Self Help Centers Grant Program - FY 2023. Seconded by Christine Long. Motion Passed. Vote Summary (15-0-0) Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Brendan Johnson, Ajay Raman No: None Abstain: None Attachments: 1. shc-grant-application-OAKLAND COUNTY CLERK 2. shc-grantprogramdetails-final (1) 3. GrantAgreement-OaklandCo 4. Michigan State Court Administrative Self-Help Schedule A 5. Grant Review Sign-Off 14. Public Health and Safety Committee - Penny Luebs a. Circuit Court - Application to the State Court Administrative Office for the FY 2024 Adult Treatment Court Program Resolution #2023-2869 _ Report Yolanda Smith Charles moved to approve the grant application to the State Court Administrative Office (SCAO) for the FY 2024 Michigan Drug Court Grant Program (Adult Treatment Court) in the amount of $334,205, for the period of October 1, 2023 through September 30, 2024. Seconded by Christine Long. Motion Passed. Vote Summary (15-0-0) Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Brendan Johnson, Ajay Raman No: None Abstain: None Attachments: 1. Grant Review Sign-Off FY24 ATC 2. REV_FY24_ATCGrantApp 3. MDCGP Handbook (1) 4. CC_REPORT_MI Drug Court Grant (ATC) b. Friend of the Court - Application to the Michigan Department of Health and Human Services for the FY 2024-2028 Cooperative Reimbursement Program Resolution #2023-2925 _ Report Yolanda Smith Charles moved to approve the grant application to the Michigan Department of Health and Human Services - Office of Child Support for the FY 2024-2028 Title IV-D Cooperative Reimbursement Program for the period of October 1, 2023 through September 30, 2028 in the amount of $75,650,367.88. Seconded by Christine Long. Motion Passed. Vote Summary (15-0-0) Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Brendan Johnson, Ajay Raman No: None Abstain: None Attachments: 1. Grant Review Sign-Off 2. CRP application 2024-2028 3. FOC_REPORT_FY24-FY28 CRP Grant c. Sheriff’s Office - Acceptance from the Michigan Commission on Law Enforcement Standards (MCOLES) for the Law Enforcement Distribution Program Resolution #2023-2912 _ Report Yolanda Smith Charles moved to accept the grant funding from the Michigan Department of Treasury, Michigan Justice Training Fund, in the amount of $96,587.76 for the time period January 1, 2023 through December 31, 2025 and authorize the Chair of the Board of Commissioners to execute the grant agreement; further amend the FY 2023 budget as detailed in the attached Schedule A. Seconded by Christine Long. Motion Passed. Vote Summary (15-0-0) Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Brendan Johnson, Ajay Raman No: None Abstain: None Attachments: 1. 2023 MCOLES Grant Acceptance Schedule A 2. Grant Review Sign-Off 3. 2023 Law Enforcement Distribution Guidelines 4. 2023_Spring_LED_Summary_Web d. Sheriff’s Office - Application to the State of Michigan for the FY 2024 Auto Theft Prevention Authority Resolution #2023-2913 _ Report Yolanda Smith Charles moved to approve the submission of the application to the State of Michigan for the FY 2024 Auto Theft Prevention Authority Grant in the amount of $1,346,363.87 with a grant match of $1,213,486.87 totaling $2,559,850.74 for the period of October 1, 2023 through September 30, 2024. Seconded by Christine Long. Motion Passed. Vote Summary (15-0-0) Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Brendan Johnson, Ajay Raman No: None Abstain: None Attachments: 1. Grant Review Sign-Off 2. 2024 GRANTS-031 ATPA Grant Application FY24_Redacted Regular Agenda 15. Economic Development and Infrastructure Committee - Yolanda Smith Charles a. Water Resources Commissioner - Appropriation of American Rescue Plan Act Fiscal Recovery Funds for Northwest Oakland Sanitary Drain Drainage District Phase I Resolution #2023-2914 _ 23-92 MR #23092 Resolution Appropriation of American Rescue Plan Act Fiscal Recovery Funds for Northwest Oakland Sanitary Drain Drainage District Phase I Sponsored By: Yolanda Smith Charles WHEREAS the Oakland County Board of Commissioners adopted Miscellaneous Resolution 22-212 recognizing that the United States Treasury allocated Oakland County $244,270,949 of Local Fiscal Recovery Funds (LFRF) established under the American Rescue Plan Act (ARPA) of 2021; and WHEREAS MR #22212 explained that under the guidance of the Final Rule, the County may use these funds at its discretion to support eligible investments in public health expenditures, address negative economic impacts caused by the public health emergency; replace lost public sector revenue; provide premium pay for essential workers; and invest in water, sewer, and broadband infrastructure; and WHEREAS the Oakland County Water Resources Commissioner (WRC) has conducted conceptual studies regarding the protection of the environment and the provision of sanitary sewer service to serve certain areas located within the Village of Ortonville and within the Townships of Groveland, Holly, and Brandon (collectively the Oakland County Communities) through an extension of service from Genesee County; and WHEREAS the Communities have conducted a feasibility study to