Loading...
HomeMy WebLinkAboutMinutes - 1973.08.10 - 38465PARKS AND RECREATION COMMISSION MEETING August 10, 1973 The meeting was called to order by Chairperson Frances P- Clark at 9:30 a.m. in the Parks and Recreation Commission Room. COMMISSION MEMBERS PRESENT: Chairperson Clark, Vice Chairman Wilcox, Secretary Schiffer, Emil Jawors, George Kuhn, William Mainland, Roger Marz, William Richards, and E. Frank Richardson. ALSO PRESENT: R. Eric Reickel, Jon Kipke, Pauline McCormick, and Ted Dziurman, D.F.O. APPROVAL OF MINUTES Moved by Mr. Mainland, supported by Mr. Jawors to approve the minutes of July 13, 1973 as written. Motion carried. APPROVAL OF PAYMENTS Moved by Mr. Kuhn, supported by Mr. Marz to approve payments of Voucher 7-1 through 7-249. Motion carried. STATEMENT OF OPERATION --June, 1973 Moved by Mr. Kuhn, supported by Mr. Schiffer to accept the Statement of Operations for June, 1973. Motion carried. ACTIVITIES REPORT --July, 1973 Moved by Mr. Schiffer, supported by Mr. Mainland to accept the July Activities report. Motion carried. OLD BUSINESS Award Bids--Springfield-Oaks New Nine Mr. Dziurman, D.F.O. presented the bids received on August 7, 1973. The three bids received were: Page 2 (Commission Meeting 8/10/73) J.D. Armstrong Landscaping $179,291.00 Larry D. Newman and Purves Excavating 162,840.00 Curtis Wright Construction 99,584.15 Bids were discussed. Mr. Dziurman stated the reason for such a low bid was due to the method of operation and bids were based on unit price and not lump sum for project. D.F.O. recommended the acceptance of the low bid. Moved by Mr. Mainland, supported by Mr. Marz to award the bid for Phase I Construction of the Springfield -Oaks new nine to the low bidder, Curtis Wright Construction Company for $99,584.15. Motion carried. Addison -Oaks --Shelter Building Change Order #1 Approval ofchange order #1 in the amount of $2,945.15 was requested. This addition is for walks to be installed around the Shelter Building. Moved by Mr. Marz, supported by Mr. Richards to approve Change Order #1 in the amount of $2,945.15. Motion carried. NEW BUSINESS Award Bid --Parking Lot Lighting-Springfield-Y.A.C. The following bids for installation of parking lot lights were received and reviewed by D.F.O. Jacobs Electrical, Inc. $11,336.00 Merit Electric, Inc. 15,019.41 Fred W. Moote Electrical 17,742.00 Reed Electric 13,000.00 Sterz Electrical, Inc. 16078.00 Alternate #1, which was a deduction from the base bid for eliminating conduit, was not recommended. D.F.O. recommended the bid from Jacobs Electrical, Inc. be accepted. Moved by Mr. Schiffer, supported by Mr. Wilcox to award the contract for Parking Lot Lighting -Springfield -Oaks YAC to Jacobs Electrical, Inc. for the base bid of $11,336.00 to include conduit. Motion carried. Groveland-Oaks--Park Office The request for the purchase of a pre -fabricated building to be used as an office building at Groveland-Oaks was discussed. Page 3 (Commission Meeting 8/10/73) Mr. Kipke presented bids received as follows: Lindal Cedar Homes $8,527.28 Cedar Manufacturing Corp. 9,616.00 Moved by Mr. Kuhn, supported by Mr. Marz to accept the low bid. Question called by Mr. Richards. Discussion followed concerning in -:house construction of Park Office building. Moved by Mr. Kuhn, supported by Mr. Wilcox to table the motion and request more information be obtained for in house construction and cost of a Groveland office building. Motion carried. Waterford -Oaks --Swimming Pool Construction Supervision Mr. Reickel requested authorization for construction supervision by the Department of Facilities and Operations for design coordinated services of the Waterford -Oaks Pool Complex. Estimated cost to be $1,500.00. Moved by Mr. Mainland, supported by Mr. Marz to approve the recommendation for construction supervision at an estimated cost of $12500.00. Motion carried. Waterford -Oaks --Air Conditioning Bids were received for