HomeMy WebLinkAboutResolutions - 2023.06.15 - 38278
AGENDA ITEM: FY 2023 Parking Lot Paving Project
DEPARTMENT: Facilities Planning & Engineering
MEETING: Board of Commissioners
DATE: Thursday, June 15, 2023 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2023-3032 _ 23-102
Motion to adopt the attached suggested resolution.
ITEM CATEGORY SPONSORED BY
Resolution Yolanda Smith Charles
INTRODUCTION AND BACKGROUND
This project will involve the removal and replacement of existing asphalt and base; replacement of
concrete curb and gutter sections; storm structure repairs; replacement of sections of storm pipe;
and site restoration.
POLICY ANALYSIS
This is a request for the Parking Lot Paving Project that will remove and replace the existing asphalt
and base; the replacement of concrete curb and gutter sections; storm structure repairs; the
replacement of sections of storm pipe; and site restoration at the Courthouse (BLDG #12 East),
Executive Office Building (BLDG #41 West), and the North Oakland Health Center/Resource &
Crisis Center connector drive.
Facilities Planning and Engineering (FP&E) and the Purchasing Division solicited a proposal for
asphalt paving and concrete work for this project from annual competitively bid and selected
contractors. The lowest responsible bidder was Frank Rewold & Sons. The total project cost is
$1,925,273, including $980,011 for asphalt paving, concrete, and infrastructure, $364,713 for FM&O
Grounds, $125,388 for construction management services, $103,765 for engineering services,
$12,172 for plumbing work, as well as $339,224 for contingencies.
The funding in the amount of $1,925,273 is available for transfer from the Capital Improvement
Program/Building Fund (#40100) to the Project Work Order Fund (#40400) for the FY 2023 Parking
Lot Paving Project (PRJ-17314). A budget amendment is required as reflected in the Schedule A-
Budget Amendment.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
Jason Warner, Manager Facilities Planning & Engineering
ITEM REVIEW TRACKING
Yolanda Smith Charles, Board of Commissioners Created/Initiated - 6/15/2023
David Woodward, Board of Commissioners Approved - 6/15/2023
Hilarie Chambers, Executive's Office Approved - 6/20/2023
Lisa Brown, Clerk/Register of Deeds Final Approval - 6/27/2023
AGENDA DEADLINE: 06/15/2023 6:00 PM
ATTACHMENTS
1. Schedule A FY23 Paving Project
2. 22-409 Project Estimate 5_18_23
COMMITTEE TRACKING
2023-06-07 Economic Development & Infrastucture - Recommend and Forward to Finance
2023-06-07 Finance - Recommend to Board
2023-06-15 Full Board - Adopt
Motioned by: Commissioner Robert Hoffman
Seconded by: Commissioner Angela Powell
Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen
Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia
Gershenson, Janet Jackson, William Miller III, Yolanda Smith Charles, Charles Cavell, Brendan
Johnson (17)
No: None (0)
Abstain: None (0)
Absent: Ajay Raman, Gary McGillivray (2)
Passed
June 15, 2023
RESOLUTION #2023-3032 _ 23-102
Sponsored By: Yolanda Smith Charles
Facilities Planning & Engineering - FY 2023 Parking Lot Paving Project
Chair and Members of the Board:
WHEREAS this project will involve the removal and replacement of existing asphalt and base;
replacement of concrete curb and gutter sections; storm structure repairs; replacement of sections of
storm pipe; and site restoration.