extend sanitary sewer service from the Oakland County border with Genesee County to serve certain areas within the Communities, and have negotiated an agreement with Genesee County to extend services to the Oakland County border with Genesee County; and WHEREAS the Northwest Oakland Sanitary Drain Drainage District (the District) was created and comprised of the Communities pursuant to a Final Order of Determination as required by the Michigan Drain Code; and WHEREAS the Project is planned to consist of three phases: 1. Phase One involves the construction of a $35 million sanitary sewer by Genesee County to provide pipe capacity for Oakland County. The construction cost allocation is based on each participant’s share of sewage flow. The cost allocation to the District is $10 million. 2. Phase Two involves the construction of a sewer extension along Dixie Highway and Grange Hall Road at an estimated cost of $49 million. 3. Phase Three involves the construction of a sewer extension along Perryville Road at an estimated cost of $59 million; and WHEREAS the public health, safety, and welfare are promoted by reducing the environmental dangers of failing septic systems and further promotes the appropriate treatment of sanitary sewage from homes, buildings, and schools in the Communities; and WHEREAS Phase One of the Project allows the District to acquire capacity in the Genesee County sewer system known as the Kearsley Creek Interceptor to allow future phases of construction to serve the communities; and WHEREAS the District has negotiated an agreement with Genesee County for construction of Phase One of the Project and acquisition of capacity in the completed sewer that limits the initial cost to the District in the amount of $10 million; and WHEREAS in order for the District to formally execute the agreement, the assigned $10 million amount authorized by Miscellaneous Resolution #22212 must be appropriated; and WHEREAS the District, and not Oakland County, will pay any other costs associated with Phase One, and the cost of Phase Two, and Phase Three, which will be apportioned by the District to the Communities as may be petitioned under the Drain Code; and WHEREAS American Rescue Plan Act (ARPA) funding is appropriate to spend on Phase One of the Project because sewer infrastructure is a designated use of ARPA funding; and WHEREAS the District requires $250,000 in non-federal funds for a match to receive $1 million for the design of the next phase from the Fiscal Year 2023 Congressionally Funded Community Projects requiring a modification to the amount authorized in Miscellaneous Resolution 22-212. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby appropriates $250,000 from the General Fund to facilitate the matching funds from the Congressionally Funded Community Projects award and $9,750,000 in ARPA funds for the Northwest Oakland Sanitary Sewer Project. BE IT FURTHER RESOLVED that the appropriation by the Board of Commissioners and subsequent release of funds for the Project is contingent on the execution of an agreement between Genesee County and the District for the sewer capacity. BE IT FURTHER RESOLVED that approval of the appropriation of ARPA – Local Recovery Funds shall not obligate a commitment of Oakland County’s General Fund; the District shall meet all federal, state, and local legal requirements, Oakland County policies and procedures, and Department of Treasury guidelines for the eligible expenditure of ARPA – Local Recovery Funds. BE IT FURTHER RESOLVED that the budget shall be amended as reflected in the attached Schedule A-Budget Amendment. Yolanda Smith Charles moved to adopt the attached Appropriation of American Rescue Plan Act Fiscal Recovery Funds for Northwest Oakland Sanitary Drain Drainage District Phase I. Seconded by Robert Hoffman. Motion Passed. Vote Summary (15-0-0) Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Brendan Johnson, Ajay Raman No: None Abstain: None Attachments: 1. Northwest Oakland Sanitary DD District 250K Match - Schedule A 2. Memo to EDI Committee NW Oakland Sewer Project 3. PROJECT LOCATION MAP b. Board of Commissioners - FY 2023 Appropriation for the Local Road Improvement Program Resolution #2023-2982 _ 23-93 MR #23093 Yolanda Smith Charles moved to adopt the attached FY 2023 Appropriation for the Local Road Improvement Program. Seconded by Penny Luebs. Road Improvement FY 2023 Appropriation for the Local Road Improvement Program Sponsored By: Charles Cavell, Marcia Gershenson, Michael Gingell, Robert Hoffman, Janet Jackson, Brendan Johnson, Karen Joliat, Christine Long, Penny Luebs, Gwen Markham, Gary McGillivray, William Miller III, Kristen Nelson, Angela Powell, Ajay Raman, Yolanda Smith Charles, Michael Spisz, Philip Weipert, David Woodward WHEREAS the Board of Commissioners’ Local Road Improvement Program Special Committee has approved the applications submitted by the local municipalities eligible under the 2023 Local Road Improvement Program. