HomeMy WebLinkAboutMinutes - 1973.12.14 - 38468PARKS AND RECREATION COMMISSION MEETING
December 14, 1973
The Meeting was called to order by Chairperson Frances P. Clark at 9:50 A.M.
in the Parks and Recreation Commission Room.
COMMISSION MEMBERS PRESENT:
Chairperson Clark, Vice -Chairman Wilcox, Secretary Schiffer, James Dunleavy,
George Kuhn, William Mainland, Roger Marz, William Richards, and E. Frank
Richardson.
COMMISSION MEMBERS ABSENT:
Emil Jawors
ALSO PRESENT:
R. Eric Reickel, Jon J. Kipke, Betty Guest, Jack Monteith, Swanson Associates
and Ralph Kingzett, Oakland Press.
APPROVAL OF MINUTES:
Moved by Mr. Mainland, supported by Mr. Marz to approve the minutes
of November 30, 1973 as written.
Motion carried.
WATERFORD-OAKS POOL BID:
Jack Monteith of Swanson Associates presented to the Commission an analysis
of why the Waterford -Oaks Swimming Pool Bids came in at $700,000. over the
projected estimate. He explained that most of the escalated cost was due
to the building - - - not the pool - - - , the roof deck system and the
expected shortage of materials.
Discussion followed.
Moved by Mr. Kuhn, supported by Mr. Wilcox to table any decision on
the swimming pool until a later date.
Motion carried.
MOBILE RECREATION VEHICLE BIDS:
Mr. Reickel reported that Gametime, Inc. was the low bidder in the amount
of $57,805 for the purchase of two '(2) Puppet -Mobiles, 1 Fashion -Mobile,
1 Movie -Mobile, and 1 Swim -Mobile. The projected 1974 budget allocation
was $62,650, representing a saving of $4,845.
Moved by Mr. Schiffer, supported by Mr. Wilcox that the Parks and
Recreation Commission apporove the bid for the purchase of mobile
vehicles in the amount of $57,805 from Gametime, Inc. based upon our
conditions.
Motion carried.
Page 2 (Commission Meeting 12/14/73)
GROVELAND-OAKS MASTER PLAN:
Mr. Reickel informed the Commission he had received two estimates for
preparation of an overall master plan for Groveland-Oaks; Anderson
Lesniak $8,800, Ellis, Ardnt & Truesdell 8 - $10,000. He recommended
the Commission authorize Anderson/Lesniak Associates to commence with
the master plan for Groveland-Oaks.
Moved by Mr. Mainland, supported by Mr. Dunleavy to authorize
Anderson/Lesniak Associates to proceed with master plan for
Grovel and -Oaks.
Motion carried.
INDEPENDENCE -OAKS BOR GRANT (DEVELOPMENT)
Mr. Reickel reported that the grant for the first phase of park development
at Independence -Oaks has been turned over to the BOR and is being processed.
The Road Commission is in the process of setting a hearing date for the
road closing.
AUDIT:
Mr. Reickel reported the following four proposals had been received for the
purpose of performing an audit of the Oakland County Parks and Recreation
Commission books:
Plante & Moran $'7,200.00
Ernst & Ernst 8 - 10,000.00
Arthur Young & Company 10,750.00
Karpus, Clark & Company 10,250.00
It was recommended that Ernst & Ernst be selected for the project due to
their extensive experience in auditing the books of the Huron -Clinton
Metropolitan Authority.
Moved by Mr. Richardson, supported by Mr. Marz to accept proposal
from the firm of Ernst & Ernst to perform audit for Parks and Recreation
Commission.
Discussion followed.
Moved by Mr. Kuhn, supported by Mr. Dunleavy to make an amendment
to the motion that the figure is not to exceed $10,000 unless
special approval is received from the Commission.
Motion carried in favor of amendment.
Motion carried in favor of motion as amended.
Mr. Dunleavy left at 10:30 A.M.
SPRINGFIELD-OAKS
Y.A.0 - 1974 RODEO AGREEMENT:
Mr. Reickel reported that Robert Allen, Civil Counsel, had approved, as to
form, the Rodeo Agreement. Rodeo to be held August 22 - 25, 1974 at the
Springfield -Oaks Y.A.C.
Page 3 (Commission Meeting 12/14/73)
Discussion followed.
Moved by Mr. Kuhn, supported by Mr. Mainland to approve the
agreement subject to clarification of language.
Motion carried.
SPRINGFIELD Y.A.0 - OAKLAND COUNTY CLASSIC CUSTOM CAR SHOW:
The agreement for the car show has been approved as to form. Mr. Reickel
explained to the Commission the financial aspects of the show and recommended
the Commission purchase a Model A car as a door prize; funds (estimated cost
$1,000 - $1,200) to be reimbursed by advance sale of tickets for the show.
Moved by Mr. Wilcox, supported by Mr. Schiffer to approve the
agreement with the Oakland Model A Car Club.
Motion carried.
FOOD AND BEVERAGE:
Mr. Reickel read information documents in draft form that were prepared to
enable the Commission to advertise for qualified bidders for the food and
beverage service.
Discussion followed and recommended changes made.
Moved by Mr. Kuhn, supported by Mr. Mainland that the draft
policy procedure be approved as amended and Parks and Recreation
Commission proceed with advertising for bid proposals.
Motion carried.
1974 PROPOSED BUDGET:
Mr. Reickel reported the projected revenues for 1974 are $3,397,745.00,
which includes an estimated balance of $1,175,973.00, from 1973, and 1974
expenditures of $1,498,678,00, and requested the Commission approve the
budget based upon previous review at a special meeting held on December 16,
1973.
Moved by Mr. Richardson, supported by Mr. Richards to adopt budget
proposal for 1974.
Motion carried.
LABOR AGREEMENT:
Mr. Reickel reported the employees had ratified the Labor Agreement on
December 4, 1973 and the agreement was to be forwarded to County Commissioners
after approval from the Oakland County Parks and Recreation Commission.
Moved by Mr. Wilcox, approved by Mr. Mainland to approve the
negotiated union contract.
Motion carried.
Page 4 (Commission Meeting 12/14/73)
SPRINGFIELD Y.A.C.:
Mr. Reickel stated that the professional services for Y.A.C. master plan
are being presented to Buildings and Grounds. Share in overall cost of
this facility $12,000 - $14,000.
LEONARD PROPERTY:
Mr. Reickel informed the Commission that Evans Real Estate has counter
offered $59,500 for the Leonard property and 24 months possession with no
charge to seller for rent. Mr. Reickel recommended not accepting the offer
as it is still 10% over previous appraisal. He recommended approval of
offer of $49,500 and 24 months occupancy.
Moved by Mr. Richards, supported by Mr. Mainland that Parks
and Recreation Commission not accept the counter offer of
$59,500 and to give Mrs. Leonard 30 days to accept the
original offer of $49,500 with 2 years occupancy.
Motion carried.
KRESGE FOUNDATION:
The Commission concurred in allowing the committee of Kuhn, Mainland and
Reickel in using their discretion in negotiating with the Foundation for
funding of the Waterford -Oaks Swimming Pool.
Next meeting will be held December 28, 1973.
Moved by Mr. Richards, supported by Mr. Schiffer to adjourn meeting
at 11:35 A.M.
Motion carried.
Henry Schiffer, Secretary
Betty Guest, Acting Secretary