HomeMy WebLinkAboutResolutions - 2023.06.15 - 38269
AGENDA ITEM: Partnership with the Road Commission for Oakland County (RCOC) to Assist in the
Reconstruction and Rehabilitation of Township Subdivision Roads
DEPARTMENT: Board of Commissioners
MEETING: Board of Commissioners
DATE: Thursday, June 15, 2023 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2023-2819 _ 23-72
Motion to adopt the attached suggested resolution.
ITEM CATEGORY SPONSORED BY
Resolution Karen Joliat
INTRODUCTION AND BACKGROUND
Included in the 2023-25 Adopted Budget is $2,000,000 to partner with the Road Commission for
Oakland County (RCOC) to assist in the reconstruction of township subdivision roads. Funding is
designated to only be used for the reconstruction or rehabilitation of local Road Commission for
Oakland County (RCOC) certified public subdivision roads outside corporate city or village limits, as
the Road Commission for Oakland County (RCOC) does not have jurisdiction over residential
streets in cities and villages; funding is not to be used to address any primary roads. Road
reconstruction or rehabilitation means pavement replacement of existing concrete or asphalt
residential streets with a pavement designed for a 15-year service life that is typically used in Road
Commission for Oakland County (RCOC) SAD projects. Input will be given by the Road
Commission for Oakland County (RCOC) when determining what projects the funds will contribute
to.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
Karen Joliat, Commissioner
ITEM REVIEW TRACKING
Yolanda Smith Charles, Board of Commissioners Created/Initiated - 6/15/2023
David Woodward, Board of Commissioners Approved - 6/15/2023
Hilarie Chambers, Executive's Office Approved - 6/20/2023
Lisa Brown, Clerk/Register of Deeds Final Approval - 6/27/2023
AGENDA DEADLINE: 06/15/2023 6:00 PM
ATTACHMENTS
1. Schedule A - Budget Amendment Sub Road Repair
COMMITTEE TRACKING
2023-04-20 Full Board - refer to Economic Development & Infrastructure
2023-06-07 Economic Development & Infrastructure - Recommend and Forward to Finance
2023-06-07 Finance - Recommend to Board
2023-06-15 Full Board - Adopt
Motioned by: Commissioner Robert Hoffman
Seconded by: Commissioner Angela Powell
Yes: Brendan Johnson, David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen
Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela
Powell, Marcia Gershenson, Janet Jackson, William Miller III, Yolanda Smith Charles, Charles
Cavell, Brendan Johnson (18)
No: None (0)
Abstain: None (0)
Absent: Ajay Raman, Gary McGillivray (2)
Passed
June 15, 2023
RESOLUTION #2023-2819 _ 23-72
Sponsored By: Karen Joliat
Board of Commissioners - Partnership with the Road Commission for Oakland County (RCOC)
to Assist in the Reconstruction and Rehabilitation of Township Subdivision Roads
Chair and Members of the Board:
WHEREAS included in the 2023-25 Adopted Budget is $2,000,000 to partner with the Road
Commission for Oakland County (RCOC) to assist in the reconstruction of township subdivision
roads; and
WHEREAS funding is designated to only be used for the reconstruction or rehabilitation of local Road
Commission for Oakland County (RCOC) certified public subdivision roads outside corporate city or
village limits, as the Road Commission for Oakland County (RCOC) does not have jurisdiction over
residential streets in cities and villages; funding is not to be used to address any primary roads; and
WHEREAS road reconstruction or rehabilitation means pavement replacement of existing concrete or
asphalt residential streets with a pavement designed for a 15-year service life that is typically used in
Road Commission for Oakland County (RCOC) SAD projects and
WHEREAS input will be given by the Road Commission for Oakland County (RCOC) when
determining what projects the funds will contribute to.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners hereby approves a one-
time appropriation of $2,000,000 from the General Fund Secondary Township Road Repair
Partnership Program Assigned Fund Balance to the General Fund Non-Departmental (9010101)
Township Road Repair Program line item for the township subdivision road repair program in
partnership with the Road Commission for Oakland County.
BE IT FURTHER RESOLVED that each Township Special Assessment District is limited to receiving
a maximum of $250,000 or 25 percent of the overall project, whichever is less, and each Township is
limited to receiving a maximum of $250,000.
BE IT FURTHER RESOLVED funds may only be used for the reconstruction or rehabilitation of Road
Commission for Oakland County (RCOC) certified subdivision roads within a Township's jurisdiction
and project construction must be started within 2024 or the funds are to be returned to Oakland
County.
BE IT FURTHER RESOLVED following review by the Economic Development and Infrastructure
Committee, the Board authorizes the Chair to execute the necessary agreements with the Road
Commission for Oakland County and participating Townships for the release of funds.
BE IT FURTHER RESOLVED the Road Commission for Oakland County has agreed to support this
investment by the Board of Commissioners through an in-kind only contribution of service, equivalent
to the Board of Commissioner's appropriation, for the cost of project administration, preliminary
engineering, and construction engineering.
BE IT FURTHER RESOLVED the Road Commission for Oakland County is required to submit a
report which includes a project cost breakdown and explanation of the impact the Board's contribution
had on the overall cost to residents living on the road to the Board of Commissioners; this report will
be distributed to the Legislative Affairs and Government Operations Committee, as well as the
Economic Development and Infrastructure Committee, by December 20, 2024.
BE IT FURTHER RESOLVED that the FY 2023 budget shall be amended as reflected in the attached
Schedule A – Budget Amendment.
Chair, the following Commissioners are sponsoring the foregoing Resolution: Karen Joliat.
Date: June 15, 2023
David Woodward, Commissioner
Date: June 20, 2023
Hilarie Chambers, Deputy County Executive II
Date: June 27, 2023
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2023-04-20 Full Board - refer to Economic Development & Infrastructure
2023-06-07 Economic Development & Infrastructure - Recommend and Forward to Finance
2023-06-07 Finance - Recommend to Board
2023-06-15 Full Board - Adopt
Motioned by Commissioner Robert Hoffman seconded by Commissioner Angela Powell to adopt the
attached Resolution: Partnership with the Road Commission for Oakland County (RCOC) to Assist in
the Reconstruction and Rehabilitation of Township Subdivision Roads.
Yes: Brendan Johnson, David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen
Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela
Powell, Marcia Gershenson, Janet Jackson, William Miller III, Yolanda Smith Charles, Charles
Cavell, Brendan Johnson (18)
No: None (0)
Abstain: None (0)
Absent: Ajay Raman, Gary McGillivray (2)
Passed
ATTACHMENTS
1. Schedule A - Budget Amendment Sub Road Repair
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June
15, 2023, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at
Pontiac, Michigan on Thursday, June 15, 2023.
Lisa Brown, Oakland County Clerk / Register of Deeds
Oakland County, Michigan
Partnership with the Road Commission for Oakland County (RCOC)
to Assist in the Reconstruction and Rehabilitation of Township Subdivision Roads
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)
Grant ID
(GRN) #
Project
ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2023
Amendment
FY 2024
Amendment
FY 2025
Amendment
R General Fund Non-Departmental FND10100 CCN9010101 RC665882 PRG196030 665882 Planned use of Balance $2,000,000 $-$-
Total Revenues $2,000,000 $-$-
E General Fund Non-Departmental FND10100 CCN9010101 SC740090 PRG196030 740000 Township Road Repair Program $2,000,000 --
Total Expenditures $2,000,000 $-$-