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the projects listed on the attached Schedule B and authorizes the release of Local Road Improvement Program funds from the Non-Departmental Transfers (9090101) line item Local Road Funding Program (#740085). BE IT FURTHER RESOLVED that the Chair of the Board of Commissioners is authorized to enter into the attached cost participation agreement with the municipalities for the 2023 Local Road Improvement Program, as prepared by Corporation Counsel. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the municipalities participating in the 2023 Local Road Improvement Program. BE IT FURTHER RESOLVED the FY 2023 budget shall be amended as described in the attached Schedule A – Budget Amendment. Discussion followed. Board of Commissioners - Weipert Amendment Resolution #2023-3024 _ Philip Weipert moved to adopt Board of Commissioners - Weipert Amendment. Seconded by Penny Luebs. Discussion followed. Motion Passed. Vote Summary (15-0-0) Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Brendan Johnson, Ajay Raman No: None Abstain: None Main Motion, as Amended. Motion Passed Vote Summary (15-0-0) Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Brendan Johnson, Ajay Raman No: None Abstain: None Attachments: 1. 2023 LRIP Cost Participation Agreement 2. 2023 LRIP_Schedule A-Budget Amendment_AMENDED 3. Schedule B - Local Road Improvement Program 2023_AMENDED 16. Finance Committee - Gwen Markham a. Board of Commissioners - Sponsorship of the 2023 Huntington Woods Fireworks Resolution #2023-2990 _ Gwen Markham moved to approve the one-time appropriation of $10,000 from non-departmental transfers General Fund Special Projects to the Board of Commissioners General Fund Special Projects line-item budget for the purpose of sponsoring the 2023 Huntington Woods Fireworks hosted by the City of Huntington Woods; further, the Fiscal Year 2023 budget is amended as detailed in the attached Schedule A and that the Oakland County Board of Commissioners approves and authorizes the Board Chair to execute the required Agreement on behalf of Oakland County. Seconded by Christine Long. Motion Passed. Vote Summary (14-1-0) Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Brendan Johnson, Ajay Raman No: Kristen Nelson Abstain: None Attachments: 1. Schedule A - Sponsorship of the 2023 Huntington Woods Fireworks 17. Legislative Affairs and Government Operations Committee - Gary R. McGillivray a. Parks & Recreation - Amendment #6 with Oakland County 4-H Fair Association for Paving Improvement Projects at Springfield Oaks County Park Resolution #2023-2932 _ Report Brendan Johnson moved to approve Amendment #6 to the Agreement with the Oakland County 4H Fair Association to permit the Association to make paving improvements at Springfield Oaks County Park. Seconded by Robert Hoffman. Discussion followed. Motion Passed. Vote Summary (15-0-0) Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Brendan Johnson, Ajay Raman No: None Abstain: None Attachment: 1. 1 - 6th Amendment (4-H Fair Assn)-Final 2. 1 - Exhibit A--6th Amendment--Fair Ass'n Agt 18. Reports of Special Committees 19. Special Order of Business 20. Unfinished Business 21. New & Miscellaneous Business a. Board of Commissioners - Support of the Troy Nature Society Education Programing at the Stage Nature Center Resolution #2023-2734 _ The Chair referred the report to the Finance Committee. There were no objections. b. Board of Commissioners - Sponsorship of Wixom 2023 Downtown Dazzle & Holiday Tree Lighting Resolution #2023-3037 _ The Chair referred the report to the Finance Committee. There were no objections. c. Board of Commissioners - Appointment to the Oakland County Community Development Citizens Advisory Council - S. Pounds Resolution #2023-3043 _ Fred Miller, Deputy Oakland County Clerk/Register of Deeds addressed the Board to read a communication from Chair David Woodward appointing Sarah Pounds to serve on the Oakland County Community Development Citizens Advisory Council as Citizen at Large for a term ending December 31, 2024. Moved by Angela Powell to receive and file the communication and approve the appointment. Seconded by Philip Weipert. A sufficient majority having voted in favor, the communication was received and filed and the appointment confirmed. 22. Announcements Chair David Woodward addressed the Board and stated that $15 million dollars has been designated for Phase 2 of Project DIAMOnD. The project provides 3-D Printing technology to small and medium sized businesses in Oakland County. Angela Powell addressed the Board to thank County Executive David Coulter and the Economic Development and Infrastructure Committee for their support of the Downtown Pontiac Project. William Miller III addressed the Board to inform the Commissioners that ground has been broken on the Pontiac Skatepark Project. The skatepark is being constructed in Oakland Park at 500 East Montcalm Street. Discussion followed. Philip Weipert and Penny Luebs addressed the Board to recognize our military service people and wish everyone a safe and happy Memorial Day. 23. Public Comment John Buhl addressed the Board during Public Comment #2. 24. Adjournment to June 15, 2023, or the Call of the Chair The meeting adjourned at 07:28 PM.