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HomeMy WebLinkAboutMinutes - 1971.08.27 - 38418PARKS AND RECREATION COMMISSION MEETING August 27, 1971 The meeting was called to order by Chairman Frances Clark at 1:45 p.m. in the Parks and Recreation room. COMMISSION MEMBERS PRESENT: Chairman Clark, Vice Chairman Austin, Secretary Schiffer, Mr. Durbin, Mr. Mainland, Mr. McGovern, Mr. O'Brien, Mr. Nick and Mr. Richardson. COMMISSION MEMBERS ABSENT: Mr. Barry ALSO PRESENT: Mr. Van Natta, Mr. William Hood Moved by Mr. Durbin, supported by Mrs. Austin that the minutes of August 20, 1971 be approved as written. Motion carried. At 2:00 p.m. Chairman Clark asked for a motion to close time for receipt of bids for Springfield -Oaks Shelter Building. Moved by Mr. McGovern, supported by Mr. Nick that the time for receipt of bids be closed. Motion carried. Mr. O'Brien abstained, stating he had a brother interested. Chairman Clark requested Mr. Van Natta read the bids submitted. The following bids were received within the deadline time opened by Mr. Hood of O'Dell, Hewlett and Luckenbach and read by Mr. Van Natta: P.J. Mason Construction, Inc. $ 156,500.00 Barton & Barton 187,306.00 Waterford Construction Company 188,000.00 Hillyer Construction Company 168,000.00 Dale E. Cook Construction Co. 177,000.00 Adair-Chaldecott Construction Co. 174,774.00 Linney Construction 205,627.00 Page 2 (Commission Meeting 8/27/71) Andries-Butler Inc. $ 235,000.00 Weston Construction Co. 192,000.00 Moved by Mr. McGovern, supported by Mr. Schiffer that the bids be accepted and referred to the Director and architect for study and recommendation. Motion carried. Bids submitted, on August 20, 1971, for the construction of the Addison -Oaks Shelter Building were discussed. It was the Director's recommendation that the low bidders for this project submit a bid bond now, and at the time of the contract letting, a material and labor performance bond at no additional cost above the bid price. Moved by Mr. Mainland, supported by Mr. Schiffer that the recommendation of the Director be accepted contingent on concurrence from the Corporation Counsel and if not forthcoming refer back to the Commission. Motion carried. Mr. Van Natta reported that he was asked to serve on the National Association of Park and Recreation Officials Board of Directors for an additional two-year term. This would involve three (3) or four (4) trips a year to Washington or elsewhere. Moved by Mr. Nick, supported by Mr. Mainland that the Director serve on the National Association of Park and Recreation Officials Board of Directors. Motion carried. Progress report on White Lake -Oaks was discussed. Mr. Van Natta requested authorization to proceed with the building addition at White Lake -Oaks. Estimated cost for this addition is $75,000.00. Moved by Mr. Nick, supported by Mr. Richardson that the Director be authorized to proceed with the building addition at White Lake -Oaks, as recommended. Motion carried. Mr. Van Natta presented a design for book matches to be used for distribution from our parks facilities and various recreation departments throughout the County. The recommendation was to pur- chase 160,000 books to be delivered over a two-year period at a cost of $3,979.20. Moved by Mr. Richardson, supported by Mr. Durbin that the recommendation be approved and that money be transferred to the promotional account for the purchase. Page 3 (Commission Meeting 8/27/71) Motion carried. Entrance signs for the parks were discussed. Mr. Van Natta explained that some of the entrances to the parks will be changed so he did not feel that the permanent signs should be erected at this time. Temporary signs, with the Commissioners' and the Director's names placed on them, were discussed. Moved by Mr. Nick, supported by Mr. O'Brien that the Commissioners names be placed on the temporary entrance signs erected. Roll call vote requested: Nays: Five Ayes: Four Mr. O'Brien requested permission from the Chairman to change his vote from Aye to Nay - permission granted. Mr. O'Brien then requested this item be brought up again at the next regular meeting. Mr. Van Natta alerted the Commission on Senate Bill 1036 regarding a uniform form of County government that would eliminate Parks Commissions. Mr. Van Natta asked for authority to request an audience with the County Legislative Committee to explain this part of the bill and to request them to go on record requesting an amendment, saving the demise of Parks Commissions. Moved by Mr. Mainland, supported by Mr. Durbin that they adopt the recommendation of the Director on the Legislative matter. Motion carried. Mr. Van Natta reported that no action has been taken by the County to purchase property to be used as exchange for a portion of park property to be used by the Children's Village. Security of funds was reported. Monies are now being deposited at various banks by the Park Managers. System was at recommendation of Insurance Company, Pontiac State Bank and Oakland County Treasurer. Request for two meetings a month was discussed. Moved by Mr. Richardson, supported by Mr. O'Brien that two meetings monthly be established. Call for a vote: Ayes: Two Nays: Seven Page 4 (Commission Meeting 8/27/71) Mr. Nick requested the statements of operations be mailed monthly and presented quarterly for discussion. Huron -Clinton Metropolitan Authority's Marshbank Park was discussed. The Director is to ascertain the official position of H.C.M.A. as to the disposition of Marshbank Park and to report this information, together with a recommendation, to the Commission. A letter from Commissioner Barakat was presented. It was Commissioner Barakat's suggestion that all mayors and councilmen of each of the cities of the County be presented a pass to per- mit them the use of the County parks and recreation facilities. Moved by Mr. Richardson, supported by Mrs. Austin that no action be taken on Commissioner Barakat's suggestion. Mr. Van Natta to send Commissioner Barakat a letter. Motion carried. Mr. O'Brien requested that the possibility of senior citizens using the park facilities free be discussed at the next meeting. Mr. Nick requested the Parks Commission take over the operation of the County Markets rather than have them sold to private enterprise. Mr. Mainland and Mr. Richardson stated that presently there was no consideration being given in that direction by the Oakland County Board of Commissioners. Mrs. Austin was excused from the meeting. Moved by Mr. Durbin, supported by Mr. Richardson that the meeting be adjourned. Meeting adjourned at 4:15 p.m. Henry Schiffer, Secretary Pauline McCormick, Acting Secretary