HomeMy WebLinkAboutResolutions - 2023.06.15 - 38274
AGENDA ITEM: Fiscal Year 2023 Appropriation with the Charter Township of Waterford for Tri-Party
Road Improvement Program – Project No. 56841
DEPARTMENT: Board of Commissioners
MEETING: Board of Commissioners
DATE: Thursday, June 15, 2023 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2023-3015 _ 23-98
Motion to adopt the attached suggested resolution.
ITEM CATEGORY SPONSORED BY
Road Improvement Karen Joliat
INTRODUCTION AND BACKGROUND
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
ITEM REVIEW TRACKING
Yolanda Smith Charles, Board of Commissioners Created/Initiated - 6/15/2023
David Woodward, Board of Commissioners Approved - 6/15/2023
Hilarie Chambers, Executive's Office Approved - 6/20/2023
Lisa Brown, Clerk/Register of Deeds Final Approval - 6/27/2023
AGENDA DEADLINE: 06/15/2023 6:00 PM
ATTACHMENTS
1. 56841 Schedule A-Budget Amendment_Waterford Twp
2. 56841 Tri-Party_Waterford Twp
COMMITTEE TRACKING
2023-06-07 Economic Development & Infrastructure - Recommend to Board
2023-06-15 Full Board - Adopt
Motioned by: Commissioner Robert Hoffman
Seconded by: Commissioner Angela Powell
Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen
Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia
Gershenson, Janet Jackson, William Miller III, Yolanda Smith Charles, Charles Cavell, Brendan
Johnson (17)
No: None (0)
Abstain: None (0)
Absent: Ajay Raman, Gary McGillivray (2)
Passed
June 15, 2023
RESOLUTION #2023-3015 _ 23-98
Sponsored By: Karen Joliat
Board of Commissioners - Fiscal Year 2023 Appropriation with the Charter Township
of Waterford for Tri-Party Road Improvement Program – Project No. 56841
Chair and Members of the Board:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-
Party Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs)
with the construction, maintenance and repair of roads under the supervision, direction and control of
the Road Commission for Oakland County (RCOC); and
WHEREAS on September 29, 2022, the Oakland County Board of Commissioners approved
Miscellaneous Resolution #22332 which appropriated $2,000,000 for the FY 2023 Tri-Party Road
Improvement Program allocation for projects managed by the RCOC; and
WHEREAS the Charter Township of Waterford, along with the RCOC, has identified a project and
said project is ready to be undertaken immediately; and
WHEREAS the project meets the terms and conditions of the Tri-Party Road Improvement Program
and the local cost participation agreement; and
WHEREAS in the event the FY 2024 Tri-Party Program Funds are not available, the COMMUNITY
shall be responsible for their one-third (1/3) share as well as the COUNTY’S one-third (1/3) share.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the Charter Township of Waterford and authorizes the transfer of
Tri-Party Road Improvement Program funds in the amount of $165,017 from Non-Departmental
Transfers appropriation (9090101).
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original
agreement, which are consistent with the project as originally approved, will be paid when invoiced
and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement
will require a separate resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services, and the
Charter Township of Waterford.
BE IT FURTHER RESOLVED that the FY 2023 budget shall be amended as described in the
attached Schedule A – Budget Amendment.
Chair, the following Commissioners are sponsoring the foregoing Resolution: Karen Joliat.
Date: June 15, 2023
David Woodward, Commissioner
Date: June 20, 2023
Hilarie Chambers, Deputy County Executive II
Date: June 27, 2023
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2023-06-07 Economic Development & Infrastructure - Recommend to Board
2023-06-15 Full Board - Adopt
Motioned by Commissioner Robert Hoffman seconded by Commissioner Angela Powell to adopt the
attached Road Improvement : Fiscal Year 2023 Appropriation with the Charter Township
of Waterford for Tri-Party Road Improvement Program – Project No. 56841 .
Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson,
Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia
Gershenson, Janet Jackson, William Miller III, Yolanda Smith Charles, Charles Cavell, Brendan
Johnson (17)
No: None (0)
Abstain: None (0)
Absent: Ajay Raman, Gary McGillivray (2)
Passed
ATTACHMENTS
1. 56841 Schedule A-Budget Amendment_Waterford Twp
2. 56841 Tri-Party_Waterford Twp
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June
15, 2023, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at
Pontiac, Michigan on Thursday, June 15, 2023.
Lisa Brown, Oakland County Clerk / Register of Deeds
Oakland County, Michigan
Board of Commissioners - Fiscal Year 2023 Appropriation with the Charter Township of Waterford for Tri-Party Road Improvement Program – Project No. 56841
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)
Cost Center
(CCN) #
Account #
(RC/SC)
Program #
(PRG)
Grant ID
(GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2023
Amendment
FY 2024
Amendment
FY 2025
Amendment
E General Fund Non-Department FND10100 CCN9010101 PRG153010 SC740135 740000 Road Commission Tri-Party $165,017.00 $-$-
E General Fund Non-Department FND10100 CCN9090101 PRG196030 SC740135 740000 Road Commission Tri-Party (165,017.00)--
Total Expenditures $-$-$-
Quality Life through Good Roads “We Care”
Inter–Departmental Memorandum
Programming Division
DATE:April 27, 2023
TO:Samuel Fitzer, P.E., Director of Engineering
FROM:Thomas G. Noechel, Manager, Project Development
SUBJECT:PROJECT NO. 56841, WALTON BOULEVARD
CLINTONVILLE ROAD TO PONTIAC CITY LIMITS
LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM
CHARTER TOWNSHIP OF WATERFORD
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the Charter Township of Waterford for the resurfacing of
Walton Boulevard from Clintonville Road to Pontiac City Limit. Construction on this
project is expected to begin this summer.
