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HomeMy WebLinkAboutMinutes - 1973.02.09 - 38470PARKS AND RECREATION COMMISSION MEETING FEBRUARY 9, 1973 The meeting was called to order by chairperson Frances P. Clark at 9:45 a.m, in the Parks and Recreation Commission room. COMMISSION MEMBERS PRESENT: Chairperson Clark, Secretary Henry Schiffer, Emil Jawors, George Kuhn, William Mainland, Ted McCullough, William Richards, Frank Richardson, and Richard Wilcox. COMMISSION MEMBERS ABSENT: Roger Marz ALSO PRESENT: R.E. Reickel, J. Kipke, P. McCormick, A_. Johnston, G. Lacey, B. Montgomery, M.W. Krumney-City of Pontiac, K.H. Fritz -City of Pontiac Planning, R. Krause-R.C.A., E. Kreps-North Oakland Chamber of Commerce, E. Black -North Oakland Chamber of Commerce, D.R. Lewis -North Oakland Chamber of Commerce, D. Pajot-Oakland Press, T. Dzuirman-Oakland County D.F.O. Engineering, D. Malinowski-Oakland County F.D.O. Engineering, R. Knight - Oakland County D.F.O. Engineering, K. Smith -Oakland County Planning, and M. DeVries-Golf Course Consultant, Grand Rapids. APPROVAL OF MINUTES Moved by Mr. McCullough,,supported by Mr. Jawors to approve the minutes of January 12, 1973 as written. Mr. Mainland requested minutes of January 12, 1973 be amended to read: "Recess called for the purpose of caucus for election of officers." Mr. Jawors supported the amendment. Motion carried. Moved by Mr. Mainland that the minutes of the special meeting on January 17, 1973 be amended to read: "No action was taken on the January 17, 1973 meeting." "Motion carried be deleted." "Mr. Nick be deleted from those present." Mr Schiffer supported motion. Motion carried. Page 2 (Commission meeting 1/9/73) January Park Activities Report Moved by Mr. Schiffer, supported by Mr. Jawors that the Commission receive the January Park Activities report. Motion carried. Development Progress Report 73-2 Mr. Reickel reported the Springfield Township Historical Society may propose to retain the Springfield farm house, so removal will be delayed until March. Moved by Mr. Schiffer, supported by Mr. McCullough to receive the Development Progress Report-73-2. Motion carried. Election of Vice Chairman Movied by Mr. Mainland, supported by Mr. Schiffer to nominate Mr. Wilcox for Vice Chairman. Moved by Mr. McCullough, supported by Mr. Richardson that nominations for Vice Chairman be closed and Mr. Wilcox be elected. Motion carried. Vice Chairman for 1973--Mr. Richard Wilcox. Architect --Owner Agreement -Pool Moved by Mr. Richardson, supported by Mr. McCullough to sign the architect -owner agreement with Swanson Associates for the design and development of the indoor swimming pool. The basic fee to be $117,000. Motion carried. 1973 Golf Course Fee Schedule Membership fees, greens fees and lockers were discussed. Moved by Mr. Mainland, supported by Mr. McCullough that the term in reference to membership be terminated and annual greens fees with no locker be used. Mr. Richards questioned the membership, stating only greens fee should be used. Mr. Mainland felt membership was a good feature to offer. Mr. Mainland withdrew his motion. Page 3(Commission meeting ,!/9/73) Moved by Mr. Mainland, supported by Mr. Richardson to approve the green fees only. Greens fees to be: Resident 9 Holes, 18 Holes; Non -Resident 7 Holes, 18 Holes. Motion carried. Moved by Mr. Mainland, supported by Mr. Richardson to table the annual green fee and place on the agenda for the next meeting. Motion carried. Springfield -Oaks Y.A.C. Report Mr. Richardson and Mr. Mainland stated the report should be reviewed and thoroughly analyzed before submitting to the Board of Commissioners. Moved by Mr. Richardson, supported by Mr. Richards to table the Youth and Activities report until the next meeting. Motion carried. Complimentary Park Passes Moved by Mr. Richardson, supported by Mr. Richards to table until next meeting. Mr. Mainland suggested the Commission contact the office regarding the complimentary passes for any additions or deletions. Motion carried. Alcoholic Beverage Polic Moved by Mr. Richardson, supported by Mr. Richards to defer the alcoholic beverage policy until the next meeting. Discussion followed. Mr. Reickel reported the liquor control commission was holding a hearing on February 15, 1973 on our Springfield license request. Motion carried. Park Communications System Bids for radio communications were received on January 29, 1973. The following bids were received: Motorola $18,520.00 R.C.A. 16,076.35 Page 4 (Commission meeting ,�1/9/73) General Electric did not submit bid. R.C.A.'s bid quoted tube and transitor equipment, hand radios were 4 watt and 5 watt was specified in the bid. Also, an additional $1,000 expenditure would be necessary for test equipment. Motorola's equipment is completely transitorized and no new test equipment would be necessary for DPW to service. Based on this, Mr. Reickel recommended the bid be awarded to Motorola. Moved by Mr. Mainland, supported by Mr. Wilcox to accept the bid from Motorola. Mr. Kra use, RCA representative challenged awarding the bid to Motorola stating special test equipment would not be necessary and the wattage was of no consequence and RCA's bid was 10% lower. Mr. Mainland withdrew his motion, stating his motion was predicated on staff recommendation