HomeMy WebLinkAboutReports - 2023.06.15 - 38259
AGENDA ITEM: Acceptance from the Michigan Department of Natural Resources for the 2023
Marine Safety Program
DEPARTMENT: Sheriff’s Office
MEETING: Board of Commissioners
DATE: Thursday, June 15, 2023 7:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2023-2999
Motion to accept the 2023 Marine Safety Grant Award from the Michigan Department of Natural
Resources, for the period January 1, 2023 through December 31, 2023, in the amount of $168,600
and authorize the Chair of the Board of Commissioners to execute the grant agreement; further
amend the FY 2023 budget as detailed in the attached Schedule A.
ITEM CATEGORY SPONSORED BY
Grant Penny Luebs
INTRODUCTION AND BACKGROUND
The Sheriff's Office applied for $625,907 and was awarded $168,600 in grant funding from the
Michigan Department of Natural Resources for Public Act 451 funding administered through the
Marine Safety Grant Program to conduct Marine Safety activities. The 2023 grant program period is
January 1, 2023 through December 31, 2023 for state funding and January 1, 2023 through
September 30, 2023 for federal funding.
POLICY ANALYSIS
The grant award is $2,000 more than last year’s award. The total award funding of $168,600
consists of $49,500 in state funding and $119,100 in federal funding. There is a 25% match of
$16,500 required on the state funding and no match required on the federal funding. The county
match is included in the FY 2023 Sheriff’s Office Patrol Services Division General Fund budget.
Funding covers partial reimbursement of salaries and other operating expenses.
Acceptance of this grant does not obligate the County to any future commitment and continuation of
this program is contingent upon continued future levels of grant funding.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
Curtis Childs
Gaia Piir, Sheriff Fiscal Officer
ITEM REVIEW TRACKING
Penny Luebs, Board of Commissioners Created/Initiated - 6/15/2023
AGENDA DEADLINE: 06/25/2023 7:00 PM
ATTACHMENTS
1. 2023 Marine Safety Grant Schedule A
2. Grant Review Sign-Off
3. Project_Agreement_-_MS_MS23-014_20230503
4. SF424B_Form
COMMITTEE TRACKING
2023-06-06 Public Health & Safety - Recommend to Board
2023-06-15 Full Board - Accept and Authorize
Motioned by: Commissioner Robert Hoffman
Seconded by: Commissioner Angela Powell
Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen
Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia
Gershenson, Janet Jackson, William Miller III, Yolanda Smith Charles, Charles Cavell, Brendan
Johnson (17)
No: None (0)
Abstain: None (0)
Absent: Ajay Raman, Gary McGillivray (2)
Passed
Oakland County, Michigan
SHERIFF'S OFFICE - 2023 MARINE SAFETY PROGRAM GRANT ACCEPTANCE
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)
Cost Center
(CCN) #
Account #
(RC/SC)
Program #
(PRG)
Grant ID (GRN)
#
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2023
Amendment
FY 2024
Amendment
FY 2025
Amendment
R General Fund Grants Patrol Services FND10101 CCN4030601 RC610313 PRG116200 GRN-1004069 610000 Federal Operating Grants $119,100 $-$-
R General Fund Grants Patrol Services FND10101 CCN4030601 RC615571 PRG116200 GRN-1004134 615000 State Operating Grants 49,500
Total Revenues $168,600 $-$-
GRANT REVIEW SIGN-OFF – Sheriff’s Office
GRANT NAME: 2023 Marine Safety Program
FUNDING AGENCY: Michigan Department of Natural Resources for and on behalf of the State of Michigan
DEPARTMENT CONTACT: Sgt. Brian Burwell / (248) 858-1664
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 05/11/2023
Please be advised that the captioned grant materials have completed internal grant review. Below are the returned
comments.
The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include this sign-
off and the grant agreement/contract with related documentation) may be requested to be placed on the agenda(s) of the
appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Sheryl Johnson (05/11/2023)
Human Resources:
Approved by Human Resources. No position impact.– Heather Mason (5/10/2023)
Risk Management:
Approved. No County insurance requirements. – Robert Erlenbeck (5/10/2023)
Corporation Counsel:
Approved – Heather Lewis (05/11/2023)
2023 Marine Safety Program (STATE AND FEDERAL Funding)
Grant Agreement
Required by authority of 1994 PA 451, as amended, and 1972 PA 227.
