HomeMy WebLinkAboutMinutes - 1973.04.13 - 38463PARKS AND RECREATION COMMISSION MEETING
April 13, 1973
The meeting was called to order by chairperson Frances P.
Clark at 9:30 a.m, in the Parks and Recreation Commission Room.
COMMISSION MEMBERS PRESENT:
Chairperson Frances Clark, Vice-chairman Wilcox, Secretary Henry
Schiffer, George Kuhn, William Mainland, Ted McCullough,
and Frank Richardson.
COMMISSION MEMBERS ABSENT:
Emil Jawors, Roger Marz, and William Richards.
ALSO PRESENT:
Mr. Reickel, Mr. Kipke, and Mrs. McCormick
APPROVAL OF MINUTES
Moved by Mr. Kuhn, supported by Mr. Wilcox to
approve the minutes of March 23, 1973 as written.
Motion carried.
APPROVAL OF PAYMENTS
Moved by Mr. Wilcox, supported by Mr. Schiffer to
approve the payments of Vouchers 3-11 through 3-137.
Motion carried.
STATEMENT OF OPERATION -January and February
Moved by Mr. Kuhn, supported by Mr. McCullough
to accept January and February statement of operations.
Motion carried.
PARK ACTIVITIES REPORT -March
Moved by Mr. McCullough, supported by Mr. Mainland,
to accept the March park activities report.
Motion carried.
OLD BUSINESS
Change Orders 1,2,3,4--Asphalt Paving
Mr. Reickel requested approval of change orders dealing with
the paving at Springfield -Oaks, White Lake -Oaks, and conduit
for underground electricity for parking lot lights at White
Lake -Oaks and Addison -Oaks.
Page 2 (Commission meeting 4/13/73)
Moved by Mr. Richardson, supported by Mr. Wilcox
to approve the following change orders: paving at
Springfield -Oaks, $3,750.00; underground conduit
for parking lot lights at White Lake -Oaks and
Addison -Oaks, $590.00; additional asphalt at
White Lake -Oaks, $439.90; and a new four inch base
of asphalt at White Lake -Oaks, $4,250.00. Total
of additions $9,029.90.
Motion carried.
Change Order 1 - Springfield Maintenance Building Phase II
A change order for the Maintenance Building underground
electrical service was presented.
Moved by Mr. McCullough, supported by Mr. Mainland,
to approve change order 1 - Springfield -Oaks
Maintenance Building Phase II. Change order is
for a deduction of $2,785.00 General Electrical, Inc.
Motion carried.
NEW BUSINESS
Brochure Distribution
Methods for distribution of the park brochure was discussed.
Mr. Kipke presented a cost for distribution in the Sunday
supplement of the Detroit News and Detroit Free Press.
Detroit News:
126,000 copies _'$1,170.00
Printing of 126,000 copies 62460.00
$7,630.00
Detroit Free Press:
100,000 copies $2,300.00
printing of 100,000 copies 5,127.00
$7,427.00
Mr. Kipke recommended the disbribution of 126,000 brochure
by the Detroit News.
Moved by Mr. Richardson, supported by Mr. Mainland,
to approve the distribution of 126,000 brochures by
the Detroit News and the transfer of $7,630.00 from
contingency fund to cover the cost of the distribution.
Motion carried.
Page 3 (Commission meeting 4/13/73)
Sound and Slide System
Discussion followed concerning the purchase of a 3M Sound
and Slide System. This could be a very effective way to
present information to the public and the flexibility for
changes allows for a complete program as the park system
grows. Cost of equipment is $920.48.
The 3M equipment is the only type available as a one piece
unit, so bids could not be requested.
Moved by Mr. Mainland, supported by Mr. Richardson,
to proceed with the purchase of the 3M Sound & Slide
System and the transfer of $920.48 from the Contingency
Fund.
Motion carried.
Stage Curtains -Waterford -Oaks
The following quotations, received for stage curtains in
th� Waterford Activities building, were presented.
s ,
Main Drapery Center $1,550.00
Curtis -Custom Draperies 1,556.50
J.T. Drapery Studio 1,564.40
Mr. Reickel recommended that Main Drapery be awarded the
bid and the amount of $850.00 over the approved capital
budget be transferred.
Moved by Mr. Richardson, supported by Mr. McCullough,
to award the bid for draperies, in the amount of
$1,550.00 to the Main Drapery Center and additional
funds be transferred.
Motion carried.
Utility Pump--Groveland
Permission was requested to purchase a Midland Trash Pump for
Groveland. Cost to be $842.50. After some study by Mr.
