Loading...
HomeMy WebLinkAboutReports - 2023.06.15 - 38256 AGENDA ITEM: Application to the U.S. Department of Justice for the FY 2023 Bulletproof Vest Partnership (BVP) Program DEPARTMENT: Sheriff’s Office MEETING: Board of Commissioners DATE: Thursday, June 15, 2023 7:00 PM - Click to View Agenda ITEM SUMMARY SHEET COMMITTEE REPORT TO BOARD Resolution #2023-2963 Motion to approve the submission of the FY 2023 Bulletproof Vest Partnership (BVP) Program Grant application in the amount of $175,160. ITEM CATEGORY SPONSORED BY Grant Penny Luebs INTRODUCTION AND BACKGROUND The Oakland County Sheriff’s Office is applying for FY2023 Bulletproof Vest Partnership grant funding from the U.S. Department of Justice, Bureau of Justice Assistance Programs (BJA) in the amount of $175,160. The grant allows reimbursement of up to 50% of costs incurred by the Sheriff’s Office for the purchase of approved bulletproof vests for deputies. The application and future acceptance of this grant does not obligate the County to any future commitment and continuation of this program is contingent upon continued future levels of grant funding. No budget amendment is required at this time. BUDGET AMENDMENT REQUIRED: No Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at 248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional information. CONTACT Curtis Childs Gaia Piir, Sheriff Fiscal Officer ITEM REVIEW TRACKING Penny Luebs, Board of Commissioners Created/Initiated - 6/15/2023 AGENDA DEADLINE: 06/25/2023 7:00 PM ATTACHMENTS 1. Grant Review Sign-Off FY23 2. FY 2023 BVP Application Draft COMMITTEE TRACKING 2023-06-06 Public Health & Safety - Recommend to Board 2023-06-15 Full Board - Approve Motioned by: Commissioner Robert Hoffman Seconded by: Commissioner Angela Powell Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson, William Miller III, Yolanda Smith Charles, Charles Cavell, Brendan Johnson (17) No: None (0) Abstain: None (0) Absent: Ajay Raman, Gary McGillivray (2) Passed GRANT REVIEW SIGN-OFF – Sheriff’s Office GRANT NAME: 2023 Bulletproof Vest Partnership (BVP) Program FUNDING AGENCY: U.S. Department of Justice, Bureau of Justice Assistance DEPARTMENT CONTACT: Diana Fisher (248) 858-1584 STATUS: Application (Greater than $50,000) DATE: 05/04/2023 Please be advised that the captioned grant materials have completed internal grant review. Below are the returned comments. The Board of Commissioners’ liaison committee resolution and grant application package (which should include this sign- off and the grant application with related documentation) may be requested to be placed on the agenda(s) of the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Management and Budget: Approved– Sheryl Johnson (05/04/2023) Human Resources: Approved by Human Resources. No position impact– Heather Mason (05/03/2023) Risk Management: Approved. No County insurance requirements – Robert Erlenbeck (05/03/2023) Corporation Counsel: Approved– Sharon Kessler (05/03/2023) From:BVP Email Account To:Fisher, Diana Subject:Bulletproof Vest Partnership (BVP) – FY 2023 Application Announcement Date:Thursday, April 27, 2023 10:05:22 AM Dear BVP Participant: The Bureau of Justice Assistance (BJA) is pleased to announce that the Fiscal Year (FY) 2023 Patrick Leahy Bulletproof Vest Partnership (BVP) Program application period is now open, beginning today, Thursday April 27, 2023. All applications must be submitted online at Patrick Leahy Bulletproof Vest Partnership: Login (usdoj.gov) by 6:00 pm eastern time on Monday, June 26, 2023. The purpose of the BVP Program is to reimburse states, units of local government, and federally recognized Indian tribes, i.e., jurisdictions, for up to 50 percent of the cost of body armor vests purchased for law enforcement officers. Please see the new BVP Fact Sheet for detailed information on the BVP Program. In addition, updated BVP Frequently Asked Questions (FAQs) can be found at https://www.ojp.gov/program/bulletproof-vest-partnership/faqs, and detailed guides and training materials for the BVP application process and