1. The GRANTEE has been approved by the DEPARTMENT to receive Marine Safety program funding for:
Federal Funds (100%)State Funds 75%
Operating $119,100.00 $49,500.00
This Agreement is between the Michigan Department of Natural Resources for and on behalf of the State of Michigan
³DEPARTMENT´ and Oakland County Sheriff's Department ³GRANTEE´
Salaries, Wages and Benefits for:
Marine Safety Law Enforcement and Related Activities;
Instruction of Boating Safety Courses;
Inspection of Boat Liveries;
Attendance at Authorized Marine Safety Training (attendance at the Department¶s Annual Administrators¶Workshop
and the Michigan Sheriffs¶Association¶s New Marine Officers Training are pre-authorized).
Operating Expenses for the Scope Items Listed Above, including:
Purchase of fuel, oil, and parts for patrol vehicles, watercraft, and trailers;
Travel expenses;
Uniforms, personal flotation devices, boat shoes, etc.;
Leasing of vehicles, dockage, storage, eligible office space;
Boat repair, replacement and/or servicing of boat outfitting equipment.
2. Salary and Wages are reimbursable to the GRANTEE at the employees¶hourly rate. Overtime is only eligible if the
employee worked in excess of 80 hours for full time employees and 40 hours for part time employees in a pay period on
Marine Safety duties.
3. Operating Expenses must be done within the grant period and goods and services must be delivered and/or work
performed. Pre-paying for goods and services within the grant period and then receiving them at a later date or performing
the work after the expiration of the grant agreement is not allowable.
4. The percentage of the GRANTEE¶S total budget devoted to operating expenses shall not exceed Forty percent (40%),
unless prior approval has been obtained from the DEPARTMENT.
5. Federal funding from the award Recreational Boating Safety 16.01.26 is provided to state agencies under the authority of
46 U.S.C. 13103(a)(2) and (3). The Federal Award Date for these funds are (03/08/2023) and the Federal Award ID
Number for these funds is (70Z02323MO0000516). The State of Michigan has received a federal funding apportionment
for fiscal year 2023 through the United States Coast Guard, Department of Homeland Security. From this federal funding
the amount shown below is provided to the GRANTEE by the DEPARTMENT for the purpose of supporting the
GRANTEE¶S Marine Safety program. Reference the ³Department of Homeland Security, United States Coast Guard,
Boating Safety Financial Assistance CFDA 97.012, and passed through by Department of Natural Resources´on your
single audit reports and other financial statements as required.
The DEPARTMENT agrees to reimburse the GRANTEE a sum of money equal to 100% of the total eligible costs toward
completing the scope of work listed above, but not to exceed $119,100.00 dollars, which is the total amount awarded
under this agreement.
There is no local match required for this reimbursement.
The Subaward Budget Period and Period of Performance for federal funding is January 1, 2023 through September 30,
2023.
Completed reimbursement request and documentation of operating expenditures are due no later than October 31, 2023.
Part 801 Marine Safety, of the Michigan Natural Resources and Environmental Protection Act (1994 PA 451, as
amended), authorizes the distribution of revenues to counties from the Marine Safety Fund, for the purpose of supporting
county Marine Safety programs. State funding, in the amount shown below is provided to the GRANTEE by the
DEPARMENT for the purpose of supporting the GRANTEE¶S Marine Safety program.
The DEPARTMENT agrees to reimburse the GRANTEE a sum of money equal to 75% of total eligible costs toward
completing the scope of work listed above, but not to exceed $49,500.00 dollars.
A local match of at least 25% of total eligible costs is required for this reimbursement.
The Agreement period for state funding is January 1, 2023 through December 31, 2023.
Completed reimbursement request and documentation of operating expenditures are due no later than March 1, 2024.
6. This Agreement shall be administered on behalf of the DEPARTMENT through the Finance and Operations Division. All
reports, documents, or actions required of the GRANTEE shall be submitted through MiGrants website unless otherwise
Michigan Department of Natural Resources - Grants Management
PR5501 (Revised 02/13/2023)1 of 3MS23-014
instructed by the DEPARTMENT.
7. Reimbursement will be made only upon DEPARTMENT review and approval of a complete reimbursement request
submitted by the GRANTEE through the MiGrants website.
8. The GRANTEE may not assign or transfer any interest in this Agreement to any other agency, group or individual.
9. The GRANTEE shall display valid and proper state of Michigan registration on all vessels and comply with the state of
Michigan life jacket regulations.
