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HomeMy WebLinkAboutMinutes - 1973.11.09 - 38481PARKS AND RECREATION COMMISSION MEETING November 9, 1973 The meeting was called to order by Chairperson Frances P. Clark at 10:10 A.M. in the Parks and Recreation Commission Room. COMMISSION MEMBERS PRESENT: Chairperson Clark, Vice -Chairman Wilcox, Secretary Schiffer, George Kuhn, William Mainland, Roger Marz and E. Frank Richardson. COMMISSION MEMBERS ABSENT: James Dunleavy, Emil Jawors and William Richards. ALSO PRESENT: Jon Kipke, Pauline McCormick, Betty Guest and Evelyn Dysarz, Royal Oak Tribune. APPROVAL OF MINUTES: Moved by Mr. Mainland, supported by Mr. Wilcox to approve the minutes of October 26, 1973 as written. Motion carried. APPROVAL OF PAYMENTS: Moved by Mr. Wilcox, supported by Mr. Schiffer to approve payments of Vouchers 10-163 through 10-202 and 11-1 through 11-54. Motion carried. OCTOBER ACTIVITIES REPORT: Moved by Mr. Richardson, supported by Mr. Marz to receive the Activities Report for October. Motion carried. CENTREX II: Mrs. McCormick reported the County will tie into the Centrex II telephone system April 1, 1974 and that they had requested the Parks and Recreation Commission sign the Agreement for the administrative office to participate in the system. Discussion followed. Page 2 (Commission Meeting 11/16/73) Moved by Mr. Mainland, supported by Mr. Kuhn that the Parks and Recreation Commission participate in the Centrex II System and authorized Mrs. Clark to sign the Agreement by and between the County of Oakland and the Oakland County Parks and Recreation Commission. It was requested that one copy of the Agreement be returned to Mr. Murphy, Board of Auditors and one copy be referred to the Building and Grounds Committee. Motion carried. MICHIGAN RECREATION PARKS ASSOCIATION -WINTER CONFERENCE: Mr. Kipke reported the Winter Conference will be held in Lansing, January 5 through January 10, 1974. He requested permission for Mr. Reickel and himself to attend the full conference and all other personnel to attend on a day-to-day basis. Any commission member wishing to attend should contact the office for reservations. Moved by Mr. Schiffer, supported by Mr. Wilcox that all members of the Commission and staff be authorized to attend the Michigan Recreation Parks Association Winter Conference. Motion carried. GROVELAND-OAKS TREE TRIMMING: Mr. Kipke reported the necessity of tree trimming at Groveland- Oaks because of the hazardous condition the trees create for users of the park. He requested permission from the Commission to award the bid to Peter Carsley in the amount of $2205. The following bids were received. Peter Carsley $15.00 ea. $2205.00 Johnson Tree Service 16.50 ea. 2425.50 Jasso Tree Service 23.00 ea. 3381.00 Ayer Brothers *12.00 ea. 1764.00 * Deadwood only Moved by Mr. Schiffer, supported by Mr. Mainland to approve the tree trimming project at Groveland-Oaks and award the bid to the low bidder meeting specifi- cations, Peter Carsley, in the amount of $2205. Motion carried. MOBILE RECREATION PROGRAM: Mr. Kipke presented to the Commission a summation of the Mobile Recreation Program showing a capital outlay of $101,690.00 and Page 3 (Commission Meeting 11/16/73) an operational cost of $46,280. The Mobile Recreation Program consists of 9 vehicles; 1 Swim -Mobile; 1 Show -Mobile; 2 Skate - Mobiles; 2 Puppet -Mobiles; 1 Fashion -Mobile; 1 Movie -Mobile and 1 Zoo -Mobile. Mr. Kuhn left the meeting at 10:30 A.M. Mr. Kipke explained that the Parks and Recreation Department would be working in conjunction with all local recreation depart- ments for the utilization of these facilities. Moved by Mr. Marz, supported by Mr. Schiffer to proceed with the purchase of the Mobile Recreation units as presented with the exception of the Zoo - Mobile; Zoo -Mobile to be considered when additional information is available and recommended the staff continue with the planning process for the Mobile Recreation Program. Discussion followed on tow vehicles and storage of the mobile units. Motion carried. UNFINISHED BUSINESS: WATERFORD-OAKS POOL COMPLEX - LANDSCAPING: Mr. Kipke asked the Commission to approve the contract submitted by Anderson/Lesniak Associates for the landscaping work at Waterford -Oaks. Moved by Mr. Richardson, supported by Mr. Marz that the contract from Anderson/Lesniak covering the land- scaping project at Waterford -Oaks be referred to Civil Counsel for review. Motion carried. LOTON PROPERTY - INDEPENDENCE TOWNSHIP: Mr. Kipke informed the Commission that the Lotons had signed the Purchase Agreement for their property and that the closing is scheduled for the first week in December. RED RUN DRAIN: Mr. Kipke reported the Parks and Recreation Department had received a letter from the Building and Grounds Committee and a resolution from the County Commissioners stating that the Red Run Drain project be referred to the Commission for study and recommendations. Discussion followed. Page 4 (Commission Meeting 11/16/73) Moved by Mr. Schiffer, supported by Mr. Wilcox that the letter be received and referred to the director and staff for study and recommendations. Motion carried. NEW BUSINESS: SPRINGFIELD-YOUTH ACTIVITIES CENTER: Mr. Kipke reported on the meeting he and Mr. Reickel attended with the Building and Grounds Committee wherein consideration of hiring a consultant to study and prepare a master plan of the facility was discussed. The county indicated they would consider 50% of the financing after receiving a firm cost esti- mate from Parks and Recreation. SPRINGFIELD Y.A.C. - FACILITY PROMOTION: Mr. Wilcox discussed the possibility of working with a liasion man from the Pontiac Stadium Authority anda member of our staff for purposes of utilizing Parks and Recreation facilities for some of the events which are contacted by the stadium personnel and they find to be too small for their facility. MISCELLANEOUS: Mr. Kipke reported the Buildings and Grounds Committee approved the site for the construction of the swimming facility at Waterford -Oaks as proposed by the master plan. Mr. Richardson read an article from the Michigan Beverage Association newspaper dealing with the issuance of liquor li- censes to government bodies, civic centers,etc., and resort licenses issued to golf courses. Moved by Mr. Schiffer, supported by Mr. Mainland that the meeting be adjourned at 11:35 A.M. Motion carried. Henry Schiffer, Secretary Betty Guest, Acting Secretary