Johnston and Mr. Underwood, it was determined the 3-horse-
power utility pump originally approved for $200.00 would be
inadequate.
Moved by Mr. McCullough, supported by Mr. Mainland,
to approve, purchase of Midland Pump for $842.50 and
additional funds of $642.50 be transferred from Contingency
for this purchase.
Motion carried.
Page 4 (Commission meeting 4/13/73)
Lighting Bids
The following bids were received from D.F.O. for the
Parking Lot Lighting at Addison -Oaks, Springfield -Oaks
and White Lake -Oaks. D.F.O. recommended the bid be awarded
to the low bider, Merit Electric.
High Voltage System $53,934.00
Additions 750.00
54,684.00
Jacobs Electrical Construction 49,159.00
Merit Electric 42,415.00
Fred Moote Electrical 48,700.00
Oakland Electric Company 55,881.00
Schultz Electric 43,977.00
Stecz Electric Company 51,518.00
Moved by Mr. Wilcox, supported by Mr. McCullough,
to award the parking lot lighting bids in the
amount of $42,415.00 to Merit Electric.
Motion carried.
Black Top --Addison
The extension of black top to Romeo Road was discussed.
D.F.O. will submit their recommendations to the Commission.
Pedal Boats
Mr. Reickel presented a Lease -Purchase Proposal for placing
pedal boats in the park system at no cost to the Commission.
Revenue generated from the rental would pay the lease
payment plus show a profit to the park system. Parks would
own the boats at the end of the 60 month lease period.
The possibility of additional dockage for the boats was
discussed.
Moved by Mr. Wilcox, supported by Mr. McCullough,
to approve the purchase of the pedal boats under
the lease plan and to defer the approval of dock
plans to future meeting.
Motion carried.
Resolution --Chester Kochanski
A resolution commending Mr. Kochanski for his donation of
property at White Lake -Oaks was discussed.
Page 5 (Commission meeting 4/13/73)
Moved by Mr. McCullough, supported by'Mr. Mainland,
to present Mr. Kochanski with resolution of
appreciation for his donation of property to the
Park Commission.
Motion carried.
Letter of Intent--Independence-Propagation Marsh
Mr. Reickel reported he wished to submit a letter of intent
to D.N.R. for acquisition of 22 acres at Independence. He
would request a review and recommendation from the buildings and
grounds committee to apply for these funds.
Moved by Mr. Mainland, supported by Mr. McCullough,
to authorize the Director to submit letter of intent
to the Department of Natural Resources for the
acquisition of the 22 acres at Independence.
Motion carried.
Food and Beverage Resolution Policy
The corrected resolution policy statement was presented for
approval and adoption.
Moved by Mr. Mainland, supported by Mr. Schiffer, -
the adoption of the Food and Beverage Resolution Policy
as outlined.
Motion carried.
Agreements --Food & Beverage Director and Chef
Discussion followed concerning the agreements with William
Wyant as Food and Beverage Director and Robert Allen as chef
for Addison -Oaks. Each to be under contract with the Parks
and Recreation Commission for a one year period. While under
contract with the Commission, no other position can be held by
either.
Moved by Mr. McCullough, supported
to sign the one year agreement with
and Mr. Allen for $14,500.
Motion carried.
Conference Center Manager
by Mr. Richardson,
Mr. Wyant for $18,000.
Mr. Reickel reported the resignation of Mrs. Hagerman, Hostess for
Addison -Oaks and Mrs. Wright, second cook.
Page 6 (Commission meeting 4/13/73)
The Park Managers position will be used to fill vacancy at
Addison -Oaks due to Mrs. Hagerman's resignation.
Candidate under consideration for the position has an
associate degree in food service.
Miscellaneous
Mr. Reickel reported a possible injury suit from a snowmobile
accident at Addison. Civil Counsel has been notified.
The following meetings have been scheduled:
April 18, 1973
- Independence -Oaks
Master Plan
May 4, 1973
- Addison -Oaks
Master Plan
May 11, 1973
- Regular meeting
May 5 & 6
- Great Lakes Conference
May 6, 1973
- Recognition Luncheon at
Addison -Oaks
June 7, 1973
- County Board of
Commissioners Luncheon
A monthly calendar will be submitted to the Commission for
scheduled meetings.
Moved by Mr. Wilcox, supported by Mr. McCullough,
to adjourn.
Meeting adjourned at 12:00.
Henry Schiffer, Secretary
Pauline McCormick, Acting Secretary