HomeMy WebLinkAboutMinutes - 1973.05.11 - 38479PARKS AND RECREATION COMMISSION MEETING
May 11, 1973
The meeting was called to order by chairperson Frances P. Clark
at 9:30 a.m. in the Parks and Recreation Commission Room.
COMMISSION MEMBERS PRESENT:
Chairperson Frances Clark, Secretary Henry Schiffer, George Kuhn,
William Mainland, Ted McCullough, Roger Marz, Frank Richardson,
and William Richards.
COMMISSION MEMBERS ABSENT:
Emil Jawors, and Richard Wilcox.
APPROVAL OF MINUTES
Moved by Mr. Mainland, supported by Mr. Kuhn to approve the
minutes of April 13, 1973 as written.
Motion carried.
APPROVAL OF PAYMENTS
Moved by Mr. Kuhn, supported by Mr. Marz to approve the
payments of Voucher 4-1 through 4-116 and 5-1 through 5-60.
Motion carried.
STATEMENT OF OPERATIONS -March
Moved by Mr. Kuhn, supported by Mr. Mainland to receive
the statement of operations for March, 1973.
Motion carried.
PARK ACTIVITIES REPORT -April, 1973
Moved by Mr. McCullough, supported by Mr. Schiffer, to accept
the activities report for April, 1973.
Motion carried.
1972 ANNUAL REPORT
Moved by Mr. Mainland, supported by Mr. Richardson, to
receive and place on file the 1972 annual report.
Motion carried.
Page 2 (Commission meeting 5/11/73)
OLD BUSINESS
Leonard Property --Scott Lake Road
Mr. Reickel reported an offer of $49,500. was made by the Board of
Auditors Real Estate Division to Mrs. Leonard for the Scott Lake Road
property.' Discussion followed.
Moved by Mr. McCullough, supported by Mr. Richardson to
approve the offer of $49,500. to Mrs. Leonard for the Scott
Lake Road property.
Motion carried.
Groveland-Oaks-Toilet Shower Change Order #2
Permission was requested on approval of a change order for two
hand dryers omitted from the original contract.
Mr. Reickel reported the toilet shower contract to be $103,488.
Original was for $99,144.
Moved by Mr. Schiffer, supported by Mr. McCullough to approve
the toilet shower facility change order #2 for $442.83.
Motion carried.
Groveland-Entrance Road Change Order #2
A change order for the addition of a 120 foot drain for the entrance
road was discussed.
Moved by Mr. Mainland, supported by Mr. McCullough to
approve the entrance road change order #2 in the amount
of $960.00.
Motion carried.
Transfer of Funds - P.E.P. Salaries
Mr. Reickel reported a transfer of $20,000. would be necessary to
cover salaries for 1973. This shortage is due to the termination
of the P.E.P. program and the necessity to absorb the P.E.P.
personnel.
Moved by Mr. McCullough, supported by Mr. Marz, to transfer
$20,000. from the contingency fund for the absorbtion of
P.E.P. personnel.
Motion carried.
Page 3 (Commission meeting 5/11/73)
Food Show -Mr. Wyant
Request was made to send Mr. Wyant, Food and Beverage Director, to
the Food Show in Chicago, Illinois, May 20-23, 1973. Mr. Bob Allen,
Chef, would not be able to attend.
Moved by Mr. Schiffer, supported by Mr. Richardson, to approve
the attendance of Mr. Wyant to the Chicago Food Show.
Motion carried.
1973 Capital Budget
The 1973 capital budget was reviewed and request was made for
approval of the budget concept.
Mr. Reickel reported a five year development projection would be
prepared for presentation at a future meeting.
Reimbursement for expansions of the Y.A.C. was discussed. Improvements
are necessary as the building is felt to be inadequate as it is.
Use of the portable stage (Wenger Unit) was discussed.
Moved by Mr. Mainland, supported by Mr. Marz, to approve
the 1973 capital budget concept.
Motion carried.
Construction areas to be discussed throughly before approved.
Addison -Oaks --Asphalt to Romeo Road
Mr. Reickel reported a letter from D.F.O. stating Maraldo Asphalt
Company would extend the paving at Addison to Romeo Road for $11,200.
The Road Commission would be able to do the design work so the job
could be completed when the parking lot is finished.
Black top for the Concession building area was discussed.
Moved by Mr. Richardson, supported by Mr. Richards, to put
out for bids, asphalting of the Romeo Road extension and
the Concession building area.
Motion carried.
Mr. Schiffer was excussed at 11:00 a.m.
Addison -Sewer System
A proposal, from Keift Engineering for providing surveying services
necessary for the project was discussed. Amount of proposal approxi-
mately $2,500.00.
Page 4 (Commission meeting 5/11/73)
Moved by Mr. Kuhn, supported by Mr. Marz, to accept proposal
from Keift Engineering. Amount not to exceed $2,500.00.
Motion carried.
Office Expansion
Mr. Reickel requested approval of an estimated $7,500. for the
remodeling of the office and furniture necessary because of additional
staff.
Moved by Mr. Richardson, supported by Mr. Mainland, to
approve the requested office remodeling project.
Motion carried.
Class C Liquor License -Springfield
The Liquor License and agreement with a co -licensee for Springfield
was discussed.
Mr. Reickel reported a Mr. Keathley, who has been in the food service
and presently working for the parks on a part time basis, would be
willing to enter into an agreement as co -licensee. Approval was
requested to negotiate with Mr. Keathley.
Moved by Mr. Richardson, supported by Mr. Richards, to
approve the Class C License and negotiations with Mr. Keathley.
Motion carried.
City of Pontiac -Gallaway Lake
The City of Pontiac request for assistance on development of Gallaway
Lake was discussed.
Moved by Mr. Mainland, supported by Mr. McCullough, that
due to the Parks Devdopment program involvement in local
projects would be impossible.
Motion carried.
Food and Beverage Policy -Building and Grounds Committee
Mr. Reickel reported his meeting with the Buildings and Grounds
Committee and their approval to accept our Food and Beverage Policy
with review after one year of operation. The policy would be presented
to the full board.
White Lake -Property for Third Nine
Discussion followed concerning the three parcels of property necessary
for a third nine at White Lakes. Mr. Reickel was requested to
investigate throughly and report to the Commission.
Page 5 (Commission meeting 5/11/73)
Moved by Mr. McCullough, supported by Mr. Kuhn to adjourn.
Meeting adjourned at 11:30 a.m.
Henry Schiffer, Secretary
Pauline McCormick, Acting Secretary