The estimated total cost is $4,950,112 and will be partially funded with Surface
Transportation Program funds in the amount of $3,960,010. The remaining local match
of $990,102 will be shared equally between the Charter Township of Waterford and the
Board. The Charter Township of Waterford has elected to use the Tri-Party Program
funds in the amount of $495,051 for their share. Our total estimated share is $660,068
and is in the FY23 budget.
The project is in the district of County Commissioner Karen Joliat. The agreement is in
our standard approved format, and I recommend Board approval and authorize the
Managing Director to execute the agreement on behalf of the Board.
TGN/ll
Attachments
Department Review / Approval
MDO Review / Concur
Samuel Fitzer
Digitally signed by Samuel
Fitzer
DN: CN=Samuel Fitzer,
E=sfitzer@rcoc.org, O=State
of Michigan, C=US
Date: 2023.05.10
08:26:08-04'00'
14
COST PARTICIPATION AGREEMENT
CONSTRUCTION
Walton Boulevard
Clintonville Road to Pontiac City Limit
Charter Township of Waterford
Board Project No. 56841
This Agreement, made and entered into this _____ day of _________________, 2023,
by and between the Board of County Road Commissioners of the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Charter Township of Waterford, hereinafter
referred to as WATERFORD, provides as follows:
WHEREAS, the BOARD and WATERFORD, in cooperation with the Michigan
Department of Transportation, hereinafter referred to as MDOT, have programmed the
resurfacing of Walton Boulevard from Clintonville Road to Pontiac City Limit, as described in
Exhibit "A", attached hereto, and made a part hereof, which improvements involve roads under
the jurisdiction of the BOARD and within WATERFORD, which improvements are hereinafter
referred to as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $4,950,112; and
WHEARAS, the BOARD has entered into an agreement with MDOT in Contract No. 23-
5063 under the Surface Transportation Program funds in the amount of $3,960,010; and
WHEARAS, the BOARD, as the requesting party therein, will be the party financially
responsible to MDOT to bear all costs of the PROJECT in excess of federal funds, hereinafter
referred to as the LOCAL SHARE; and
WHEREAS, WATERFORD’S share of said LOCAL SHARE involves certain designated
and approved Tri-Party Program funding in the amount of $495,051, which amount shall be paid
through equal contributions by the BOARD, WATERFORD, and the Oakland County Board of
Commissioners, hereinafter referred to as the COUNTY; and
18th May
Walton Boulevard - 2 -
Charter Township of Waterford
Project No.56841
4/10/2023
WHEREAS, all parties hereto have reached a mutual understanding regarding the cost
sharing for the LOCAL SHARE and wish to commit that understanding to writing in this
Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between WATERFORD and the BOARD that:
1. WATERFORD approves of the PROJECT, declares its public necessity, and authorizes
the BOARD to perform or cause to be performed, and complete the PROJECT along
with all administration in reference thereto.
2. The PROJECT shall include total payments to the contractor. Any costs incurred by the
BOARD prior to this agreement date shall be allowable.
3. The estimated total LOCAL SHARE is $990,102 and shall be allocated in the following
order:
a. WATERFORD shall contribute one-half of the LOCAL SHARE and has elected to
use Tri-Party Program funding in the amount of $495,051.
The Tri-Party Program includes $177,184 through fiscal year 2023 and $317,867
from fiscal year 2024 which has not yet been announced. If these funds are not
available WATERFORD shall be responsible for the $317,867 share.
b. The BOARD shall contribute one-half of the LOCAL SHARE in the amount of
$495,051.
c. Any LOCAL SHARE costs above $990,102 will be shared equally between the
BOARD and WATERFORD.
4. Upon execution of this agreement, the BOARD shall submit an invoice to WATERFORD
in the amount of $59,061 (being 100% of WATERFORD’S Tri-Party contribution through
fiscal year 2023).
Walton Boulevard - 3 -
Charter Township of Waterford
Project No.56841
4/10/2023
5. After execution of this agreement and approval by the COUNTY, the BOARD shall
submit an invoice to the COUNTY in the amount of $59,061 (being 100% of the
COUNTY’S Tri-Party contribution through fiscal year 2023).
a. The invoice shall be sent to:
Sheryl Johnson, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. After February 1, 2024, the BOARD shall submit an invoice to WATERFORD in the
amount of $105,956 (being 100% of WATERFORD’S Tri-Party contribution).
7. After February 1, 2024, the BOARD shall submit an invoice to the COUNTY in the
amount of $105,956 (being 100% of the COUNTY’S Tri-Party contribution).
a. The invoice shall be sent to:
Sheryl Johnson, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
8. Upon receipt of said invoice(s), WATERFORD and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
Managing Director
Walton Boulevard - 5 -
Charter Township of Waterford
Project No.56841
4/10/2023
Contractor Payments: 4,950,112$
Less Federal Surface Transportation Funds: (3,960,010)$
Total Estimated Local Share:990,102$
COMMUNITY COUNTY BOARD TOTAL
$165,017 $165,017 $165,017 $495,051
$0 $0 $495,051 $495,051
$165,017 $165,017 $660,068
$990,102
Resurfacing of Walton Boulevard from Clintonville Road to Pontiac City Limit.
EXHIBIT A
T R I - P A R T Y P R O G R A M
Walton Boulevard
Clintonville Road to Pontiac City Limit
Charter Township of Waterford
Board Project No. 56841
Contribution
TOTAL LOCAL SHARES
COST PARTICIPATION BREAKDOWN
ESTIMATED PROJECT COST
TRI-PARTY PROGRAM