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HomeMy WebLinkAboutMinutes - 1973.01.12 - 38472PARKS AND RECREATION COMMISSION MEETING January 12, 1973 The meeting was called to order by Chairman Frances P. Clark at 9:45 a.m. in the Parks and Recreation Commission room. COMMISSION MEMBERS PRESENT: Chairman Clark, Secretary Schiffer, Vice-chairman Nick, Mr. Jawors, Mr. Kuhn, Mr. Mainland, Mr. McCullough, Mr. Richards, Mr. Richardson, and Mr. Wilcox. ALSO PRESENT: Mr. Reickel, Mr. Kipke, and Mrs. McCormick Approval of Minutes Moved by Mr. Richardson, supported by Mr. Jawors to approve the minutes of December 8, 1972 as written. Motion carried. Mrs. Clark welcomed Mr. Kuhn and Mr. McCullough as new members of the Park Commission. Approval of Payments Moved by Mr. Nick, supported by Mr. Richardson to approve the payments of Voucher 12-1 through 12-150. Motion carried. Statement of Operations Mr. Reickel reported a summary of the budget, capital outlay and a Food & Beverage report would be submitted monthly. Mr. Nick stated the position of Food & Beverage Director should be filled with a permanent employee as soon as possible. Moved by Mr. Kuhn, supported by Mr. Richardson to accept the Statement of Operations as submitted. Motion carried. 1972 Park Activities Report The activities report, prepared by Mr. Kipke, was discussed. Mr. Reickel stated a report will be submitted monthly on Park Activities in 1973. (Page 2(Commission meeting 1/12/73) Moved by Mr. McCullough, supported by Mr. Mainland to accept the 1972 Park Activities report. Motion carried. Mr. Wilcox arrived at 10:35 a.m. Mrs. Clark welcomed him to the Park Commission. Development Report 73-1 Mr. Reickel explained the various projects as outlined in the development report. He reported'Mr. Young would be our con- struction supervisor in charge of all present and future projects. Discussion followed. Corrections to be made on page 3-IVB: "Mr. Cohn" "Commission possible purchase of twenty-two acres (22)." Moved by Mr. Kuhn, supported by Mr. Jawors to accept the Development report 73-1 with the necessary corrections. Motion carried. Old Business Award Bid -Maintenance Building -Springfield Mr. Reickel reported the bids were received for Springfield Oaks Maintenance Building and reviewed by the Building Committee and D.F.O. Based on the recommendation of D.F.O. he would recommend the bid from W.J. Stewart be accepted. Moved by Mr. Mainland, supported by Mr. McCullough to accept the Director's recommendation to award the bid to W.J. Stewart Supply for construction of the Springfield Oaks Maintenance Building for the base bid of $18,466 plus alternate #1: $614.00 plus addition of $2,600 for interior metal panels. Motion carried. Communications Systems The communication system for the parks system was discussed. Mr. Reickel requested permission to advertise for bids. The first phase to be a base station, three car radios and nine walkie-talkies; five for Groveland and four for Addison. Moved by Mr. Nick, supported by Mr. Richards to authorize the Director to advertise for bids for the park communications system. Motion carried. °Page 3 (Commission meeting 1/12/73) Groveland-Oaks Entrance Permission was requested to advertise for bids for the new entrance to Groveland-Oaks off the Dixie Highway. Specifica- tions were prepared by D.F.O. Moved by Mr. Nick, supported by Mr. McCullough to direct Mr. Reickel to advertise for bids, the new entrance at Groveland-Oaks per D.F.O. specifications. Motion carried. Contract-D.N.R. Grant Mr. Reickel reported the contract agreement with D.N.R. is now ready for signature --request was also made to proceed with design and engineering for the swimming pool at Waterford -Oaks. Moved by Mr. Richardson, supported by Mr. Jawors that the contract agreement with D.N.R. be signed. Motion carried. Moved by Mr. McCullough supported by Mr. Richards to authorize the Director to proceed with the design of swimming pool at Waterford -Oaks with Swanson Associates as per previous agreement. Motion carried. Mr. Reickel reported he would be contacting the Kresge Foundation regarding the possibility of a development grant and would like some of the board members to work with him. Mrs. Clark delegated Mr. Mainland and Mr. Kuhn to this committee. New Business MRPA conference The attendance of the 1973 MRPA Conference by staff and Park Commission members was discussed. Estimated expenses for staff attending should not exceed $200.00. Moved by Mr. Nick, supported by Mr. Richardson to authorize staff to attend the 1973 MRPA Winter Conference. Board members to contact Mr. Reickel if they plan to attend board meeting on January 21 and 22. Motion carried. Page 4 (Commission meeting 1/12/73) Garden & Flower Show -Pontiac Mall Participation in the 1973 Garden & Flower Show was discussed. Mr. Reickel recommended a permanent type display which could be used in other locations throughtout the County. Estimated cost to be $1,000-$1,500. Moved by Mr. Nick, supported by Mr. Richardson to approve a display in the Garden & Flower Show. The director to present more details regarding display and costs at another meeting. Motion carried. Park System Guide Signs Mr. Reickel reported he authorized the Road Commission to proceed with Guide Signs at an estimated cost of $1,300.00. Official approval for this expenditure was requested. Moved by Mr. Mainland, supported by Mr. McCullough to authorize the expenditure for Park Guide Signs. Motion carried. Survey -Springfield -Oaks Golf Course Mr. Reickel explained the need for a survey at Springfield Golf Course so Mr. DuVries could continue with the layout of the proposed fairway of the back nine. Mr. DuVries could then present a preliminary plan of the course to the Commission. Cost for survey should not exceed $1,000. Moved by Mr. Nick, supported by Mr. Richards to authorize a survey for proposed fairways at Springfield -Oaks Golf Course. Motion carried. Moving Expense -Mr. Lacey Mr. Reickel recommended the payment of Mr. Lacey's moving expenses in the amount of $246.88. Mr. Lacey was requested to make this move as the resident park manager of Springfield - Oaks as per Commission policy. Moved by Mr. Nick, supported by Mr. Richards to authorize payment of Mr. Lacey's moving expenses to Springfield -Oaks. Motion carried. Page 5 (Commission meeting 1/12/73) 1973 Fee Schedule The 1973 Fee Schedule, compiled by Mr. Kipke, was reviewed. Discussion followed regarding correction of fees for White Lake, Membership play and the proximity of our fees with other courses. Mr. Nick requested more information be compiled and the fees be referred to future meeting. Aerials -Independence Mr. Reickel recommended the aerial maps for Independence - Oaks be purchased from Stereo -Photo, Inc. Maximum cost to be $3,366. Moved by Mr. Nick, supported by Mr. Mainland to authorize the purchase of the aerial maps for Independence. Motion carried. Park Passes Discussion followed concerning the distribution of park passes. Moved by Mr. Richardson to send a park pass to all elected township officials in which the park is located. Mr. Kuhn supported the motion with amendment to include all elected county officials and their chief deputy. Vote on main motion was unanimous. Vote on amendment was unanimous. Motion and amendment carried. Mr. Reickel to submit for commission approval at the next meeting, a list of those to receive a park pass for 1973. Liquor License -White Lake -Springfield Mr. Reickel briefed the new commission members on the progress of the liquor license at Springfield, also the commissions policy to become self supporting, thus the need for a liquor license at White Lake and Springfield, The present controversy over the liquor license was reviewed. The next meeing is scheduled for January 26, 1973. Page 6 (Commission meeting 1/12/73) Recess Chairman Clark called a recess. The meeting reconvened. Election of Officers-1973 Mr. Richards was requested to act as temporary chairman for the election of officers. Mr. Richards called for nominations for chairman. Moved by Mr. Richardson, supported by Mr. Nick that Mrs. Clark be nominated for chairman. Moved by Mr. Mainland, supported by Mr. Jawors that nominations be closed for chairman and a unanimous vote be cast for Mrs. Clark. Motion carried. Mrs. Clark elected chairman. Mr. Richards called for nominations for Vice -Chairman. Moved by Mr. Richardson, supported by Mr. Mainland that Mr. Nick be nominated for Vice -Chairman, unanimous vote cast. Motion carried. Mr. Nick elected Vice -Chairman. Mr. Richards called for nominations for Secretary. Moved by Mr. Mainland, supported by Mr. Richardson that Mr. Schiffer be nominated for Secretary. Moved by Mr. Wilcox, supported by Mr. Richardson that nominations be closed for Secretary and a unanimous vote cast for Mr. Schiffer. Motion carried. Mr. Schiffer elected Secretary. Officers for 1973: Mrs. Frances P. Clark -Chairman Mr. Donald W. Nick -Vice Chairman Mr. Henry A. Schiffer -Secretary Page 7 (Commission meeting 1/12/73) Mr. Richards returned the meeting to Mrs. Clark. Dinner -Plaques A dinner to award plaques to all past members of the Park Commission was discussed. Moved by Mr. Richards, supported by Mr. Schiffer that the chairman and the Director work out details for the dinner and presentation of plaques. Motion carried. Commission Meetings Mr. Jawors requested a possible change in time for the Commission meetings. Discussion followed. Moved by Mr. Richardson, supported by Mr. Schiffer to defer the discussion of afternoon meetings until the following meeting. Motion carried. A joint meeting with the Planning Commission was called for January 17, 1973 to review presentation from Huron Clinton Metropolitan Authority on a new North Oakland Park. Moved by Mr. Nick, supported by Mr. Schiffer to adjourn. Meeting adjourned 12:45 p.m. Henry Schiffer, Secretary Pauline McCormick, Acting Secretary