WHEREAS in accordance with Purchasing Division policies and procedures, Facilities Planning and
Engineering (FP&E) and the Purchasing Division solicited a proposal for asphalt paving and concrete
work at the Courthouse (BLDG #12 East), Executive Office Building (BLDG #41 West), and the North
Oakland Health Center/Resource & Crisis Center connector drive from annual competitively bid and
selected contractors; and
WHEREAS the lowest responsible bidder was Frank Rewold & Sons; and
WHEREAS the total project cost is $1,925,273, including $980,011 for asphalt paving, concrete, and
infrastructure, $364,713 for FM&O Grounds, $125,388 for construction management services,
$103,765 for engineering services, $12,172 for plumbing work, as well as $339,224 for contingencies;
and
WHEREAS funding in the amount of $1,925,273 is available for transfer from the FY 2023 Capital
Improvement Program/Building Improvement Fund (#40100) to the Project Work Order Fund
(#40400) for the FY 2023 Parking Lot Paving Project.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the FY 2023
Parking Lot Paving Project in the amount of $1,925,273.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding for
the FY 2023 Parking Lot Paving Project (PRJ-17314) in the amount of $1,925,273 from the Capital
Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400).
BE IT FURTHER RESOLVED a budget amendment is required as reflected in the Schedule A -
Budget Amendment.
Chair, the following Commissioners are sponsoring the foregoing Resolution: Yolanda Smith
Charles.
Date: June 15, 2023
David Woodward, Commissioner
Date: June 20, 2023
Hilarie Chambers, Deputy County Executive II
Date: June 27, 2023
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2023-06-07 Economic Development & Infrastucture - Recommend and Forward to Finance
2023-06-07 Finance - Recommend to Board
2023-06-15 Full Board - Adopt
Motioned by Commissioner Robert Hoffman seconded by Commissioner Angela Powell to adopt the
attached Resolution: FY 2023 Parking Lot Paving Project.
Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson,
Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia
Gershenson, Janet Jackson, William Miller III, Yolanda Smith Charles, Charles Cavell, Brendan
Johnson (17)
No: None (0)
Abstain: None (0)
Absent: Ajay Raman, Gary McGillivray (2)
Passed
ATTACHMENTS
1. Schedule A FY23 Paving Project
2. 22-409 Project Estimate 5_18_23
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June
15, 2023, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at
Pontiac, Michigan on Thursday, June 15, 2023.
Lisa Brown, Oakland County Clerk / Register of Deeds
Oakland County, Michigan
FACILITIES MANAGEMENT/FACILITIES MAINTENANCE AND OPERATIONS - FY2023 PAVING PROJECT
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)Grant ID (GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2023
Amendment
FY 2024
Amendment
FY 2025
Amendment
E Building Improvement Facilities Engineering Admin FND40100 CCN1040801 SC788001 PRG148020 BFA40400 788001 Transfer Out $(1,925,273.00)$-$-
Total Expenditures $(1,925,273.00)$-$-
R Project Work Order Facilities Engineering Admin FND40400 CCN1040801 RC695500 PRG148020 PROJ-17314 BFA40100 695500 Transfer In $1,925,273.00 $-$-
Total Revenues $1,925,273.00 $-$-
Project Estimate
DESCRIPTION ESTIMATE
Estimate Date: 5/18/2023
FPE#: 22-409
WO#: 1159139
FM Project Manager: BATTISHILL, BRETT
Project: 2023 Paving Project
FM-730352 CONSTRUCTION
FM-730352-Plumbing FM&O-Relocate fire hydrant at EOB $12,172.00
FM-730352-Sitework FM&O-site restoration $364,713.00
FM-730352-Sitework Construction Management Services $125,388.00
FM-730352-Sitework Asphalt, concrete, & infrastructure $980,010.55
$1,482,283.55Total:CONSTRUCTION
FM-730359 CONTINGENCY
FM-730359-Contingency $203,534.33
FM-730359-Contingency
Owner's Contingency 15%
Inflationary Contingency 10%$135,689.44
$339,223.89Total:CONTINGENCY
Others CONSULTANTS
FM-731444-CivilConsultant Engineering services $103,765.00
$103,765.00Total:CONSULTANTS
GRAND TOTAL:
Subtotal Without Contingency:
Contingency:
$1,586,048.55
$339,223.89
$1,925,272.44
5/18/2023