the payment request process can be found at https://www.ojp.gov/program/bulletproof-vest-partnership/program-resources#hf3a1a. FY 2023 BVP Program and Application Requirement Highlights Detailed information can be found in the BVP FAQs. Eligibility: States, units of local government, and federally recognized Indian tribes, i.e., jurisdictions, that employ eligible law enforcement officers are eligible to apply for BVP funds. Multiple law enforcement agencies (LEAs) within the same jurisdiction must submit their own application information and vest needs to the jurisdiction. The jurisdiction will then submit the LEA applications in one submission to BJA. This includes colleges and universities. All public colleges and universities are considered LEAs under their respective jurisdiction. Body Armor Vest Requirements: Body armor vests purchased with BVP funds must have been tested through the National Institute of Justice (NIJ) Compliance Testing Program (CTP) and found to comply with the most current NIJ body armor standards, appear on the NIJ Compliant Products List as of the date the body armor was ordered, be uniquely fitted, and be made in the United States. In addition, applicants must have a written mandatory wear policy for uniformed patrol officers in place at the time of application. Detailed information on the mandatory wear requirement can be found in the Mandatory Wear FAQs. NEW DIAMD Registration Requirement: The first step to obtain access to the BVP system is onboarding to OJP’s Digital Identity and Access Management Directory (DIAMD), which replaced the former BVP access control system in January 2023. DIAMD is a modern single-sign-on gateway service with multi-factor authentication. If you are an OJP grant program applicant or recipient, you may already have an account registration with DIAMD, and your BVP user account will be added to the OJP systems you access through DIAMD. Please see the BVP login page for details: https://vests.bja.ojp.gov/bvp/login/externalAccess.jsp. Detailed instructions can be found at https://justicegrants.usdoj.gov/noindex/general-entity-user-experience.pdf and in the BVP FAQs. System for Award Management (SAM) Registration Requirement: An active registration in the System for Award Management (SAM) required to receive funds Jurisdictions not registered with SAM are strongly encouraged to access the SAM website at https://www.sam.gov/SAM/ as soon as possible in order to obtain information on and complete the online SAM registration process. Applicants should ensure that current bank routing and bank account information is included in the SAM.gov profile, as the banking information in the SAM at the time of application will be used to transfer reimbursement funds to your jurisdiction. For more information about renewing and updating your existing SAM registration, or registering in SAM as a new entity, please visit https://sam.gov/content/help.The SAM Helpdesk can be reached at (866) 606-8220. Items to Review: To ensure that program participants are submitting applications that accurately reflect their vest needs for the next two years, please review the program guidance below. Prior to submitting an application for FY 2023 BVP funds: Verify that the number of vests indicated on the application does not exceed actual agency needs. Review all currently deployed vests for those that will need to be replaced during the next two years, according to the replacement cycle indicated on your BVP system profile. Applications for funds should reflect the number of vests your agency needs to replace within the next two years, and vests for officers your agency anticipates hiring in the next two years. (New hires can be anticipated based on the average number of officers hired over the most recent three years.) Ensure that the application accurately reflects the current market cost for the vests identified on the application. Review previous year(s) BVP funding to identify any unspent funds that might currently be available for BVP needs. Your careful attention to actual vest