air conditioning units for the Waterford -Oaks Activities Building as follows: Kast Heating & Cooling 25 ton capacity $145,676.00 Automatic Stoker Service 25 ton capacity 14,384.54 30 ton capacity 15,969.81 The bids were reviewed by the Department of Facilities and Operations and it was recommended the bid be awarded to Automatic Stoker for the 30 ton capacity at $15,969.81. Discussion followed concerning a 25 ton capacity unit being installed now and enlarged at a later tarn- if necessary. Moved by Mr Richardson supported by Mi Mainland to approve the purchase of the 25 ton capacity unit from Automatic Stoker for $14,384.54. Motion carried. Page 4 (Commission Meeting 8/10,/73) Waterford -Oaks --Pool Manager Classification Mr. Reickel requested authorization to work with the Personnel division to prepare classification and salary rates for Pool Manager at Waterford - Oaks. Moved by Mr. Wilcox, supported by Mr. Marz to authorize the Director to work with Personnel Division on classification and salary rates for a Waterford -Oaks Pool Manager. Motion carried. White Lake-Oaks--Managerts Residence Floor Covering Permission was requested to purchase floor covering for the Managerts residence at White Lake -Oaks, Estimated cost would be $1,000.00 to $1,500.00 for the three bedrooms, dining room, living room, and kitchen. Three quotes have been requested. Moved by Mr. Mainland, supported by Mr. Marz to approve the purchase of floor covering for the managerts residence at an estimated cost of $1,000.00 to $119500.00. Motion carried. Mobile Recreation Vehicle --Policy and Rate Schedule The proposed Policy and Rate Schedule for the use of the showmobi.le and rest room trailers was discussed. The rates proposed were set after checking with organizations who have this type of units for rent. The Commission will review the Proposed Policy and Rate Schedule and discuss at the next meeting. It was suggested the policy used by the Board of Commissioners when renting the auditorium to organizations should be reviewed for possible guidelines to follow. Mr. Kipke asked for authorization to rent the toilet trailers on August 18, 1973. Moved by Mr. Richards, supported by Mr. Marz to authorize the rental of the toilet trailers on August 18, 1973. Motion carried. MISCELLANEOUS The attendance to the National Recreation and Parks Association Conference in Washington, D.C. September 29, through October 4, 1973 was discussed. Mrs. Clark will attend the Conference with Mr. Reickel and Mr. Kipke. Page 5 (Commission Meeting 8/10/73) Mr. Reickel reported the date to review the Inland Surf project, located in Decatur, Alabama, has been set for August 30, 31, 1973. Mr. Richardson, Mr. Reickel and Mr. Bills of Bills and Childs Assoc. will view the project. Mr. Richards reported the 'request for abandonment of Perry Lake and Hoyt Roads, Independence -Oaks is now before the Road Commission Committee. Mr. Reickel informed the Commission that at a recent union meeting, all Parks Maintenance Laborers, Maintenance Mechanic II and Groveland Equipment employees voted to join the union. The Commissions membership with National Recreation and Parks Assoc. was discussed. Moved by Mr. Mainland, supported by Mr. Jawors to continue their membership in NRPA. Annual dues $300.00 Motion carried. Mr. Reickel reported, due to the work schedule of the legislators, a date to tour the Parks could not be set in July or August. A date will be scheduled in September for the Park tour. Mr. Reickel, Mr. Kipke and Mr. Schiffer reported on the trip to New York City to review the various mobile recreation vehicles and their uses. Slides will be presented at the next meeting. Moved by Mr. Richards, supported by Mr. Mainland to delete executive session from the agenda. Motion carried. Moved by Mr. Richards, supported by Mr. Jawors to adjourn. Meeting adjourned at 11:45 a.m. Henry Schiffer, Secretary Pauline McCormick, Acting Secretary