10. This Agreement may be canceled by the DEPARTMENT, upon 30 days written notice, due to Executive Order, budgetary
reduction, other lack of funding, upon request by the GRANTEE, or upon mutual Agreement by the DEPARTMENT and
GRANTEE. The DEPARTMENT may honor requests for just and equitable compensation to the GRANTEE for all
satisfactory and eligible work completed under this Agreement up until 30 days after written notice, upon which time all
outstanding reports and documents are due to the DEPARTMENT and the DEPARTMENT will no longer be liable to pay
the GRANTEE for any further charges to the grant.
11. The GRANTEE agrees not to discriminate against an employee or applicant for employment with respect to hire, tenure,
terms, conditions, or privileges of employment, or a matter directly or indirectly related to employment, because of
because of religion, race, color, national origin, age, sex, sexual orientation, height, weight, marital status, partisan
considerations, or a disability or genetic information that is unrelated to the person's ability to perform the duties of a
particular job or position. The GRANTEE further agrees that any subcontract shall contain non-discrimination provisions
which are not less stringent than this provision and binding upon any and all subcontractors. A breach of this covenant
shall be regarded as a material breach of this Agreement.
12. The GRANTEE agrees to follow the DEPARTMENT procedure policy:
a. The GRANTEE will openly advertise and seek written bids for contracts for purchase or services with a value
equal to or greater than $50,000.00 and accept the lowest qualified bid.
b. The GRANTEE will solicit three (3) written quotes for contracts with purchases or services between $5,000.00
and $50,000.00.
13. The Agreement may be executed separately by the parties. This Agreement is not effective until:
a. The GRANTEE has signed it and returned it, and
b. The DEPARTMENT has signed it.
14. The award is not for Research and Development.
PR5501 (Revised 02/13/2023)2 of 3MS23-014
GRANTEE
SIGNED:
Printed Name:
Title:
MICHIGAN DEPARTMENT OF NATURAL RESOURCES
Printed Name:
SIGNED:
CV0048080
CV0048080
The individuals signing for the parties indicated below certify by their signatures that they have the authority to do so and will
ensure that the terms of the Agreement are fulfilled.
Date:
HZ4EUKDD7AB4
SIGMA Vendor ID:
SIGMA Address ID:
Unique Entity Identifier:
Title: Section Manager, Grants Management
Date:
Phone: 517-284-7268
Email: dnr-grants@michigan.gov
PR5501 (Revised 02/13/2023)3 of 3MS23-014
ASSURANCES - NON-CONSTRUCTION PROGRAMS
OMB Number: 4040-0007
Expiration Date: 02/28/2025
NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the
awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances.
If such is the case, you will be notified.
As the duly authorized representative of the applicant, I certify that the applicant:
1.Has the legal authority to apply for Federal assistance
and the institutional, managerial and financial capability
(including funds sufficient to pay the non-Federal share
of project cost) to ensure proper planning, management
and completion of the project described in this
application.
2.Will give the awarding agency, the Comptroller General
of the United States and, if appropriate, the State,
through any authorized representative, access to and
the right to examine all records, books, papers, or
documents related to the award; and will establish a
proper accounting system in accordance with generally
accepted accounting standards or agency directives.
3.Will establish safeguards to prohibit employees from
using their positions for a purpose that constitutes or
presents the appearance of personal or organizational
conflict of interest, or personal gain.
4.Will initiate and complete the work within the applicable
time frame after receipt of approval of the awarding
agency.
5.Will comply with the Intergovernmental Personnel Act of
1970 (42 U.S.C. §§4728-4763) relating to prescribed
standards for merit systems for programs funded under
one of the 19 statutes or regulations specified in
Appendix A of OPM's Standards for a Merit System of
Personnel Administration (5 C.F.R. 900, Subpart F).
6. Will comply with all Federal statutes relating to
nondiscrimination. These include but are not limited to:
(a)Title VI of the Civil Rights Act of 1964 (P.L. 88-352)
which prohibits discrimination on the basis of race, color
or national origin; (b) Title IX of the Education
Amendments of 1972, as amended (20 U.S.C.§§1681-
1683, and 1685-1686), which prohibits discrimination on
the basis of sex; (c) Section 504 of the Rehabilitation
Act of 1973, as amended (29 U.S.C. §794), which
prohibits discrimination on the basis of handicaps; (d)
the Age Discrimination Act of 1975, as amended (42 U.