needs will help ensure that all eligible jurisdictions submitting requests will receive the maximum award allowable based on the appropriation and distribution guidelines. For questions regarding this email or for assistance with the online application process, please do not hesitate to call the BVP Help Desk at 1-877-758-3787, or email vests@usdoj.gov. In addition, please visit BJA’s Officer Robert Wilson III Preventing Violence Against Law Enforcement Officers and Ensuring Officer Resilience and Survivability (VALOR) Initiative website to obtain other information regarding officer safety: VALOR Officer Safety and Wellness Initiative | Overview | Bureau of Justice Assistance (ojp.gov). The VALOR Initiative is a comprehensive set of programs that deliver no- cost officer safety, wellness, resilience training, resources, and technical assistance to law enforcement throughout the country. VALOR brings together the latest research and practices to address current and emerging officer safety and wellness issues/threats. Please see the VALOR Initiative Overview-Booklet for a detailed synopsis of this important initiative: BJA VALOR INITIATIVE (ojp.gov). Sincerely, The BVP Program Team Bureau of Justice Assistance https://www.ojp.gov/program/bulletproof-vest-partnership This email was sent to fisherd@oakgov.com using GovDelivery Communications Cloud on behalf of: Department of Justice · Washington, DC 5/2/23, 8:05 AM Jurisdiction's Handbook https://vests.bja.ojp.gov/bvp/convention/application-bvp-justice-profiles/50458/edit.action?level1=Application&level2=Application+Profile&next_page=…1/3 AGENCY INFORMATION Instructions: Before selecting save, please be sure to update the officer count as well as the population of the jurisdiction to the latest available data. This information is important for the BVP application and must be accurate to ensure correct award amounts. AGENCY INFORMATION Name:OAKLAND COUNTY Agency Type:County/Parish Government ID Number:231063063 * Tax Payer ID Number: 386004876 9 Digit DUNS:136200362 DUNS 4: * Unique Entity Identifier (UEI): HZ4EUKDD7AB4 Number of Existing Population:1202362 * Number of Current Population: 1269431 Application Profile Application NIJ Approved Vests Submit Application 5/2/23, 8:05 AM Jurisdiction's Handbook https://vests.bja.ojp.gov/bvp/convention/application-bvp-justice-profiles/50458/edit.action?level1=Application&level2=Application+Profile&next_page=…2/3 Total Number of Officers from Application: 0 Number of Existing Full Time Officers: 804 Number of Existing Part Time Officers: 297 * Number of Current Full Time Officers: 864 * Number of Current Part Time Officers: 298 OFFICE ADDRESS * Address Line 1:1200 N. TELEGRAPH RD. Address Line 2: * City:PONTIAC State:MI * Zip:48341-1032 By selecting 'Save', I certify that the population, banking and officer data provided in this BVP application are in keeping with all BVP program and statutory requirements. I further understand that inaccurate, misleading, or fraudulent information provided on this form may result in various sanctions or corrective actions, including the application being 5/2/23, 8:05 AM Jurisdiction's Handbook https://vests.bja.ojp.gov/bvp/convention/application-bvp-justice-profiles/50458/edit.action?level1=Application&level2=Application+Profile&next_page=…3/3 disapproved, the award amount being recalculated, or awarded funds being returned to DOJ. C A N C E L S AV E 5/2/23, 8:07 AM Jurisdiction's Handbook https://vests.bja.ojp.gov/bvp/convention/application-contacts/50458/edit.action?processInstanceId=3253041 1/3 AGENCY CONTACTS Please verify your agency contact information. Note: The role of Primary Point of Contact (POC) is critical to the success of this program. The POC will be required to review and approve the online application and all requests for payment. You will also be making various assurances and certifications with respect to key program guidelines and requirements. If you feel these responsibilities exceed your authority, please STOP at this point and resume once your authority has been