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HomeMy WebLinkAboutMinutes - 1971.12.22 - 38422OAKLAND COUNTY PARKS AND RECREATION COMMISSION AGENDA December 22, 1971 1. Call meeting to Order 2. Roll Call 3. 1972 Budget Review 4. Old Business 5. New Business 6. Adjourn GILBERT W. SAVAGE, AIA ARCHITECT & ASSOCIATES 20000 W. TWELVE MILE RD. - EL 6-1705 SOUTH P Ir`_I_D, MIGHIGANI - SIP 48075 December 14, 1971 Clarence A. Durbin, Commissioner, Oakland County Parks & Rec. Commission 2800 'Watkins Lake Road Pontiac, Michigan 48054 Dear Mr. Durbin: In response to your request on this date I submit thus proposal to act as the owner's representative in supervision of construction work now in process. ADDISON OAKS: This office prepared plans, specifications, obtained bids, checked shop drawings, and is making periodic field inspections. Fee charges have been on an hourly basis. WHITE LAKE OAKS: This office prepared plans, only, for this project. I have made field trips only at Mr. Van Nattats request for a specific time. Fee charges have been on an hourly basis. I propose to be of further detailed service on one or both of the above referenced projects for a rate of $17.00 per hour plus ten cents per mile travel expense. I estimate each project would require approximately 10 hours time per week. Respectfully submitted, Gil ert/W. S ag A.I.A. Architect GWS/Ih OAKLAND COUNTY PARKS AND RECREATION COMMISSION Revised Proposed By -Laws May 24, 1972 - OFFICERS of the Commission shall be: Chairman - Chairman shall chair all meetings of Commission when present except for the election of the office of Chairman itself, and shall pre- pare the agenda for all regular meetings. Vice -Chairman - Vice Chairman shall chair meetings in absence of Chairman. Secretary - Secretary shall keep in good detail all minutes of regular meetings or shall delegate authority to do so to a qualified shorthand stenographer. Election of officers shall be the first (lst) meeting of each year. THE COMMISSION SHALL MEET regularly twice a month, on the second (2nd) and fourth (4th) Friday. Special meetings may be called as needed by the Chairman or by three (3) members of the Commission. COMMITTEES shall be appointed by the Chairman and shall meet under the same conditions and rules as does the Commission. Any three (3) or more members of the Commission appointed by the Chairman may constitute a committee. Each committee will be reappointed one month after election of officers. A QUORUM: In accordance with Public Act 261 of the year 1965, as amended, six (6) members of the Commission present and voting shall constitute a quorum. ON gUESTIONS OF SUBSTANCE, passage shall require a sub- stantial majority of those present and voting, not merely a simple majority. A full ten (10) members being present and voting, seven (7) members voting in league shall constitute a substantial majority. Nine (9) members being present and voting, six (6) members voting in league shall constitute a substantial majority. In the instance of eight (8) members, or any lesser number of members being present and voting, five (5) members voting in league shall constitute a substantial majority. All questions of substance shall be taken by a call of the roll. A QUESTION OF SUBSTANCE shall be determined by the chair in all instances not covered by these rules. Automatic questions of substance shall be: Purchase of lands by the Commission; approval of contracts; a challenge and overriding of a decision of the chair; to limit debate to one hour; filling of Director position in case of vacancy; discharging of Director; expenditures other than budgeted items of one -thousand dollars ($1,000.00) or more; approval of the yearly budget; and waiving of any of the by-laws or rules adopted. ANY PERSON may address the Commission at a request to the Commission at least ten (10) days prior to the next scheduled meeting, unless a majority of the members present and voting shall object. STAFF MEMBERS may attend seminars and educational conferences and similar functions upon approval of the Commission. -2- COMMISSIONERS may attend seminars and educational conferences and similar functions upon approval of the Commission. COMMISSIONERS shall tour the parks at least once a year and make a personal check of the buildings and grounds. THE COMMISSION MAY NOT stand in recess over -night or until the next day. ALL MEMBERS shall be notified of meetings in writing forty- eight (48) hours in advance of said meeting. ONE HOUR LIMITATION OF DEBATE: A one hour limit may be called for on any item on the agenda or any item properly before the Commission. When the question of limiting time of debate to one (1) hour has carried by a substantial majority, the Chair- man shall divide the time equally between the members present and voting. Members may yield their allotted time to another member. A MEMBER shall be recognized by the chair before addressing the Commission. THE AGENDA ITEMS not considered at a regular meeting shall automatically be carried over to the next meeting and will be considered within one month of their first appearance on the agenda. THE DIRECTOR shall bear responsibility for the preparation of the budget and shall submit such a budget to the Commission at the beginning of each fiscal year (beginning January lst) for their approval. -3- NO EXPENDITURES above one-throusand dollars ($1,000.00) may be approved by the Director unless it be previously approved in the budget, without a substantial majority of the Commission's approval. Submitted By: Carl W. O'Brien Commission Member E. Frank Richardson Commission Member Robert Allen Civil Counsel -4-