S.C. §§6101-6107), which prohibits discrimination on
the basis of age; (e) the Drug Abuse Office and
Treatment Act of 1972 (P.L. 92-255), as amended,
relating to nondiscrimination on the basis of drug
abuse; (f) the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation
Act of 1970 (P.L. 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or
alcoholism; (g) §§523 and 527 of the Public Health
Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290
ee- 3), as amended, relating to confidentiality of alcohol
and drug abuse patient records; (h) Title VIII of the Civil
Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as
amended, relating to nondiscrimination in the sale,
rental or financing of housing; (i) any other
nondiscrimination provisions in the specific statute(s)
under which application for Federal assistance is being
made; and, (j) the requirements of any other
nondiscrimination statute(s) which may apply to the
application.
7. Will comply, or has already complied, with the
requirements of Titles II and III of the Uniform
Relocation Assistance and Real Property Acquisition
Policies Act of 1970 (P.L. 91-646) which provide for
fair and equitable treatment of persons displaced or
whose property is acquired as a result of Federal or
federally-assisted programs. These requirements
apply to all interests in real property acquired for
project purposes regardless of Federal participation in
purchases.
8. Will comply, as applicable, with provisions of the
Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328)
which limit the political activities of employees whose
principal employment activities are funded in whole
or in part with Federal funds.
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9.Will comply, as applicable, with the provisions of the Davis-
Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act
(40 U.S.C. §276c and 18 U.S.C. §874), and the Contract
Work Hours and Safety Standards Act (40 U.S.C. §§327-
333), regarding labor standards for federally-assisted
construction subagreements.
10. Will comply, if applicable, with flood insurance purchase
requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (P.L. 93-234) which requires
recipients in a special flood hazard area to participate in the
program and to purchase flood insurance if the total cost of
insurable construction and acquisition is $10,000 or more.
11.Will comply with environmental standards which may be
prescribed pursuant to the following: (a) institution of
environmental quality control measures under the National
Environmental Policy Act of 1969 (P.L. 91-190) and
Executive Order (EO) 11514; (b) notification of violating
facilities pursuant to EO 11738; (c) protection of wetlands
pursuant to EO 11990; (d) evaluation of flood hazards in
floodplains in accordance with EO 11988; (e) assurance of
project consistency with the approved State management
program developed under the Coastal Zone Management
Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of
Federal actions to State (Clean Air) Implementation Plans
under Section 176(c) of the Clean Air Act of 1955, as
amended (42 U.S.C. §§7401 et seq.); (g) protection of
underground sources of drinking water under the Safe
Drinking Water Act of 1974, as amended (P.L. 93-523);
and, (h) protection of endangered species under the
13.Will assist the awarding agency in assuring compliance
with Section 106 of the National Historic Preservation
Act of 1966, as amended (16 U.S.C. §470), EO 11593
(identification and protection of historic properties), and
the Archaeological and Historic Preservation Act of
1974 (16 U.S.C. §§469a-1 et seq.).
14.Will comply with P.L. 93-348 regarding the protection of
human subjects involved in research, development, and
related activities supported by this award of assistance.
15.Will comply with the Laboratory Animal Welfare Act of
1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et
seq.) pertaining to the care, handling, and treatment of
warm blooded animals held for research, teaching, or
other activities supported by this award of assistance.
16.Will comply with the Lead-Based Paint Poisoning
Prevention Act (42 U.S.C. §§4801 et seq.) which
prohibits the use of lead-based paint in construction or
rehabilitation of residence structures.
17.Will cause to be performed the required financial and
compliance audits in accordance with the Single Audit
Act Amendments of 1996 and OMB Circular No. A-133,
"Audits of States, Local Governments, and Non-Profit
Organizations."
18.Will comply with all applicable requirements of all other
Federal laws, executive orders, regulations, and policies
governing this program.
12.
Endangered Species Act of 1973, as amended (P.L. 93-
205).
Will comply with the Wild and Scenic Rivers Act of
1968 (16 U.S.C. §§1271 et seq.) related to protecting
components or potential components of the national
wild and scenic rivers system.
19.Will comply with the requirements of Section 106(g) of
the Trafficking Victims Protection Act (TVPA) of 2000, as
amended (22 U.S.C. 7104) which prohibits grant award
recipients or a sub-recipient from (1) Engaging in severe
forms of trafficking in persons during the period of time
that the award is in effect (2) Procuring a commercial
sex act during the period of time that the award is in
effect or (3) Using forced labor in the performance of the
award or subawards under the award.
SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE
APPLICANT ORGANIZATION DATE SUBMITTED
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