more clearly established. If you are the Chief Executive, then you will also be acting as the Primary Point of Contact for your jurisdiction. Successfully Updated Agency ASSOCIATED USER INFORMATION HIDE Name  User Id  Phone Number Email Status  Diana Fisher fisherd@oakgov.com (248) 858-1584 fisherd@oakgov.com Associated CONTACTS Chief Executive Officer * First Name:David * Last Name:Woodward Application Profile Application NIJ Approved Vests Submit Application 5/2/23, 8:07 AM Jurisdiction's Handbook https://vests.bja.ojp.gov/bvp/convention/application-contacts/50458/edit.action?processInstanceId=3253041 2/3 * E-mail:woodwardd@oakgov.com Fax:(248) 858-9215 * Phone:(248) 858-0100 Chief Financial Officer * First Name:Kyle * Last Name:Jen * E-mail:jenk@oakgov.com Fax:(248) 858-1810 * Phone:(248) 452-8653 Point of Contact * First Name:Diana * Last Name:Fisher * E-mail:fisherd@oakgov.com Fax:(248) 452-5191 * Phone:(248) 858-1584 5/2/23, 8:07 AM Jurisdiction's Handbook https://vests.bja.ojp.gov/bvp/convention/application-contacts/50458/edit.action?processInstanceId=3253041 3/3 OFFICE ADDRESS * Address Line 1:1200 North Telegraph Road Address Line 2:Building 38 East-Sheriff Administration County: * City:Pontiac * State:MI * Zip:48341-1032 C A N C E L S AV E 5/2/23, 8:08 AM Jurisdiction's Handbook https://vests.bja.ojp.gov/bvp/appSubappProfileEdit.action?idType=JUR_ID&idVal=231063063&level1=Sub-Application&level2=Manage+Application 1/1 APPLICATION PROFILE Please enter your application profile information. APPLICATION PROFILE Vest Replacement Cycle: Under normal conditions, the number of years you allow an officer to wear body armor before it is replaced. 5 Number of Emergency Replacement Needs: Number of Emergency Replacement Needs cover vests that are potentially defective, vests that have been lost, stolen, or damaged, and vests needed as a result of unanticipated Number of Officer Turnover occurring within the last 3 to 6 months. It DOES NOT include tactical vests or routine agency needs for new or replacement vests unless those vests contain Zylon® and must be replaced immediately. * Number of Stolen or Damaged 0 * Number of Officer Turnover 0 Required fields are denoted by *. S AV E C A N C E L Application Profile Application NIJ Approved Vests Submit Application 5/2/23, 8:34 AM Jurisdiction's Handbook https://vests.bja.ojp.gov/bvp/convention/mandatory-wear-policy 1/2 MANDATORY WEAR POLICY Since 2011, the Department of Justice's BVP Program has included an application requirement to ensure that agencies receiving funding for reimbursement of body armor purchases have a written Mandatory Wear Policy for uniformed patrol officers in place. Your agency has applied for BVP funding and certified that a wear policy is in place. The Bureau of Justice Assistance requests that you provide a copy of your agency's Mandatory Wear Policy for vests which were reported. MANDATORY WEAR POLICY Mandatory Wear Policy File Upload CURRENT UPLOADED MANDATORY WEAR POLICY Upload Date Upload User Upload Comments Action 05/02/2023 12:33:34 PM fisherd@oakgov.com View PREVIOUSLY UPLOADED MANDATORY WEAR POLICIES Upload Date Upload User Upload Comments Action 05/03/2022 10:21:23 AM fisherd@oakgov.com View 05/03/2021 01:42:13 PM fisherd@oakgov.com View 04/27/2020 02:12:54 PM westca@oakgov.com View 04/18/2019 10:35:05 AM westca@oakgov.com View 04/17/2018 02:38:01 PM katie.west-02045 View 05/23/2017 02:33:55 PM katie.west-02045 View 01/12/2017 02:18:05 PM katie.west-02045 View 5/2/23, 8:34 AM Jurisdiction's Handbook https://vests.bja.ojp.gov/bvp/convention/mandatory-wear-policy 2/2 Upload Date Upload User Upload Comments Action 04/07/2015 02:18:09 PM katie.west-02045 View 5/2/23, 8:15 AM Jurisdiction's Handbook https://vests.bja.ojp.gov/bvp/vests/roles/shared/add_to_app.jsp?page=addToApp&Model_ID=8145&Manufacturer_ID=745&Manufacturer_Affiliation=7…1/1 ADD VESTS Please enter how many vests you would like to add to your application and the costs associated with them. Manufacturer Name Armor Express, Inc. Vest Model Name AEXPG2-A-II Threat Level II