and RCA's challenge warranted further investigation. It was requested that staff investigate outside repair and installation also receive recommendation from D.P.W. on repair and installation. Moved by Mr. Kuhn, supported by Mr. Mainland to rebid for radio equipment receiving no less than three competitive bids. Mr. Schiffer and Mr. Richards voted no on the motion. Motion carried. New Business Liquor Control Commission Appeal Mr. Schiffer proposed we seek outside legal counsel for the appeal, stating Parks and Recreation should use a very positive approach towards the appeal and the burden should not be placed on staff. Mr. Mainland stated he would lend his support to Mr. Shiffer's proposal. Mr. Richardson questioned our need for special legal counsel. Moved by Mr. Schiffer, supported by Mr. Mainland to seek outside counsel on the appeal for Springfield liquor license subject to approval from the Civil Counsel office. Motion carried. Page 5 (Commission meeting,/9/73) Great Lakes Park Training Institute Mr. Reickel requested permission to enroll Rob Coffey, Ray Delasko and James Underwood in the Great Lake Park Training Institute to be held in Angola, Indiana on February 19 through 23, 1973. Estimated expense $550.00 Moved by Mr. Richardson, supported by Mr. Richards to approve the attendance of the three employees to the Park Training Institute. Motion carried. Resolutions -Past Members of Commission. Mr. Reickel presented resolutions commending Mr. Durbin, Mr. Nick, Mr. O'Brien, Mr. McGovern and Mrs. Austin for their services as Park Commissioners. Moved by Mr. Richardson, supported by Mr. Mainland to approve resolution for Mr. Durbin. Motion carried. Moved by Mr. Richardson, supported by Mr. Richards to approve the resolution for Mr. Nick with the deletion of served as "Statutory member" Motion carried. Moved by Mr. Richardson, supported by Mr. Mainland to approve the resolutions for Mr. O'Brien. Motion carried. Moved by Mr. Richardson, supported by Mr. Jawors to approve the resolution for Mr. McGovern with the deletion of "Statutory" member. Motion carried. Moved by Mr. Mainland, supported by Mr. Richardson to approve the resolution for Mrs. Austin. Motion carried. H.C.M.A. North Oakland Countv Metro Park Mr. Reickel presented a resolution endorsing the concept of H.C.M.A. regarding the acquisition of 2000 acres for an environmental center and preservation of the 2000 acre Andersonville Swamp. Page 6 (Commission meeting �1/9/73) Moved by Mr. Mainland, supported by Mr. Richards to approve the resolution endorsing the H.C.M.A. concept. Motion carried. Purchase of Organ --Addison Conference Center Mr. Reickel requested permission to purchase an organ for the Conference Center replacing the old one which is now worn out. Approximate cost to be $2,000. Moved by Mr. Jawors, supported by Mr. McCullough to authorize the Director to receive quotes for an organ and refer back to the Commission. Motion carried. Purchase --Track Maintenance Vehicle The request to purchase a Cushman Trackster for year-round use in the park system was presented. Purchase price to be $4,165. Moved by Mr. Mainland, supported by Mr. Jawors to authorize the purchase of the Cushman Trackster for $4,165. Due to the type of equipment, there would be no advantage to put up for competitive bid. Motion carried. Mr. Schiffer was excused at 11:45 a.m. Parking Lot Lighting Mr. Dziurman and Mr. Malinowski from D.F.O. presented recommenda- tions as to type of lights and poles to be used for lighting at White Lake and Addison. They also sited the need for lighting at Springfield. Moved by Mr. Kuhn, supported by Mr. Wilcox to authorize the Director to secure bids for parking lot lighting at White Lake, Addison and Springfield. Motion carried. Maintenance Buildiniz-Phase II Springfield The plans for Phase II of Maintenance Building was discussed. This Phase includes heating, plumbing, water and electrical, cement slab for floor and other items to complete the project. Moved by Mr. Mainland, supported by Mr. McCullough that Director be authorized to proceed with Phase II of Springfield Maintenance Building. Motion carried. Page 7 (Commission meeting a/9/73) Springfield Golf Course -Preliminary Design Mr. DeVries presented his recommendation for the design of the back nine and redesign of the front nine. Redesign would consist of remodeling eight greens and enlarging the tee areas. Estimated cost: Phase I $85,000 - 100,000. Phase II(includes pump house) 115,000 - 130,000. Phase III 100,000. This cost projection will be in the 1973 capital budget. Twenty acres west of the golf course are available to the Commission for expansion of course. Mr. DeVries is to investi- gate and report back if this acquisition would be important to the course. Springfield -Oaks Mill Pond Preliminary Plan and Entrance Signs Mr. Smith, Oakland County Planning Commission presented his renderings for these plans. The Commission will review at a later meeting. Next Meeting Meeting time was discussed briefly --morning vs. afternoon also change of meeting date. This will be reviewed later. Next meeting to be February 23, 1973 at 9:30 a.m. Moved by Mr. McCullough, supported by Mr. Richardson to adjourn. Meeting adjourned at 12:45 p.m. Henry Schiffer, Secretary Pauline McCormick, Acting Secretary