Gender N ADD VESTS TO APPLICATION Quantity Unit Price Tax, Shipping & Handling Costs 232 755 0 A D D T O A P P L I C AT I O N Application Profile Application NIJ Approved Vests Submit Application 5/2/23, 8:17 AM Jurisdiction's Handbook https://vests.bja.ojp.gov/bvp/vests/roles/apps/editorder.jsp?page=editOrder&isReceipt=N 1/2 MANAGE APPLICATION Listed below is each of the vests which you included in your application. You may view, change or delete the information shown for each type of vests listed by clicking on its 'Model Name'. To add more vests to your application, please select the "Add Vests To Application" button. If all information is correct, please select the "Proceed To Submit Application" button to continue with the application process. APPLICATION PROFILE Participant OAKLAND COUNTY Fiscal Year 2023 Number of Agencies Applied 1 Total Number of Officers for Application 1162 Number of Officers on Approved Applications 1162 APPLICATION PROFILE Fiscal Year 2023 Vest Replacement Cycle 5 Number of Officers 1162 Number of Emergency Number of Stolen or 0 Application Profile Application NIJ Approved Vests Submit Application 5/2/23, 8:17 AM Jurisdiction's Handbook https://vests.bja.ojp.gov/bvp/vests/roles/apps/editorder.jsp?page=editOrder&isReceipt=N 2/2 Replacement Needs Damaged Number of Officer Turnover 0 VIEW/UPDATE APPLICATION Vests for 2023 Regular Fund Model Name Quantity Specification Gender Unit Price Total Cost  AEXPG2- A-II 232 II N $755.00 $175,160.00  Grand Totals 232 $175,160.00 P R O C E E D T O S U B M I T A P P L I C AT I O N A D D V E S T S T O A P P L I C AT I O N 5/2/23, 8:18 AM Jurisdiction's Handbook https://vests.bja.ojp.gov/bvp/vests/roles/apps/submit_app_to_bvp_admin.jsp?level1=Application&level2=Submit+Application&alertID=&page=submitA…1/3 SUBMIT APPLICATION PLEASE NOTE: Applications for funding may be submitted for the purchase of any armor that meets the established NIJ ballistic or stab standards ordered on or after April 1, 2023. Once the open application period closes, funding levels will be established and all applicants will be notified. APPLICATION PROFILE Participant OAKLAND COUNTY Fiscal Year 2023 Number of Agencies Applied 1 Total Number of Officers for Application 1162 Number of Officers on Approved Applications 1162 APPLICATION PROFILE Fiscal Year 2023 Application Profile Application NIJ Approved Vests Submit Application 5/2/23, 8:18 AM Jurisdiction's Handbook https://vests.bja.ojp.gov/bvp/vests/roles/apps/submit_app_to_bvp_admin.jsp?level1=Application&level2=Submit+Application&alertID=&page=submitA…2/3 Vest Replacement Cycle 5 Number of Officers 1162 Number of Emergency Replacement Needs Number of Stolen or Damaged 0 Number of Officer Turnover 0 SUBMIT APPLICATION FOR FUNDING FOR BVP APPROVAL Application for Funding Name Quantity Extended Cost Tax, S&H*Total Cost OAKLAND COUNTY 232 $175,160.00 $0.00 $175,160.00 Grand Totals 232 $175,160.00 $0.00 $175,160.00 Requested BVP Portion of Total Cost, up to:$87,580.00 * Total Taxes, Shipping and Handling Cost for each Application S U B M I T A P P L I C AT I O N F O R B V P A P P R O VA L Paperwork Reduction Act Notice Under the Paperwork Reduction Act, a person is not required to respond to a 5/2/23, 8:18 AM Jurisdiction's Handbook https://vests.bja.ojp.gov/bvp/vests/roles/apps/submit_app_to_bvp_admin.jsp?level1=Application&level2=Submit+Application&alertID=&page=submitA…3/3 collection of information unless it displays a currently valid OMB control number. We try to create forms and instructions that are accurate, can be easily understood, and which impose the least possible burden on you to provide us with information. The estimated average time for all components of a jurisdiction to complete and file this Application for Funding form is two hours. If you have comments regarding the accuracy of this estimate, or suggestions for making this form simpler, you may use the Suggestions e-mail option on this BVP web site, or you may write to the BVP, c/o Bureau of Justice Assistance, 810 Seventh Street NW, Washington, DC, 20531.